Agenda 2004 01-05
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
January 5, 2004 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:45 p.m. 1. Non-Agenda Items (limit three minutes)
5:50 p.m. 2. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
Public Hearings
:
6:00 p.m. 3.1 Special Use Permit - Request by Bruce Jackson for Avalon Oaks, LLOC to 5
Consider a Special Use Permit for a Six Slip Community Boating Facility in an
R-15 Residential Zoning District Located Near the 6100 Block of Myrtle Grove
Road and at the Eastern Terminus of Windy Hills Drive (S-510, 12/03)
6:15 p.m. 3.2 Road Naming - Request by the Planning Staff to Consider Naming the 13
Remaining Unnamed Road Segment to Wild Cherry Lane Located Near the
1200 Block of Edgewater Club Road (SN-94, 12/03)
6:25 p.m. 4. Meeting of the Water and Sewer District21
7:15 p.m. 5. Closed Session Pursuant to G.S. 143-318.11(a)(3)19
7:30 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
6:25 p.m. 1. Non-Agenda Items (limit 3 minutes)
6:35 p.m. 2. Approval of Minutes23
6:40 p.m. 3. Consideration of Contract #04-0093
25
Rock Hill Water and Sewer Project
6:50 p.m. 4. Presentation by Mark Cope and Betty Scott31
7:00 p.m. 5. Closed Session Pursuant to G.S. 143-318.11(a)(3)33
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes37
2. Approval to Submit a Proposal for the Community Partnerships for Older Adults 39
Grant
41
3. Approval of New Hanover County Schools Budget Amendment
4. Approval of 2004 Hazardous Materials Emergency Preparedness (HMEP) Grant 47
Application
5. Approval of 2003 State Homeland Security Grant Application49
6. Approval of Resolution Designating Applicant?s Agent for Mitigation Planning 51
Grant and Associated Budget Amendment 04-0115
55
7. Ratification of Annual Certification of Firemen
8. Approval of Position Request for the Juvenile Day Treatment Center and 61
Associated Budget Amendment 04-0118
9. Approval of Museum Audio Guided Tour Grant Application63
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Regular Item #: 3.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: S- 510, 12/03
Special Use Permit for a 6 Slip Community Boating Facility
Applicant: Bruce Jackson for Avalon Oaks LLC
BRIEF SUMMARY:
Bruce Jackson, for Avalon Oaks, LLC, is requesting consideration for a Special Use Permit for a 6 slip Community Boating
Facility in an R-15 Residential Zoning District located near the 6100 block of Myrtle Grove Road and at the eastern terminus
of Windy Hills Drive.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 12/04/03:
The applicant presented his special use permit request and stated that the two additional lifts proposed would only
accommodate small boats. No one spoke in support or opposition to the project. One Planning Board member asked some
questions about the design of the small lifts. The Board agreed with staff findings and unanimously voted to recommend
approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-510 Pet SumS-510 find fa
2 documents & maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Regular Item #: 3.2Estimated Time:Page Number:
Department: Planning Presenter: Sam Burgess
Contact: Sam Burgess
Item Does Not Require Review
SUBJECT:
CASE: SN-94, 12/03
APPLICANT: New Hanover County Planning Staff
SUBJECT: Name Remaining Portion of Wild Cherry Lane
LOCATION: Near 1200 Block Edgewater Club Road
BRIEF SUMMARY:
The unnamed right of way is located between Sea Shell Lane and Spring Peeper Lane in the Porters Neck Community. An
examination of the area reveals that only the eastern portion of Wild Cherry Lane from Spring Peeper Lane has been
named.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Considering the importance of the enhanced 911 system and timely delivery of services, the Planning staff recommends
naming the remaining portion of road to Wild Cherry Lane and assignment of mailing addresses to the existing
undeveloped lots along the road.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
SN94.doc
1 document and 2 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Regular Item #: 5Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney and Holt Moore, Assistant County Attorney
SUBJECT:
Regular Agenda
Closed Session Pursuant to G. S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with our attorney regarding a matter of litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
N/A
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hold closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
Held closed session and received counsel from attorney.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS
TIMES
6:25 p.m. 1. Non-Agenda Items (limit 3 minutes)
6:35 p.m. 2. Approval of Minutes 23
6:40 p.m. 3. Consideration of Contract #04-0093 25
Rock Hill Water and Sewer Project
6:50 p.m. 4. Presentation by Mark Cope and Betty Scott 31
7:00 p.m. 5. Closed Session Pursuant to G.S. 143-318.11(a)(3) 33
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Closed Session, November 3, 2003
Regular Meeting, December 15, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Award Contract #04-0093
Rock Hill Water and Sewer Project
BRIEF SUMMARY:
On Friday, December 12, 2003, New Hanover County received and opened bids for the Rock Hill Water and Sewer Project. The
County received a total of three (3) bids. The successful low bidder was T.A. Loving Company from Goldsboro, North Carolina
with a total bid amount of $743,527.50.
Federal Funds are available in the form of a H.U.D. Grant to assist with the cost for this work. The amount available, $600,000
is insufficient to cover the cost of the utility work and providing connections associated with this project, as shown below.
Water Construction $286,150 \
Sewer Construction $457,377.50 / $743,527.50 (T.A. Loving)
Water Connection Cost $ 25,000
Sewer Connection Cost $100,000
Easements $ 5,000
TOTAL PROJECT $873,527
RECOMMENDED MOTION AND REQUESTED ACTIONS:
County staff recommends the award of the sewer portion only to T.A. Loving in the amount of $457,377.50. Connections
and sewer service could then be provided for approximately 143 households, for a cost of approximately $143,000. These
two amounts approximately equal the $600,000 grant.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: HUD Money - 380-493-3800-7300-6000
ATTACHMENTS:
Interoffice Memorandum
Andrew and Kuske Letter dated December 15, 2003
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Betty Scott and Mark Cope
Contact: Allen O'Neal
SUBJECT:
Water and Sewer
BRIEF SUMMARY:
Mark O. Cope and Betty W. Scott have requested to speak on the Water and Sewer agenda.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Water & Sewer Item #: 5Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney and Kemp P. Burpeau, Deputy County Attorney
Contact: Wanda M. Copley, County Attorney, Wyatt Blanchard, County Engineer and Kemp P. Burpeau, Deputy County
Attorney
SUBJECT:
Water and Sewer District Agenda
Closed Session Pursuant to G. S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with our attorney regarding a matter of litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
N/A
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hold closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
Held closed session and gave instructions to County Attorney on a matter of potential litigation.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 37
2. Approval to Submit a Proposal for the Community Partnerships for Older Adults 39
Grant
3. Approval of New Hanover County Schools Budget Amendment 41
4. Approval of 2004 Hazardous Materials Emergency Preparedness (HMEP) Grant 47
Application
5. Approval of 2003 State Homeland Security Grant Application 49
6. Approval of Resolution Designating Applicant?s Agent for Mitigation Planning 51
Grant and Associated Budget Amendment 04-0115
7. Ratification of Annual Certification of Firemen 55
8. Approval of Position Request for the Juvenile Day Treatment Center and 61
Associated Budget Amendment 04-0118
9. Approval of Museum Audio Guided Tour Grant Application 63
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Work Session, November 12, 2003
Regular Meeting, November 17, 2003
Regular Meeting, December 15, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 2Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Permission to Send a Letter of Intent to Robert Woods Johnson Foundation for Possible
Consideration to Submit a Proposal for the Community Partnerships for Older Adults Grant
BRIEF SUMMARY:
In September 2003, the New Hanover County Department of Aging was selected by the NC Division of Aging as one of two
counties to implement a Coordination and Communication Initiative for older adults and disabled persons 18-59 years of
age. The New Hanover County project, "Building a Responsive Community", began to meet in October and has scheduled
meetings the second Monday of each month for 2004.
The Robert Woods Johnson Foundation is requesting letters of intent to apply for a grant, with funding up to $150,000, for
communities to develop local public/private partnerships which address long term care issues of at risk older adults.
Eligibility criteria for funding match the goals of our Building a Responsive Community initiative. Therefore, we are asking
the County Commissioners to approve permission for the Department of Aging to submit a letter of intent to Robert Woods
Johnson Foundation for consideration to apply for the $150,000 grant. Letters of intent are due January 9, 2004. If asked to
apply, the grant proposal will be due March 2004.
The grant requires a 20% match. New Hanover County will demonstrate a 20% in-kind match. The NC Division of Aging
has offered technical support for preparation of the grant and the entire project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend County Commissioners approve request to submit a letter of intent to Robert Woods Johnson Foundation for
consideration to apply for a $150,000 grant; permission to submit a grant proposal, if asked by the Robert Woods Johnson
Foundation; and accept funds if the grant is approved, with associated budget amendments.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 2
Explanation: If funding is made available 2 positions will be needed to implement the grant - one program coordinator and
one clerical support.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
39
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 3Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
New Hanover County Schools Budget Amendment
BRIEF SUMMARY:
Attached for your review and approval is a New Hanover County Schools Budget Amendment
approved by the Board of Education on December 1, 2003.
The amendment funds new projects from fund balance appropriation available from Public Schools Building Fund
Reimbursements, Sales Tax Refunds, and Interest Income.
Details of the projects are on the attached budget amendment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Review and approve New Hanover County Schools Capital Outlay Budget Amendment # 5.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 4Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
2004 Hazardous Materials Emergency Preparedness (HMEP) Grant
BRIEF SUMMARY:
The NC Department of Crime Control and Public Safety, Division of Emergency Management has announced the
availability of 2004 Hazardous Materials Emergency Planning Grants in the amount of $5,000 which are designed to
prepare for hazardous materials incidents at fixed facilities or in transportation. The grant funds may be used for
development of site specific facility plans for facilities with extremely hazardous substances, conducting commodity flow
studies to determine routes over which hazardous materials may be transported or for conducting tabletop or full-scale
exercises at fixed facilities or in transportation. The HMEP Grant funds are available to active Local Emergency Planning
Committees (LEPC) that are formally established and compliant with specific state and federal laws, including EPCRA
sections 301(c) and 303 and NCGS 166A. The New Hanover County LEPC meets all eligibility requirements for this grant.
The LEPC proposes to conduct a commodity flow survey if awarded grant funds. This is a reimbursable grant;
participation in the grant program requires that New Hanover County expend local funds and submit invoices to the NC
Division of Emergency Management for reimbursement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval for New Hanover County Emergency Management Director, Warren Lee, to apply for and accept 2004
HMEP Grant funding in the amount of $5,000 from the NC Department of Crime Control and Public Safety, Division of
Emergency Management. Request approval of associated budget amendment upon award of grant.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
~7317453.do~8101058.do
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 5Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
US Department of Homeland Security FY 2003 State Homeland Security Grant Program, Part II
BRIEF SUMMARY:
The US Department of Homeland Security (DHS), through the Office of Domestic Preparedness (ODP), created the FY
2003 State Homeland Security Grant Program Part II to provide reimbursement to state and local governments for the costs
associated with purchasing equipment, conducting exercises, training, and planning for chemical, biological, radiological,
nuclear and explosive (CBRNE) terrorism events. Through this grant program, the NC Department of Crime Control and
Public Safety, Division of Emergency Management, will reimburse New Hanover County for actual eligible costs incurred,
not to exceed the amount of $493,432. This is a reimbursable grant. Participation in the program requires that New
Hanover County expend local funds and submit invoices to the NC Division of Emergency Management for reimbursement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval to apply for and receive grant funding in the amount of $493,432 through the US Department of
Homeland Security FY 2003 State Homeland Security Grant Program, Part II. Request approval for County Manager, Allen
O'Neal, to sign the attached North Carolina Subgrant Forms designating Warren Lee as Applicant's Agent and Point of
Contact for matters relating to said grant, Assurance of Participation Form, Discipline Points of Contact Form and
Memorandum of Agreement between the NC Department of Crime Control and Public Safety, Division of Emergency
Management and the County of New Hanover. Request approval of associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Memorandum of AgreemeAnnex A-State Subgrant InsAnnex B-State Subgratnt
Grant Transmittal
Annex C-Federal Instr
Grant forms are available in the County Manager?s office for review.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0. (Budget amendment should be brought back for Board approval when grant is awarded.)
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 6Estimated Time:Page Number:
Department: Emergency Management Presenter:
Contact: Warren Lee
SUBJECT:
Designation of Applicant's Agent-Mitigation Planning Grant
BRIEF SUMMARY:
FEMA requires a resolution designating the Applicant's Agent in order to receive funding. FEMA is reopening a previous
Planning grant to allow Emergency Management to spend funds that remained in the grant to complete the multi-
jurisdictional Hazard Mitigation Plan. This is a new FEMA requirement in order to obtain post-disaster mitigation funds.
The amount of the federal funds is $22,698.51. A County match of $7,565.50 is required and is available within
Emergency Management's operating budget. The funds will be used for professional services, including planning, meeting
facilitation and GIS mapping services and for the cost of materials acquired, consumed or expended specifically for the
purpose of completing the plan. In addition, funds may be used for the cost of any travel incurred and printing expense.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of the resolution designating County Manager, Allen O'Neal, and Emergency Management Director,
Warren Lee, as the designated agents for the grant. Request approval of the re-opened grant; request authorization for
the County Manager to sign the grant award; request approval of the associated budget amendment #04-0115.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ba04-0115.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0115
ADJUSTMENT DEBIT CREDIT
Hazard Mitigation Project $22,699
Contract Services $22,699
EXPLANATION: To budget federal funds awarded to Emergency Management to complete the multi-jurisdictional
Hazard Mitigation Plan.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 7Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Annual Certification of Firemen
BRIEF SUMMARY:
Each year Fire Services must submit certification by the governing body that the current roster of firemen is valid. This
certification was due by 12/31/03.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Ratification of the attached certification.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Certification and roster
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 8Estimated Time:Page Number:
Department: Juvenile Day Treatment Center Presenter: Richard Christian
Contact: Richard Christian
SUBJECT:
Position Request for Juvenile Day Treatment Center
BRIEF SUMMARY:
The position request is for a Behavioral Support/Special Education Teacher Responsible for classroom preparation, review
and develop Individualized Education Plans (IEP) for exceptional children assigned to the Day Treatment Program. This
position will also design effective learning strategies to enhance educational opportunities for the students. The person will
be responsible for maintaining compliance to all regulatory protocols related to Special Education.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
For the County Commissioners to approve the above described position. Approve related budget amendment, BA#04-
0118.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation: Funding for this position comes from direct education funding with New Hanover County Schools and the
money is already assigned to the Day Treatment account.
ATTACHMENTS:
04-0118.d
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Budget Amendment
Item #:Estimated Time:Page Number:
DEPARTMENT: Juvenile Day Reporting Center
BUDGET AMENDMENT #: 04-0118
ADJUSTMENT DEBIT CREDIT
Contributions from Schools $17,909
Salaries $17,909
EXPLANATION: To increase budget for additional funding provided by New Hanover County Schools. The funds
will be used to hire an additional teacher.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Consent Item #: 9Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Audio Guided Tour Grant - Museum
BRIEF SUMMARY:
The Museum wishes to apply for an Institute of Museum and Library Services (IMLS) 50/50 matching Museums for America
Grant. If awarded, the grant will fund equipment and software, script development, and production for an audio guided tour
for the long-term Waves & Currents exhibit. Additionally, the grant will fund an education intern who will free an education
staff person to work closely with this project and ensure the final production meets our standards.
An effective tour program is key to serving school and tour groups with a memorable museum experience. Development of
the audio tour will provide the framework for successfully presenting the expanded Waves & Currents exhibit to general
visitors. New written gallery guides will be developed as compliments to the audio tour. By developing core outlines and
formatting material in written and audio formats, the Museum will become more accessible to more visitors. Since we will
also have the software, future edits and changes to the tour can be completed by staff. We will have the potential to offer
tours in other languages at a future time.
A goal of the audio tour is to include primary accounts and oral histories to tell the story of the Lower Cape Fear, thus
personalizing the information. The audio tour will provide a value added experience for visitors that will generate additional
revenue to offset costs of insuring and maintaining the system. Staff has investigated and selected the Tour Mate system
as the one that has the features and usability that will best compliment Cape Fear Museum's vision of providing well-
researched, high-quality programs.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request permission to apply for IMLS Museums for America grant for a total project cost of $77,500. The grant will be for
$35,500; our match is estimated at $42,000. The match is identified from staff salaries estimated @ $25,170, printing and
supply costs that would normally be applied to creating a new guided tour during FY2005, when grant money would be
available. Approve associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The match comes from the County Museum budget, although efforts will be made to offset the match with
private dollars. The bulk of the match derives from in-kind salary of staff required to support this project. No new County
positions will be funded, but the grant includes funding for a University education intern working 10-15 hours/week for 40
weeks @ $10.
ATTACHMENTS:
3 1208 IMLS MFA Bud
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REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approvedl 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/05/04
Additional Item #: 1Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney and Holt Moore, Assistant County Attorney
SUBJECT:
Regular Agenda
Closed Session Pursuant to G. S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with our attorney regarding a matter of litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Commissioner Boseman was recused. Held closed session and received counsel from attorney.
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