Agenda 2004 03-22
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
March 22, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Retirement Plaques5
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9:25 a.m. 2. Presentation of New Hanover County Service Awards
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9:35 a.m. 3. Recognition of New Employees
9:40 a.m. 4. Introduction of Sheila Schult, Incoming Clerk to the Board of Commissioners11
9:45 a.m. 5. Introduction of New Medical Center President and CEO, Jack Barto, Jr.13
9:50 a.m. 6. Annual Financial Review Presentation15
10:10 a.m. 7. Mason Inlet Project Update and Consideration of Change Order to Contract 02-17
0379 Gahagan & Bryant Associates, Inc. and Approval of Associated Budget
Amendment 2004-38
10:30 a.m. 8. Presentation on the Mayor?s Convention Center Task Force23
11:00 a.m.
Break
11:10 a.m. 9. Presentation on NC Coastal Land Trust Property and Consideration of Property 25
Donation to New Hanover County
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11:30 a.m. 10. Consideration of Resolution and Interlocal Agreement for WAVE Transit
11:45 a.m. 11. Joint Fire Training Facility Update57
12:05 p.m.
Lunch Break
12:35 p.m. 12. CAMA Land Use Plan Update59
12:55 p.m. 13. Unified Development Ordinance Update71
1:15 p.m. 14. Presentation on Natural Area Inventory of New Hanover County73
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1:35 p.m. 15. Meeting of the Water and Sewer District
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1:55 p.m. 16. Set a Date to Convene as Board of Equalization and Review
2:00 p.m. 17. Non-Agenda Items (limit three minutes)
2:10 p.m. 18. Additional Items
County Commissioners
County Attorney
Clerk to the Board
County Manager
2:20 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1:35 p.m. 1. Non-Agenda Items (limit three minutes)
1:40 p.m. 2. Consideration of Acceptance of Public Dedication of Easement in
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North Kerr Industrial Park
1:45 p.m. 3. Consideration of Request for Exemption from Water Development Fees219
Cornelia Nixon Davis Nursing Home
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes229
2. Approval of Reappointment of Two Members to the Adult Care Home 231
Community Advisory Committee
237
3. Approval of Reappointment of Two Members to the Nursing Home Community
Advisory Committee
243
4. Approval of Award of Bid #04-0226 and Approval of Contract #04-0226 for the
Purchase of Gas Masks from SAFECO, Inc.
5. Approval of Award of Community Emergency Response Team (CERT) Grant in 247
the Amount of $33,830 and Associated Budget Amendment 04-0173
249
6. Approval of Additional State Grant Funds in the Amount of $10,000 to Support
the Health Department?s Existing Tuberculosis Program and Associated Budget
Amendment 04-0174
7. Approval of Additional State Funding in the Amount of $3,500 to Purchase Child 251
Safety Seats for Use in the Health Department?s NC Safe Kids Buckle Up
Program and Associated Budget Amendment 04-0175
8. Approval of Gallery and Break Room Renovation at Cape Fear Museum253
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9. Approval of Park Fees and Use Policies
10. Approval of Release of Tax Value259
11. Approval of New Hanover County and New Hanover County Fire District 261
Collection Reports
Approval of Budget Amendments:
12.1 #2004-40 Sheriff?s Office - Controlled Substance Funds 265
12.2 #2004-42 Sheriff?s Office - Federal Forfeited Property Funds 267
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Libby Moore
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Retirement Plaques
BRIEF SUMMARY:
The following employees are eligible to receive New Hanover County retirement plaques:
Richard D. Mason, Jr. / Sergeant, Sheriff's Office / 23 Years of Service
Olivia T. Lai / Social Worker, DSS / 20 Years of Service
Mary F. Gaskin / Fiscal Support Specialist, Tax Department / 28 Years of Service
Frances S. Chamblee / Elections Director / 19 Years of Service
Emily V. Mack / Accountant, Finance Department / 31 Years of Service
Ronald A. Corbett / Detective, Sheriff's Office / 12 Years of Service
William C. Clontz / Information Technology Director / 14 Years of Service
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present plaques.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented plaques.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Susann C. Thompson - Information Technology; Brenda Bowman - Register of Deeds; Kenneth Murphy -
Sheriff's Office; Tera Wheaton - Sheriff's Office; Andrea Carson - Health Dept.; Elisabeth Constandy - Health Dept.; Karen
Durso - Social Services; Sandra Garrett - Social Services; Wendy Exposito - Aging Services
TEN (10) YEAR: Deborah Carter - Sheriff's Office
FIFTEEN (15) YEAR: Cheryl Hoffman - Aging Services; Suzanne Sykes - Parks Dept.
TWENTY (20) YEAR: Phyllis Smyre - Sheriff's Office; and Clarence Hayes - Sheriff's Office
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 3Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of newly hired employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Robert G. Greer
Item Does Not Require Review
SUBJECT:
Introduction of Sheila Schult, Incoming Clerk to the Board of Commissioners
BRIEF SUMMARY:
Sheila Schult began her new duties as Clerk to the Board of Commissioners on March 8, 2004. Ms. Schult will replace
Lucie Harrell, who will retire from New Hanover County government April 1, 2004. Ms. Schult's most recent position was
Senior Administrator, Office of Growth Management, with the Wake County Public School System.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Welcome Ms. Schult.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Welcome Ms. Schult.
COMMISSIONERS' ACTIONS/COMMENTS:
Introduced and welcomed Sheila Shult.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Julia Boseman
SUBJECT:
Introduction of New Medical Center President and CEO
BRIEF SUMMARY:
Jack Barto, Jr. began his position as president and chief executive officer of New Hanover Health Network February 2,
2004. Mr. Barto most recently served as president and chief executive officer at Provena Mercy Center in Aurora, Ill., part
of a seven-hospital system. He previously led hospitals in Texas and Florida.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Meet Mr. Barto and welcome him to New Hanover County.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Introduce Jack.
COMMISSIONERS' ACTIONS/COMMENTS:
Introduced and welcomed Mr. Barto and heard brief remarks.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 6Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Annual Financial Review
BRIEF SUMMARY:
As part of the completion of the annual audit, the Finance Director presents a brief presentation of the financial position of
the County. In conjunction with this presentation, McGladrey Pullen, LLP will present the auditor's perspective to the Board
of County Commissioners.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear report. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard report.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 7Estimated Time:Page Number:
Department: Engineering Presenter: Chris Gibson with GBA Engineers
Contact: Greg Thompson
SUBJECT:
Mason Inlet Project Update of Inlet Conditions and
Change Order to Contract #02-0379 Gahagan & Bryant Associates, Inc.
BRIEF SUMMARY:
In April of 2002, the relocation of Mason Inlet was completed. As we near the two year anniversary of this event, plans
must be made to prepare for maintenance dredging. County staff has requested that the consulting engineer to the County
for this project, Gahagan & Bryant, give a presentation of the inlet performance to date and explain what activities are
currently being considered for maintenance thereof. Chris Gibson is the engineer with GBA responsible for providing all of
the engineering data to the regulatory agencies as required by permit. He has developed an alternative dredging scheme
which would reduce the cost and environmental impact to the County.
As required by permit, New Hanover County must perform all necessary dredging in order to maintain the location of
Mason Inlet. The County's engineering consultant, Gahagan & Bryant Associates has developed an alternative dredging
scheme from that defined in the permitted inlet management plan. The proposed dredging scheme is less extensive than
the original plan and therefore is expected to cost less. County staff has worked extensively with the Mason Inlet
Preservation Group (MIPG) on this plan. The MIPG will be present at the Board meeting and may wish to make a
statement. Additional back-up materials will be provided to the Board before the meeting.
It is critical to note that: 1) the proposed maintenance plan will reduce costs and impacts; 2) the plan will provide maximum
flexibility to the County in selecting maintenance measures in the future; and 3) the County can delay a decision on what
maintenance action, if any, must be taken until this Fall.
The proposal for the modification of the Inlet Management Plan is in the amount of $327,950. This value includes the cost
of all engineering and environmental services required for permit acquisition and biological monitoring. These services
include necessary monitoring and surveying required regardless of what maintenance action is taken. These services
include the efforts necessary to reduce or eliminate certain permit conditions for the County in the future.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests approval of the proposal and of the associated budget amendment for $360,950 which includes a 10%
contingency. All cost for this work is to initially be paid for from the Room Occupancy Tax Fund and the County will receive
reimbursement through assessment of the benefited property owners.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
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ba2004-38.d
GBA Letter of 02-12-04
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Received input by staff and representatives of Mason Inlet Preservation Group (MIPG).
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/08/04
Budget Amendment
DEPARTMENT: Mason's Inlet/Room Occupancy Tax
BUDGET AMENDMENT #: 2004-38
ADJUSTMENT DEBIT CREDIT
Mason's Inlet - Maintenance
Transfer in from ROTS $360,950
Extended Project Expense $360,950
Room Occupancy Tax
Appropriate Fund Balance $360,950
Transfer to Capital Projects $360,950
EXPLANATION: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet Maintenance
Project for change order to Gahagan & Bryant's contract.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 8Estimated Time:Page Number:
Department: County Manager Presenter: Dale Smith
Contact: Allen O'Neal
SUBJECT:
Presentation on The Mayor's Convention Center Task Force
BRIEF SUMMARY:
Dale Smith, Chairman of the Mayor's Convention Center Task Force, will update the Board with a presentation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action necessary.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 9Estimated Time:Page Number:
Department: Parks Presenter: Neal Lewis, Camilla Herlevich
Contact: Neal Lewis
SUBJECT:
NC Coastal Land Trust Property Donation
BRIEF SUMMARY:
The NC Coastal Land Trust is considering the acquisition of two parcels of property on the Cape Fear River. The Land
Trust is considering transfer of ownership of the properties to New Hanover County. The land encompasses the Barnard's
Creek (acreage negotiable) and Lord's Creek (144 acres) intersections with the Cape Fear River, and some adjacent lands.
The land will be held by the County for the purposes of conservation and passive recreation. There is potential for very
limited development of parking spaces and launch sites for small watercraft (i.e. canoes, kayaks) at each location. Along
with the existing River Road (County) Park, there is an opportunity to offer a Cape Fear River "trail" with three water access
sites. There is also the potential to extend this concept to incorporate properties along Masonboro Sound owned by the
County. There is no request at this time for any County funding for development of the passive recreation facilities. If and
when such plans are developed, there are several possible grant opportunities available to assist with these facilities.
The New Hanover County Parks and Recreation Advisory Board adopted a motion during its March 3, 2004, meeting
approving this plan and recommending to the Board of County Commissioners that they accept this transfer of ownership to
the County for the purposes stated.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Board of County Commissioners should adopt a motion stating its intention that New Hanover County will accept
ownership of the proposed properties from the NC Coastal Land Trust once the properties are acquired by the Land Trust
and offered to the County. It should be further stated that the intended use of the property shall be for conservation and
passive recreation where possible.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
location maps
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 10Estimated Time:Page Number:
Department: County Manager Presenter: Commissioner Nancy Pritchett and Christine McNamee
Contact: Patricia Melvin
SUBJECT:
Resolution and Interlocal Agreement for WAVE Transit
BRIEF SUMMARY:
A joint presentation was made to the New Hanover County Board of Commissioners and Wilmington City Council on
February 16, 2004 by Christine McNamee, Chair of the Wilmington New Hanover Transportation Agency. The next step to
implement the WAVE Transit plan is for the City and County to adopt concurrent resolutions and approve an interlocal
agreement for funding, as prepared by Kemp Burpeau, Deputy County Attorney and Dolores Williams, Assistant City
Attorney.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider adoption of the resolution and approval of the interlocal agreement. Staff recommends approval.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
March 8, 2004 letter to the Board of Commissioners from Christine McNamee
Proposed resolution
Draft interlocal agreement
WAVE Transit budget proposal documents
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 11Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Update on Joint Training Facility for Fire Services
BRIEF SUMMARY:
Staff will present the following information at the meeting for an update on the joint training facility for Fire Services,
including:
1. Site location
2. Start of master plan
3. Existing funds available
4. Phases of construction
5. Formation of advisory committee for day to day facility management
RECOMMENDED MOTION AND REQUESTED ACTIONS:
None
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 12Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
CAMA Land Use Plan Update
BRIEF SUMMARY:
As required by the Coastal Area Management Act, New Hanover County and the City of Wilmington have started to update
our jointly prepared CAMA Plan. The Board has reviewed and adopted our Citizen Participation Plan (CPP) which will be
used to guide City and County staff through the overall CAMA Plan process. The CPP fulfills requirements set forth in 15A
NCAC 7L .0506 by designating a lead planning group and defining the methods to be used for reporting information and
gathering public input. The plan also includes a rough schedule of the planning activities which will occur over the next 18
months. In addition to the Citizen Participation Plan, a work program for the planning process is attached.
An advisory panel will be helping to guide the planning team through the planning process. The panel will be composed of
eight members which include two appointments from each of the following boards: New Hanover County Board of
Commissioners, Wilmington City Council, Wilmington Planning Commission and the New Hanover County Planning Board.
Appointments may include one member of the appointing board and should include at least one member from the public at
large representing diverse interests. Appointments by the Commissioners should be made by Monday, May 17, 2004.
The completed CAMA Plan should be before the City Council and County Commissioners for final approval by April 2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear and Discuss
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
CAMACPP - for commissi
work program
schedule
ITEM DOES NOT REQUIRE REVIEW
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required. For informational purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 13Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
Unified Development Ordinance - UDO Update
BRIEF SUMMARY:
Since the last update to the Board in November, the UDO Committee has spent most of its meetings on revising the tree
preservation requirements of our Landscaping Ordinance. A final draft of the changes are presently being prepared.
Following numerous discussions between the City staff and Council a sunset date of June 30th, 2004 has been established
as a completion date for the UDO Committee's work. The first submittal from the Consultant will focus on the Residential
Zoning Districts which is scheduled for the March 24th meeting. This will be followed by the Commercial and Industrial
District requirements, Environmental regulations, Table of Uses, Definitions and General Use and Development Standards.
Additional meetings may be necessary to finish the work by the end of June. Attendance at the meetings has declined
somewhat with the resignation of two members. It appears that much of the Consultant's work is being focused on rewriting
the twenty-year-old City Ordinance. Out of this effort, the best product for the County likely will be the opportunity to adopt
uniform standards for certain districts and regulations that can be applied in both jurisdictions.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear and Discuss
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required. For informational purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 14Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Presentation on Natural Area Inventory of New Hanover County
BRIEF SUMMARY:
New Hanover County contracted with the North Carolina Natural Heritage Program to determine whether all or portions of
the county contain significant ecological resources such as habitat for rare species, high quality natural communities or
important wildlife habitats worthy of conservation status and to document those significant ecological resources. The
Natural Heritage Program has completed this work and has prepared an inventory which they have presented to the
County. Richard J. LaBlond will present a summary of the inventory and his findings regarding the County's ecological
resources. This information will be used in future planning and zoning issues.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Accept the findings in the Natural Heritage Inventory
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
1 document
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Accept the findings in the Natural Heritage Program inventory.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Regular Item #: 16Estimated Time:Page Number:
Department: TAX Presenter: Robert Glasgow
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Set a Date to Convene as Board of Equalization and Review
BRIEF SUMMARY:
The Board of County Commissioners may resolve to create a special Board of Equalization and Review (BER) to carry out
the duties outlined in NCGS 105-322 pertaining to appeals of value. Among other statutory requirements, they may
authorize appellants to appeal from the special board to the Board of Commissioners. Otherwise, the Commissioners sit as
the BER no earlier than the first Monday in April and no later than the first Monday in May. The BER must convene to hear
taxpayers who appeal the value of their property or appeal with respect to the listing and appraisal of property of others.
The past five years, the Board of County Commissioners have convened as the BER and have scheduled the first meeting
on the first Monday in May.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners identify Monday, May 3, 2004 as the date to convene as the 2004 Board of
Equalization and Review. That meeting is at 5:30 p.m. in the New Hanover County Courthouse, 24 N. Third Street, Room
301.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Establish a date to convene as the Board of Equalization and Review. May 3, 2004 is the last day the BER can convene, by
statute, to establish a date to accept 2004 appeals to be heard by the BER.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1:35 p.m. 1. Non-Agenda Items (limit three minutes)
1:40 p.m. 2. Consideration of Acceptance of Public Dedication of Easement in 215
North Kerr Industrial Park
1:45 p.m. 3. Consideration of Request for Exemption from Water Development Fees 219
Cornelia Nixon Davis Nursing Home
213
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Acceptance of Public Dedication
North Kerr Industrial Park
BRIEF SUMMARY:
The County has proposed to run a sewer line in a dedicated drainage area/easement in the North Kerr Industrial Park. This
is the most efficient route for service to this area. The drainage area/easements were not originally deeded to the District.
The drainage/area easements are platted and offered for public acceptance. Attached is a resolution accepting the
drainage area/easements.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board accept the drainage area/easements and authorize the Chairman to execute document of
acceptance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
north kerr industrial par
Location Map
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
215
A RESOLUTION
OF THE
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
BOARD OF COMMISSIONERS
WHEREAS, G.S. Chapter 153 A, Article 15 authorizes counties to establish water and sewer systems, and
G.S. Chapter 162A, Article 6 authorizes counties to establish a water and sewer district; and
WHEREAS, New Hanover County has established the New Hanover County Water and Sewer District, which
District has arranged for construction of a sewer system in the unincorporated County; and
WHEREAS, the District desires to locate portions of the sewer system within dedicated streets and
subdivision easements in New Hanover County; and
WHEREAS, various streets and easements in New Hanover County have been dedicated to the public use
by the recordation of a subdivision plat or other map; and
WHEREAS, G.S. 153A-158 authorizes acquisition of a fee or lesser interest in real property by gift, grant or
other lawful method; and
WHEREAS, the New Hanover County Water and Sewer District desires to accept the offer of dedication of
certain streets and easements for the purpose of providing sewer and/or water services to County residents by and
through the New Hanover County Water and Sewer District;
NOW, THEREFORE, BE IT RESOLVED as follows:
That New Hanover County Water and Sewer District hereby accepts for sewer and/or water utility the offer of
dedication of those streets and easements as more fully shown on a plat of Section 2-B and Revision of Pond Site 3,
North Kerr Industrial Park, recorded in Map Book 42, Page 226, New Hanover County Registry
The New Hanover County Water and Sewer District does not accept said streets and easements for
purposes of providing any drainage or street services or maintenance whatsoever.
nd
ADOPTED, this the 22 day of March, 2004.
NEW HANOVER COUNTY
WATER AND SEWER DISTRICT
[SEAL]
______________________________
William A. Caster, Chairman
ATTEST:
____________________
Clerk to the Board
216
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218
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Request for Exemption from Water Development Fees
Cornelia Nixon Davis Nursing Home
BRIEF SUMMARY:
Attached is a copy of a letter from Mr. William Lynch, representing the nursing home, requesting that the Nursing Home be
exempted from paying the water development fees (approximately $44,150) when they connect to the District's water.
The nursing home did provide an easement to the District for a water line, but it was at the request of a developer. This
allowed the developer to extend a water line from Porters Neck Road to Futch Creek Road without having to construct
4,560 feet of additional water line.
Mr. Lynch's letter (copy attached) referred to 2,244 linear feet of easement. Approximately 760 linear feet of the 2,244
linear feet had already been deeded to others for ingress and egress in 1991. The remaining portion of the easement
(1484 linear feet) can be released back to the Nursing Home when an additional water line is constructed on the adjacent
property in the near future. The existing water line and easement will not be needed after that time.
See attached map for location of property.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board deny the request for exemptions from the water development fees.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Letter from William Lynch
Location Map
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
219
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
The board denied the request for exemption from the water development fees 5-0, but agreed to participate in the extension
of the water line to be connected at a future time.
220
221
222
223
224
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226
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 229
2. Approval of Reappointment of Two Members to the Adult Care Home 231
Community Advisory Committee
237
3. Approval of Reappointment of Two Members to the Nursing Home Community
Advisory Committee
243
4. Approval of Award of Bid #04-0226 and Approval of Contract #04-0226 for the
Purchase of Gas Masks from SAFECO, Inc.
5. Approval of Award of Community Emergency Response Team (CERT) Grant in 247
the Amount of $33,830 and Associated Budget Amendment 04-0173
6. Approval of Additional State Grant Funds in the Amount of $10,000 to Support 249
the Health Department?s Existing Tuberculosis Program and Associated Budget
Amendment 04-0174
7. Approval of Additional State Funding in the Amount of $3,500 to Purchase Child 251
Safety Seats for Use in the Health Department?s NC Safe Kids Buckle Up
Program and Associated Budget Amendment 04-0175
8. Approval of Gallery and Break Room Renovation at Cape Fear Museum 253
9. Approval of Park Fees and Use Policies 255
10. Approval of Release of Tax Value 259
11. Approval of New Hanover County and New Hanover County Fire District 261
Collection Reports
Approval of Budget Amendments:
12.1 #2004-40 Sheriff?s Office - Controlled Substance Funds 265
12.2 #2004-42 Sheriff?s Office - Federal Forfeited Property Funds 267
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228
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approval of Minutes of the following Closed Sessions:
Closed Session March 24, 2003
Closed Session May 19, 2003
Closed Session August 4, 2003
Closed Session August 26, 2003
Closed Session October 20, 2003
Closed Session November 3, 2003
Closed Session November 17, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes of Closed Sessions as presented by the Clerk to the Board.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
229
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230
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Reappointment of Elizabeth Coleman and Dollie Pollock to the Adult Care Home Community
Advisory Committee
BRIEF SUMMARY:
These current members are eligible for reappointment to the Adult Care Home Community Advisory Committee. No other
applications on file.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
231
232
233
234
235
236
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 3Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Reappointment of Mary Ann Lewis and Donald E. Price to the Nursing Home Community
Advisory Committee
BRIEF SUMMARY:
These current members are eligible for reappointment to the Nursing Home Community Advisory Committee. No other
applications on file.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
237
238
239
240
241
242
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 4Estimated Time:Page Number:
Department: Emergency Management Presenter:
Contact: Amy Akin, Purchasing Agent
SUBJECT:
Award of Bid # 04-0226 and Approval of Contract # 04-0226 for the Purchase of Gas Masks
from SAFECO, Inc.
BRIEF SUMMARY:
Grant funds were received and budgeted for the purchase of gas masks for the Emergency Management Department. The
gas masks are required to equip a first responders group that involves representatives from different agencies.
The formal bid process was followed and three bids were received:
Julius Kraft Company, Inc. $132,879.00* (non-responsive)
SAFECO, Inc. $139,363.62
Lawmen's Safety $139,420.68
The lowest bid from Julius Kraft Company, Inc. listed two exceptions to the bid requirements and therefore was non-
responsive and not considered. Staff is recommending award to the next lowest bidder, SAFECO, Inc. The contract
would establish fixed unit prices for the next twelve months for any additional purchases needed. The quantities to be
purchased were reduced to bring the award amount within the budgeted grant funds available.
The amount of the award recommendation is $132,712.71 to SAFECO, Inc.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution:
1. awarding bid # 04-0226 for gas masks to SAFECO, Inc. in an amount of $132,712.71
2. approving contract # 04-0226
3. authorizing the County Manager to execute the contract
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funds for this purchase are budgeted in account # 110-433-4330-3000-4430.
ATTACHMENTS:
Resolution is attached.
04-0226 resolution fo
243
Draft contract is available for review in the County Manager's office.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
244
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246
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 5Estimated Time:Page Number:
Department: Emergency Management Presenter: Carol Thiel
Contact: Carol Thiel
SUBJECT:
Award of Community Emergency Response Team (CERT) Grant-$33,830
BRIEF SUMMARY:
Emergency Management has been awarded a CERT grant from the N.C. Division of Emergency Management in the
amount of $33,830. The funds will be used for developing, training, equipping and maintaining local Community Emergency
Response Teams. There is no required match.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the grant; request authorization for County Manager, Allen O'Neal, to sign the grant; request
approval of associated budget amendment #04-0173.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: State-NCEM
ATTACHMENTS:
d
ba04-0173.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
247
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0173
ADJUSTMENT DEBIT CREDIT
NC Crime Control & Public Safety $33,830
Grant
Contracted Services $9,073
Printing $3,820
Departmental Supplies $15,993
Training and Travel $2,444
Capital Outlay $2,500
EXPLANATION: To establish budget for CERT grant awarded to Emergency Management.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
248
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Additional CDC TB Aid-to-Counties State Grant Funds ($10,000)
BRIEF SUMMARY:
The New Hanover County Health Department will receive an additional $10,000 from the General Communicable Disease
Branch as additional support for the existing Tuberculosis Program. These funds must be expended by May 31, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve and accept the additional CDC Aid-to-Counties State grant funding in the amount of $10,000 and associated
budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The North Carolina Department of Health and Human Services, Division of Public Health, Communicable
Disease Branch is the funding source for these additional State grant funds.
ATTACHMENTS:
04-0174.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
249
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 04-0174
ADJUSTMENT DEBIT CREDIT
Tuberculosis:
TB Health Grant $10,000
Contracted Services $2,000
Departmental Supplies $8,000
EXPLANATION: To budget additional state grant funding from the North Carolina Department of Health and
Human Services, General Communicable Disease Branch, to support existing Tuberculosis program activities.
ADDITIONAL INFORMATION: For current fiscal year. Must be expended by May 31, 2004
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
250
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 7Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
NC Safe Kids Buckle Up Program Grant Funding ($3,500) for New Hanover County Health
Department, Health Promotions Program
BRIEF SUMMARY:
The New Hanover County Health Department will receive an additional $3,500 Child Safety Seat Grant from the NC
Department of Insurance Office of the State Fire Marshal to purchase child safety seats for use in the NC Safe Kids Buckle
Up Program. These seats must be purchased and invoiced by April 30, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve and accept the $3,500 grant funding from the NC Department of Insurance Office of the State Fire Marshal to
purchase child safety seats and to approve the associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The NC Department of Insurance Office of the State Fire Marshal is the funding source for these grant funds.
These funds are to be used only to purchase child safety seats.
ATTACHMENTS:
04-0175.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
251
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 04-0175
ADJUSTMENT DEBIT CREDIT
Health Education:
Safe Kids Coalition $3,500
Departmental Supplies $3,500
EXPLANATION: Child Safety Seat grant funding received from the NC Safe Kids Coalition to support the NC Safe
Kids Buckle Up Program.
ADDITIONAL INFORMATION: Funding to be used exclusively to purchase child safety seats; 10 infant, 45
convertible, and 30 combination seats.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
252
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 8Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Cape Fear Museum Gallery and Break Room Renovation
BRIEF SUMMARY:
On February 26, 2004, bids were received for gallery and break room renovations recommended in Phase I of the Exhibits
Design Master Plan. The apparent low bidder for this project was Integrity Builders, LLC, with a bid amount of $93,536,
after negotiating on alternate #2, the cost proposed by Integrity Builders is $82,905. The consultant's estimated cost for this
component of the project was $120,000. (See attached document for an explanation of base and alternate bids and the bid
tabulation.)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the project be awarded to Integrity Builders, LLC with the bid amount of $82,905 and authorization
for the Chairman to execute the contract.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 110-614-6140-6300
ATTACHMENTS:
-
Construction bids -
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
253
254
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 9Estimated Time:Page Number:
Department: Parks Presenter: Neal Lewis
Contact: Neal Lewis
SUBJECT:
Park Fees and Use Policies
BRIEF SUMMARY:
Since adoption of the Athletic Tournament Fee Schedule by the Board of County Commissioners on August 18, 2003, the
department has been asked to reconsider the fees charged to community groups for tournament activity. The Parks and
Recreation Advisory Board has endorsed the attached revised fee schedule. Fees for the use of the Equestrian Ring at
Hugh MacRae Park are part of this fee schedule.
The Equestrian Ring is a popular facility for 6-8 horse shows per year and for occasional private use. As the activity at the
Equestrian Ring has increased, and as other activities in the park have increased, there is a need to more clearly define the
rules for use of the Ring. The Parks and Recreation Advisory Board has endorsed the proposed attached Equestrian Ring
Rental Policy.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of the revised Fee Schedule for athletic tournaments and the Equestrian Ring Rental Policy.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Equestrian Ring Policy - March reRental Fee Schedule Revis
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Tabled to the April 5, 2004 meeting.
255
256
257
258
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 10Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing available upon request)
Grady, Foster Life Estate $107,354
Paulter, Mattie O. 48,167
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these releases.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
259
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260
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Consent Item #: 11Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of February 29, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2 TO FOLLOW
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
261
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264
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Budget Amendment
Consent Item #: 12.1Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2004-40
ADJUSTMENT DEBIT CREDIT
Administration:
Transfer in from Capital Projects $2,065
Support Services:
Salaries and Wages $2,065
Controlled Substance Tax:
Capital Project Expense $2,065
Transfer to General Fund $2,065
EXPLANATION: Transfer of Funds from Fund 347 (Controlled Substance Tax) to cover the remainder of FY 03-04
cost for a position reclassification.
ADDITIONAL INFORMATION: Controlled Substance Tax funds must be used for law enforcement purposes as the
Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
265
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266
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Budget Amendment
Consent Item #: 12.2Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2004-42
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $7,142
Capital Project Expense $7,142
EXPLANATION: To increase budget for additional revenue received on February 4, and March 3, 2004.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
267
268
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/22/04
Additional Item #: 1Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sid Causey, Sheriff
Contact: Sid Causey, Sheriff
SUBJECT:
Request to Submit a Grant Pre-Application to the Governor's Crime Commission for Project
Safety 2004
BRIEF SUMMARY:
Project Safety 2004 would enable the Sheriff's Office to purchase Emergency Equipment to facilitate Water
Rescue/Recovery efforts, as well as respond to Weapons of Mass Destruction (WMD) incidents and Explosive Ordinance
Disposal (EOD) efforts.
At present, the Sheriff's Office does not have adequate equipment to perform specialized, critical functions related to the
above incidents. The requested training funds will be used for training and certification purposes of officers who respond to
these incidents (e.g., Explosive Ordinance Technicians and the Dive Team).
The Sheriff's Office will assume complete responsibility for the equipment inventory, storage, and maintenance costs of the
equipment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to submit a grant pre-application for Project Safety 2004, and if grant is
awarded, acceptance of the grant and approval of associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Total grant project is $146,425, which includes: Equipment, $130,025; Training, $16,000; and Supplies, $400.
Source of funding is 100 % federal funds (no local match requirement). See following three pages for detailed
budget.
ATTACHMENTS:
The Project Safety 2204 Grant Pre-application is available for review in the County Manager's Office.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0.
269
270
271
272