Agenda 2005 10-17
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
AGENDA
ROBERT G. GREER, CHAIRMAN. WilLIAM A. CASTER, VICE-CHAIRMAN
TED DAVIS, JR., COMMISSIONER. WilLIAM A. KOPP, JR., COMMISSIONER. NANCY H. PRITCHETT, COMMISSIONER
DAVID F. WEAVER, INTERIM COUNTY MANAGER' WANDA COPLEY, COUNTY ATTORNEY' SHEILA SCHULT, CLERK TO THE BOARD
October 17, 2005
9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:10 a.m. 1. Presentation of New Hanover County Service Awards 43
9:20 a.m. 2. Recognition of New Employees 45
9:25 a.m. 3. Recognition of Patricia Melvin for Lifetime Achievement Award 47
9:30 a.m. 4. Recognition of New Hanover County Fire Services, City of Wilmington Fire 49
Department, and New Hanover County Department of Aging for Winning a
2004 Ralph W. Ketner Award
9:40 a.m. 5. Consideration of a Resolution in Support of the Proposed Cape Fear Skyway 51
Bridge
9:45 a.m. 6. Presentation: Update on Changes in Mental Health Management at the State 53
Level
9:55 a.m. 7. Consideration of Award of Contract 06-0036 for the Purchase and Installation 55
of Wet Ash Conveyors at the W ASTEC Facility and Approval of Associated
Budget Amendment 06-0039
10:10 a.m. 8. Presentation: Child Support Enforcement Annual Report to the Board of 61
Commissioners
10:20 a.m. 9. Presentation: Room Occupancy Tax Update 63
10:30 a.m. 10. Meeting ofthe Water and Sewer District 67
11:30 a.m. 11. Non-Agenda Items
11 :35 a.m.
12.
Additional Items:
County Manager
County Commissioners
Clerk to the Board
County Attorney
Presentation: W AVE Transit Annual Report
65
11 :50 a.m.
13.
12:00 noon ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less
time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:30 a.m. 1. Non-Agenda Items (limit three minutes)
10:35 a.m. 2. Approval of Minutes 69
10:40 a.m. 3. Presentation: New Hanover County Well Field and Water Treatment Plant 71
Proiect Update
10:55 a.m. Break
11 :05 a.m. 4. Consideration ofInterlocal Agreement with Pender County for Water and Sewer 73
Development
11 :20 a.m. 5. Consideration of Request for Approval of Well Site Purchase for Water Plant 77
Proiect
3
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4
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS
1.
Approval of Minutes
Page
No.
7
9
11
15
17
19
23
8. Approval of Release of Tax Value 27
Approval of Budget Amendments:
9.1 06-0043 Automation Enhancement and Preservation Fund - Register of Deeds 29
9.2 06-0048 Sheriff s Office 31
9.3 06-0049 Sheriff s Office 33
9.4 06-0050 Sheriff s Office 35
9.5 06-0051 Governing Body 37
9.6 06-0052 Contingencies/Courts 39
2.
Approval of Adoption of State Road Resolution Requesting the State to Add
Alestone Drive, Aldrich Lane, Garnercrest Road and Hayden Drive in Middle
Point/South Point Subdivisions (Div. File #1068-N) to the State Road System
3.
Approval of Reappointment of Estelle J. Caporale to Serve on the Jury
Commission for Another Two-Year Term
4.
Approval of a FY04-05 HUD Grant and Associated Budget Amendment 06-0046
5.
Approval of De accession of Artifacts
6.
Approval of Grassroots Arts Grant and Associated Budget Amendment 06-0054
7.
Approval of New Hanover County and New Hanover County Fire District
Collection Reports
5
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6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 1 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes for the following meetings:
Regular Meeting - October 3, 2005
Special Meeting - October 5, 2005
Closed Session - October 5, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
The minutes of the Regular Meeting October 3, 2005 were approved 5-0.
The minutes of the Special Meeting and the Closed Session October 5, 2005 were removed.
7
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8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 2 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Adoption of State Road Resolution requesting the State to add Alestone Drive, Aldrich Lane,
Garnercrest Road and Hayden Drive in Middle Point/South Point Subdivisions (Div. File #1068-
N) to the State Road System
BRIEF SUMMARY:
NCDOT is considering the addition of these roads and requesting the Board to adopt a resolution in support of adding the
roads.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt Standard SR-2 Resolution.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
NCDOT Letter
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
9
STATE OF NORTH CAROLINA
DEPARlMENT OF TRANSPORTATION
MICHAEL F. EASLEY
GOVERNOR
October 3, 2005
DIVISION OF HIGHWAYS
Ms. Sheila Schult, Clerk to the Board
New Hanover County Board of Commissioners
320 Chestnut Street, Room 305
Wilmington, NC 28401
Subject:
Proposed Addition to the State System of Highways
Dear Ms. Schult:
This office is considering the addition of Alestone Drive, Aldrich Lane, Garnercrest Road, and
Hayden Drive in Middle Point/South Point Subdivision (Div. File No: 1068- N) to the state
system. After the Board's consideration, if they concur with our recommendation, please
furnish this office with the current county resolution and official road name for our further
handling.
IfI may be offurther assistance, please advise.
Very truly yours,
[t~
Daniel R. Cumbo, PE
District Engineer
DRC:jpp
Attachments
Cc: Anthony Law, New Hanover County Maintenance Engineer
300 ])ivision Drive. Wilmington, N.C. 28401 Tel: (910) 251-2655 Fux: (9]01251-2759
10
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 3 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Reappointment of Estelle J. Caporale to Serve on the Jury Commission for another Two-Year
Term
BRIEF SUMMARY:
The vacancy has been advertised for four months and no applications have been received. The Clerk of Court's office
would like Ms. Caporale to serve another term and she is willing if the Commissioners so desire.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Reappoint Estelle Caporale to the Jury Commission with the term to expire June 30, 2007.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheet and Application
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
11
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12
JURY COMMISSION
Number of Members: 3, appointed as follows:
1 appointed by County Conmlissioners
1 appointed by Senior Resident Superior Court Judge
1 appointed hy Clerk of Superior Court
Term: two years - may he reappointed
Compensation: paid by New Hanover County
Qualifications: qualified voter of New Hanover County
Regular Meetings: every two years in October
Statute or cause creating Board: NCGS Art. 1, Chapter 9-1 and 9-2.
Each member must take an oath.
Brief on functions: To prepare a list of prospective jurors utilizing the tax lists of the County
and voter registration records, exercising reasonable care to avoid duplication of names.
TERM
PRESEl\'TL Y TERM
CURRENT MEMBERS SERVING EXPIRES
Estelle J. Caporale Third 6-30-2005
5005 Crosswinds Drive
Wilmington, NC 28409 Appt. 8/16/99,
799-2458 (H) 6/18/01,7/7/03
Senior Resident Superior Court Judge Appointee: Mae Kotler
103 Cavalier Drive
Wilmington, NC 28403
Clerk of Superior Court Appointee:
Thomas Radewicz
3725 Marathon Avenue
Castle Hayne, NC 28429
Director: Brenda Tucker 6/03
Clerk of Court File: IJury. wpd
B/C#16
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NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
320 Chestnut Street, Room 305
Wilmington, NC 28401-4093
Telephone (910) 341-7149
FAX (910) 341-4130
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Application for Appointment to Boards, Committees, and Commissions
Appointed by the New Hanover County Board of Commissioners.
Request for Appointment to: :r- ~y COhi""'l SS l t>JJ
Name: IS'" s'ff: LL E J. LA P o,e It L t:
I
Home
Address: Soot' (!;coSScu'"vD5
~;viF
How long have you been a
resident of New Hanover County?
y 'j[;I4!(s
,
Mailing Address: StJ~.5' CRo 55 W t 'liPS :0 ~,~ I<'
City and State: tJ,-LM;f\J(;.IOAl /I/~~TH CA~Dt-IfJA
,
Zip Code:
cr. J'f{) '1
Telephone:
Home: fi't 0 - tqq - .:L"f .fJ?'
Business:
* Sex:
/ ~ .
r€MA-L~ *Race: WI+I1"'C *Age: A YOUNG- - 73
"This information is requested for the sole purpose of assuring that a cross-slction of the community is appointed.
HEmployed by: R. €1(i!n
""A person currently employed by the agency or department for which this application is made, must resign his/her position with
New Hanover County upon appointment, in accordance with Article VI, Sec. 4 of the New Hanover County Personnel Policy,
Job Title:
Professional Activities: ;lONE AI j},Q IFs€ -<I '/
Volunteer Activities:
NOM ~ .4.,.. (JJ(~ S riP r
Why do you wish to serve on the Board, Committee, or Commission requested? :;::- rtEt: L --ritA' I
HAVe "Tt-lG ~)Cf~J(~~Ne.~
I f'J 'B ~1'1JG- A-Cfi'v i ;,.)
10 tll o It Ie D IJ t/-f;.s c..c~ J.\.: --rr ,r~
~(),.rIy Go v ~R.,J I-'IGIJI.
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All J>
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What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? T If,.,.llr!'
II
AID AJ k:. Ir'l -r-ffi ~ '17 ~ ;;
Are you currentfy serving on another board or committee appointed by a municipality or a county? If so, please list:
No
Date:
S;gnatuce ~ Q. 8{1..J.J.....
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13
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14
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 4 Estimated Time: Page Number:
Department: Human Relations Presenter:
Contact: Carl Byrd
SUBJECT:
FY 04-05 HUD Grant
BRIEF SUMMARY:
The Human Relations Department has been awarded the standard HUD Cooperative Agreement Continuation Grant in the
amount of $36,916.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the grant; request authorization for the Interim County Manager to sign the grant document;
request approval of associated budget amendment #06-0046. The budget amendment incorporates the rollover of
unexpended grant funds from FY 04-05.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
iii
hud ba. d(
REVIEWED BY:
LEGAL: N/A
FINANCE:
BUDGET: Approve
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
15
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
DEPARTMENT: Human Relations-HUD
BUDGET AMENDMENT #: 06-0046
ADJUSTMENT
DEBIT
$44,526
CREDIT
HUD Grant
Contract Services
$44,526
EXPLANATION: To adjust budget for 05-06 to actual amount of HUD grant ($36,916) and to rollover unexpended
grant funds from FY 04-05 of $47,610.
ADDITIONAL INFORMATION:
An amount of $40,000 was budgeted in FY05-06 as anticipated grant revenue and expenditures.
The actual award was $36,916 a decrease of $3,084.
Unspent grant funds (expenditures and revenues of $47,610) are being carried over to FY05-06. This produces a
net change in the expenditure and revenue FY05-06 budget of $44,526. ($47,610-$3,084 equals $44,526.)
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
16
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 5 Estimated Time: Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Deaccession of Artifacts
BRIEF SUMMARY:
Cape Fear Museum continues to review the collection to identify objects which ought to be removed from the collection
because there are better examples, there is little or no provenance, or other equally compelling reasons. As collections
grow and mature, this process is responsible management. All items recommended for deaccession have been reviewed
and approved by the curator, director, collections committee on August 3, 2005, and the Museum Advisory Board at its
August 17, 2005 meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve deaccessioning of the recommend items from Cape Fear Museum's collection.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
iii
5 0803 Collections Committ
REVIEWED BY:
LEGAL:
FINANCE: N/A
BUDGET: N/A
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
17
Objects proposed for Deaccession
July 2005
.......
00
CFM Collections Committee
Collections Committee Report
Wednesday, August 3, 4:00 p.m.
committee Members Present: John Haley, Dean Gattone, Nancy pritchett
staff Present: Ruth Haas, Barb",a Rowe, Sue Mill", Terri Hudgins
The committee recommends the following itemS for deaccession and to follow Suggested disposition actions
Ace. No. Obiect(S) Donor / Provenance Reason Recommended DisPosition
1962.3 \.I Foot warmer Found in Storage Undocumented Demo Collection
1962.4 \.I Church belt rim onlv E. W. Hewett; unknown Undocumented Destruction
1962.105.1-.19 Archeological misc. Unknown! no file; no RED record Undocumented I. Demo. Coli.
2. DestrUction
1970.15.11-.14 Glass & ceramic Dump at 14"' & Rankin streets; file says intended for Undocumented Demo Collection
shards education use
1972.13.1-.12 Native AmeT. Shards AnonymouS donor / Scotts Hill, H. L. Taylor'S land Undocumented Demo. Collection
\976.10.\ &.2 Nail & pocketknife Tony Corley! unknown Undocumented Destruction
1976.57.1-.5 Archeological misc. R. E. Treadwell I unknown undocumented 1. Sale
2. Destruction
198 \ .4 1.2-.5 Archeological misc. R. E. Treadwell I unknown Undocumented 1. Demo Colt
2. DestrUction
1982.40.1-.12 Clothing, hats Sally Anderson; wore as a student/young woman Not local 1. Demo Coil.
living in Rockford, lL 2. Sale
1982.48.1-.7 Clothing, purse, Sally Anderson; wore as a young woman living in Not local 1. Demo Co\\.
gloves Rockford, IL 2. Sale
1982.88.1-.37, Clothing, hats, doll Frank Haines / belonged to his wifc before they moved Not local 1. Demo Coil.
.39-.88 clothing, printing from Phila. to Wilm. in 1973 2. Sale
plates NOTE: 1982.88.38 deaccessioned 3/1/89
The committe" recommended approval for the loan of our James Walker portrait to UNCW Randall Library to be nsed in an exhibit
on the history of nursing.
Not yet reviewed, but iu need of action:
Fort Fisher State Histnrie site has requested an extension of tbe loan of the di orama (1982.093.0006) that is currently 00 exhibit at Fort
Fisher. It h>>' been used as a companion piece to the Whitworth rifle, on loan from the U. S. Navy Museum, for which an extension
bas heen granted until March 31, 2006. Staff recommends approval of this request.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 6 Estimated Time: Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Budget Amendment for Grassroots Arts Grant
BRIEF SUMMARY:
Ruth Haas is the County Grants Administrator for the Grassroots Arts Grants. At the NHC Commissioners meeting on
March 14, 2005, consent agenda #10 was approved to accept the grant and to allocate funds as per the submitted budget.
At the time, New Hanover County was designated to receive $21,367. The NC General Assembly approved additional
allocations resulting in an increase to the County. The new amount is $51,210. The new budget for allocating the grants is
attached. This budget has been developed in consultation with the North Carolina Arts Council.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the increased grant amount be accepted and allocated according to the attached budget and approve related
budget amendment.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation: One part-time position funded at the rate of $1 O/hour for 10 hours/week for approximately 43 weeks.
The match requirement for the grant is 1 :1. In-kind services are acceptable. The grantee has approved the County's in-
kind match.
ATTACHMENTS:
~
iii
5 1004 FY2006 Grant f(
06-0054.doc
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
19
20
Grassroots Arts Grant FY200~ L-__ J New Han()~er County B~dget
Admir1l~trator: _~uth Haas, Directo~Cape Fear Museum
-I
SUB - GRANTS
- -- ----- -
African American Heritag~Fndn
Airlie Gardens
-- --
Big Dawg_Productions
Black Arts Alliance
Cameron Arts Museum
- -
Cape Fear Jazz Apprec~tion
Chamber Music Society
Qreams~ Wilmingt~
St~eworks Youth Thea~r Co
Tabula Rasa
UNC Wilmington Prese_~ts
WHQR Public Radio
Willis Richardson Player~
Wilmington Ballet Co.
Wilmingt~m Children's Muse~1l1
Will11ington Symphony OLchestra
Regional Artists GrClrlt
Sub-total
CAPE FEAR MUSEUM ADMIN.
.-- ---" -
Part time administrator
-. ----
GWACA computer + slJ~are
GWACA website contract
GWACA programs
GWACA postage
Sub-total
2,2001
-~:~~~I
t.~~
2,006f
3,000
T;:~~~
2,000
-.1,500 I
1,500
;:~~
;:~~~I-
--4~:~~:1-
-:,632t-O hrs/wk x 43 WkSX-$1Q/h~+-FICA
1,950t
1 ,950 II 'Upgrade. .we.b si!E3to imP. rove _ memberb~n_efits
1,400 Culturall.n.c!ustry Nig~room rental + ads
310
f 10,242
TOTAL 51,210
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Item #: Estimated Time: Page Number:
DEPARTMENT: Museum / Grassroots
BUDGET AMENDMENT #: 06-0054
ADJUSTMENT
Grassroots Grant
DEBIT
$51,210
CREDIT
Flow Thru
Temporary Salaries
Social Security Taxes
Contracted Services
Supplies
Postage Expense
$40,968
$4,302
$330
$3,350
$1,950
$310
EXPLANATION: To budget Grassroots grant funds in the amount of $51,210. The flow thru amount of $40,968 will
be distributed as sub grants to other organizations in the community according to the spreadsheet attached to
agenda item.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
21
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22
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 7 Estimated Time: Page Number:
Department: TAX Presenter:
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of September 30, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of these reports.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
iii
.
NHCColrptSEPT05.
NHCOFDSEPT05.t
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
23
NEW HANOVER COUNTY TAX COLLECTIONS
COLLECTIONS THRU 09/30/05
CURRENT TAX YEAR - 2005
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDED
LESS ABATEMENTS
TOTAL TAXES CHARGED
AD VALOREM
$ 113,764,837.59
712,407.78
632,201.44
$ 113,845,043.93
ADVERTISING FEES CHARGED
LISTING PENALTIES CHARGED
CLEANING LIENS CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
.00
130,117.48
.00
$ 113,975.161.41
- 12,575,905.56
$ 101,399,255.85
11.03%*
BACK TAXES
REAL ESTATE AND PERSONAL PROPERTY
CHARGES ADDED
LESS ABATEMENTS
TOT AL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
$ 4,496,536.79
21,982.10
67.936.60
$ 4,450,582.29
848.317.79
$ 3,602,264.50
19.06%
ROOM OCCUPANCY TAX COLLECTIONS
RENTAL VEHICLE TAX COLLECTIONS
PRIVILEGE LICENSE COLLECTIONS
SEP 2005
$ 958,995.45
33,474.28
L 732.50
CONSENT AGENDA
DATE:
ITEM NO.
MOTOR VEHICLE
$ 3,455,002.27
10,108.50
34306.63
$ 3,430,804.14
.00
$
.00
.00
3,430,804.14
2,070,745.90
1,360.058.24
60.36%*
$
FISCAL YTD
$ 3,221,887.36
96,099.16
8,826.25
TOTAL MONEY PROCESSED T1IRU COLLECTION OFFICE FOR NEW HANOVER COUNTY, CITY OF WILMINGTON,
WRIGHTSVILLE BEACH, CAROLINA BEACH AND KURE BEACH TO DATE - $ 25,139,295.06.
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1,2005.
RESPECTFULLY SUBMITTED,
PATRICIA J. RAYNOR
COLLECTOR OF REVENUE
* COMBINED COLLECTION PERCENTAGE - 12.48%
24
CONSENT AGENDA
DATE:
ITEM NO.
NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS
COLLECTIONS THRU 09/30/05
CURRENT TAX YEAR - 2005
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDED
LESS ABATEMENTS
TOTAL TAXES CHARGED
LISTING PENALTIES CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
BACK TAXES
AD VALOREM
MOTOR VEHICLE
$ 3,675,899.09 $
29,112.20
9,731.68-
142,661.32
224.00
1,455.76-
$ 3,695,279.61
5,405.58
$
141,429.56
.00
$ 3,700,685.19 $
404,674.97-
141,429.56
86,837.26-
$ 3,296,010.22 $
10.94%*
54,592.30
61.40%*
REAL ESTATE AND PERSONAL PROPERTY $
CHARGES ADDED
LESS ABATEMENTS
TOTAL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
139,239.04
230.74
1,181.18-
$
138,288.60
31,108.74-
$
107,179.86
22.50%
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1, 2005.
RESPECTFULLY SUBMITTED,
j)<<.ni t,~ a\. ~V\""'n..
PATRICIA J. ~YNOR V
COLLECTOR OF REVENUE
* COMBINED COLLECTION PERCENTAGE - 12.79%
25
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26
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Consent Item #: 8 Estimated Time: Page Number:
Department: TAX Presenter:
Contact: Bob Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayer be granted the Senior Citizen Disability Exclusion (application and letter explaining late filing
are available upon request):
Byrd, Patricia C. Rodney T.
$ 47,711
Request the following Senior Citizen/Disability exclusion be removed from this taxpayer's account. An exclusion in the
amount of $26,765 was approved at the September meeting. This parcel would not qualify for the exclusion because it is in
trust. We, therefore, request the Board approve the removal of the exclusion in the amount of $26,765:
Benton, Lois K. Trustee R06505-012-001-000
Request approval of the following delinquent applications for exemption from property tax for the following organizations
(applications and letters explaining late filing are available upon request):
Christian Missionary Alliance Church of Carolina Beach R08817 -009-007 -000
Saint Andrew AME Zion Church R05414-012-014-000
R05414-008-008-000
R05414-008-009-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of these releases.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
27
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
28
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Consent Item #: 9.1 Estimated Time: Page Number:
DEPARTMENT: Automation Enhancement and Preservation Fund - Register of Deeds
BUDGET AMENDMENT #: 06-0043
ADJUSTMENT
Auto. Enhance. & Preserv. Fund:
Appropriated Fund Balance
DEBIT
CREDIT
$200,000
M&R Equipment
$200,000
EXPLANATION: To budget Fund Balance in the Automation Enhancement Fund for eligible charges in FY 05-06.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
29
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30
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Consent Item #: 9.2 Estimated Time: Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 06-0048
ADJUSTMENT
Sheriff Administration:
Miscellaneous Revenue
DEBIT
CREDIT
$5,000
Uniform Patrol:
Capital Outlay - Motor Vehicle
$5,000
EXPLANATION: To budget insurance proceeds from totaled vehicle.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
31
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32
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Consent Item #: 9.3 Estimated Time: Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 06-0049
ADJUSTMENT
Controlled Substance Tax:
Controlled Substance Tax
Miscellaneous Revenue
DEBIT
CREDIT
$8,207
$7,675
Capital Project Expense
$15,882
EXPLANATION: To budget additional revenue from Controlled Substance Tax of $8,207 and insurance proceeds
of $7,675 from a totaled vehicle.
ADDITIONAL INFORMATION: Controlled Substance tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
33
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34
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Consent Item #: 9.4 Estimated Time: Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 06-0050
ADJUSTMENT
Federal Forfeited Property:
Miscellaneous Revenues
DEBIT
CREDIT
$10,000
Capital Project Expense
$10,000
EXPLANATION: To budget insurance proceeds from a totaled vehicle.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
35
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36
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Consent Item #: 9.5 Estimated Time: Page Number:
DEPARTMENT: Governing Body
BUDGET AMENDMENT #: 06-0051
ADJUSTMENT
Governing Body:
Appropriated Fund Balance
DEBIT
CREDIT
$1,000,000
Finance:
Sale of Fixed Asset
$1,000,000
EXPLANATION: To record revenue from the sale of the Law Enforcement Center (LEC).
ADDITIONAL INFORMATION: With the approval of the BA the amount of fund balance in FY 05-06 is $5,239,145.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
37
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38
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Budget Amendment
Consent Item #: 9.6 Estimated Time: Page Number:
DEPARTMENT: Contingencies/Courts
BUDGET AMENDMENT #: 06-0052
ADJUSTMENT
Contingencies:
Contingencies
DEBIT
CREDIT
$56,000
Courts:
Rent
$56,000
EXPLANATION: To transfer funds from Contingencies to pay rent for the remainder of the fiscal year for functions
remaining in the Law Enforcement Center (LEC).
ADDITIONAL INFORMATION: With the approval of this BA the amount remaining in Contingency is $201,618.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
39
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40
REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:10 a.m. 1. Presentation of New Hanover County Service Awards 43
9:20 a.m. 2. Recognition of New Employees 45
9:25 a.m. 3. Recognition of Patricia Melvin for Lifetime Achievement Award 47
9:30 a.m. 4. Recognition of New Hanover County Fire Services, City of Wilmington Fire 49
Department, and New Hanover County Department of Aging for Winning a
2004 Ralph W. Ketner Award
9:40 a.m. 5. Consideration of a Resolution in Support ofthe Proposed Cape Fear Skyway 51
Bridge
9:45 a.m. 6. Presentation: Update on Changes in Mental Health Management at the State 53
Level
9:55 a.m. 7. Consideration of A ward of Contract 06-0036 for the Purchase and Installation 55
of Wet Ash Conveyors at the W ASTEC Facility and Approval of Associated
Budget Amendment 06-0039
10:10 a.m. 8. Presentation: Child Support Enforcement Annual Report to the Board of 61
Commissioners
10:20 a.m. 9. Presentation: Room Occupancy Tax Update 63
10:30 a.m. 10. Meeting of the Water and Sewer District 67
11:30 a.m. 11. Non-Agenda Items
11 :35 a.m. 12. Additional Items:
County Manager
County Commissioners
Clerk to the Board
County Attorney
11:50 a.m. 13. Presentation: WAVE Transit Annual Report 65
12:00 noon ADJOURN
41
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42
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 1 Estimated Time: Page Number:
Department: Human Resources Presenter: David Weaver
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Curtis J. Barnhill - Sheriff's Office; Ronnie S. Norton - Sheriff's Office; John S. Scheckler - Sheriff's Office;
Lynn T. Lancaster - Inspections; Michael D. Stophel - Fire Services; Gentry B. Turner - Fire Services; Rebecca J. Balthazar
- Health Dept.; Kelly M. Johnson - Health Dept.; Barbara D. Allen - Social Services; Jessica D. McSwain - Social Services;
Roxanne L. Paluso - Social Services
FIFTEEN (15) YEAR: Thurman K. Grady - Health Dept.; Linda M. Gallagher - Social Services; Susan D. Sprenger - Social
Services; Cecilia N. Spry - Social Services
TWENTY (20) YEAR: Larry Brewer - Sheriff's Office and Susan B. Thompson - Social Services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented service awards.
43
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44
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 2 Estimated Time: Page Number:
Department: Human Resources Presenter: David Weaver
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
45
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46
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 3 Estimated Time: Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
Item Does Not Require Review
SUBJECT:
Recognition of Patricia Melvin for Lifetime Achievement Award
BRIEF SUMMARY:
Patricia Melvin was awarded the Lifetime Achievement Award September 30, 2005 at the 19th Annual Retreat of the North
Carolina Minority/Women Business Enterprise (M/WBE) Coordinators' Network in Boone, North Carolina. A tribute to Pat
from the awards program is attached. Pat Melvin serves New Hanover County as Assistant County Manager. Her
dedication to her profession and her community are well-known to her colleagues and friends.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize Patricia Melvin, recipient of the North Carolina M/WBE Coordinators' Network 2005 Lifetime Achievement
Award.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize Pat Melvin's achievement award.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized Pat Melvin's lifetime achievement award.
47
North Carolina MIWBE Coordinators' Network
Lifetime ;4chievement (Rgcipient
Patricia A. Melvin
Assistant County Manager
New Hanover County, North Carolina
The Lifetime Achievement Award is awarded to an individual that has
dedicated their time and talent to minority business development.
This year's recipient is cited for her compassionate leadership style
and unwavering dedication to promote the growth of small diverse
businesses. She is a public servant who has served in various
capacities of local government and as a community volunteer. She
consistently leads the way in providing the maximum practicable
opportunities for small and diverse business participation.
Through her demonstration of exceptional leadership and her CIVIC service, her peers have
nominated Ms. Patricia A. Melvin as the 2005 Lifetime Achievement Award Recipient. A native of
Wilmington, North Carolina, Ms. Melvin graduated from John T. Hoggard High School and continued
her education at the University of Wilmington, with a Bachelor of Arts Degree in Sociology and a
Dual Master of Arts on Management and Human Resource Development from Webster University.
In addition she also received a Bachelor of Arts for Ministry Management from Florida Theological
Seminary.
She has served tirelessly in the community on several boards: UNC-Wilmington's Historically
Underutilized Business Advisory Board; Historically Underutilized Business Council; National Forum
for Black Public Administrators; Cape Fear Regional Community Development Corporation; Partner
for Economic Inclusion-Leadership Team & Inclusion Board; the North Carolina Azalea Festival -
Co-Chair of Multicultural Committee; and a long standing member of the NC MWBE Coordinators'
Network.
Ms. Melvin has received several honors and recognitions such as: Leadership in Minority Business
Development presented by the NC Black Caucus; the YWCA Woman of Achievement in Government
Award; Partner's for Economic Inclusion Individual Support Achievement Award; an Honorary
Doctorate of Divinity from Wings Bible College; and the William C. Friday Fellowship for Human
Relations Scholar.
She has been an active member of the NC MWBE Coordinators' network for nineteen years and
served as previous chair. She is an astute individual who has a caring and genuine manner when
dealing with the people she works with and the citizens she serves. Her motto is "Let the words of
my mouth be seasoned with salt and tempered in love". She has a visionary approach and belief
that the key to success is to empower others to take responsibility and provide them with the
resources that they need to succeed.
We salute Ms. Patricia A. Melvin as the 2005 Lifetime Achievement Recipient from the NC MWBE
Coordinators' Network.
Pat has one daughter and two grandchildren.
48
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 4 Estimated Time: Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Recognition of New Hanover County Fire Services, City of Wilmington Fire Department, and
New Hanover County Department of Aging for Winning a 2004 Ralph W. Ketner Award
BRIEF SUMMARY:
In 2004, New Hanover County Fire Services, City of Wilmington Fire Department and New Hanover County Department of
Aging teamed up to ensure homes of Meals on Wheels recipients had working smoke detectors installed. The Ketner
Award of $1 ,000 was presented August 26 at the NC Association of County Commissioners meeting in Mecklenburg
County. County fire personnel taking part in this project were: Chief Donnie Hall, Fire Marshall Matt Davis, Deputy Fire
Marshalls D. Heath, R. Griswold, T. Sosebee, Capt. D. Flowers, Lt. J. Beasley, Training Coordinator F. Pridgen, and
Firefighters Wiles, Rooks, Nixon, Horrell, Watson and Fitzgerald.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize New Hanover County Fire Services, City of Wilmington Fire Department and New Hanover County Department
of Aging.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: N/A
BUDGET: Approve
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize award winners.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized Fire Services staff for their award.
49
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50
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 5 Estimated Time: Page Number:
Department: County Manager Presenter: Dave Weaver, Interim County Manager
Contact: Dave Weaver
Item Does Not Require Review
SUBJECT:
Resolution in Support of the Proposed Cape Fear Skyway Bridge
BRIEF SUMMARY:
At the request of Commissioner Kopp and Lanny Wilson, NCDOT Board member, staff have prepared the attached
resolution supporting the proposed Cape Fear Skyway Bridge, including the compression of the schedule so that
construction can begin November 2009. We will also support the process for reviewing the design of this North Carolina
signature structure and for supporting the development process in any way feasible.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Board should consider adopting the resolution.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
iii
SKYWAY RESOLUTION.d
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
51
RESOLUTION PLEDGING FULL SUPPORT AND ASSISTANCE TO THE
NORTH CAROLINA TURNPIKE AUTHORITY FOR
THE CAPE FEAR SKYWAY
WHEREAS, the North Carolina Turnpike Authority (NCTA) was created by law in October 2002 to
construct, operate and maintain up to three toll roads in the state; and
WHEREAS, the NCT A was recently granted legislation to design, construct, operate and maintain up to nine
toll road projects in the state; and
WHEREAS, on February 16,2005 the NCT A formally endorsed studies and other development work for
the Garden Parkway, Monroe Connector, Triangle Parkway and Cape Fear Skyway; and
WHEREAS, the Cape Fear Skyway is a proposed 9.5 mile facility crossing the Cape Fear River that will
provide a future connection from US 17 in Brunswick County to US 421 in the City of Wilmington; and
WHEREAS, the Cape Fear Skyway is a regional transportation project that will provide increased benefits
to the community that include: an additional access to the Ports, direct access to the west side of the Cape
Fear River for truck traffic entering the Ports, the movement of ocean going vessels to the Port of
Wilmington, unimpeded travel across the Cape Fear River, ability of emergency response vehicles to travel
across the Cape Fear River without the possibility of being delayed, decreased cvacuation times during
natural disasters, improved access to Military Ocean Tcrminal at Sunny Point and improved access to the
Port facilities for Military deployments; and
WHEREAS, the NCT A has issued a project schedule for the completion of the Environmental Impact
Statement (ElS) and the Design-Build construction ofthe Cape Fear Skyway; and
WHEREAS, based on the NCT A schedule, the Capc Fear Skyway could award to contract as early as
November 2009.
NOW THEREFORE, BE IT RESOLVED that the New Hanover Board of Commissioners hereby pledges
full support and assistance to the North Carolina Turnpike Authority in an effort to accelerate the EIS study
process and construction of the Cape Fear Skyway.
Adopted this 17'" day ofOdober, 2005.
Robert G. Greer, Chairman
Attest:
Sheila L. Schult, Clerk to the Board
52
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 6 Estimated Time: Page Number:
Department: Governing Body Presenter: Dr. Art Costantini
Contact: Nancy Pritchett
SUBJECT:
Update on Changes in Mental Health Management at the State Level
BRIEF SUMMARY:
Dr. Costantini will update the Board on activities in Raleigh and how proposed changes may impact counties.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET:
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
53
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54
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 7 Estimated Time: Page Number:
Department: Environmental Management Presenter: Ray Church
Contact: Ray Church
SUBJECT:
Award of Contract 06-0036 for the Purchase and Installation of Wet Ash Conveyors at the
WASTEC Facility
BRIEF SUMMARY:
The W ASTEC staff requests approval for the purchase and installation of two (2) new Wet Ash Conveyors to replace two
(2) existing 1984 wet ash conveyors. A bid opening was held on Aug. 25, 2005 for RFP 06-0036. At this time two bids
were received and opened in accordance with G.S. 143-129.2 for RFP submission. The RFP's were received as follows:
Hall Contracting Corporation
Quate Industrial Services, Inc.
$681,950.00
$758,000.00
The turnkey purchase and installation of these two conveyors is vital to maintaining the operation of Units #1 and #2
incinerators. The wet ash conveyors currently in service are in poor condition and can no longer be effectively maintained.
To insure WASTEC's operation it is critical these two conveyors be replaced in FY 05-06. The purchase and installation will
include the conveyors, related drive gears and components, and motion sensing switches. Upon review of the proposals,
the bids received were under the budgeted amount of $760,000.00.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The staff finds Hall Contracting Corporation to be the lowest responsible bidder. Staff recommends the Board approve the
attached resolution and award contract #06-0036 to Hall Contracting Corporation, in the amount of $681 ,950.00, Six
Hundred Eighty- One Thousand, Nine Hundred Fifty Dollars and approve the associated budget amendment. Staff also
recommends that the construction be financed through installments in order to maintain an acceptable fund balance level.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funds to finance the purchase and installation of two Wet Ash Handling units were approved in the current
adopted budget. The costs for this project to be financed through installment purchase financing.
ATTACHMENTS:
iii
iii
WASTECashconveyors
ba06-0039.doc
55
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
A motion to award Contract 06-0036 to Hall Contracting Corporation in the amount of $681 ,950 and that the payment of the
contract is to be transferred from the environmental management enterprise fund balance was approved 3-2, Davis and
Greer voting in opposition.
56
RESOLUTION OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, due to the highly complex nature of the operation of solid waste
management facilities, G. S. ] 43-] 29.2 provides a unique Request for Proposal procedure for solid
waste management facilities that is different from other formal bidding procedures;
AND WHEREAS, after due advertisement, the following two proposals were received by
New Hanover County W ASTEC for the purchase and installation of two (2) Wet Ash Handling
Conveyors:
Hall Contracting Corporation
Quate Industrial Services, Inc.
$68] ,950.00
$758,000.00
AND WHEREAS, proposals were received and evaluated in accordance with the
requirements of G.S. ]43-]29.2 and from that evaluation, the proposal from Hall Contracting
Corporation was determined to be the most responsive to the Request for Proposals;
AND \VHEREAS, the Finance Director, the Director of Environmental Management, and
the County Manager recommend that the contract be awarded to Hall Contracting Corporation of
Charlotte, the most responsive bidder, in the amount of six hundred eighty one thousand nine
hundred fifty dollars ($68] ,950.00).
WHEREAS, the purchase and installation of two (2) new Wet Ash Handling Conveyors
tD replace two existing Wet Ash Handling units were approved in the current adopted budget with
the costs for this project to be financed through installment purchase financing;
AND WHEREAS, after discussion by the Board of Commissioners it was the consensus
of the Board to pay for two new Wet Ash Handling Conveyors from fund balance instead of
installment financing.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New
Hanover County that the Contract for the purchase and installation of two (2) new Wet Ash
Hand]ing Conveyors at the New Hanover County Waste-to-Energy Conversion Facility
(W ASTEC) be awarded to Hall Contracting Corporation in the amount of six hundred eighty one
thousand nine hundred fifty dollars ($681,950.00); that the full amount of the purchase cost be
appropriated from fund balance; that the County Staff is authorized to prepare and process a
budget amendment for this transaction adopted by this resolution; and that the County Manager
is hereby authorized and directed to execute the contract; contract form to be approved by the
County Attorney.
(SEAL)
/iiJl1~
Robert G. Greer, Chairman
ATTEST:
~ \,:~ b_S\oW1
Sheila L. Schult, erk to the Board
57
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58
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/03/05
Budget Amendment
DEPARTMENT: Environmental Management
BUDGET AMENDMENT #: 06-0039
ADJUSTMENT
Environmental Management:
Appropriated Fund Balance
DEBIT
CREDIT
$681,950
WASTEC Administration:
Capital Outlay - Equipment
$681,950
EXPLANATION: To budget fund balance to purchase and install two new Wet Ash Conveyors.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2, Davis and Greer voting in opposition.
59
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60
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 8 Estimated Time: Page Number:
Department: DSS Presenter: Carla West
Contact: LaVaughn Nesmith, Director of New Hanover County Department of Social Services
SUBJECT:
Child Support Enforcement Program
BRIEF SUMMARY:
Ms. West will present a power point presentation detailing the successes of the Child Support Enforcement Program for
New Hanover County. Ms. West will also briefly outline the goals for the program for FY 2005-2006.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
None Required, Information Only
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE:
BUDGET: N/A
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
61
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62
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 9 Estimated Time: Page Number:
Department: Finance Presenter: Bruce T. Shell
Contacts: Bruce Shell & Sharon Brock
SUBJECT:
Room Occupancy Tax Update
BRIEF SUMMARY:
The scheduled beach renourishment projects for Wrightsville, Carolina, and Kure Beaches have been funded by federal,
state, and local funds in the past. Federal funds may be limited in the future. The Port Waterway and Beach Commission
has prepared projections with and without federal and state participation and the impacts on available room occupancy tax
funds.
The Board of County Commissioners has requested an update on the status of these funds as well as projections of the
potential impact of the loss of federal and state funding. A brief powerpoint presentation will be presented to the Board.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Listen to presentation.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE:
BUDGET: N/A
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
63
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64
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Regular Item #: 13 Estimated Time: Page Number:
Department: Governing Body Presenter: Albert Eby, Director, WAVE Transit
Contact: Nancy Pritchett
SUBJECT:
WAVE Transit Annual Report
BRIEF SUMMARY:
Albert Eby, Director of W AVE Transit, will present the annual report. Lunch and a trolley ride for the Board and staff will be
provided by WAVE after adjournment of the meeting of the Board.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear report.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A
FINANCE: N/A
BUDGET: N/A
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear report.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard report.
65
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66
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:30 a.m. 1. Non-Agenda Items (limit three minutes)
10:35 a.m. 2. Approval of Minutes 69
10:40 a.m. 3. Presentation: New Hanover County Well Field and Water Treatment Plant 71
Project Update
10:55 a.m. Break
11 :05 a.m. 4. Consideration ofInterlocal Agreement with Pender County for Water and Sewer 73
Development
11 :20 a.m. 5. Consideration of Request for Approval of Well Site Purchase for Water Plant 77
Project
67
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68
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Water & Sewer Item #: 2 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer District - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the October 3,2005 meeting of the Water and Sewer District
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Water & Sewer Item #: 3 Estimated Time: Page Number:
Department: Water & Sewer District Presenters: Greg Thompson/Dan Dawson
Contact: Greg Thompson
SUBJECT:
New Hanover County Well Field and Water Treatment Plant Project Update
BRIEF SUMMARY:
The preliminary design phase for the New Hanover County Well Field and Water Treatment Plant project is nearing
completion. On October 17th, the project team, including representatives from W. K. Dickson, will present to the County
Commissioners an overview of the preliminary design.
This presentation will include elevation views and an overall site layout of the Water Treatment Plant. Also, photographs
from similar facilities will be included to provide visual description of equipment and processes to be used in the New
Hanover County Water Treatment Plant.
The presentation will also include updated schedule and cost figures for the overall project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board listen to the presentation with all updates regarding this project. No action is required.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Wellfield and Water Treatment Plant Budget
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: N/A
BUDGET: N/A
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Water & Sewer Item #: 4 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Inter-Local Agreement with Pender County for Water and Sewer Development
BRIEF SUMMARY:
Consistent with recommendations for regionalization in the 1976201 Facilities Plan and the County's ongoing quest to
establish sewer service county-wide, New Hanover and Pender County staff have explored opportunities for joint projects.
The attached DRAFT Inter-Local Agreement proposes that both parties will "cooperate and communicate on the design and
development of facilities which will mutually benefit both counties." A Hwy 421 N corridor water and sewer project and a
project to provide temporary water to the US Hwy 17 N corridor are proposed.
Specifically, the DRAFT agreement proposes that Pender and New Hanover "agree to develop water and sewer facilities
and share proportionately in the costs, particularly along the Highway 421 Corridor." New Hanover County already holds an
NPDES discharge permit for a 4.0 MGD sewer plant that was never constructed. Pender County has grant funding options
available to them that would be applied to reduce the total project cost prior to proportionately sharing cost with NHC. The
total project cost for this treatment facility is estimated to be $25 million. If executed, this project would provide public sewer
along the Hwy 421 North Industrial Corridor, attract new industry and help existing industries with future environmental
compliance. Pender County proposes an aggressive schedule with design completion by November 2006 and a
construction start of April 2007. Pender County is currently seeking engineering services for treatment plant design and
permitting. Action will also be taken to develop options to provide water in the 421 N corridor and to coordinate water
systems in the US 17 N area.
Funding for any New Hanover County participation in projects developed under this agreement would require prior approval
by the New Hanover County Board of Commissioners.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends approval of the DRAFT Inter-Local Agreement.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No request for funds at this time.
ATTACHMENTS:
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REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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INTER-LOCAL AGREEMENT FOR WATER AND SEWER (W ASTEW A TER)
DEVELOPMENT BETWEEN PENDER COUNTY AND NEW HANOVER COUNTY
This is an Interlocal Governmental Agreement between Pender County, NC (hereinafter known as "Pender") and New
Hanover County, NC (hereinafter known as "New Hanover") for the purpose of both counties agreeing to cooperate
and communicate on the design and development facilities which will mutually benefit both counties, and is entered
into this the day of , 2005.
WHEREAS, Pender and New Hanover recognize that the availability of facilities for water treatment and
distribution, and sewer treatment and collection is a necessary pre-condition to maintaining and encouraging
economic development; and
WHEREAS, Pender and New Hanover recognize that both counties will achieve greater benefits by working
together rather than by working individually; and
WHEREAS, Pender and New Hanoverrecognizethateconomie development which benetits one county will
benefit the other, either in the retention or creation of jobs and ncw private sector investments; and
WHEREAS, Pender and New Hanover recognize that it is necessary to expand water and sewer facilities now
in order to benefit future generations;
NOW, THEREFORE, BE IT AGREED THAT
*
Pender and New Hanover will work toward determining the feasibility and cost of planning,
designing, and constructing water and sewer facilities along the Highway 421 Corridor;
Ifapproved, Pender and New Hanover will share in the costs of developing water and sewer tacilities
proportionate to the capacities allocated to each county, with the net of any grants revenues to be
shared;
New Hanover will provide and Pender will pay at negotiated pricing for temporary potable water
supplied along the Highway 17 Corridor if required to meet customers' demands;
New Hanover and Pender will freely share information and engineering studies on water and sewer
which have been or will be developed over the years for the purpose offurthering the development
of water and sewer facilities;
Pender and New Hanover agree to work with other loca I jurisd ictions in the spirit of cooperation for
the purpose of achieving the most cost effective, long-term development of water and sewer
facilities for residents and visitors to our region.
*
*
*
*
This agreement is executed this 17th day of October, 2005.
Pender County Chairman
New Hanover County Chairman
Attest - Clerk to the Board
Attest - Clerk to the Board
Approved as to Form - County Attorney
Approved as to Form - County Attorney
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Water & Sewer Item #: 5 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Request for Approval of Well Site Purchase for Water Plant Project
BRIEF SUMMARY:
On January 20, 2004, New Hanover County Board of Commissioners approved a $24 million budget for the construction of
an 8 million gallon per day water treatment plant and well field to supply high quality drinking water. Currently, the County
has acquired the plant site and five (5) well sites. Several parcels of land are required for the 21 planned wells needed for
the project.
On September 15th, an option to purchase 5.6+/- acres was obtained for $350 by Triece and Company, Inc., on behalf of
New Hanover County. The property is Lot 42 of Greenview Ranches (Map Book 9, Page 48).
The property purchase price is $25,000.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends approval to purchase the property for $25,000, and for the Chairman to execute the necessary
paperwork, if necessary, to purchase the site.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Wellfield/Water Treatment Project - 885-88500000-800700
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET:
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 10/17/05
Additional Item #: 1 Estimated Time: Page Number:
Department: Governing Body Presenter: Robert Greer
Contact: Dave Weaver
SUBJECT:
Consideration of a Sponsorship Request by the North Carolina Beach, Inlet & Waterway
Association
BRIEF SUMMARY:
The North Carolina Beach, Inlet & Waterway Association (NCBIWA) is seeking local government sponsorship for the main
event, a luncheon, at their annual conference November 14-15, 2005 in Carolina Beach. The cost of the event is $6,000.
New Hanover County is being asked to jointly sponsor the event with the Town of Carolina Beach and the City of
Wilmington ($2,000 each).
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider request.
FUNDING SOURCE:
Will above action result in:
Number of Positions:
Explanation:
ATTACHMENTS:
Contingency funds may be used if the item is approved.
REVIEWED BY:
LEGAL:
FINANCE:
BUDGET: N/A
HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider request.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
79
Our Coast In Crisis: Searching for Solutions
Monday 11-5:30 & Tuesday 8-5, November 14 & 15,2005
Courtyard by Marriott Oceanfront Hotel, Carolina Beach, NC
Exclusive Sponsorship and Exhibitor Opportunities
Sponsors lIt an)" level ~,,--~ept [\ron~ will be provided exhibitinn space with tabk at no additional charge
Sponsors solo at nny level '''''ill n.::~civc 2 confcrcncG registrations at no additional charge lcxcep1 Sllvt:r Of BrOI1LC whid1 rl'~'ei\ l' I)
All spon;;ors at any level may include OIlC itcm oj printed or prof1lot.iollal malerial in the conference hag
Luncheon - $6,000 (May be shared by up to 3)
Tuesday 12 noon-I:30 pm Includes colo' logo on back cover of program and on NCBIW A website
as well as listing in the schedule + logo cards on each table
El"8I1ing Rg8eptifm $3,5fJfJ SOLD OIJT!
Coastal Planning & Engineering of Boca Raton & Wilmington has snapped up this one!
Monday 5 45 pm -7:30 pm; cash bar I Includes coio' logo in prol,'fam and on NCBIWA webslte
as well as listmg in the schedule + 3 logo cards in the event space
Pre-conference - $1,850
Monday II :00 am - I :00 pm; pre-conference social
Includes color logo in program and on NCBIW A website as well as listing in the schedule + a logo card
~ 2 intra-program breaks - $1,250 each ONE SOLD!
Monday PM, TIi@Beaj AU, Tuesday PM
WK Dickson & Co., Inc. is first in this category
Coffee, soft drinks, snacks I Includes color logo in program and on NCBlW A website
as well as listing in the schedule + a logo card on the break table
Continental Breakfast - $1,450
Tuesday 7:00 am - 8:00 am Continental Bn::akfast
Coffee, juices, pastries, biscuits I Includes colo" logo in program and on NCBIW A website
as well as listing in the schedule + a logo card on the breakfast table
$2,000 m Sponsorships
Preferred placement in tbe exhibit area Space LlllJITED /0 5
Includes logo in printed program and on NCBIW A website
$1,000 Sponsorships
Enhanced involvement for participation as an exhibitor with table provided Space UMITED to 5
Includes text listing (with no logo) in program and on NCBlW A website
$500 s,!Ever Sponsorships
Minimum invulvement for exhibit space, listing in program and on NCBIWA website Two sold! SPlice LIMITl:.ll to':' 4
$300 Sponsorships
Listing only, in program and un NCBIW A websile. shared literatLrre display space
To ask questiuns ur commit to a sponsorship. contact Har~' Simmons at <halT)'.simmonslglncbiwa,org> or at 910-200-7867
80