Agenda 2005 05-16
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · WILLIAM A. CASTER, VICE-CHAIRMAN
TED DAVIS, JR., COMMISSIONER · WILLIAM A. KOPP, JR., COMMISSIONER · NANCY H. PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
May 16, 2005 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards109
9:25 a.m. 2. Recognition of New Employees111
9:30 a.m. 3. Consideration of Adoption of Proclamation Declaring May 2005 as Sporting 113
Wilmington Month in New Hanover County
9:35 a.m. 4. Consideration of Adoption of Proclamation Declaring May 22, 2005 as
115
National Maritime Day in New Hanover County
9:40 a.m. 5. Consideration of Adoption of Proclamation Declaring May 15-21, 2005 as 117
in New Hanover County
Museum Week
9:45 a.m. 6. Consideration of Adoption of Proclamation Declaring the Week of May 21-27
119
as in New Hanover County
Safe Boating Week
121
9:50 a.m. 7. Consideration of a Resolution in Support of House Bill 1542
123
9:55 a.m. 8. Presentation on Ports, Waterways and Beach Commission
10:10 a.m. 9. Presentation: Cape Fear Museum Progress Report125
10:20 a.m. 10. Presentation of County Manager?s Fiscal Year 2005-2006 Recommended
127
Budget
10:50 a.m.
Break
129
11:00 a.m. 11. Consideration of Request to Establish a Fire Investigation Task Force
11:10 a.m. 12. Consideration of Report by Action Audits, LLC and Adoption of 2005 Rate 131
Orders for Cable Services in Unincorporated New Hanover County
11:25 a.m. 13. Committee Appointments 141
11:40 a.m. 14. Meeting of the Water and Sewer District161
12:10 p.m. 15. Non-Agenda Items (limit three minutes)
12:20 p.m.
Lunch Break
12:50 p.m. 16. Additional Items
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:00 p.m. 17. Closed Session to consult with the County Attorney on matters relating to the
location or expansion of industries or businesses served by the public body
pursuant to G.S. 143-318.11(a)(4)
ADJOURN
1:20 p.m. Convene as Board of Equalization and Review
estimated
Note: Times listed for each item are , and if a preceding item takes less
time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:40 a.m. 1. Non-Agenda Items (limit three minutes)
11:50 a.m. 2. Approval of Minutes163
11:55 a.m. 3. Update on Drinking Water for Blossom Ferry Subdivision165
12:05 p.m. 4. Consideration of Construction of a Water Line Stub for Future Service to 169
Furtado Drive
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes7
2. Approval of Award of Bid and Approval of Contract #05-0234 for Nutrition 9
Services for the Department of Aging
3. Approval of Award of Contract #05-0232 for Lease of Baler at Recycling Facility11
4. Approval of Award of Preposition Contract #05-0292 for Debris Removal15
5. Approval to Accept 2004 Assistance to Fire Fighters Grant for Ogden Volunteer 19
Fire Rescue, Inc. and Associated Budget Amendment 05-0203
6. Approval of Various Surplus Air Packs, Respirators and Masks from the Fire 29
Services Office by the Exchange Method Authorized by General Statute and
Associated Budget Amendment 05-0202
7. Approval to Accept Additional Funding for the Women?s Preventive Health 35
Program and Associated Budget Amendment 05-0209
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8. Approval to Apply for a Mobile Car Seat Van
9. Approval of Personnel Policy Revisions39
10. Approval of Financing with Bank of America for Computer Infrastructure 63
Upgrade and Associated Budget Amendment 05-0206
11. Approval of a Resolution in Support of a Bill to Provide Fairness in Medical 69
Charges for County Prisoners
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12. Approval of National Network of Libraries of Medicine Southeastern/Atlantic
Region Grant Application
13. Approval to Submit a Grant Proposal to MetLife Foundation to Support Science 81
Programming and Exhibits
85
14. Approval of Application for Grant from the North Carolina Department of
Environment and Natural Resources to Provide Pedestrian Access to Public
Beaches and Public Trust Waters
15. Approval to Budget Additional Funds for the Sheriff?s Office and Associated
93
Budget Amendments 05-0204, 05-0205, 2005-50 and 2005-51
16. Approval of New Hanover County and New Hanover County Fire District Reports99
17. Approval of Adoption of a Resolution for the Job Access Reverse Commute Grant103
18. Approval of Budget Amendment 05-0207105
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Budget Work Session - April 28, 2005
Closed Session - May 2, 2005
Regular Meeting - May 2, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 2Estimated Time:Page Number:
Department: Aging Presenter:
Contact: Annette Crumpton, Director or Amy Akin, Purchasing Agent
SUBJECT:
Award of Bid and Approval of Contract # 05-0234 for Nutrition Services for the Department of
Aging
BRIEF SUMMARY:
Staff followed the formal bid process to bid the nutrition services contract. This is a five-year contract that provides meals
for the congregate and home-delivered meal program.
Bids were sent to six different firms but only one bid was received. The bid received was from Newbold's Carolina Seafood
& BBQ, Inc. of Richlands, North Carolina and met all requirements. The price submitted was $2.59 a meal. The current
price is $2.735.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
In accordance with standard procedures and General Statutes, staff recommends award to the only bidder, Newbold's
Carolina Seafood & BBQ, Inc. of Richlands, North Carolina at a per meal price of $2.59 and approval of Contract # 05-
0234.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Contract begins July 1, 2005. Funds are to be appropriated in next year's budget in account 110-582-5823-
3700 and 110-582-5824-3710.
ATTACHMENTS:
The resolution is being sent as an attachment to the agenda item. The contract is on file.
05-0234 Resolution for
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 3Estimated Time:Page Number:
Department: Environmental Management Presenter:
Contact: Jason Hale, Solid Waste Planner or Amy Akin, Purchasing Agent
SUBJECT:
Award of Contract # 05-0232 for the Lease of a Baler for the Recycling Facility to Carolina Fibre
Corporation
BRIEF SUMMARY:
The Recycling Facility has been leasing a baler from Sonoco, a South Carolina Corporation, for the last five years. This
contract will expire on July 30, 2005. The baler is used to crush and package recyclable board and paper that is then
marketed for fibre and sold. Sonoco provides 40% to 60% of the proceeds to the County. The current contract was a strict
lease and did not provide for a purchase. Therefore, a request for proposals was issued to establish a new contract.
Sonoco was interested in keeping the baler at the Recycling Facility but did not want to participate in the request for
proposals process. Four companies responded to the request for proposals. These companies were:
Carolina Fibre Corporation, Greensboro, North Carolina
TFC Recycling, Durham, North Carolina
Recycle America Alliance, Raleigh, North Carolina
Tri-State Process Equipment, Inc., Monroe, North Carolina
Tri-State Process Equipment, Inc. took exception to two major components of the request for proposals and therefore
made their bid non-responsive.
Recycle America Alliance proposed a machine that was much smaller than the machine currently in use. The machine was
technically adequate but the proposal offered was the least advantageous to the Recycling Program. Their proposal offered
the lowest sales proceeds to the County.
The two proposals that offered the best package to the County were Carolina Fibre Corporation and TFC Recycling. Both
were complete, detailed and offered required services and support. Both were close on the percentage of sales returned to
the County but TFC required that they receive $5.00 minimum payment per ton if their 5% portion was less than $5.00.
Depending on the market this could substantially reduce the County's portion of the sales proceeds. Carolina Fibre
Corporation quoted a 7% with no minimum.
The monthly rent of $5,000 is deducted from the monthly sales. Based on the past five year history at the County Recycling
Facility along with pricing projections from industries, it is projected that the sales will offset the monthly payments during
the duration of the lease. At the end of the lease, the County will own the baler.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution awarding contract # 05-0232 to Carolina Fibre Corporation, authorize the County Manager to execute the
contract, and authorize staff to make budget adjustments in next year's budget for recording of lease for equipment,
revenue received, payments to be made, and any other action not inconsistent with this resolution.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
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Explanation: Monthly payments due for lease of machine will be deducted from revenue proceeds monthly by Carolina
Fibre Corporation. Revenue proceeds will cover cost of lease.
ATTACHMENTS:
Resolution for approval is attached.
r
05-0232 Resolution fo
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 4Estimated Time:Page Number:
Department: Environmental Management Presenter: Ray Church
Contact: Ray Church
SUBJECT:
Award of Preposition Contract # 05-0292 for Debris Removal
BRIEF SUMMARY:
In an effort to provide for the timely recovery from a natural disaster, the Department of Environmental Management has
requested bids to have a preposition contract in place to remove debris caused by a disaster. A Scope of Services and bid
package was prepared by Johnson Environmental and Disaster Consulting Services and duly advertised. A bid opening
was held on Tuesday, April 26, 2005. The Scope of Services, upon activation of the Contract by the County, requires the
contractor to remove vegetative and construction/demolition debris from the public right of way to properly permitted and
County designated disposal facilities. The advantage of having a preposition contract in place is to provide for the rapid
response and recovery in the event of a natural disaster. The contractor is required to begin work within 48 hours of the
issuance of a Notice to Proceed. The contract will remain dormant until such time as a Notice to Proceed is issued by the
County. Should a Notice to Proceed be awarded, the contract will remain active until the County determines the work to be
complete. If a Notice to Proceed is not issued, the contract will expire on June 30, 2006. The County is not obligated to pay
for any services unless a Notice to Proceed is issued.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
A bid opening was held on Tuesday, April 26, 2005. The apparent low bid is Tarheel Specialties, Inc. of Linden, North
Carolina. Staff recommends the award of Contract # 05-0292 to Tarheel Specialties, Inc.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
s
RESOLUTION.debri
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 5Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Request Approval of the Acceptance of 2004 Assistance to Fire Fighters Grant for Ogden
Volunteer Fire Rescue, Inc.
BRIEF SUMMARY:
During the 2004 application period, the Ogden Volunteer Fire Rescue Department, Inc. submitted a grant application for
$115,790.00 for personal protective clothing, training equipment and facilities modifications. On April 18th, 2005,
Congressman Mike McIntyre made a presentation to the fire department awarding the requested grant. This is a one-time
grant, requiring a 10% match of $11,579.00. The funding for this match is included in FY 05 approved budget.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the acceptance of the grant for Ogden Volunteer Fire Rescue, Inc. and related budget amendment.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
05-0203.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: Special Fire Services District
BUDGET AMENDMENT #: 05-0203
ADJUSTMENT DEBIT CREDIT
Fire Departments:
Administrative Reserve $11,579
Ogden VFD $11,579
EXPLANATION: 2004 Firefighters Assistance Grant match.
ADDITIONAL INFORMATION: To transfer funds from Fire Services District Administrative Reserve to Ogden VFD
for the County match. The grant funds are to purchase additional sets of turn-out gear, other protective gear, and
upgrades to the station training room and fire alarm system.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 6Estimated Time:Page Number:
Department: Fire Services Presenter:
Contact: Donnie Hall, Fire Chief or Amy Akin, Purchasing Agent
SUBJECT:
Disposal of Various Surplus Air Packs, Respirators and Masks from the Fire Services Office by
the Exchange Method Authorized by General Statute and Approval of Budget Amendment 05-
0202
BRIEF SUMMARY:
The New Hanover County Fire Services Office has various surplus air packs, respirators and masks of which we need to
dispose. These are currently insufficient for NHC Fire Services operation but would be useful to the Calabash Volunteer
Fire Department. The Calabash Volunteer Fire Department is in possession of a boat, trailer and motor that is surplus but
would be useful to NHC Fire Services. The County's equipment is valued at $8,120.00. The boat, trailer and motor is
valued at $6,000.00. Calabash Volunteer Fire Department will provide NHC Fire Services with the boat, trailer, and motor
and pay an additional amount of $2,120.00. General Statute 160A-274 authorizes the County Board of Commissioners to
approve this type of transfer of property.
In order to record the transaction, Budget Amendment No. 05-0202 for accounting purposes is attached for approval.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends approval of the attached resolution which approves the transfer and directs County staff to process any
required documents to consummate the transaction. Approval of Budget Amendment 05-0202 is also recommended.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No funds to be expended. Budget Amendment No. 05-0202 is for accounting purposes only.
ATTACHMENTS:
The resolution to be adopted is attached:
Fire Svcs Resolut
Budget Amendment No. 05-0202 is attached:
05-0202.d
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REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: Special Fire Service District
BUDGET AMENDMENT #: 05-0202
ADJUSTMENT DEBIT CREDIT
Fire Departments:
Other $8,120
Motor Vehicle Purchases $8,120
EXPLANATION: To budget acquisition of a 2001 covered fabric inflatable boat, motor, trailer and pump received
from Calabash Volunteer Fire Department.
ADDITIONAL INFORMATION: This was handled as an exchange of property through General Statute 160A-274.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 7Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Budget Amendment in the Amount of $2,063 for the Women's Preventive Health Program
BRIEF SUMMARY:
The New Hanover County Health Department has received notification from the Division of Public Health that an additional
$2,063 in Women's Health Service Funds (WHSF) and Title X Funds, has been awarded to be used to support the Family
Planning Program for FY 04-05. The funds are to be used for any approved Family Planning expenditure, including
contraceptives, PAP tests or sterilizations. The Board of Health approved the additional grant on May 4, 2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Board of Commissioners is requested to accept and approve the $2,063 additional State Grant funds, and the
associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No County match is required for receipt of these funds.
ATTACHMENTS:
05-0209.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0209
ADJUSTMENT DEBIT CREDIT
Women's Health:
State Grant $2,063
Departmental Supplies $2,063
EXPLANATION: An additional award for FY 04-05 from Women's Health Service Funds and Title X funds, to be
spent in support of Family Planning Program Services, for any approved Family Planning expenditure, to include
contraceptives.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 8Estimated Time:Page Number:
Department: Health Presenter: Elisabeth Constandy, Health Educator Supervisor; Renae Lopez, Health Educator
Contact: Cindy Hewett, Business Manager
SUBJECT:
Mobile Car Seat Van
BRIEF SUMMARY:
National SAFE KIDS (Washington, DC) has again partnered with General Motors to make 25 vans available to local SAFE
KIDS Coalitions to promote child passenger safety events. Local Coalitions are asked to submit their names for
consideration to receive a van, which comes stocked with all materials needed for events. Van will be used regionally for
seat check events, RISK WATCH events, public campaigns, and Consumer and Provider Car Seat Classes (Ex: parent
classes, technician training and technician refresher courses). New Hanover County is the only certified county eligible to
receive this van in the Southeastern Region of North Carolina.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve application and, if awarded, receipt of the Mobile Car Seat Van and associated materials.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 9Estimated Time:Page Number:
Department: Human Resources Presenter: Andre R Mallette
Contact: Andre R Mallette
SUBJECT:
Personnel Policy Revisions
BRIEF SUMMARY:
The following policy revisions are proposed to reflect two major changes in leave policy and procedures.
Revision One. With the conversion to new payroll and personnel software in July, we will maintain leave accruals and
usage with decimals rather than minutes. (Example: 3 hours and 45 minutes will become 3.75 hours). In the following
personal and sick leave policies, there are references to accrual rates which must be revised for consistency with the new
software.
Revision Two. This revision involves deleting two existing extended sick leave policies, the advanced sick leave policy and
the leave share policy. Currently, an employee may twice be advanced 96 hours (12 days) of sick leave by the County and
receive donations of sick leave from other employees to use as additional leave or pay back the loan of advanced sick
leave by the County. In cases of catastrophic illness, these policies were to supplement paid leave when the employee has
exhausted accrued paid leave. We are proposing the replacement of these two policies with a sick leave bank policy. The
new policy would eliminate the liability created for the County by the existing policy (loans of advanced sick leave which are
not paid back if the employee does not return to work). It also requires the employee to invest his or her own personal
leave in the program in order to benefit from it. Also, the new sick leave bank policy is compatible with the County's new
payroll and personnel software, whereas the current provisions are not.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request that the Board approve revision one effective with the implementation of the new payroll and personnel software,
which is expected to be July 1, 2005; and approve revision two to become effective August 1, 2005.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Rev Art VII, Decimal Accruals and Sick L
39
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 10Estimated Time:Page Number:
Department: IT Presenter:
Contact: Leslie Stanfield, IT Director or Amy Akin, Purchasing Agent
SUBJECT:
Approval of Financing with Bank of America in the Amount of $246,912.70 for Computer
Infrastructure Upgrade
BRIEF SUMMARY:
Network gear used within an operations computer infrastructure should be replaced on a five-year schedule to maintain a
stable computer environment. Some of the components within the County's operating environment are greater than five
years old and need to be replaced. Funds were budgeted in the current Information Technology budget to replace this
equipment through an operational lease. However, further detailed financial analysis determined that an installment
financing transaction would be more advantageous to the County. Therefore, financial quotes have been secured through
financial institutions to move forward with the installment financing. The funds budgeted in the Information Technology
budget for this year for the operational lease will be transferred to installment debt for the payment due June 29, 2005.
Next year's budget will be adjusted to move funds from Information Technology to Installment Payment budget. Budget
amendment # 05-0206 provides for the transfer of this year's funds and records proceeds.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution:
1. approve budget amendment 05-0206
2. award financing contract to Bank of America; authorize and direct staff to handle transaction
and other actions not inconsistent with this resolution
3. adopt reimbursement language
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Budget Amendment 05-0206 provides for payment due this fiscal year and records proceeds of transaction.
Next year's budget will be adjusted to reflect the payments in debt service.
ATTACHMENTS:
Resolution is attached:
Resolution for Computer Infrastru
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Budget Amendment # 05-0206 is attached:
05-0206.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: General Government/Non-Departmental
BUDGET AMENDMENT #: 05-0206
ADJUSTMENT DEBIT CREDIT
Information Technology:
Installment Loan Proceeds $246,913
Contracted Services $26,614
Other Improvements $246,913
Non-Departmental:
Installment Lease Payments $26,614
EXPLANATION: To increase revenue for accounting purposes to record receipt of installment funding proceeds
for computer infrastructure.
ADDITIONAL INFORMATION: To move funds from contracted services for debt service payment due June 29,
2005. To increase capital outlay budget for accounting purposes to record acquisition of equipment for computer
infrastructure upgrade. Funds for next year's payments were budgeted in IT budget but will be moved to the debt
service account.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 11Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney and Sid Causey, Sheriff
Contact: Wanda M. Copley, County Attorney and Sid Causey, Sheriff
SUBJECT:
Resolution in Support of a Bill to Provide Fairness in Medical Charges for County Prisoners
BRIEF SUMMARY:
House Bill 1402, currently under consideration by the General Assembly, would help counties by placing a cap on prisoner
medical expenses. Such medical costs would not be allowed to be more than those fees permitted by the Industrial
Commission in workers compensation cases. A copy of House Bill 1402 is attached for review.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider adoption of the proposed resolution. If approved, the resolution would be sent to our local legislative delegation.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
House Bill 1402
General Statute 97-26
HouseBill1402SupportReso
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 12Estimated Time:Page Number:
Department: Library Presenter:
Contact: David M. Paynter
SUBJECT:
National Network of Libraries of Medicine Southeastern/Atlantic Region Grant Application
BRIEF SUMMARY:
New Hanover County Library requests funding to conduct a community outreach project for health information access. The
funding amount is $40,000. No local matching funds required.
Two strategies will be used:
The first will introduce computer skills and health information on the Internet into the community through classes held in
a variety of locations such as community centers, health centers, libraries, and faith communities.
The second phase will reach specific groups in underserved and at-risk communities. We will identify key organizations
and individuals in these communities and work together to establish resource centers where key personnel will be
trained to find basic health information for the people in their community. Additionally, classes will be held for
community members if there is interest.
Classes will be provided to a wide range of people including librarians, teachers, health professionals, and the general
public, thereby capturing those who research independently and those who can assist others in their respective
communities.
The grant application is available for review in the County Manager's office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve application and if awarded, subsequent budget amendments.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
77
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 13Estimated Time:Page Number:
Department: Museum Presenter: Don Fishero/Ruth Haas
Contact: Ruth Haas
SUBJECT:
Approval to Submit a Grant Proposal to MetLife Foundation to Support Science Programming
and Exhibits
BRIEF SUMMARY:
Cape Fear Museum Associates, Inc. has agreed to submit a grant to MetLife Foundation for an estimated $86,245 to fund
the development and implementation of programs and exhibits designed to teach about the ocean environment. The
Museum is partnering with UNCW-Marine Science Center to gain a wider audience for cutting-edge marine science
research. The grant will fund the following:
Nine hands-on discovery boxes, each related to a different topic about the ocean/marine science. These will be
available for families to use in the Learning Center.
A portable exhibit cart equipped with microscope and video that permits gallery programming by a docent or guest
scientist. The cart will serve to expose visitors to the scientific method and new knowledge.
A part-time educator for one year to develop, implement, and evaluate prototype exhibits and programs.
A marketing intern who will identify and implement marketing strategies to attract underserved audiences to attend
special science programs about the ocean/marine science. Funds to support direct marketing strategies.
Honorariums for a Scientist/Researcher Advisory Panel to assist with exhibit content and program presentation during
three special events -- Cornucopia in October, Pi Day in March, and Family Science Saturday in May -- and free First
Sundays in the spring of 2006.
This year-long project will lead to an exhibit, Oceans Alive!, opening in 2008, that will focus on the scientific, historical,
economic, and environmental importance of the ocean to the Lower Cape Fear.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Move that the Board of Commissioners of New Hanover County support Cape Fear Museum in increasing opportunities to
teach about the ocean by encouraging application for grant support recognizing, that if awarded, Cape Fear Museum
Associates, Inc. will manage the actual grant.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding for a part time educator and marketing intern would be paid for by the grant.
ATTACHMENTS:
5 0405 Met Life Bu
81
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 14Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Application for Grant from the North Carolina Department of Environment and Natural
Resources to Provide Pedestrian Access to Public Beaches and Public Trust Waters
BRIEF SUMMARY:
The North Carolina Department of Environment and Natural Resources has announced the availability of funds to provide
pedestrian access to public beaches and public trust waters in the 20 coastal counties. Funds may be used for land
acquisition and site improvement projects that are consistent with the State guidelines for public access in the coastal area.
The Planning Department and the Parks Department have several potential projects which would enhance access to the
coast for New Hanover County residents. Information on two being considered for preliminary applications is enclosed.
The presentation will describe these projects and seek direction from the Board. The State requires submittal of preliminary
applications for these funds. Following submittal and review by the State a final application may be requested for those
projects which satisfy the State guidelines. The final application will require a public hearing and dedication of matching
funds for selected projects. The Board of Commissioners will also be given the opportunity to review and approve the final
application.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval and authorize manager to submit application.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
grant attachmenpike accesspeterson acces
s
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 15Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sheriff Causey
Contact: Sheriff Causey
SUBJECT:
To Budget Additional Funds for the Sheriff's Office
BRIEF SUMMARY:
Attached Sheriff's Office Budget Amendments:
05-0204 - Additional Funds for Detention
05-0205 - Sheriff's Office/Admin/Detention/Vice/Detectives
2005-50 - Controlled Substance Tax
2005-51 - Federally Forfeited Property
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve the attached Budget Amendments.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
05-0204.d05-0205.d2005-50.d2005-51.d
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
93
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: General Fund/Sheriff's Office
BUDGET AMENDMENT #: 05-0204
ADJUSTMENT DEBIT CREDIT
Finance:
Sales Tax 1 Cent $459,000
Sheriff's Office/Detention:
Salaries and Wages $459,000
EXPLANATION: To budget a greater than anticipated sales tax revenue of $459,000 to assist the Sheriff's Office in
offsetting the FY 04-05 salary shortfall due to a staffing shortage/overtime need caused by a greater-than-
anticipated inmate population since the new Detention Center opened in October 2004.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
94
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 05-0205
ADJUSTMENT DEBIT CREDIT
Administration:
Other $14,046
Contributions from School $18,014
Detention:
Salaries and Wages $4,806
Vice:
M & R - Auto and Trucks $9,240
Detectives:
Salaries and Wages $12,392
Overtime Pay $1,586
Social Security Taxes $1,069
Retirement - Local Gov't Empl $684
Retirement - 401k $699
Medical Insurance Expense $1,545
LT Disability Insurance $39
EXPLANATION: To budget the following: (1) $9,240 received by NC Superior Court for unclaimed funds either
seized as evidence for the crime or abandoned property, which no person has made claim. (2) $18,014 from NHC
Schools as contracted for a Deputy's salary/fringes for the last 3.5 months of FY 04-05 to work as a Gang
Intelligence Officer in the schools, and (3) $4,806 from Cape Fear Community College for instructional services
provided by Detention staff as part of the continuing education program (course title, L/E/O Direct Supervision of
Inmates).
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
95
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2005-50
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $4,494
Capital Expense Project $4,494
EXPLANATION: To increase budget for additional revenue received on April 29, 2005.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
96
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2005-51
ADJUSTMENT DEBIT CREDIT
Federally Forfeited Property:
Federally Forfeited Property $31,766
Other $4,980
Capital Project Expense $36,746
EXPLANATION: To increase budget as follows: (1) $31,766 in additional revenue received on April 11 & 29, 2005,
and (2) $4,980 as reimbursement for demolition and removal of structure located at 834 Seabreeze Road, per
District Court Settlement Agreement dated September 2, 2003.
ADDITIONAL INFORMATION: (1) Federal Forfeited Property funds are budgeted as received and must be used for
law enforcement as the Sheriff deems necessary, and (2) the cost of demolition and removal of structure located at
834 Seabreeze was paid for from Federally Forfeited Property funds; therefore, the reimbursement should be
budgeted in Fund 348.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 16Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Reports
BRIEF SUMMARY:
Collection reports as of April 30, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrptAPR05.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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102
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Consent Item #: 17Estimated Time:Page Number:
Department: Transportation Presenter:
Contact: Pat Melvin
SUBJECT:
Adoption of Resolution for the Job Access Reverse Commute Grant
BRIEF SUMMARY:
The Commissioners are required to adopt the resolution authorizing the County to enter into an Agreement with the NC
Department of Transportation for the Job Access Reverse Commute Grant. The Commissioners approved the grant on
June 3, 2002. Funding is $122,000 from DOT, with the County providing $122,000 match, via Temporary Aid to Needy
Families, and Work First Transportation. We have finally received the contract for the second round of funding.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of the resolution and authorization for the Chairman of the Board of Commissioners to sign the
resolution. The resolution also authorizes the Chairman to enter into the contract.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
JARCRESOLUTION.DO
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
103
104
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Budget Amendment
Consent Item #: 18Estimated Time:Page Number:
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0207
ADJUSTMENT DEBIT CREDIT
Child Care Health Consultant:
Child Care Health Consultant $12,619
Salaries and Wages $10,852
Departmental Supplies $500
Training and Travel $1,267
EXPLANATION: Budget amendment needed to match County budget to actual approved grant expenditure
funding.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 109
9:25 a.m. 2. Recognition of New Employees 111
9:30 a.m. 3. 113
Consideration of Adoption of Proclamation Declaring May 2005 as
Sporting
in New Hanover County
Wilmington Month
9:35 a.m. 4. Consideration of Adoption of Proclamation Declaring May 22, 2005 as 115
National
in New Hanover County
Maritime Day
9:40 a.m. 5. Consideration of Adoption of Proclamation Declaring May 15-21, 2005 as 117
in New Hanover County
Museum Week
9:45 a.m. 6. Consideration of Adoption of Proclamation Declaring the Week of May 21-27 as 119
in New Hanover County
Safe Boating Week
9:50 a.m. 7. Consideration of a Resolution in Support of House Bill 1542 121
9:55 a.m. 8. Presentation on Ports, Waterways and Beach Commission 123
10:10 a.m. 9. Presentation: Cape Fear Museum Progress Report 125
10:20 a.m. 10. Presentation of County Manager?s Fiscal Year 2005-2006 Recommended Budget 127
10:50 a.m.
Break
11:00 a.m. 11. Consideration of Request to Establish a Fire Investigation Task Force 129
11:10 a.m. 12. Consideration of Report by Action Audits, LLC and Adoption of 2005 Rate 131
Orders for Cable Services in Unincorporated New Hanover County
11:25 a.m. 13. Committee Appointments 141
11:40 a.m. 14. Meeting of the Water and Sewer District 161
12:10 p.m. 15. Non-Agenda Items (limit three minutes)
12:20 p.m.
Lunch Break
12:50 p.m. 16. Additional Items
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:00 p.m. 17. Closed Session to consult with the County Attorney on matters relating to the
location or expansion of industries or businesses served by the public body
pursuant to G.S. 143-318.11(a)(4)
ADJOURN
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108
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR
Lisa M. Hudson - Sheriff's Office; Jamie P. Beasley - Fire Services; Vaughn A. Rizzo - WASTEC; Summer L. Ayres - Social
Services; Ralph M. Hamrick - Parks; Elliott B. Reynolds - Parks
TEN (10) YEAR
Diane C. Taylor - IT; John T. Leonard - Sheriff's Office
FIFTEEN (15) YEAR
Sarah T. Sholar - Inspections
TWENTY (20) YEAR
Wanda B. Coston - Planning
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented service awards.
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110
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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112
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 3Estimated Time:Page Number:
Department: Governing Body Presenter: Chairman Bobby Greer
Contact: Marty Pridgen
Item Does Not Require Review
SUBJECT:
Consideration of Adoption of Proclamation Declaring May 2005 as Sporting Wilmington Month
in New Hanover County
BRIEF SUMMARY:
The Board of Commissioners has been requested to adopt a proclamation declaring May 2005 as Sporting Wilmington
Month in New Hanover County by the Greater Wilmington Sports Commission.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
proclamationlSportsCommiss
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider proclamation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
113
114
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 4Estimated Time:Page Number:
Department: Governing Body Presenter:
Contact: Marty Pridgen
Item Does Not Require Review
SUBJECT:
Consideration of Adoption of Proclamation Declaring May 22, 2005 as National Maritime Day in
New Hanover County
BRIEF SUMMARY:
The State Port at Wilmington has requested the Board to consider adoption of a proclamation declaring May 22, 2005 as
National Maritime Day in New Hanover County. This year's theme is "Liberty Once, Liberty Now", as the American
Merchant Mariner goes forth again in harm's way to supply our Armed Forces as they defend our liberty.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of Proclamation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
proclamation-NatMaritimeD
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider proclamation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
115
116
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 5Estimated Time:Page Number:
Department: Museum Presenter: Don Fishero / Ruth Haas
Contact: Ruth Haas
SUBJECT:
Museum Week Proclamation
BRIEF SUMMARY:
On April 8, 2005 Governor Michael F. Easley signed a proclamation designating May 15-21, 2005, as Museum Week. A
similar resolution is submitted for your consideration.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The New Hanover County Board of Commissioners are requested to join Governor Easley in proclaiming May 15-21, 2005
as Museum Week and urge our citizens to take advantage of the educational and cultural resources of the museums in
New Hanover County and North Carolina and recognize May 18 as International Museum Day. Visitors will be allowed free
admission to the Cape Fear Museum on May 18, 2005.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Museum Proclamatio
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider proclamation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
117
118
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 6Estimated Time:Page Number:
Department: Governing Body Presenter:
Contact: Marty Pridgen
Item Does Not Require Review
SUBJECT:
Consideration of Adoption of Proclamation Declaring the Week of May 21-27 as Safe Boating
Week in New Hanover County
BRIEF SUMMARY:
The Cape Fear Power Squadron has requested adoption of a Proclamation declaring the week of May 21-27 as Safe
Boating Week in New Hanover County. The Squadron, founded in 1951, has provided 54 years of continuous service in
conducting safe boating classes, cooperative charting corrections and vessel safety examinations to recreational boaters in
the County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of Proclamation
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
proclamation-safeboatingwe
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider proclamation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
119
120
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 7Estimated Time:Page Number:
Department: Governing Body Presenter: Commissioner Bill Caster
Contact: Marty Pridgen
Item Does Not Require Review
SUBJECT:
Consideration of Adoption of Resolution Endorsing HB 1542, "The Beach and Coastal
Waterways Conservation, Restoration and Public Access Act"
BRIEF SUMMARY:
The Board of Commissioners has been asked to endorse HB 1542 entitled, "The Beach and Coastal Waterways
Conservation, Restoration and Public Access Act". This bill establishes mechanisms to comprehensively plan for the
preservation of our beaches and to seek possible state and local funding for beach renourishment and conservation, and
restoration of our waterways in view of recent cuts in federal funds for these projects.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
resolution-coastalbil
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
121
122
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 8Estimated Time:Page Number:
Department: Governing Body Presenter: Rick Catlin
Contact: William A. Caster
Item Does Not Require Review
SUBJECT:
Presentation on Ports, Waterways and Beach Commission
BRIEF SUMMARY:
Rick Catlin will give a presentation on current issues for the Ports, Waterways and Beach Commission.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Mr. Catlin requested the following:
1) continued support of Ports, Waterways and Beach Commission
2) continued support of N. C. Beach, Inlet and Waterways Association
3) support of House Bill 1542
financial support of economic study
4)
The Board asked if funding could be provided from Room Occupancy Tax funds. The County Attorney advised that it
could not. A motion to fund the study in the amount of $20,000 from contingency and approval of associated budget
amendment was approved 4-1, Davis dissenting.
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124
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 9Estimated Time:Page Number:
Department: Museum Presenter: Don Fishero, Museum Advisory Board Chair
Contact: Ruth Haas
SUBJECT:
Cape Fear Museum Progress Report
BRIEF SUMMARY:
A short Power Point presentation will outline progress the Museum has made over the past year and identify the initiatives
that the Museum is pursuing.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
None required.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
None
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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126
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 10Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Presentation of County Manager's Fiscal Year 2005-2006 Recommended Budget
BRIEF SUMMARY:
The County Manager will present the Fiscal Year 2005-2006 Recommended Budget and deliver the budget message.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The County Manager recommends that the Board of County Commissioners consider the Recommended Budget, hear the
budget message, schedule a public hearing on the budget for June 6, 2005, and plan to adopt the FY 2005-2006 Budget on
June 20, 2005. It is recommended that organizations comment on their recommended funding on June 6, 2005, before the
public hearing and that the Board consider scheduling additional budget work sessions, if deemed necessary.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. Consider budget adoption schedule.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, held discussion. The public hearing for the budget will be at 6 p.m. on June 2 and the budget is
scheduled to be adopted on June 20, 2005.
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128
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 11Estimated Time:Page Number:
Department: Fire Services Presenter: Matt Davis and Donnie Hall
Contact: Matt Davis and Donnie Hall
SUBJECT:
Request to Establish a Fire Investigation Task Force
BRIEF SUMMARY:
The Board of County Commissioners are requested to establish a Fire Investigation Task Force. The objective in the
formation of the Fire Investigation Task Force is to combine the skills and expertise from each agency to ensure that each
fire investigation will flow smoothly from the fire scene examination through the court process, to a successful prosecution.
In addition, the exchange of information from each agency will be invaluable.
These objectives can be accomplished with teamwork, coordination, cooperation, and a total commitment from each
member. The concept of the Fire Investigator, Law Enforcement Officer, State Bureau of Investigation Agents, and the
Bureau Alcohol, Tobacco and Firearms working side-by-side at fire scenes and on follow-up investigations, has led to more
arrests and convictions throughout the state of North Carolina.
The New Hanover County Sheriff's Office, City of Wilmington Fire Department, NC SBI and ATF have all agreed to
participate in this joint effort. There is no anticipated cost associated with the task force, just a combination of resources.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve request to establish a Fire Investigation Task Force.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Task Force.
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 12Estimated Time:Page Number:
Department: Legal Presenter: Catharine Rice, Action Audits, LLC
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Consideration of Report by Action Audits, LLC and Adoption of 2005 Rate Orders for Cable
Services in Unincorporated New Hanover County
BRIEF SUMMARY:
In October 2004 Time Warner Cable (TWC) filed rate forms with the County seeking approval to increase the rates charged
for basic cable television service, installation and equipment rental for the 2005 calendar year. The County?s cable
consultant has evaluated the information provided by the cable company in accordance with the FCC rate rules and
regulations, and found that TWC's request to increase the basic service, equipment and installation rates complies with
FCC?s rate rules; however, the cable consultant believes that the proposed form 1235 ?ADD-ON? rate to recover its upgrade
investment does not comply with the FCC?s rate rules.
TWC has been recovering its capital upgrade investment from rate payers for the past 10 years; the consultant is
concerned that there is substantial potential for OVER RECOVERY by Time Warner Cable. The Consultant has requested
financial information regarding the status of the upgrade recovery and has been told by TWC that local governments lack
the authority to look into this matter.
On April 18, 2005 the Board voted to table the item until the Board's May 16, 2005 meeting to allow Harold Seagle,
representing Time Warner Cable and Bob Sepe, with Action Audits, LLC to work together to develop the requested financial
information regarding the status of the upgrade recovery work.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider attached Resolutions. The Board is asked to approve either Option #1-Acceptance of 1240, 1235 & 1205 or
Option #2-Acceptance of 1240, 1205 and Rejection of 1235 of the attached Resolutions.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: There is no immediate financial impact to the County in the approval of the consultant?s report and adoption of
the proposed Rate Order resolution.
ATTACHMENTS:
New Hanover County Rate Order - AcceptNew Hanover County Rate Order Rejec
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REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider resolutions per County Attorney's recommendations.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved Acceptance Option One 3-2, Davis and Pritchett dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Regular Item #: 13Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Consideration for appointments are needed for the following:
Bicycle Advisory Committee
Commission For Women
Port, Waterway, & Beach Commission
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
The following appointments were made:
Bicycle Advisory Committee: Elizabeth Peterson appointed
Commission For Women: Karen V. Chapple and Ann Seymour were reappointed
Port, Waterway, & Beach Commission: a position was added to represent the N. C. Shore and Beach Preservation
Association and Rick Catlin was appointed
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:40 a.m. 1. Non-Agenda Items (limit three minutes)
11:50 a.m. 2. Approval of Minutes 163
11:55 a.m. 3. Update on Drinking Water for Blossom Ferry Subdivision 165
12:05 p.m. 4. Consideration of Construction of a Water Line Stub for Future Service to 169
Furtado Drive
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meeting:
Regular Meeting of the Water and Sewer District - May 2, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider approval of minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Update on Drinking Water for Blossom Ferry Subdivision
BRIEF SUMMARY:
As you were notified earlier, the 70 foot deep test well at Blossom Ferry tested positive (unacceptable) for bacteria.
Because it appears that these results eliminate the possibility of simply replacing the 40 foot wells with 70 foot wells, staff is
moving forward with the attached plan for providing a central water system to the residents. The development of this
system involves the following:
- Approximately six months for completion from this date
- Cost of approximately $50,000-$75,000
- The Water and Sewer District will manage the development of the system.
- The residents likely will become City customers since the system will be extended from the City's
Shearin Hills system, even though the systems are in Castle Hayne and the County will provide
bulk water to both.
- Payment for the construction may involve contributions from the developer, the residents, and/or
the County. Although this remains a point of discussion, we are moving ahead with the
development of the system.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners endorse the attached plan. Staff will bring funding options to you at a later date.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Water and Sewer District Fund
ATTACHMENTS:
d
Construction Sche
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES:
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and held discussion.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/16/05
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Construction of a Water Line Stub for Future Service to Furtado Drive
BRIEF SUMMARY:
The construction of this water line stub under Porter's Neck Road is being performed at the request of the District. A
developer-funded project is extending the water system westward along Porter's Neck Road past Furtado Drive to reach a
new subdivision (The Cottages). Installation of this 8-inch stub under Porter's Neck Road will benefit the District when
water service is extended to Furtado Drive properties in the future. Please note that The Cottages has less than 30 units
and will not present a significant demand on our water system before the new storage tank is constructed.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends Commissioners agree to the District's participation and authorize expenditure of $12,750.00.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 800-470-4197-6000 (Water and Sewer District Fund)
ATTACHMENTS:
Location Map
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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