Agenda 2004 04-05
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
April 5, 2004 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:45 p.m. 1. Administration of Oath of Office to Sheila Schult, Clerk to the Board5
5:50 p.m. 2. Consideration of Resolution Declaring the Week of April 11-17, 2004 7
National Telecommunicator?s Week in New Hanover County
5:55 p.m. 3. Consideration of Resolution Declaring the Month of April, 2004 Fair Housing 9
Month in New Hanover County
6:00 p.m. 4.1 11
Public Hearing
Special Use Permit - Request by John Sawyer Architects for Plantation Village
to Modify an Existing Special Use Permit for a Personal Care Facility by
Adding a Maintenance Building and Associated Parking in an R-20 Residential
Zoning District Located at 1200 Porters Neck Road (S-211, 02/04)
6:20 p.m. 4.2 23
Public Hearing
Rezoning - Request by Design Solutions for Scotts Hill Hardware & Supply
Company to Rezone Approximately 2.0 Acres of Property Located at 8712
Market Street North of Futch Creek Road from R-15 Residential to CD(B-1)
Conditional Use Neighborhood Business (Z-775, 03/04)
6:40 p.m. 5. 31
Public Hearing
Public Hearing and Consideration of Approval to Submit Application for Rural
Operating Assistance Program Funds
6:55 p.m. 6. 41
First Reading
Consider Application by Cape Medical Transport, Inc. for a Non-Emergency
Ambulance Service Franchise (This item is not a public hearing)
7:10 p.m. 7. Consideration of Park Fees and Use Policies75
7:25 p.m.
Break
7:35 p.m. 8. Consideration of Request by Mayor Dennis Barbour to Support the Request of 81
the Town of Carolina Beach to the NC State Park Division to Repeal and
Reconsider Recently Adopted Policies Affecting Fort Fisher State Park
7:45 p.m. 9. Consideration of Appointment of Commissioner Representative to the CAMA
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Land Use Plan Advisory Panel
7:55 p.m. 10. Meeting of the Water and Sewer District89
8:25 p.m. 11. Non-Agenda Items (limit three minutes)
8:35 p.m. 12. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
8:50 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
7:55 p.m. 1. Non-Agenda Items (limit 3 minutes)
8:05 p.m. 2. Approval of Minutes91
8:10 p.m. 3. Consideration of Connection of Archmill Subdivision to City Water System93
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes97
99
2. Approval of Request for New Position in the Health Department, Funded by New
Hanover County Schools
3. Approval of Request by Register of Deeds to Destroy Jury Cards from 1999 to 103
2001
Approval of Budget Amendments:
4.1 04-0179 Social Services, Day Care Services105
4.2 04-0182 Social Services, Medicaid Assistance Payments107
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter:
Contact: Robert G. Greer
Item Does Not Require Review
SUBJECT:
Administration of Oath of Office, Clerk to the Board
BRIEF SUMMARY:
The Oath of Office must be administered to Sheila Schult, the new Clerk to the Board of Commissioners.
Judge John W. Smith will administer the oath.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Administer the Oath of Office.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Oath.do
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Judge Smith will administer the oath to Sheila. Sheila's husband, Hans, will join her for the administration of the oath.
COMMISSIONERS' ACTIONS/COMMENTS:
Witnessed administration of oath by Judge Smith to Sheila Schult, heard remarks from Sheila.
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Oath of Office to be administered to Sheila Schult, Clerk to the Board
at the regular meeting of the New Hanover County Board of Commissioners
on Monday, April 5, 2004:
?I, Sheila Schult, do solemnly swear that I will support and maintain the Constitution and
laws of the United States, and the Constitution and laws of North Carolina not
inconsistent therewith, and that I will faithfully discharge the duties of my office as Clerk
to the Board of County Commissioners, so help me God.?
Signature: ___________________________
Date: April 5, 2004
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 2Estimated Time:Page Number:
Department: Public Safety Communications Center Presenter: Steve Smith
Contact: Steve Smith/Brenda Hewlett
SUBJECT:
National Telecommunicator's Week
BRIEF SUMMARY:
Each year, the second full week of April is dedicated to the men and women who serve as public safety
telecommunicators. A resolution has been prepared for your approval.
These men and women are the unknown voices and the unsung heroes in many emergency situations. They are true
public servants.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
e
RESOLUTION telecommunicators we
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend adoption of the resolution. Director Steve Smith and representation of the staff will be present. In addition,
arrangements have been made to have pizza delivered to each of the shifts during Telecommunicator's Week.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and recognized staff from the Public Safety Communications Center. Approved resolution 5-0.
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RESOLUTION
OF THE
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
WHEREAS the Congress of the United States, and the President of the United States have established the
second week of April as National Telecommunicators Week; and
WHEREAS as a corps of dedicated public safety telecommunicators serve the citizens of New Hanover County,
and
WHEREAS National Telecommunicators Week has been observed in the United States since 1981; and
WHEREAS New Hanover County considers the services of the public safety telecommunicators to be vital to
the interest of the community; and
WHEREAS recognizing the services of the public safety telecommunicators is in the best interests and safety of
New Hanover County; and
WHEREAS, lives in our community have been saved by compassionate, understanding and professional
emergency service dispatch workers,
NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners does
hereby declare the week of April 11-17, 2004 to be National Telecommunicator?s Week in New Hanover
County, in honor of the men and women whose diligence and professionalism keep our community safe.
th
Adopted this, the 5 day of April 2004.
New Hanover County Board of Commissioners
[Attest]
Robert G. Greer, Chairman
Sheila Schult, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 3Estimated Time:Page Number:
Department: Human Relations Presenter: Carl Byrd, Sr., Director and/or Lethia Hankins, Chairperson
Contact: Carl Byrd, Sr.
Item Does Not Require Review
SUBJECT:
Fair Housing Month
BRIEF SUMMARY:
The New Hanover Human Relations Commission members requested to proclaim April 2004 as "Fair Housing Month".
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the Proclamation
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
See attached proclamation
Fairhouspro04
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved resolution 5-0 and heard remarks from Lethia Hankins, Human Relations Commission Chairperson.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 4.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Item 1: Special Use Permit - Request by John Sawyer Architects for Plantation Village to
modify an existing Special Use Permit for a personal care facility by adding a maintenance
building and associated parking in an R-20 Residential Zoning District located at 1200 Porters
Neck Road. (S-211, 02/04) The Planning Board recommends approval by a vote of 7-0.
BRIEF SUMMARY:
The petitioner is requesting a modification to an existing Special Use Permit to add a maintenance area with a building,
employee parking and vehicle staging area on the northeast perimeter of a 55± acre nursing and personal care facility.
Plantation Village was originally approved as a nursing and personal care facility in 1983. Since that time there have been 3
revisions. The proposed 5,000 s.f. maintenance facility is in a different location than originally planned.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
03/04
Planning Board Action
Based on Public Comment at the February meeting, the Planning Board asked the applicant to revise the plan for
the next Planning Board meeting.
At the March meeting, the Petitioner presented the revised plan with the proposed maintenance facility shifted
away form the single-family homes in the Porters Neck Subdivision. One neighbor who opposed the previous site
plan spoke in support of the new location for the maintenance facility. The Planning Board thanked the petitioner
for accommodating their concerns and the neighbors concerns and voted 7-0 to recommend approval.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-211 Memo2.dS-211 Pet Sum
7 documents and 4 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 4.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Item 2: Rezoning - Request by Design Solutions for Scotts Hill Hardware & Supply Company to
rezone approximately 2.0 acres of property located at 8712 Market Street North of Futch Creek
Road from R-15 Residential to CD (B-1) Conditional Use Neighborhood Business. (Z-775, 03/04)
The Planning Board recommends approval by a vote of 7-0.
BRIEF SUMMARY:
The petitioner is requesting a rezoning of 2.00 acres of property from R-15 residential to CD (B-1) Conditional Use
Neighborhood Business. Specifically the applicant is proposing to relocate his existing hardware store from the corner of
Futch Creek Road to this proposed location. In May 2003 approximately 10 acres adjacent and north of the subject property
was rezoned B-1 Neighborhood Business.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Board Action
Cindee Wolf from Design Solutions presented the rezoning request, site plan, and proposed list of uses. Ms. Wolf explained
that the applicant would like to move his existing hardware store to the proposed location with the opportunity to change the
use in the future. The Planning Board had concerns about the Convenience store and automobile service station uses and
the petitioner agreed to remove those uses from the list of proposed uses. No one spoke in support or opposition.
Ultimately the Planning Board voted 7-0 to recommend approval with two conditions; 1) the list of uses shall be amended to
remove convenience store and service station, 2) The architecture of the proposed building shall be low country style
architecture.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Z-775 Sum.dZ-775 Pet SumZ-775 Findings of
3 documents and 4 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved rezoning 5-0. Approved conditional use 5-0 with the condition that the architectural style be low country type to
include the following characteristics: one story, no flat roof, porch in front.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 5Estimated Time:Page Number:
Department: Transportation Presenter: Deborah M. Houston
Contact: Deborah M. Houston
SUBJECT:
Request Public Hearing and Approval to Submit Application for Rural Operating Assistance
Program Funds in the Amount of $134,577 and Discretionary Rural General Public Funds in the
Amount of $100,430
BRIEF SUMMARY:
New Hanover County is eligible to receive $134,577 via the N.C. Department of Transportation's Rural Operating
Assistance Program (ROAP) for FY 2004-05. Funding must be used to provide transportation services to specific
populations of the unincorporated areas of the County.
Funding categories and amounts as determined by NCDOT are:
Elderly/Disabled Assistance...........................................................$ 80,740
Work First Assistance.................................................................$ 14,368
Rural General Public Assistance.................................................$ 39,469
Total...........................................................................................$134,577
No local match is required for the allocation listed above.
Additionally, the County is applying for $100,430 of discretionary rural general public funds. These funds will cover the cost
of general public transportation beyond that which can be supported with the amount originally allocated. A local match of
$10,043 is required if the request for discretionary rural general public funds is awarded. This amount is approximately
$6,000 more than our original projection for the merged transit system. However, we did not have the ROAP application
criteria upon making stated projections. In addition, there is no promise that discretionary funds will actually be available in
FY04-05. This decision rests with the N. C. Board of Transportation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct public hearing and approve request to submit an application for funds. Direct Chairman Greer, County Manager
and County Attorney to execute appropriate certifications & assurances for the application. Accept grant if awarded and
approved associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
The ROAP Application (FY 04-05) is available for review in the County Manger's office.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Held public hearing. Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 6Estimated Time:Page Number:
Department: Legal Presenter: Steve Culbreth, Esquire
Contact: Holt Moore, Assistant County Attorney
SUBJECT:
First Reading
Application by Cape Medical Transport, Inc. for a Non-Emergency Ambulance Service
Franchise
BRIEF SUMMARY:
Cape Medical Transport, Inc. has requested a franchise to provide non-emergency ambulance service. The legal and
finance departments have reviewed the application and a memorandum setting forth those findings is enclosed. New
Hanover Regional EMS, as overseer of the regional model EMS system, has been informed and will offer comments. Two
readings would be required in order to grant the franchise.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider application and grant or deny franchise.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Memo from Holt Moore
Application and Financial Report
Ordinance Granting Franchise
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend denial. Please see attached documentation from Attorney's office.
COMMISSIONERS' ACTIONS/COMMENTS:
Item continued to April 19, 2004 at request of applicant due to an unavoidable conflict.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 7Estimated Time:Page Number:
Department: Parks Presenter: Neal Lewis
Contact: Neal Lewis
SUBJECT:
Park Fees and Use Policies
BRIEF SUMMARY:
Since adoption of the Athletic Tournament Fee Schedule by the Board of County Commissioners on August 18, 2003, the
department has been asked to reconsider the fees charged to community groups for tournament activity. The Parks and
Recreation Advisory Board has endorsed the attached revised fee schedule. Fees for the use of the Equestrian Ring at
Hugh MacRae Park are part of this fee schedule.
The Equestrian Ring is a popular facility for 6-8 horse shows per year and for occasional private use. As the activity at the
Equestrian Ring has increased, and as other activities in the park have increased, there is a need to more clearly define the
rules for use of the Ring. The Parks and Recreation Advisory Board has endorsed the proposed attached Equestrian Ring
Rental Policy.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of the revised Fee Schedule for athletic tournaments and the Equestrian Ring Rental Policy.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
questrian Ring Policy - March reRental Fee Schedule Revis
E
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0 with the condition that a deposit be required to rent the Equestrian Ring, which will be refunded if the
property is left clean.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 8Estimated Time:Page Number:
Department: Governing Body Presenter: William A. Caster
Contact: William A. Caster
SUBJECT:
Consideration of Request by Mayor Dennis Barbour to Support the Request of the Town of
Carolina Beach to the NC State Park Division to Repeal and Reconsider Recently Adopted
Policies Affecting Fort Fisher State Park
BRIEF SUMMARY:
Mayor Barbour requests the support of the Board of Commissioners to repeal and reconsider policies recently adopted by
the NC State Park Division that affect the use of Fort Fisher State Park recreation area. The Mayor's comments are
attached as well as a resolution adopted February 26, 2004 by the Town of Carolina Beach.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Please see the attached items from Mayor Barbour.
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider matter and direct staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to support the Town of Carolina Beach and modify the resolution for the Chairman?s signature.
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Regular Item #: 9Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Consideration of Appointment of Commissioner Representative to the CAMA Land Use Plan
Advisory Panel
BRIEF SUMMARY:
Senior Planner Chris O'Keefe provided an update presentation on the CAMA Land Use Plan at the March 22, 2004
meeting. An advisory panel will help guide the planning team through the process. The panel will be composed of eight
members which include two appointments from each of the following boards: New Hanover County Board of
Commissioners, Wilmington City Council, Wilmington Planning Commission and the New Hanover County Planning Board.
Appointments may include one member of the appointing board and should include at least one member from the public at
large representing diverse interests. Appointments by the Commissioners should be made by Monday, May 17, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Appoint representative.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider appointment of a County Commissioner to the advisory panel.
COMMISSIONERS' ACTIONS/COMMENTS:
Bill Caster was appointed to the advisory panel with three votes. Staff instructed to advertise panel openings.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
7:55 p.m. 1. Non-Agenda Items (limit 3 minutes)
8:05 p.m. 2. Approval of Minutes 91
8:10 p.m. 3. Consideration of Connection of Archmill Subdivision to City Water System 93
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes of the following meetings:
February 16, 2004
March 8, 2004
March 22, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Legal Presenter: Alton Lennon, Esquire
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Connection of Archmill Subdivision to City Water System
BRIEF SUMMARY:
The Board has indicated that, in the event the developer does not complete the connection of Archmill Subdivision to City
water by the deadline set forth in an agreement with the County of April 25th, the County would retain its own contractor and
complete the connection work. Should the Board now formally direct that the County contract the project, a budget
amendment in the amount of $65,000 is necessary.
Staff will provide a memorandum updating the Board on the status of the matter from its perspective, under separate cover
closer in time to the presentation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear Mr. Lennon's presentation regarding Archmill Place. Direct staff as to any further action. Approve related budget
amendment if staff is directed to proceed with project.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
This matter is a "work in progress". Staff will have the most current status available at the staff meeting on Thursday and at
the Commissioners' meeting Monday.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation by Alton Lennon and John Klein, the project engineer.
Heard remarks by a resident.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 97
2. Approval of Request for New Position in the Health Department, Funded by New 99
Hanover County Schools
3. Approval of Request by Register of Deeds to Destroy Jury Cards from 1999 to 103
2001
Approval of Budget Amendments:
4.1 04-0179 Social Services, Day Care Services 105
4.2 04-0182 Social Services, Medicaid Assistance Payments 107
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes for the following meetings:
Regular Meeting - February 16, 2004
Work Session - March 17, 2004
Regular Meeting - March 22, 2004
Special Meeting - March 29, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Adopt minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Consent Item #: 2Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager and Janet McCumbee, Personal Health Services Manager
SUBJECT:
Request for New Position (Information Systems Support Technician), Funded by NHC Board of
Education
BRIEF SUMMARY:
On March 3, 2004, the New Hanover County Board of Health voted to request that the Board of County Commissioners
accept funding from the New Hanover County Board of Education to hire an Information Systems Support Technician to
support the 35 School Health Nurses and departmental IT needs. This position will be funded via lapsed salary in the
FY03/04 school health budget, and will be added to the school health budget for FY04-05 as a 12 month position funded by
the Board of Education. This position will be beneficial in the department's compliance with HIPAA security requirements
for student health information and provide additional IT support to the department during the summer months.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval to use $9,361 of lapsed salary in the school health budget to hire an Information Systems Support
Technician to support the school nurses for the remainder of FY03-04, and that this position be added to the FY04-05
school health budget (an increase of $46,336).
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: No budget amendment is needed this FY since there is lapsed salary available to cover this position. The
funding source for this position is New Hanover County Schools. An Information Systems Support Technician will be hired,
to begin May 2004, to provide administrative and IT support to the School Health Nurses. This position will continue as a 12
month position as long as funding is available through New Hanover County Schools. The position will be discontinued
when such funding is no longer available.
ATTACHMENTS:
Approval letter from Al Lerch and Justification Letter from Janet McCumbee and Cindy Hewett
JustificationI
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Consent Item #: 3Estimated Time:Page Number:
Department: Register Of Deeds Presenter: Becky Christian
Contact: Becky Christian
Item Does Not Require Review
SUBJECT:
Old Jury Cards
BRIEF SUMMARY:
Request permission to destroy jury cards from 1999 to 2001 per G.S. 9-7.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Budget Amendment
Consent Item #: 4.1Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 04-0179
ADJUSTMENT DEBIT CREDIT
CHILD DAY CARE:
Office Day Care Services $350,000
Day Care Services $350,000
EXPLANATION: Received additional funding from the State Child Development Division. No additional County
dollars required.
ADDITIONAL INFORMATION: This additional funding will allow all children who currently receive day care
services to continue to receive services throughout the fiscal year.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Budget Amendment
Consent Item #: 4.2Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 04-0182
ADJUSTMENT DEBIT CREDIT
MEDICAID:
Medicaid Assistance Payments $50,000
GENERAL ASSISTANCE:
Assistance Payments $50,000
EXPLANATION: To transfer County dollars from Medicaid to General Assistance.
ADDITIONAL INFORMATION: There are no funds left in General Assistance. Current estimates are that not all
funds currently budgeted for Medicaid, will be required this fiscal year. Non-County General Assistance funds are
lower this year than they have been in the recent past.
Transfer of the local funds from Medicaid to General Assistance will provide General Assistance for crisis
situations between now and the end of FY 03-04.
Note: According to the County's Budget Amendment Policy this matter does not require Board approval.
However, I felt the Board should be aware of this budget amendment.
APPROVAL STATUS: For Budget Officer's approval; then report to Board Of Commissioners at next regular
meeting
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/05/04
Additional Item #: 1Estimated Time:Page Number:
Department: DSS Presenter: LaVaughn Nesmith
Contact: LaVaughn Nesmith
SUBJECT:
Child Abuse Prevention Month
BRIEF SUMMARY:
Governor Easley has declared April 2004 as Child Abuse Prevention Month. The Board of Commissioners is requested to
make a similar declaration for New Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Board of Social Services recommends that the attached proclamation be adopted by the Board of Commissioners.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
o
Child Abuse Proclamati
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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