Agenda 2005 02-21
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · WILLIAM A. CASTER, VICE-CHAIRMAN
TED DAVIS, JR., COMMISSIONER · WILLIAM A. KOPP, JR., COMMISSIONER · NANCY H. PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
February 21, 2005 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards139
9:30 a.m. 2. Recognition of New Employees141
9:35 a.m. 3. Consideration of Resolution Proclaiming March 2005 Women?s History Month143
9:40 a.m. 4. Consideration of Re-Joining the Southeastern Economic Development 145
Commission (SEDC)
155
10:00 a.m. 5. Board Discussion of the Law Enforcement Center
10:30 a.m. 6. Consideration of 800 MHz Radio System Draft Design Recommendations and
157
Budget Plan
10:50 a.m.
Break
11:00 a.m. 7. Consideration of Approval of Expansion of Service Capability for Pre-Trial 159
Release Program and Associated Budget Amendment 05-0147
11:15 a.m. 8. Consideration of Option with Market Place Mall Purchase163
11:40 a.m. 9. Consideration of Request for Tax Refund by William Freeman165
11:50 a.m. 10. Consideration of Resolutions Associated with the 2005 Issue of School and 167
Community College Bonds
12:05 a.m. 11. Convene as Board of Equalization and Review for the Purpose of Scheduling 179
an April 18, 2005 Meeting
12:15 p.m.
Lunch Break
181
12:45 p.m. 12. Committee Appointments
1:00 p.m. 13. Meeting of the Water and Sewer District 207
1:30 p.m. 14. Non-Agenda Items (limit three minutes)
1:40 p.m. 15. Additional Items
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:55 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1:00 p.m. 1. Non-Agenda Items (limit three minutes)
1:10 p.m. 2. Approval of Minutes209
1:15 p.m. 3. Continuation of Discussion of Water and Sewer Project on Darden Road211
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes7
9
2. Approval of Request for Four Grounds Maintenance Worker Positions for Airlie
Gardens
3. Approval of 2005-2006 Programmatic Goals11
4. Acknowledgement of New Hanover County Schools Budget Amendment17
5. Approval of County Support for the 2005 Legislative Weekend21
6. Approval of $56,400 Grant from Champion McDowell Davis Charitable 23
Foundation to Support New Hanover County Health Department Good Shepherd
Program and Associated Budget Amendment 05-0142
7. Approval of $2,700 in Additional State Funding for the New Hanover County 29
Health Department Sterilization Program and Associated Budget Amendment
05-0145
8. Approval of $9,353 in Additional State Funding for the Women?s Preventive 33
Health Program and Associated Budget Amendment 05-0144
9. Approval of Personnel Policy Revisions37
10. Ratification of Grant Application for the Disproportionate Minority Contact
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Project
11. Approval of LSTA EZ Basic Equipment Grant Application by the Library75
12. Approval of LSTA EZ Marketing Grant Application by the Library79
13. Approval of Partnership for Children Grant Application by the Library89
14. Approval of Family Literacy Grant Application by the Library93
15. Approval to Award Contract for the Preparation of a Master Plan for Parks, 103
Recreation and Open Space
115
16. Approval of Request to Submit Grant Application with Local Governmental
Resolution to the North Carolina Governor?s Highway Safety Program for a 2005-
2006 Safe Roads Project for the Sheriff?s Office
17. Approval to Budget Additional Funds Received for the Sheriff?s Office and
119
Associated Budget Amendments 2005-35, 2005-36 and 05-0146
18. Approval of New Hanover County and New Hanover County Fire District 123
Collection Reports
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19. Approval of Release of Tax Value127
129
20. Approval of Release of Taxes Barred by G.S. 105-378
131
21. Approval of Advertisement of Tax Liens on Real Property
Approval of Budget Amendments:
22.1 2005-32 Finance133
135
22.2 05-0148 Social Services
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Regular Meeting - January 24, 2005
Budget Work Session - January 28, 2005
Special Meeting - January 29, 2005
Regular Meeting - February 7, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 2Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Request for Four Grounds Maintenance Worker Positions for Airlie Gardens
BRIEF SUMMARY:
Airlie Gardens is in critical need of four additional full-time permanent positions to augment the existing field staff of five
Landscape Technicians and one Supervisor. The Groundskeepers will perform such basic tasks as mowing, weeding, and
mulching, allowing the Technicians to perform more skilled work. Airlie Gardens is composed of 67 acres of gardens and
10 acres of freshwater lakes. Additional staff effort is needed to maintain existing areas, renovate other areas that have
fallen into a reduced state of maintenance over the decades and to satisfy the growing use of Airlie by the public. For
instance, the Spring Garden and camellia beds are undergoing major renovation in anticipation of the Azalea Festival
ribbon-cutting ceremony. It is important to note that the Airlie Foundation Board has given full support for the hiring of these
positions. In addition, the Foundation recently voted to commit funds for general clean up of azalea beds within the Garden.
It should also be noted that prisoners continue to be used when possible and that the volunteer base for work in the
Gardens continues to grow. It is still critical, however, to increase the staff for basic groundskeeping duties. The cost of
these positions for the remainder of FY04-05 would be $41,176 and can be absorbed in the existing Airlie General Fund
Budget. We wish to obtain these positions now rather than as part of the normal budget process in order to prepare the
Garden for this Spring and Summer season.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners approve these positions immediately.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 4
Explanation: FY04-05 cost of positions $41,176 FY05-06 full year cost of the positions $124,852.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 3Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
2005-2006 Programmatic Goals
BRIEF SUMMARY:
As recommended by the Government Finance Officers Association and the National Advisory on State and Local
Budgeting, programmatic goals should be established to guide in the development of the budget.
Attached are programmatic goals presented at the Budget Work Session on January 28, 2005. The Board of County
Commissioners originally adopted these goals on February 16, 2004 for fiscal year 2004-05; minor changes have been
made to reflect the current status of projects or to incorporate programs.
Upon adoption, the departments will be instructed to develop their own individual goals and performance measures based
on the County's Programmatic Goals.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of the FY 05-06 County Programmatic Goals.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Programmatic Goals 20
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 4Estimated Time:Page Number:
Department: Budget Presenter:
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
New Hanover County Schools Budget Amendment
BRIEF SUMMARY:
Amendment is presented for information purposes only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
No action is necessary. Amendment is presented for information purposes only.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Acknowledge budget amendment.
COMMISSIONERS' ACTIONS/COMMENTS:
Acknowledged.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Allen O'Neal
SUBJECT:
Approval of County Support for the 2005 Legislative Weekend
BRIEF SUMMARY:
The Chamber of Commerce plans to host members of the General Assembly and the Council of State during a Legislative
Weekend, planned for April 15-17, 2005. The Chamber requests $10,000 in support from New Hanover County as a co-
host with the Chamber and the City of Wilmington.
The Legislative Weekend is held every other year, during the Legislature's Long Session. New Hanover County has
sponsored this event seven times over the last fourteen years.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider request. If request is approved authorize the transfer of $10,000 from Contingency for the event.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter of request
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: Janet McCumbee, Personal Health Services Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
$56,400 Grant from Champion McDowell Davis Charitable Foundation to Support New Hanover
County Health Department Good Shepherd Program
BRIEF SUMMARY:
In January 2004, the New Hanover County Health Department Community Health Services staff implemented a nursing
clinic at the Good Shepherd Day Shelter for the homeless. This has been funded for 2004 with a N.C. Medical Society
Grant (one time funding). This nursing clinic has been successful. Due to its success, there is a need to increase the
services provided at the Good Shepherd. The Good Shepherd Director has requested funding from the Champion
McDowell Davis Charitable Foundation (Wilmington) for 2005. We have received approval (letter attached) for funds from
this foundation which will allow us to continue and increase services through 2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve acceptance of the $56,400 grant from the Champion McDowell Davis Charitable Foundation through the Good
Shepherd for the nursing clinic at the homeless shelter, and to approve any associated budget amendment upon receipt of
these funds.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: In recent months, the New Hanover County Health Department received approval from New Hanover County
Human Resources to hire a temporary nurse for 20 hours per week to staff the Good Shepherd Clinic, through the use of
other grant funds (approval was given based on position ending when those grant funds are expended). This grant (from
Champion McDowell Davis Charitable Foundation) will allow us to keep this part-time nurse through 2005. Therefore, this
grant would extend an existing temporary position (100% grant funded). The position will be eliminated when grant funds
end. No County match is required for this funding.
ATTACHMENTS:
05-0142.d
Grant Summary and Budget Amendment
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0142
ADJUSTMENT DEBIT CREDIT
Good Shepherd Program:
Good Shepherd Ministries $56,400
Temporary Salaries $30,880
Social Security Taxes $2,220
Contracted Services $6,200
Departmental Supplies $16,700
Employee Reimbursements $400
EXPLANATION: To budget grant funding from the Champion McDowell Davis Foundation to be used to support
the Good Shepherd Clinic.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 7Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
$2,700 Budget Amendment for the New Hanover County Health Department Sterilization
Program
BRIEF SUMMARY:
The New Hanover County Health Department has received authorization for additional state funding in the amount of
$2,700 to be used to support the sterilization program for indigent males. These funds must be spent by May 30, 2005. No
local match is required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept and approve the additional funding of $2,700, to be used to support the sterilization program, and the associated
budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The New Hanover County Health Department will receive $2,700 additional funding from the State to be used
specifically for sterilizations. These funds must be spent by May 30, 2005. Patients seen in the sterilization program must
meet income and eligibility criteria.
ATTACHMENTS:
05-0145.d
Funding authorization and budget amendment.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0145
ADJUSTMENT DEBIT CREDIT
Women's Preventive Health:
State Grant $2,700
Contracted Services $2,700
EXPLANATION: To budget additional state funding received to be used to support the sterilization program.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 8Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett
SUBJECT:
$9,353 Budget Amendment for the Women's Preventive Health Program
BRIEF SUMMARY:
The New Hanover County Health Department has received notification from the Division of Public Health that an additional
$9,353 has been awarded to be used to support the Family Planning Program for FY 04-05. The funds are to be spent to
purchase long-acting contraceptives for low-income women in the Family Planning Program. Funds are to be expended by
May 30, 2005 and reported to the State by June 30, 2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept and approve the $9,353 additional State Grant funds to be used to support the New Hanover County Health
Department Family Planning Program, and the associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: NC Department of Health and Human Services, Division of Public Health, Women's and Children's Health
Section, Women's Health Branch. No county match is required.
ATTACHMENTS:
05-0144.d
Budget Amendment and supporting documentation.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0144
ADJUSTMENT DEBIT CREDIT
Women's Preventive Health:
State Grant $9,353
Departmental Supplies $9,353
EXPLANATION: To budget additional state grant funds received to support the purchase of long-acting
contraceptives for low-income women in the Family Planning Program. Funds are to be expended by June 30,
2005.
ADDITIONAL INFORMATION:
APPROVAL STATUS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 9Estimated Time:Page Number:
Department: Human Resources Presenter: Andre R Mallette
Contact: Andre R Mallette
SUBJECT:
Personnel Policy Revisions
BRIEF SUMMARY:
Attached for your review and approval are revisions to four sections of the County Personnel Policy.
1. Article IV Section 11. Alcohol and Drug Free Workplace Policy - The purpose of this revision is to provide a more
comprehensive policy which includes procedures for various situations; to establish random drug testing for specified
safety-sensitive and security-sensitive positions; and to reflect a recent change in preemployment drug screening to be
conducted for all County positions, rather than selected ones.
2. Article V Section 7. Types of Disciplinary Actions - This proposed revision provides an additional type of
disciplinary action - salary reduction. This will enable management to appropriately address job performance issues which
call for an action short of demotion or dismissal, but are serious enough failures in performance to justify salary reduction.
In a pay-for-performance plan, just as supervisors may reward good performance or conduct with pay increases, this option
allows them to effect disciplinary pay decreases for poor performance or conduct.
3. Article VI Section 4. Outside Employment and Related Activities - The proposed revisions include language
which allows the county manager to extend authority to approve/deny outside employment to a designee and/or to the
Human Resources Director.
4. Article VII Section 5. Personal Leave-Manner of Accumulation - The purpose of this revision is to add another
accrual level to personal leave, allowing for a more competitive accrual rate for employees with twenty (20) or more years of
service with the County. The change in the accrual will not affect the current maximum accrual level. Surveys of other
local governments show that we are behind the market in this area.
5. Article VII Section 12. Advanced Sick Leave - The purpose of this revision is to include language in the policy
which allows the county manager to extend authority to approve/deny advanced sick leave, leave sharing and leave of
absences to a designee and/or to the Human Resources Director.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
I recommend that the Board approve the policy revisions and that they become effective upon approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
37
Alcohol and Drug Free Workplace Policy-Authority to approve or deny adv sick lv, s
Rev Art VII, Personal LeavRev Art 5, Sections 8-16 (add sa
Rev Art VI, Sec 4, Outside Employ
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 10Estimated Time:Page Number:
Department: Juvenile Day Treatment Center Presenter: Nequan Peartree
Contact: Nequan Peartree
SUBJECT:
Ratification of Grant Application for the Disproportionate Minority Contact Project
BRIEF SUMMARY:
The Disproportionate Minority Contact Project (DMC) requests ratification of an application for funds from the Z. Smith
Reynolds Foundation. The project is seeking funding of $75,000 to implement a comprehensive county plan to address the
issues of DMC. This project is currently funded by the Governor's Crime Commission under a one year grant. It is
designed to: 1) conduct a study to determine the root causes and risk factors associated with disproportionate minority
contacts in the juvenile justice system; 2) identify gaps in services to address those causes; and 3) seek to reduce
disproportionate minority contacts by modifying or implementing processes which successfully overcome root causes and
risk factors. We anticipate completion of phases 1 and 2 during the current fiscal year. However, continued funding by the
Governor's Crime Commission is uncertain.
The deadline for the preapplication to Z. Smith Reynolds was February 1. If selected for consideration, Z. Smith Reynolds
will conduct an extensive application process involving project reviews and personnel interviews. This grant requires no
local match.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Ratify grant application, accept the grant if awarded and approve associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The grant money will supply funding for the 1) DMC Coordinator's position, 2) Project Evaluator (contracted
position), 3) travel, and 4) supplies. If funding is discontinued, position will be eliminated. There is no County match
required for the grant. The grant period will be from October 1, 2005 through September 30, 2006. This project is
currently funded by Governor's Crime Commission with funding expected to end September 30, 2005.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 11Estimated Time:Page Number:
Department: Library Presenter:
Contact: David Paynter
SUBJECT:
Approval of LSTA EZ Basic Equipment Grant Application
BRIEF SUMMARY:
The grant funds will be used to replace 38 personal computers for use by the public at four locations for accessing the
Internet and library electronic resources. These computers are over five years old and cannot accommodate new versions
of operating software. The grant amount is $25,000. The County match from the library supplies budget will be
$11,198.04. This amount will be included in the library's budget projections for FY05-06. A copy of the grant application is
available for review in the County Manager's office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve application and if awarded, subsequent budget amendments.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Internet Safety Policy
Library Technology Policy
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 12Estimated Time:Page Number:
Department: Library Presenter:
Contact: David Paynter
SUBJECT:
Approval of LSTA EZ Marketing Grant Application
BRIEF SUMMARY:
The grant funds will be used to publicize and inform the citizens of New Hanover County regarding the resources of the
public library. The grant amount is $23,808. The County match from the library budget will be $2,000. A copy of the grant
application is available for review in the County Manager's office. Local match funds will be included in the library's budget
requet for FY05-06.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve application and if awarded, subsequent budget amendments.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Internet Safety Policy
Marketing Plan 2005-2006
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 13Estimated Time:Page Number:
Department: Library Presenter:
Contact: David Paynter
SUBJECT:
Partnership for Children Grant
BRIEF SUMMARY:
The New Hanover County Public Library has received a draft of the application for Partnership for Children, which will be
used to provide early literacy training for preschool teachers and services to children in New Hanover County preschools
and family childcare homes. The initial application is for 2005-2007. While the State may approve the grant for the two-
year period, we are still required to reapply for funding for FY2006-2007. The grant is in the amount of $154,794.16.
Matching in-kind services total $31,309.46.
A copy of the draft application is available for review in the County Manager's office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve grant application for $154,794.16; along with associated budget amendments, if funding is received.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Internet Safety Policy
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 14Estimated Time:Page Number:
Department: Library Presenter:
Contact: David Paynter
SUBJECT:
Family Literacy Grant
BRIEF SUMMARY:
The New Hanover County Public Library in partnership with WHQR Public Radio and the Wilmington Children's Museum
will work with low income families to strengthen their reading skills. The program will be based upon materials provided by
the Public Library Association's "Every Child Ready to Read" series, and will be funded for two years by the Institute of
Museum and Library Services' (IMLS) "Partnership for a Nation of Learners" program. Grant participants will provide a
33% in-kind match. The total amount of the grant is $280,643.06. The library in-kind match is $44,325 for year one and
$44,325 for year two.
*Note: the attached narrative will be modified once more complete information is received from grant partners. NHCPL's
contribution will remain in-kind only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve submittal of grant application and budgeting of funds to Library, if grant is awarded to New Hanover County.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 2
Explanation: Two new positions and an increase in the hours worked by an existing position will be funded through the
IMLS grant. Positions will be elminated when grant funding is discontinued.
ATTACHMENTS:
Grant narrative
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
93
94
95
96
97
98
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100
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102
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 15Estimated Time:Page Number:
Department: Parks Presenter: Neal Lewis
Contact: Neal Lewis
SUBJECT:
Master Plan for Parks, Recreation and Open Space
BRIEF SUMMARY:
A Master Plan for Parks, Recreation and Open Space was funded in the current Fiscal Year. Proposals were submitted and
reviewed by a group of County staff and volunteers (Parks & Recreation Advisory Board, Parks, Planning and Engineering
Departments). The recommended proposal was reviewed by the Parks & Recreation Advisory Board. The planning firm of
Site Solutions, of Charlotte, NC, is recommended as the recipient of the contract to perform the Master Plan. Site Solutions
has proposed to complete the plan within seven (7) months of award of the contract, at a cost of $41,900. This is within the
acceptable timeframe and within the amount budgeted for the project ($60,000).
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Award of a contract in the amount $41,900, to Site Solutions, for the preparation of a Master Plan for Parks, Recreation and
Open Space for New Hanover County.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Summary pages from Site Solutions Master Plan proposal will be provided.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
103
104
105
106
107
108
109
110
111
112
113
114
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 16Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit Grant Application with Local Governmental Resolution to the North Carolina
Governor's Highway Safety Program for a 2005-2006 Safe Roads Project
BRIEF SUMMARY:
With the inordinate increase in the amount of traffic in New Hanover County, the Sheriff's Office would like to apply for grant
funds from the Governor's Highway Safety Program for traffic enforcement equipment.
The peak traffic times are when most incidents of aggressive "road rage" or aggressive driving are reported. The grant
proposal requests two unmarked traffic enforcement vehicles, along with associated equipment, which will help Deputies
curtail "road rage" or aggressive driving. The vehicles would also be used at checkpoints and roadblocks throughout New
Hanover County.
The goals are to decrease incidents of "road rage" in New Hanover County by 25 percent and traffic accidents by 10
percent in FY2005-2006. (Sheriff's Deputies perform traffic enforcement in the city as well as the county.)
The objective is to increase traffic enforcement in problem areas. This increased traffic enforcement will be planned to
coincide with peak traffic times and days of the week.
The grant proposal includes the following equipment: 2 traffic enforcement vehicles, $54,000; 2 radar units, $6,625; 4 Alco-
Sensor Units, $1,600; 1 traffic trailer, $13,717 (all 75% federal funds with 25% local match); 2 mobile video cameras,
$2,750; 2 sets blue lights, $4,490; and 2 mobile radios, $3,752 (all 50% federal funds with 50% local match) for a total
project of $86,934. The Sheriff is requesting that General Fund Contingency funds be used for the grant's local match
amount.
If the grant is awarded, the Governor's Highway Safety Program requires that the project period be at least three years.
The Sheriff is in agreement with this requirement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to apply for the Governor's Highway Safety Program grant funds and
submission of the required local governmental resolution. Further recommend approval of the grant and associated
budget amendment if the grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: $62,453 Federal
$24,481 County - local match
115
ATTACHMENTS:
Local Governmental Resolution
NC Governor's Highway Safety Program/Highway Safety Equipment Contract - Form GHSP-06 is available in the County
Manager's Office for review.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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118
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 17Estimated Time:Page Number:
Department: Sheriff's Office Presenter:
Contact: Sheriff Sid Causey
SUBJECT:
To Budget Additional Funds Received for the Sheriff's Office
BRIEF SUMMARY:
Attached Sheriff's Office Budget Amendments:
2005-35 - Controlled Substance Tax
2005-36 - Federally Forfeited Property
05-0146 - Sheriff's Office/Administration
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve the attached Budget Amendments.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2005-36.d05-0146.d
2005-35.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
119
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2005-35
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $7,700
Capital Project Expense $7,700
EXPLANATION: To increase budget for additional revenue received on January 27, 2005.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be use for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
120
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2005-36
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $76,765
Other $2,075
Capital Project Expense $78,840
EXPLANATION: (1) To increase budget $76,765 in additional revenue received on January 26, and February 4,
2005, and (2) to budget $2,075 insurance proceeds received for a Sheriff's Office total loss vehicle.
ADDITIONAL INFORMATION: (1) Federal Forfeited Property funds are budgeted as received and must be used for
law enforcement as the Sheriff deems necessary, and (2) the total loss vehicle was purchased with Federally
Forfeited Property funds; therefore, the insurance proceeds should be budgeted in Fund 348.
APPROVAL STATUS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
121
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 05-0146
ADJUSTMENT DEBIT CREDIT
Administration:
Other $13,715
Vice:
Departmental Supplies $13,615
Uniform Patrol:
Safe Summer Program $100
EXPLANATION: (1) To budget $13,615 received by NC District Court Order as proceeds of illegal activity to be
forfeited to the Sheriff's Office and used at the discretion of the Sheriff, and (2) to budget a $100 contribution for
the Safe Summer Program.
ADDITIONAL INFORMATION: (1) At the Sheriff's directive, the Court Order funds should be budgeted in the Vice
Division's budget for equipment.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
122
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 18Estimated Time:Page Number:
Department: TAX Presenter: one Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of January 31, 2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrptJan05
1 paper attachment to follow
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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126
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 19Estimated Time:Page Number:
Department: TAX Presenter:
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing available upon request)
Bridger, Edith $29,549
Clark, Audrey 45,469
Daniels, Corena J. 28,675
Ottaway, Kilby P. Barbara M. 49,571
Stuart, George A. Dorothy B. 57,707
Request correction of the following Senior Citizen/Disability Exclusion. This item was originally on the January 24, 2005
agenda but had the incorrect amount of $12,729 as the exclusion. The amount of exclusion reflected below is the correct
total amount that will be excluded from the taxpayers assessed value:
Twigg, Marion $20,000
Request release of the following late list penalty as the following taxpayers certify they mailed their listing on time:
Jackle, Dennis E. $14.88
Leasecomm Corporation 129.10
Wells Fargo Financial Leasing, Inc. 1,025.17
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of these releases.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
127
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
128
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 20Estimated Time:Page Number:
Department: TAX Presenter:
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
Release of Taxes Barred by G.S. 105-378
BRIEF SUMMARY:
See attached.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Release charges for 1994.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
reltenyr.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
129
130
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Consent Item #: 21Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
Advertisement of Tax Liens on Real Property
BRIEF SUMMARY:
See attachment
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve advertisement of tax liens to be published in the Wilmington Morning Star on April 6, 2005 for all delinquent 2004
real estate accounts not paid by 5:00 p.m. on March 29, 2005.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
pd
REALADV.w
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
131
132
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
Consent Item #: 22.1Estimated Time:Page Number:
DEPARTMENT: Finance
BUDGET AMENDMENT #: 2005-32
ADJUSTMENT DEBIT CREDIT
Finance:
Interest Income $50,000
Contracted Services $22,000
Appropriated Fund Balance:
Appropriated Fund Balance $28,000
EXPLANATION: To increase contracted services and decrease appropriated fund balance (revenue) due to
banking contract adjustment.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
Consent Item #: 22.2Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 05-0148
ADJUSTMENT DEBIT CREDIT
IV-E Waiver Program/Services:
IV-E Waiver Funds $555,000
Contracted Services - Legal $25,000
Intensive Family Preservation $150,000
IV-E Waiver Board $380,000
EXPLANATION: New Hanover was approved, as of January 1, 2005, as a IV-E Waiver County. This authorizes the
County for a new funding source to expand services for IV-E Foster Children.
ADDITIONAL INFORMATION: No additional County funds/match required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 139
9:30 a.m. 2. Recognition of New Employees 141
9:35 a.m. 3. Consideration of Resolution Proclaiming March 2005 Women?s History Month 143
9:40 a.m. 4. Consideration of Re-Joining the Southeastern Economic Development 145
Commission (SEDC)
10:00 a.m. 5. Board Discussion of the Law Enforcement Center 155
10:30 a.m. 6. Consideration of 800 MHz Radio System Draft Design Recommendations and 157
Budget Plan
10:50 a.m.
Break
11:00 a.m. 7. Consideration of Approval of Expansion of Service Capability for Pre-Trial 159
Release Program and Associated Budget Amendment 05-0147
11:15 a.m. 8. Consideration of Option with Market Place Mall Purchase 163
11:40 a.m. 9. Consideration of Request for Tax Refund by William Freeman 165
11:50 a.m. 10. Consideration of Resolutions Associated with the 2005 Issue of School and 167
Community College Bonds
12:05 a.m. 11. Convene as Board of Equalization and Review for the Purpose of Scheduling a 179
May 2, 2005 Meeting
12:15 p.m.
Lunch Break
12:45 p.m. 12. Committee Appointments 181
1:00 p.m. 13. Meeting of the Water and Sewer District 207
1:30 p.m. 14. Non-Agenda Items (limit three minutes)
1:40 p.m. 15. Additional Items
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:55 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
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138
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Awards:
FIVE (5) YEAR: Edwin H. Moore - Legal; Michael A. Maxwell - Engineering; Efrain J. Granda - Sheriff's Office; Raj K.
Nandlal - Sheriff's Office; Mario Gonzalez - Sheriff's Office; Michael W. Murray - Sheriff's Office; Chalmers H. Carey -
Sheriff's Office; Raymond J. Stebbins - Sheriff's Office; Timothy W. Wilson - Sheriff's Office; Richard C. Moreau- Fire
Services; Brian K. Scott - Health and Linda H. Berry - Social Services
TEN (10) YEAR: Renee L. Chesnut - Elections; James R. Shivar - Inspections and Vivian P. Mears - Health
FIFTEEN (15) YEAR: Jacqueline Nelson - Register of Deeds; Susan B. Johnson - Sheriff's Office; Lawrence E. Whitman -
WASTEC; Karen J. Ramsey - Social Services and Wenda B. Rexroad - Social Services
TWENTY (20) YEAR: Sandra G. Rogers-Walker - Sheriff's Office and Linda G. Mitchell - Social Services
TWENTY-FIVE (25) YEAR: Rebecca S. Taylor - Library
THIRTY (30) YEAR: Gaither H. Deitz, Jr. - Inspections
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
139
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140
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
141
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142
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Christian Verzaal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Consideration of Resolution Proclaiming March 2005 Women's History Month
BRIEF SUMMARY:
Christian Verzaal is the Secretary of the New Hanover County Commission for Women. She requests the Board's
consideration of the attached resolution to designate March 2005 Women's History Month. The Commission is planning
Women's History Month events throughout the month. Ms. Verzaal will be joined by the Commission President, Margaret
Haynes, several Commission members and local Girl Scout representatives.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the resolution.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NH CommissionforWomenProclamat
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
143
144
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Re-Joining the Southeastern Economic Development Commission (SEDC)
BRIEF SUMMARY:
It has been suggested the County consider re-joining the SEDC. The SEDC, as outlined in the attached information, is
active in promoting economic development in the region through such activities as securing grant funds, primarily through
the Economic Development Administration (EDA). The attachment also lists EDA funds received by the County in the past.
EDA grants presently can provide up to 50% of the cost of a project for public works, with a practical cap of $1.0 million,
provided that the project will create jobs and capture private investment. Grants are competitive but on a first-come, first-
served basis. Feasibility study grants up to $50,000 are also available.
The SEDC is presently composed of 10 counties, including Pender and Brunswick. Each of the Boards of County
Commissioners will have to vote to allow New Hanover County into the SEDC. Assuming New Hanover County is
accepted, the County will be given representation on the SEDC board.
The annual cost to the County for dues from July 1-June 30, is $17,634 based on a fee of $.11 per capita (2000 census).
The County also owes $7,526.50 in back dues from when it was a member in 1985/86 but then let its membership lapse.
The total cost for the first year to the County would be $25,160.50. The County must be a member of a "dedicated
development commission" to receive EDA funds. The SEDC is such a commission. The County could form its own
commission, but according to the SEDC, that process is difficult and can take several years. Staff would not recommend
this option.
Leon Martin with the SEDC will be available to answer questions. Scott Satterfield with the Wilmington Industrial
Development Commission has given his support to joining the SEDC.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners consider re-joining the SEDC and transferring the funds from contingency for
back dues and current membership if recommendation is approved.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
145
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to rejoin approved 5-0. (dues to be billed quarterly)
146
147
148
149
150
151
152
153
154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 5Estimated Time:Page Number:
Department: Governing Body Presenter: Chairman Greer
Contact: Chairman Greer
SUBJECT:
Board Discussion of the Law Enforcement Center
BRIEF SUMMARY:
Chairman Greer requested that the attached letter from Dr. Michael G. Queen of First Baptist Church be placed on the
agenda.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Board discussion of the disposal of the law enforcement center.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to reconsider the contract with the church, changing only the starting date for due diligence to today?s date,
approved
3-2, Davis and Pritchett dissenting.
155
156
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 6Estimated Time:Page Number:
Department: Emergency Management Presenters: John Murray, Senior Vice President, Federal
Engineering, Inc.; Warren Lee, Leslie Stanfield
Contact: Warren Lee
SUBJECT:
800 MHz Radio System Draft Design Recommendations and Budget Plan
BRIEF SUMMARY:
On January 10, 2005, the New Hanover County Board of Commissioners approved award of a contract to Federal
Engineering, Inc. to provide a full independent assessment of the County's 800 MHz radio system and make
recommendations for improvements. The contract was based on the Board's desire to have improvements to the radio
system completed by December 31, 2005.
John Murray, Senior Vice President of Federal Engineering, Inc. will make a formal presentation of his firm's Draft Design
Recommendations and Budget to the Board of Commissioners.
The Draft Design Recommendations and Budget report is scheduled to be delivered to the Department of Emergency
Management on February 16, 2005 and will be forwarded to the Board of Commissioners as soon as it is received.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Will be determined upon receipt of Draft Design Recommendations and Budget report.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Draft Design Recommendations and Budget document will be provided upon receipt.
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Forthcoming. Please see the notation above regarding the recommendation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Staff will bring item back at the March 14, 2005 meeting with recommendations.
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158
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 7Estimated Time:Page Number:
Department: County Manager Presenter: Patricia A. Melvin
Contact: Patricia A. Melvin
SUBJECT:
Consider Approval of Expansion of Service Capability for Pre-Trial Release Program
BRIEF SUMMARY:
Electronic Monitoring and video first appearances are two (2) of the tools being employed to reduce the jail inmate
population in New Hanover County. The County's Pre-Trial Release staff play an integral role in both processes.
The workloads of the two Pre-Trial Release Coordinators who manage and carry out these duties have almost doubled,
such that they are unable to address case management and video first appearance issues efficiently. To enhance their
overall effectiveness and efficiency, expanded service capability is needed. This can be accomplished via expansion of the
contract with Reliant Management, hiring of additional personnel, and purchase of office equipment, none of which were
anticipated in the FY 04-05 budget.
The expansion of the electronic monitoring contract with Reliant Management Group will allow Reliant to cover the cost of
additional case management services being provided for Pre-Trial Release. The cost of this expansion is $1,060 per
month. While two (2) additional staff (Pre-Trial Release Coordinators) are requested at $34,466 - $52,858 annually per
person plus benefits, only one (1) staff person will be needed if the contract with Reliant is expanded. Office equipment,
including a computer, printer, and fax/copier machine will cost approximately $2,400.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Option 1: Consider approval of request to expand the contract with Reliant Management Group through June 30, 2005; hire
one (1) Pre-Trial Coordinator at a cost of $8,978.49 (including benefits) through June 30, 2005; approval of purchase of
necessary office equipment; approval of associated budget amendment and authorize the County Manager to execute the
amended contract with Reliant Management Group.
Option 2: Approve request to expand the contract with Reliant Management Group through June 30, 2005; approve
purchase of office equipment; approve associated budget amendment; authorize the County Manager to execute the
amended contract with Reliant Management Group; consider approval of additional staff as part of the FY 05-06 budget
process.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation:
ATTACHMENTS:
05-0147.d
159
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of Option 2.
COMMISSIONERS' ACTIONS/COMMENTS:
Option 2 approved for the extension of electronic monitoring 5-0. The Sheriff offered to provide the equipment needed.
160
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Budget Amendment
DEPARTMENT: Contingency/Courts
BUDGET AMENDMENT #: 05-0147
ADJUSTMENT DEBIT CREDIT
Contingency:
Contingencies $4,240
Courts:
Electronic Monitoring $4,240
EXPLANATION: To transfer funds from Contingency to increase electronic monitoring contract for March-June
2005, and to purchase additional office equipment for pre-trial release staff.
ADDITIONAL INFORMATION: With the approval of this budget amendment the amount remaining in Contingency
is $152,332.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 8Estimated Time:Page Number:
Department: Finance Presenters: Bruce Shell and Max Maxwell
Contact: Bruce Shell
SUBJECT:
Consideration of Option with Market Place Mall Purchase
BRIEF SUMMARY:
The County purchased the Corning facility at Market Place Mall in August 2002. In January of 2003 the County purchased
additional space occupied by Corning completing a customer service center serving the construction community as well as
providing space for Tax and the Board of Elections. The County is currently building an Emergency Operations Center -
911 Facility at Market Place Mall. Upon completion of this facility in September 2005, the County will house 238 employees
in one centrally located facility designed to serve the public more efficiently.
Related to a prior purchase, the County has an option to purchase additional space (48,481 square feet) at Market Place.
This $4.2 million option will enable the County to place administrative offices in one centrally located space as well as
purchase income producing property that allows for future space needs as the county grows. This option expires on March
20, 2005.
Staff will present this option to the Board of County Commissioners for their consideration for purchase.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board authorize the County Manager to negotiate the purchase of this option. Approval of the buy/sell
agreement and associated budget amendments will be presented for approval at the March 14, 2005 County
Commissioners' meeting.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider recommendation as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to exercise the purchase option, with the use to be determined at a future time was approved 3-2, Davis and Greer
voting in opposition.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 9Estimated Time:Page Number:
Department: Legal Presenter: Kemp P. Burpeau, Deputy County Attorney and Bob Glasgow, Tax Administrator
Contact: Kemp P. Burpeau, Deputy County Attorney and Bob Glasgow, Tax Administrator
SUBJECT:
Request for Tax Refund by William Freeman
BRIEF SUMMARY:
Mr. William Freeman has requested a refund from the County for the taxes he paid on a tract he bought in a 1973 tax
foreclosure. Mr. Freeman's refund request is for the amount of $3,555.37 for the years 1973 - 1998. He recently learned
through notification by Land Records that the land in question was Federal property and as such he obtained no title
through the foreclosure sale. The tax department has paid a refund for the five years (1999 - 2003) specifically authorized
by the Machinery Act. A copy of the January 28, 2005 memorandum sent to the Board from Kemp P. Burpeau, Deputy
County Attorney, is attached.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider Mr. Freeman's Request.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
questM
Freeman-TaxRefundRe
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider request. Please see attorney's assessment of the situation on the attached memo. I recommend any payment be
applied toward the delinquent taxes.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to approve payment of $3,555.37 to be applied toward the delinquent taxes due was approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 10Estimated Time:Page Number:
Department: Legal Presenters: Wanda M. Copley, County Attorney
Bruce Shell, Finance Director
Contacts: Wanda M. Copley, County Attorney
Bruce Shell, Finance Director
SUBJECT:
2005 Issue of School and Community College Bonds
BRIEF SUMMARY:
On 2/7/05 the Board of County Commissioners approved a Resolution to proceed with a $150 million Bond Issue. The next
step is to introduce the $123 million Schools Bond Order and the $27 million Cape Fear Community College Bond Order.
The Board is also asked via Resolution to approve public hearings for March 14, 2005 and provide authority for the Clerk to
the Board of County Commissioners and the Finance Director to take the necessary steps in the filing of debt statements
and advertisement of the public hearings. The Board will also be asked (via Resolution) to approve the upcoming May 10,
2005 ballot. The ballot will contain separate questions whereby the voters will consider the School and Community College
Issues individually.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Introduce the Bond Order for $123 million in School Bonds;
Introduce the Bond Order for $27 million in Community College Bonds;
Consider for approval the Resolution in connection with the Bond Orders calling for public hearings, advertising of
same and directing the Finance Director to file a statement of debt with the Clerk to the Board of County
Commissioners; and
Consider for approval the Resolution providing submission of the ballot to voters, including absentee voters.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
BondOrder-$27millSchoolBond20BondOrder-$123millSchoolBond20Resolution-Feb21st2005BondAct
Resolution-Feb21st2005BallotfoOfficial Ballot
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REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendations of County Attorney and Finance Director.
COMMISSIONERS' ACTIONS/COMMENTS:
Introduced the Bond Orders for $123 million in School Bonds and for $27 million in Community College Bonds,
approved 5-0.
Approved the Resolution in connection with the Bond Orders calling for public hearings, advertising of same and directing
the Finance Director to file a statement of debt with the Clerk to the Board of County Commissioners by a vote of 5-0.
Approved the Resolution providing submission of the ballot to voters, including absentee voters by a vote of 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 11Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Convene as Board of Equalization and Review
BRIEF SUMMARY:
The Board of County Commissioners may resolve to create a special Board of Equalization and Review to carry out the
duties outlined in NCGS 105-322 pertinent to appeals of value. Among other statutory requirements, they may authorize
appellants to appeal from the special board to the Board of County Commissioners. Otherwise, the Commissioners sit as
the Board of E&R no earlier than the first Monday in April and no later than the first Monday in May. The Board of E&R
must convene to hear taxpayers who appeal the value of their property or appeal with respect to the listing and appraisal of
property of others. The past five years, the Board of County Commissioners have convened as the Board of E&R and have
scheduled the first meeting on the first Monday in May.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners sit as the Board of Equalization and Review in order to schedule the first meeting
on April 18, 2005 at the 9:00 a.m. meeting in the New Hanover County Courthouse, 24 N. Third Street, Room 301.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Tax Administrator and recommend the Board of Commissioners sit as the Board of Equalization and Review
and schedule the first meeting on April 18, 2005.
COMMISSIONERS' ACTIONS/COMMENTS:
The Board of Equalization and Review was scheduled to meet at 1:00 p.m. on April 18, 2005.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Regular Item #: 12Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Appointments are needed for the following Boards/Committees:
Bicycle Advisory Committee
Watershed Management Advisory Board
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Bicycle Advisory Committee ? Shawn Spencer appointed
Watershed Management Advisory Board ? Carlton Fisher, John R. Jefferies, Brenda G. McDonald and Marian T. McPhaul
appointed
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1:00 p.m. 1. Non-Agenda Items (limit three minutes)
1:10 p.m. 2. Approval of Minutes 209
1:15 p.m. 3. Continuation of Discussion of Water and Sewer Project on Darden Road 211
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water & Sewer Agenda Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Regular Meeting - January 24, 2005
Regular Meeting - February 7, 2005
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0 with minor amendments to the minutes of January 24, 2005
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 02/21/05
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Greg Thompson
Contact: Dave Weaver
SUBJECT:
Continuation of Discussion of Water and Sewer Project on Darden Road
BRIEF SUMMARY:
The Board received information from citizens and staff at the January 10, 2005, January 24, 2005 and February 7, 2005
meetings and directed staff to provide an update at this meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear update and direct staff.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hold discussion and direct staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Staff provided an update. Directed staff to contact the surety 02/22/05 and demand a response with a deadline.
Authorized County Manager, County Attorney and County Engineer to move ahead to contract work if needed. Chairman
Caster will talk with property owners to explore possible options.
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