Agenda 2005 06-20
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · WILLIAM A. CASTER, VICE-CHAIRMAN
TED DAVIS, JR., COMMISSIONER · WILLIAM A. KOPP, JR., COMMISSIONER · NANCY H. PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
June 20, 2005 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards39
9:25 a.m. 2. Recognition of New Employees41
9:30 a.m. 3. Presentation of North Carolina Department of Labor Safety Awards43
9:35 a.m. 4. Consideration of Fiscal Year 2005-2006 Budget Ordinances for New Hanover 45
County and the Fire Service District
10:05 a.m. 5. Public Hearing on Refinancing a Portion of the 1997 Certificates of 47
Participation Capital Projects and Approval of Installment Financing Contract
Amendment; Authorization of Execution and Delivery of Refunding
Certificates of Participation and Documents Related Thereto
10:15 a.m. 6. Public Hearing on Refinancing a Portion of the 2001 Certificates of 49
Participation Capital Projects and Approval of Installment Financing Contract
Amendment; Authorization of Execution and Delivery of Refunding
Certificates of Participation and Documents Related Thereto
10:25 a.m. 7. Committee Appointments 51
10:45 a.m.
Break
10:55 a.m. 8. Meeting of the Water and Sewer District171
11:45 a.m. 9. Non-Agenda Items (limit three minutes)
11:55 a.m. 10. Additional Items
County Commissioners
Clerk to the Board
County Attorney
County Manager
12:05 p.m. ADJOURN
estimated
Note: Times listed for each item are , and if a preceding item takes less time, the
Board will move forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:55 a.m. 1. Non-Agenda Items (limit three minutes)
11:05 a.m. 2. Approval of Minutes173
11:10 a.m. 3. Consideration of Fiscal Year 2005-2006 Budget Ordinances for the New
175
Hanover County Water and Sewer District
11:25 a.m. 4. Consideration of Proposed Water and Sewer Charges Effective July 1, 2005177
11:35 a.m. 5. Consideration of Options for Providing Water to Blossom Ferry Residents179
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes5
2. Approval to Adopt State Road Resolution to Add Wedgefield Drive in Crosswinds 7
South Subdivision to the State Road System
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3. Approval of Appointment to the 1898 Wilmington Race Riot Commission
4. Approval to Submit an Application for Federal Grant Funding for Fire Service11
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5. Approval of Personnel Policy Revision
6. Approval of a Resolution to Take Possession and Control of Abandoned
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Methodist Cemetery at 1534 John Morris Road
7. Approval of New Hanover County and New Hanover County Fire District Tax 23
Reports
Approval of Budget Amendments:
8.1 05-0234 Social Services27
29
8.2 05-0247 Southeastern Mental Health
8.3 05-0248 Inspections31
8.4 05-0250 Department of Social Services33
8.5 2005-57 Sheriff35
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the Regular Meeting on June 6, 2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Adoption of State Road Resolution to Add Wedgefield Drive in Crosswinds South Subdivision
to the State Road System
BRIEF SUMMARY:
NCDOT has reviewed the petition and is considering the road addition. District Engineer Cumbo has requested that the
Board concur with the recommendation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt Standard SR-2 resolution in support of the road addition.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NCDOT letter
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 3Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Appointment of Carl Byrd, Director of Human Relations, to serve as the Human Relations
Representative on the 1898 Wilmington Race Riot Commission
BRIEF SUMMARY:
Assistant County Manager Pat Melvin has notified the office that Carl Byrd has agreed to serve as the County's
representative on the 1898 Wilmington Race Riot Commission until one of the members of the Human Relations
Commission agrees to serve.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Appoint Carl Byrd to the 1898 Wilmington Race Riot Commission.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
3/11/2002 Minutes Excerpt
1898 Commission
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 4Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Approval to Submit an Application for Federal Grant Funding for Fire Service Safer Act
BRIEF SUMMARY:
This first-time federal grant will help local jurisdictions fund fire fighter positions. The grant maintains a matching portion
through the life of the grant, which is five years. Due to increased demands in the Fire District, additional staffing will be
needed in the near future. This grant will provide limited funding for the positions. This federal project has been open since
June 1st and will close by June 28th.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the request to apply for the Safer Grant, with acceptance pending final Commission approval, following award
notification.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 8
Explanation: Grant funding for the positions will decrease each year with the positions being fully county funded in year 5.
Year 1 Year 2 Year 3 Year 4 Year 5
Fed Share 90% 80% 50% 30% 0%
County Share 10% 20% 50% 70% 100%
No requirement to continue positions after year 5.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 5Estimated Time:Page Number:
Department: Human Resources Presenter: Andre Mallette
Contact: Andre Mallette
SUBJECT:
Personnel Policy Revision
BRIEF SUMMARY:
The following revision shortens the maximum leave of absence without pay period available to eligible employees from one
year to six months. There are two reasons for this. One is to address the issue of the strain an extended leave of absence
puts on the operations of a department, with the attendant uncertainty of whether the employee will even return after so long
an absence (during which time the department head cannot fill the position). The other is to address the issue of increased
medical and denied benefits coverage costs for an employee on an extended leave of absence. The County absorbs most
of the coverage costs during the leave period and the costs are so high, thus, there needs to be a reasonable way to
preserve the policy to benefit deserving employees.
A leave of absence of up to six months is still a generous policy, considerably more so than the Family Medical Leave Act
(FMLA) requirement of twelve weeks.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the attached policy revision be approved with an effective date of July 1, 2005.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Rev Art VII, LWOP 6
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 6Estimated Time:Page Number:
Department: Legal Presenter: Jim Morton, Airport Finance Director
Contact: Kemp P. Burpeau, Deputy County Attorney
SUBJECT:
Possession and Control of Abandoned Methodist Cemetery
1534 John Morris Road
BRIEF SUMMARY:
Pursuant to State regulations, counties are required to take possession and control of abadoned cemeteries if there is no
clear title that can be readily determined. Attached is a resolution to take possession and control of the Methodist cemetery
adjacent to Airport property. The Authority desires to secure title and then maintain and secure the cemetery. Under the
statutory process, the County would take control of the cemetery and then quitclaim the parcel to the New Hanover County
Airport Authority.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve Resolution and the execution of the quitclaim deed.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
CemeteryResolution-Possession&Control-Me
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Consent Item #: 7Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Reports
BRIEF SUMMARY:
Collection reports as of May 31, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrptMAY05.NHCFDMAY05.t
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Budget Amendment
Consent Item #: 8.1Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 05-0234
ADJUSTMENT DEBIT CREDIT
Child Day Care:
Office Day Care Services $10,000
DSS/Smart Start Day Care $10,000
Administration:
DSS Administration Grant $2,020
Share the Warmth:
Assistance Payments $2,020
EXPLANATION: To budget additional federal funds received for the Smart Start program and additional state
funds for Share the Warmth program.
ADDITIONAL INFORMATION: No additional County dollars required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Budget Amendment
Consent Item #: 8.2Estimated Time:Page Number:
DEPARTMENT: Southeastern Mental Health
BUDGET AMENDMENT #: 05-0247
ADJUSTMENT DEBIT CREDIT
Southeastern Mental Health:
ABC 5-Cent Bottle Charge $13,000
SEMH - ABC 5-Cent $13,000
EXPLANATION: To budget greater than anticipated revenue from the ABC 5-Cent bottle tax. Funds are disbursed
to Southeastern Center to be used for treatment of alcoholism and research or education on alcohol abuse.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Budget Amendment
Consent Item #: 8.3Estimated Time:Page Number:
DEPARTMENT: Inspections
BUDGET AMENDMENT #: 05-0248
ADJUSTMENT DEBIT CREDIT
Inspections:
Inspection Revenues $91,504
Departmental Supplies $85,000
Contracted Services $6,504
EXPLANATION: Due to record construction, additional revenue has been generated by the Inspections
Department to cover unanticipated expense increases to the operations and maintenance portion of its budget.
ADDITIONAL INFORMATION: Two pieces of technology that are critical to the interface between the department
and the public have to be replaced and/or repaired.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Budget Amendment
Consent Item #: 8.4Estimated Time:Page Number:
DEPARTMENT: DSS/Non-Departmental
BUDGET AMENDMENT #: 05-0250
ADJUSTMENT DEBIT CREDIT
Social Services:
Salaries and Wages $200,000
Non-Departmental:
Insurance and Bonds $200,000
EXPLANATION: Transfer funds from Human Service to General Government function for end-of-year adjustment.
ADDITIONAL INFORMATION: Overall insurance in the General Fund was within budget, but insurance expenses
within General Government exceeded budgeted amount.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Budget Amendment
Consent Item #: 8.5Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-57
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $5,506
Capital Project Expense $5,506
EXPLANATION: To increase budget for additional revenue received on May 23, 2005.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 39
9:25 a.m. 2. Recognition of New Employees 41
9:30 a.m. 3. Presentation of North Carolina Department of Labor Safety Awards 43
9:35 a.m. 4. Consideration of Fiscal Year 2005-2006 Budget Ordinances for New Hanover 45
County and the Fire Service District
10:05 a.m. 5. Public Hearing on Refinancing a Portion of the 1997 Certificates of 47
Participation Capital Projects and Approval of Installment Financing Contract
Amendment; Authorization of Execution and Delivery of Refunding
Certificates of Participation and Documents Related Thereto
10:15 a.m. 6. Public Hearing on Refinancing a Portion of the 2001 Certificates of 49
Participation Capital Projects and Approval of Installment Financing Contract
Amendment; Authorization of Execution and Delivery of Refunding
Certificates of Participation and Documents Related Thereto
10:25 a.m. 7. Committee Appointments 51
10:45 a.m.
Break
10:55 a.m. 8. Meeting of the Water and Sewer District 171
11:45 a.m. 9. Non-Agenda Items (limit three minutes)
11:55 a.m. 10. Additional Items
County Commissioners
Clerk to the Board
County Attorney
County Manager
12:05 p.m. ADJOURN
estimated
Note: Times listed for each item are , and if a preceding item takes less time, the
Board will move forward until the agenda is completed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Richard H. Galloway - Information Technology; Anthony E. Jinwright - Register of Deeds; Lucretia M. Cox
- Health; Amanda B. Lamkin - Social Services; Shirquania T. Roberts - Social Services
TEN (10) YEAR: Deborah B. Lovett - Health Dept.
TWENTY (20) YEAR: Antoinette Shields - Sheriff's Office; Arthur C. Rogers, Jr. - Engineering; Dorothy D. Hodder - Library
TWENTY-FIVE (25) YEAR: Dottie Spruill - Finance; Alton R. Fales - Sheriff's Office and Thomas J. Stich, Sr. - Health
Dept.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 3Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Mike Winebar
Item Does Not Require Review
SUBJECT:
Presentation of North Carolina Department of Labor Safety Awards
BRIEF SUMMARY:
The New Hanover County Finance and Register of Deeds Offices have been awarded Safety Achievement Recognition for
twenty (20) consecutive years of safety achievement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal, County Manager
Item Does Not Require Review
SUBJECT:
Fiscal Year 2005-2006 Budget Ordinances for New Hanover County and the Fire Service District
BRIEF SUMMARY:
Consideration of the fiscal year 2005-2006 Budget Ordinances for New Hanover County and the Fire Service District.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Board of Commissioners adopt the fiscal year 2005-2006 Budget Ordinances for New Hanover
County and the Fire Service District.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend adoption of proposed FY05-06 budget.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved the 2005-2006 Budget Ordinance for New Hanover County as presented, maintaining the current tax rate, 3-2,
Caster and Davis voting in opposition.
Approved the 2005-2006 Budget Ordinance for the Fire Service District as presented, maintaining the current tax rate 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 5Estimated Time:Page Number:
Department: Legal Presenters: Wanda M. Copley, County Attorney
Bruce Shell, Finance Director
Contacts: Wanda M. Copley, County Attorney
Bruce Shell, Finance Director
SUBJECT:
Public Hearing on Refinancing a Portion of the 1997 Certificates of Participation Capital
Projects and Approval of Installment Financing Contract Amendment; Authorization of
Execution and Delivery of Refunding Certificates of Participation and Documents Related
Thereto
BRIEF SUMMARY:
The Board authorized on June 6, 2005 an installment financing contract amendment to the County's 1997 installment
financing contract to effectuate the refinancing of a portion of the County's 1997 Certificates of Participation (COPs). The
refinancing will generate significant debt service savings for the County. The County Commissioners are required to hold a
public hearing, approving the installment financing contract amendment. The Board is also asked to approve the resolution
authorizing the execution of the Refunding Certificates of Participation, Series 2005A in an amount not to exceed
$14,000,000, the distribution of a preliminary official statement, the supplemental indenture authorizing the Series 2005A
COPs, the installment financing contract amendment, the escrow deposit agreement, and such other instruments related
thereto.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct Public Hearing, approve the installment financing contract amendment, and related refinancing documentation.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct public hearing.
COMMISSIONERS' ACTIONS/COMMENTS:
Conducted public hearing, approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 6Estimated Time:Page Number:
Department: Legal Presenters: Wanda M. Copley, County Attorney
Bruce Shell, Finance Director
Contacts: Wanda M. Copley, County Attorney
Bruce Shell, Finance Director
SUBJECT:
Public Hearing on Refinancing a Portion of the 2001 Certificates of Participation Capital
Projects and Approval of Installment Financing Contract Amendment; Authorization of
Execution and Delivery of Refunding Certificates of Participation and Documents Related
Thereto
BRIEF SUMMARY:
The Board authorized on June 6, 2005 an installment financing contract amendment to the County's 2001 installment
financing contract to effectuate the refinancing of a portion of the County's 2001 Certificates of Participation (COPs). The
refinancing will generate significant debt service savings for the County. The County Commissioners are required to hold a
public hearing, approving the installment financing contract amendment. The Board is also asked to approve the resolution
authorizing the execution of the Refunding Certificates of Participation, Series 2005B in an amount not to exceed
$27,000,000, the distribution of a preliminary official statement, the supplemental indenture authorizing the Series 2005B
COPs, the installment financing contract amendment, the escrow deposit agreement, and such other instruments related
thereto.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct Public Hearing, approve the installment financing contract amendment, and related refinancing documentation
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct public hearing.
COMMISSIONERS' ACTIONS/COMMENTS:
Conducted public hearing, approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Regular Item #: 7Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following Boards and require appointments by the Board:
ABC Board
Airlie Gardens Foundation Board of Directors
Airport Authority
Cape Fear Community College Board of Trustees
Cape Fear Museum Advisory Board
Board of Fire Commissioners
Industrial Facilities & Pollution Control Financing Authority
Nursing Home Community Advisory Committee
Parks & Recreation Advisory Board
Social Services Board
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
The Board made the following appointments:
ABC Board: Charles C. Wells was appointed effective 07/01/05; Donald Zearfoss was appointed Chairman
Airlie Gardens Foundation Board of Directors: Robert W. Martenis and George William Nail appointed
Airport Authority: Charles Richard Kays and John D. Lennon appointed
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Cape Fear Community College Board of Trustees: Ted Davis, Jr. reappointed
Cape Fear Museum Advisory Board: Scott Brooks, Don W. Fishero and William H. Terrell reappointed;
Dean R. Gattone and Donald Patience appointed
Board of Fire Commissioners: S. Lawrence Crawley, Jr. and Diane P. Doliber reappointed as At-Large Community
Representatives;
Arthur David Raines reappointed as At-Large Volunteer Fire Department Representative;
Alex B. Stanland appointed as At-Large Volunteer Fire Department Representative
Industrial Facilities & Pollution Control Financing Authority: Kurt Taube appointed
Nursing Home Community Advisory Committee: John E. Brett and Nancy J. Ferguson appointed
Parks & Recreation Advisory Board: Nikki Speck Howard reappointed
Social Services Board: Ann Pitts reappointed
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:55 a.m. 1. Non-Agenda Items (limit three minutes)
11:05 a.m. 2. Approval of Minutes 173
11:10 a.m. 3. Consideration of Fiscal Year 2005-2006 Budget Ordinances for the New 175
Hanover County Water and Sewer District
11:25 a.m. 4. Consideration of Proposed Water and Sewer Charges Effective July 1, 2005 177
11:35 a.m. 5. Consideration of Options for Providing Water to Blossom Ferry Residents 179
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the June 6, 2005 meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal, County Manager
Item Does Not Require Review
SUBJECT:
Fiscal Year 2005-2006 Budget Ordinances for the New Hanover County Water and Sewer
District
BRIEF SUMMARY:
Consideration of the fiscal year 2005-2006 budget ordinances for the New Hanover County Water and Sewer District.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Board of Commissioners adopt the fiscal year 2005-2006 budget ordinances for the New Hanover
County Water and Sewer District.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved the FY2005-2006 Budget Ordinance 5-0 as presented.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Bruce T. Shell, Finance Director
Contact: Julie Griffin, Deputy Finance Director
SUBJECT:
Proposed Water and Sewer Charges Effective July 1, 2005
BRIEF SUMMARY:
Effective with the FY05-06 budget, the attached ordinance reflects changes in the water user charges. The change
increases the charges for water usage based on per 1,000 gallons of usage. Depending upon water usage, customers will
experience an increase of approximately 5 percent.
This increase will impact approximately 10,000 of the County's water customers which will generate a total of approximately
$81,000.00. As these changes are reflected in the upcoming FY05-06 budget, the Commissioners are asked to approve
the attached Water and Sewer District Ordinance.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve these user charges as indicated on the proposed ordinance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Water and Sewer District Revenues.
ATTACHMENTS:
Chapter56-ArtIIAppenBWaterFeeSchedul
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Discussed on the Water and Sewer Agenda.
The ordinance was passed on the Regular Agenda by the Board of Commissioners 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Water & Sewer Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Options for Providing Water to Blossom Ferry Residents
BRIEF SUMMARY:
Staff has developed options for the Board of Commissioners to consider for providing clean drinking water to Blossom Ferry
residents, as detailed in the attached memo. All reasonable options, including funding scenarios, hopefully are listed.
Option A - Extend Water System From Shearin Hills
Funding Option A-1 - Residents pay all costs
Funding Option A-2 - Residents pay individual costs; County pays system costs
Funding Option A-3 - County pays all costs
Option B - County Extends Line From Holly Shelter Road Main
Funding Option B-1 - Residents pay all costs, including Shearin Hills bypass
Funding Option B-2 - Residents pay individual and distribution costs;
County pays bypass cost
Funding Option B-3 - County pays all costs, including Shearin Hill bypass
Option C - Alternative Technologies
Option D - Do Nothing
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Board does not need to make a final recommendation at this time, although Option B, Funding Option B-2, may be the
most effective long-term solution.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
y Opt
Blossom Ferr
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES:
179
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
See recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Discussed options. The Board directed staff to proceed with option B by a vote of 5-0. The funding options will be
considered at a later date.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Budget Amendment
Additional Item #: 1Estimated Time:Page Number:
DEPARTMENT: Library
BUDGET AMENDMENT #: 05-0260
ADJUSTMENT DEBIT CREDIT
Library:
Aid to Public Library Grant $883
Departmental Supplies $883
EXPLANATION: To budget additional State Aid to Public Libraries grant; increased from $190,061 to $190,944.
ADDITIONAL INFORMATION: Funds to be used for supplies.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Additional Item #: 2Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Election of Board of Directors for the New Hanover County Financing Corporation
BRIEF SUMMARY:
The Board needs to re-appoint the three (3) Directors of the current board of the New Hanover County Financing
Corporation effective June 20, 2005. The current directors are: Allen O'Neal, Bruce Shell and Robert G. Greer. The
Board will also need to ratify the prior terms of the directors through and from 2004. In 1997, the New Hanover County
Financing Corporation was formed under the North Carolina Non-Profit Corporation Act, to, among other things, assist the
County in the financing of the purchase of essential real property, the construction of essential improvements and the
purchase of essential personal property.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners select three (3) Board of Directors for the New Hanover County Financing
Corporation and ratify the prior terms of the directors through and from 2004.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Reappointed the Board of Directors and ratified the prior terms 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/20/05
Additional Item #: 3Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
Consideration of a Resolution to Support Increasing the Tax on Cigarettes with a Substantial
Portion of the Tax to be Used to Begin Phase-Out of County Contributions to Fund Medicaid
Costs
BRIEF SUMMARY:
Attached is a resolution for consideration that would support increasing the tax on cigarettes with a substantial portion of the
tax to be used to begin phase-out of county contributions to fund Medicaid costs.
The version of the budget passed by the North Carolina House would reduce the counties estimated Medicaid requirement
by $150,000. The North Carolina Association of County Commissioners (NCACC) is working to provide greater Medicaid
relief to the counties. The NCACC is encouraging counties to adopt resolutions like the attached. It is estimated such
action could reduce the Medicaid burden on the county 5.4 million over five years.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider adopting the attached resolution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
medicaidcigarettetaamended
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0 with requested amendments to be re-written into the resolution.
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