Agenda 2004 04-19
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
April 19, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Vice-Chairman Julia Boseman)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards5
9:25 a.m. 2. Recognition of New Employees7
9:30 a.m. 3. Consideration of Proclamation: Appreciation Week for County Department of 9
Social Services Employees
: Week of the Young Child 11
9:40 a.m. 4. Consideration of Proclamation
: National Drug Treatment Month 13
9:50 a.m. 5. Consideration of Proclamation
10:00 a.m. 6.1 15
Public Hearing
Thoroughfare Right of Way Reservation Appeal ? Request by Ward & Smith,
PA on behalf of Dallas Harris Land Company to appeal the decision by the
County Planning Department requiring the reservation of a 150 foot right of
way on an approved final plat by the name of Hollyfield: Section 3, West Bay
Estates. West Bay Estates is located on the North side of the 7200 block of
Market Street. (SA-22, 03/04)
10:30 a.m. 6.2 27
Public Hearing
Consideration of Small Cities Community Development Block Grant (CDBG)
Program 2001 Scattered Site Housing Program (SSHP) Closeout
10:35 a.m. 7. 33
First Reading
Consideration of Application by Cape Medical Transport, Inc. for a Non-
Emergency Ambulance Service Franchise
10:55 a.m.
Break
11:05 a.m. 8. Presentation on the Port City Diesel Football Program67
11:15 a.m. 9. Presentation on Proposed Soccer Complex69
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11:25 a.m. 10. Consideration of Capital Facilities Review Process
11:40 a.m. 11. Consideration of Committee Appointments75
11:45 a.m.
Lunch Break
12:15 p.m. 12. Meeting of the Water and Sewer District99
12:45 p.m. 13. Non-Agenda Items (limit three minutes)
12:55 p.m. 14. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:10 p.m. 15. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:15 p.m. 1. Non-Agenda Items (limit 3 minutes)
12:25 p.m. 2. Approval of Minutes101
12:30 p.m. 3. Consideration of Proposals Received for Maintenance of Elevated Water Tanks103
12:40 p.m. 4. Acceptance of Conveyances for Water and Sewer Lines109
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes115
2. Approval of Application for Special Volunteer Program Grant from the 117
Corporation for National and Community Service
3. Approval of Transfer of a Boat, Motor and Trailer to the City of Wilmington 119
Police Department
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4. Approval of Award of RFP #04-0234 and Approval of Contract #04-0234 for
Banking Services
5. Approval of Beach Renourishment Project Change Order ? Carolina and Kure 127
Beaches
6. Approval of Consolidated Agreement Between the North Carolina Department of 129
Health and Human Services and New Hanover County Health Department
7. Approval of Grant Renewal Application to Fund the Foster Grandparent Program131
8. Approval of Release of Tax Value133
9. Approval of New Hanover County and New Hanover County Fire District 137
Collection Reports
10. Approval of Request for a Sponsorship Contribution for the Maritime Day Festival141
Approval of Budget Amendments:
11.1 04-0185 Planning/HUD 145
11.2 04-0186 Criminal Justice Partnership Program 147
11.3 04-0187 Social Services 149
11.4 04-0193 General Fund 151
11.5 2004-41 Sheriff?s Office 153
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rose Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Nadine A. Nepper - Property Management; Donald W. Reaves - Engineering; Gloria S. Umstetter - Health;
Angela H. Benton - Social Services
TEN (10) YEAR: Teresa R. Hewett - Finance; Michael W. Smith - Inspections; April J. MacAlpine - Health; Victoria D. Reid
- Aging; Elizabeth K. Register - Library
FIFTEEN (15) YEAR: Mae R. Simmons - Human Resources; Sandra B. Craig - IT; William Stevens, Jr. - Sheriff's Office;
Darnel Brooks - WASTEC; Cora L. Waddell - Social Services
TWENTY (20) YEAR: Marva Sneed - IT and Aldyth J. Baker - Tax
TWENTY-FIVE (25) YEAR: Major David L. Smithey - Sheriff's Office and Lt. Joseph L. McCarthy - Sheriff's Office
THIRTY (30) YEAR: Joann M. Swart - Social Services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented service awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 3Estimated Time:Page Number:
Department: DSS Presenter: LaVaughn Nesmith
Contact: LaVaughn Nesmith
SUBJECT:
Appreciation Week for County Department of Social Services Employees
BRIEF SUMMARY:
Governor Easley has declared the week of April 18-24, 2004 Appreciation Week for County Department of Social Services
Employees in North Carolina. The Board of County Commissioners is requested to make a similar declaration for New
Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
At its meeting on March 31, 2004, the Board of Social Services voted to recommend that the attached proclamation be
approved.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ppreciateprocla
A
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Janet Nelson, Partnership for Children
Contact: Mark Boyer
SUBJECT:
Proclamation: Week of the Young Child
BRIEF SUMMARY:
The New Hanover County Partnership for Children requests your proclamation of the week of April 18-24 as the Week of
the Young Child in New Hanover County. The theme of the observance is "Children's Opportunities, Our Responsibilities"
Janet Nelson, Executive Director of New Hanover Partnership for Children, plans to attend and bring a small group of
children to sing a short song and give the commissioners a small gift.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
RESOLUTION Week of the YoungC
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenters: Judge Faison, Penny Craver
Contact: Allen O'Neal
SUBJECT:
National Drug Treatment Court Month
BRIEF SUMMARY:
The New Hanover County Drug Treatment Court requests your proclamation of the month of May as the National Drug
Treatment Court Month.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
g Court Proclama
Dru
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard remarks by Judge Faison and Penny Craver, approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 6.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Sam Burgess
Item Does Not Require Review
SUBJECT:
Item 1: Thoroughfare Right of Way Reservation Appeal - Request by Ward & Smith, PA on
behalf of Dallas Harris Land Company to appeal the decision by the County Planning
Department requiring the reservation of a 150 foot right of way on an approved final plat by the
name of Hollyfield: Section 3, West Bay Estates. West Bay Estates is located on the North side
of the 7200 block of Market Street. (SA-22, 03/04)
BRIEF SUMMARY:
In January, 2004, the County Planning Department received a final plat by the name of Hollyfield - 3 at West Bay. During
the final plat review of Hollyfield -3, Planning Staff reminded the surveyor for the project that a thoroughfare design study
was underway by local and State Transportation Officials that may impact several lots. The thoroughfare under study is a
part of the Adopted Thoroughfare Plan and is a vital connecting link between Military Cut-off and the Highway 17 By-Pass
(I-140). The feasibility study also included a preliminary approved site plan by the name of West Bay - 5 that incorporated
an 80 foot right of way selected by the developer. At this time, the 80 foot right of way was deemed adequate to serve the
transportation needs generated by the developer for West Bay. Presently, it is anticipated that an additional 70 feet or a
total of 150 feet will be needed to meet proposed road design requirements for the project.
In accordance with the Administrative requirements of the County Subdivision Ordinance, Section 66, the Planning
Department required that a disclaimer note be placed on the final plat of Hollyfield, disclosing the presence of a planned
thoroughfare. The County is withholding street addresses and building permitting on the four affected lots. In approving the
final plat, the County also requested that the additional right of way of 70' be reserved to accommodate the proposed
design.
In accordance with Section 33-3 of the County's Subdivision Ordinance, Ward & Smith on behalf of Dallas Harris Land
Company have appealed the Planning Department's decision and maintain that the thoroughfare reservation of the four (4)
lots was made without legal authority and in contravention of the rights of Dallas Harris. Ward & Smith also maintain that
the impacted lots are based on a hypothetical thoroughfare being studied by NCDOT and is currently not part of the
Adopted Thoroughfare Plan.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The County Planning Department believes that the Military Cut-Off Extension is part of the Adopted Thoroughfare Plan and
is a critical transportation need for the residents of West Bay Estates and nearby neighborhoods. Section 66 of the County
Subdivision Regulations requires the developer to recognize and protect planned thoroughfares and to reserve these rights
of way for a limited period of time until the property can be purchased. The Legal Department supports the decision of the
Planning staff.
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FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
SA-22 Pet Sum1
3 documents and 2 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Appeal denied 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 6.2Estimated Time:Page Number:
Department: Planning Presenter: Wanda Coston
Contact: Wanda Coston
Item Does Not Require Review
SUBJECT:
Small Cities Community Development Block Grant (CDBG) Program 2001 Scattered Site
Housing Program (SSHP) Closeout
BRIEF SUMMARY:
Federal and State CDBG regulations require that a public hearing is conducted to solicit citizen comments concerning the
closeout of the County's 2001 SSHP. The $400,000 grant was used to provide housing rehabilitation assistance to 14 very
low-income owner-occupied households.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
1) Request that the Commissioners conduct a public hearing for citizens comments in order to comply with the CDBG
requirements.
2) Request Chairman's signature on the Closeout Performance Report for submission to the NC Department of Commerce,
Division of Community Assistance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions: 1
Explanation: NC Department of Commerce, Division of Community Assistance
ATTACHMENTS:
Closeout Performance Report
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Conducted public hearing, vice-chairman authorized to sign closeout performance report, approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 7Estimated Time:Page Number:
Department: Legal Presenter: Steve Culbreth, Esquire
Contact: Holt Moore, Assistant County Attorney
SUBJECT:
First Reading
Application by Cape Medical Transport, Inc. for a Non-Emergency Ambulance Service
Franchise
BRIEF SUMMARY:
Cape Medical Transport, Inc. has requested a franchise to provide non-emergency ambulance service. The legal and
finance departments have reviewed the application and a memorandum setting forth those findings is enclosed. New
Hanover Regional EMS, as overseer of the regional model EMS system, has been informed and will offer comments. Two
readings would be required in order to grant the franchise.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider application and grant or deny franchise.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Memo from Holt Moore
Application and Financial Report
Ordinance Granting Franchise
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend denial. Please see attached documentation from Attorney's office.
COMMISSIONERS' ACTIONS/COMMENTS:
Franchise request denied 3 to 1, Boseman dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 8Estimated Time:Page Number:
Department: County Manager Presenter: Aaron L. Davis
Contact: Allen O'Neal
SUBJECT:
Presentation on the Port City Diesel Football Program
BRIEF SUMMARY:
Aaron L. Davis, Owner/President of Port City Diesel Football, requested the opportunity to update the Board about the
organization. He wishes to provide facts and figures about their progress, community partnerships that have been formed,
and long range planning for the future.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Mr. Davis was not present at the meeting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 9Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Allen O'Neal
SUBJECT:
Presentation on Proposed Soccer Complex
BRIEF SUMMARY:
A group is raising private donations to fund a soccer complex and plan to request a $100,000 contribution from the City and
a $150,000 contribution from the County. Representatives will make a presentation on the proposed project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation and consider whether to include the contribution in the upcoming budget.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. Consider funding project as a part of the FY 04-05 budget process.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Approved considering $150,000 in the FY04-05 budget process.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 10Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Dave Weaver
Item Does Not Require Review
SUBJECT:
Capital Facilities Review Process
BRIEF SUMMARY:
Several months ago the Planning Board asked the Commissioners to consider establishing a process to review site plans
for larger Capital Projects that are publicly funded. At the Commissioners directive several staff members have drafted the
attached outline for the creation of a Facilities Review Group that would be responsible for coordinating a comprehensive
review of requests for new land purchases and facility development.
This proposal was discussed at a joint meeting of the Planning Board and Commissioners on February 12th. Both Boards
generally agreed that a better mechanism was needed for long range capital facilities planning. The Commissioners felt
that this Capital Facilities Review Process would allow us to jointly seize upon short-term opportunities that may arise in the
purchase and development of public property. There was also some discussion of the need for a Long Range Planning
Committee, however, most of the members felt that the consideration of future capital projects to accommodate the
growth of the County should be a part of the CAMA Land Use Planning efforts that are currently underway. Some of the
Planning Board members felt that they should have a larger role in Capital Facilities Planning for the County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Commissioners approve the creation of the attached Capital Facilities Review Process that would be
convened and chaired by the County Managers' Office.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
pital Pro
Site Plan Review Ca
C
CAPITAL FACILITIES REVIEW PRO
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Regular Item #: 11Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following Boards/Committees:
Adult Care Home Community Advisory Committee
Lower Cape Fear Water and Sewer Authority
Nursing Home Community Advisory Committee
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee information sheets
Committee Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Reappointed Budzinski and Jones to the Adult Care Home Community Advisory Committee
Reappointed Langley for 1 year term to the Lower Cape Fear Water and Sewer Authority
Reappointed Sheffield & Winstead to the Nursing Home Community Advisory Committee
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:15 p.m. 1. Non-Agenda Items (limit 3 minutes)
12:25 p.m. 2. Approval of Minutes 101
12:30 p.m. 3. Consideration of Proposals Received for Maintenance of Elevated Water Tanks 103
109
12:40 p.m. 4, Acceptance of Conveyances for Water and Sewer Lines
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes of the regular meeting held on April 5, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt Blanchard
Contact: Wyatt Blanchard, County Engineer
SUBJECT:
Determination of Proposals Received for RFP # 04-0176 and Contract # 04-0176 for a Full
Maintenance Program for the Elevated Water Tanks for the District
BRIEF SUMMARY:
Annual maintenance on the water tanks has been done as needed. When the County only had a few tanks this approach
was adequate. However, the County has grown and now has six elevated water tanks and plans to build another in the
near future, in the Porters Neck area. With this number of tanks the most efficient way to maintain them is to contract with
an outside company to make regular inspections, complete preventative maintenance, and complete scheduled interior and
exterior renovations.
The County Engineer worked a long time, developing requirements to establish a full maintenance program for the elevated
water tanks in the County. This is a service contract which does not require a public bid opening. The request for
proposals (RFP) process was just recently completed. Two established, equally qualified companies submitted proposals.
In order to protect the District, there was a requirement that each tank's paint be tested and if lead was determined to be
in the paint, the contractor would be required to remove the lead at no additional cost to the District. Based on testing
previously completed by bidders, lead was not a factor. However, including this requirement in the RFP protected the
District from any unforeseen costs concerning possible lead. The contract term is for a period of eleven years.
Review of the two proposals shows Southern Corrosion, Inc.'s proposal was completely responsive and their price was
$747,195.00 for the contract period. The proposal received from Utility Service Co., Inc. was $557,019.00. However their
proposal was not responsive. They took exception to including costs for lead. Each bidder's pricing was kept confidential
during the evaluation process. Therefore, staff faxed a written request for clarification to Utility Service Co., Inc. explaining
that their bid would not be considered responsive unless it meet all the requirements including the coverage of lead
removal. Utility Service Co, Inc. submitted revised pricing of $1,027,018.00 to meet all requirements of the RFP.
Staff also requested additional pricing from both bidders to include Porters Neck tank scheduled to be on line in calendar
year 2006. With Porters Neck included, the final proposal cost received was:
Southern Corrosion, Inc. $ 834,216.00
Utility Service Co., Inc. $1,157,504.00
The decision was made to recommend Southern Corrosion, Inc. be awarded the contract at the price of $834,216.00.
Both bidders were notified of the planned recommendation. Utility Service Co., Inc. has expressed that they believe there
is not any lead on the tanks. Therefore, Utility Service Co., Inc. believes lead removal should not be included in the bid
and the District therefore would save money.
The only choices available to the District at this point, is to award the contract to Southern Corrosion, Inc. at $834,216.00 or
to reject the two bids received and re-bid the contract. Therefore, two resolutions are attached; one for the award to
Souther Corrosion and one for the rejection of bids. Staff recommends rejection of the bids and to re-bid the project with
an alternate for lead removal, if encountered.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
103
Recommend adoption of resolution to reject bids and to re-bid with an alternate.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
04-0176 resolution fo
04-0176 resolution for rejection
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Resolution to award contract to Southern Corrosion, Inc. approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Acceptance of Conveyances for Water and Sewer Lines
BRIEF SUMMARY:
Over the past few years, there have been forty-eight (48) subdivisions in which the developer has failed to transfer sewer
easement ownership by deed to the District. Since the transfer has not taken place by deed, it is necessary to approve a
Resolution accepting the easements as offered for public utility purposes. Acceptance of the easements is necessary to allow
the continued maintenance of the water and sewer lines in the designated areas.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Resolution be approved with authorization for the Chairman to execute.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ip153A
commissionerslUmbrellaforBalanceofRoads-Cha
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 115
117
2. Approval of Application for Special Volunteer Program Grant from the
Corporation for National and Community Service
119
3. Approval of Transfer of a Boat, Motor and Trailer to the City of Wilmington
Police Department
4. Approval of Award of RFP #04-0234 and Approval of Contract #04-0234 for 123
Banking Services.
5. Approval of Beach Renourishment Project Change Order ? Carolina and Kure 127
Beaches
129
6. Approval of Consolidated Agreement Between the North Carolina Department of
Health and Human Services and New Hanover County Health Department
7. Approval of Grant Renewal Application to Fund the Foster Grandparent Program 131
8. Approval of Release of Tax Value 133
9. Approval of New Hanover County and New Hanover County Fire District 137
Collection Reports
10. Approval of Request for a Sponsorship Contribution for the Maritime Day Festival 141
Approval of Budget Amendments:
11.1 04-0185 Planning/HUD 145
11.2 04-0186 Criminal Justice Partnership Program 147
11.3 04-0187 Social Services 149
11.4 04-0192 General Fund 151
11.5 2004-41 Sheriff?s Office 153
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes for the following meetings:
Work Session February 12, 2004
Special Meeting February 16, 2004
Closed Session February 16, 2004
Regular Meeting March 8, 2004
Regular Meeting April 5, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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116
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 2Estimated Time:Page Number:
Department: Emergency Management Presenter: Carol Thiel
Contact: Carol Thiel
SUBJECT:
Application for Special Volunteer Program Grant from the Corporation for National and
Community Service
BRIEF SUMMARY:
The Corporation for National & Community Service is awarding grants for the purpose of strengthening community efforts in
support of homeland security. Awards will be made to organizations proposing well-planned activities & ongoing roles to
engage community members, especially those age 55 and over, as volunteers to strengthen the nation's ability to mitigate,
respond to, and prepare for emergencies and disasters, both man-made & natural. Program activities should relate to a
local Citizen Corps Council, or planning team. Only 12 grants will be awarded nation-wide.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval to apply for Special Volunteer Program Grant from the Corporation for National & Community Service
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Grant awards, in the amount of $100,000-$500,000 per year of program activity, are based on funding
availability.
In-kind grant match is available in the Emergency Management Budget. No additional County matching funds are
required.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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118
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 3Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin or Sheriff Sid Causey
SUBJECT:
Transfer of a 1997 Mako 23 Foot Boat, Yamaha Motor and EZ Load Float-On Trailer to the City
of Wilmington Police Department and in lieu of monetary compensation the County accepts as
the full and fair consideration for the value of the boat, motor, and trailer the City's assurance
that the items shall be used exclusively for law enforcement and patrol in City waterways and
the City will keep, use, and maintain the items for a minimum of two years.
BRIEF SUMMARY:
The County purchased the following items on July 24, 1997:
1997 Mako 23 Foot Boat, ID # MRKAT137E797, FA # 014014
200hp Yamaha Motor, Serial # 61A-UL-100147, FA # 014015
EZ Load Float-On Trailer, Serial # 1ZEDABRG2VP024919, FA # 014016
Due to additional equipment being purchased by the County, the Sheriff's Office no longer needs the items and the items
have been removed from active service. The City of Wilmington Police Department would be able to utilize the boat,
motor, and trailer in their patrolling of the Cape Fear River.
Therefore, the Sheriff desires to transfer ownership to the City of Wilmington Police Department for the 1997 Mako 23 Foot
Boat, the 200hp Yamaha Motor, and the EZ Load Float-On Trailer. In lieu of monetary compensation the Sheriff proposes
to accept as the full and fair consideration for the value of the boat, motor, and trailer the assurance by the City of
Wilmington Police Department that the boat, motor, and trailer shall be used exclusively for law enforcement and patrol in
City waterways and that the City of Wilmington Police Department will keep, use, and maintain the items for a minium of
two (2) years after receipt. Furthermore, authorize County staff to process any required documents to consummate the
transaction.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution:
1. Transferring ownership of the boat, motor, and trailer to the City of Wilmington Police Department
2. In lieu of monetary compensation the Sheriff proposes to accept as the full and fair consideration for the value of the
boat, motor, and trailer the assurance by the City of Wilmington Police Department that the boat, motor, and trailer shall be
used exclusively for law enforcement and patrol in City waterways and that the City of Wilmington Police Department will
keep, use, and maintain the items for a minium of two (2) years after receipt.
3. Authorize County staff to process any required documents to consummate the transaction.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
119
ATTACHMENTS:
Resolution
Resolution for Transfer of Boat, Motor and Trailer to
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
120
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122
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 4Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Bruce T. Shell, Finance Director or Amy Akin
SUBJECT:
Award of RFP # 04-0234 and Approval of Contract # 04-0234 for Banking Services
BRIEF SUMMARY:
An RFP was done for banking services. Four proposals were received. Staff has evaluated the proposals and has
determined that the proposal submitted by Bank of America provides the best package at the least cost to the County.
Bank of America is currently the bank providing service therefore there will not be a transition and implementation period.
The effective date for the new five year contract will be June 1, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends adoption of attached resolution awarding contract # 04-0234 to Bank of America and authorizing the
County Manager to execute contract # 04-0234.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
04-0234 Resoluti
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
123
124
125
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126
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 5Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Beach Renourishment Project Change Order - Carolina and Kure Beach
BRIEF SUMMARY:
Due to unexpected beach erosion from Hurricane Isabel and various northeastern storm activity, the beach renourishment
projects for Carolina and Kure Beaches will require a change order to complete. The Corps of Engineers developed the
renourishment estimates a year ago with the best estimates available at the time. A change order is necessary to complete
the projects.
Additional Federal and State funding is available for this change order. The Carolina Beach project requires federal funds
of $198,630, State funding of $44,527 and County funds of $14,843. The Kure Beach project requires federal funds of
$163,250, State funding of $90,000, and County funding of $30,000. The total County funding of $44,843 is budgeted in
the Room Occupancy Tax Fund. The Port Waterway, and Beach Commission approved this change order unanimously on
April 6, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve change order requiring County funds of $44,843.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Room Occupancy Tax funds.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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128
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager, ext 6680
SUBJECT:
Consolidated Agreement Between the North Carolina Department of Health and Human
Services and New Hanover County Health Department
BRIEF SUMMARY:
Each year we forward to the County Commissioners, the Consolidated Agreement Between the State of North Carolina as
represented by the State Health Director and the New Hanover County Health Department. This agreement is for the
purpose of maintaining and promoting the advancement of public health in North Carolina and it sets forth the terms and
conditions applicable for the activities carried out by the health department involving state funding. The total funding $
2,881,706: $1,731,885 in State Grants and $ 1,149,821 in Title XIX (Medicaid Reimbursement) is for services provided by
the New Hanover County Health Department.
A copy of the agreement is on file in the County Manager's Office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve and accept the funding (already projected in the Health Department's Fiscal Year 05 Revenue Budget Request),
and sign the State Consolidated Agreement for the period from July 1, 2004 through June 30, 2005.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: State/ Medicaid
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
129
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130
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 7Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton, Bunnie Brush
Contact: Annette Crumpton, Bunnie Brush
SUBJECT:
Request Permission to Submit a Three Year Renewal Grant to the Corporation for National
Service to Fund the Foster Grandparent Program from July 2004-2007 in the Amount of
$158,302 per year
BRIEF SUMMARY:
The Department of Aging requests permission to submit a three year renewal grant to the Corporation for National Service
(CNS) to fund the Foster Grandparent Program (FGP) from 2004-2007. The grant provides for a stipend of $2.65 an hour
and transportation expenses for 35 low income senior volunteers who meet income eligibility requirements and are 60 years
of age or older. Each volunteer is required to provide 20 hours of service weekly mentoring at risk children in New Hanover
County. The Foster Grandparent volunteers work one-on-one with at risk children in Head Start and local area elementary
and middle schools in order to ensure that these children succeed in their learning and have the necessary skills to be
promoted to the next grade. The program provides 36,540 hours of service to our youth annually. It also helps improve the
quality of life for the Foster Grandparent volunteers. The grant requires a 10% local match. This is reflected in .065%
($10,289) cash and the remainder in-kind.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approve request to submit the Corporation of National Service three year renewal grant in the
amount of $158,302 per year, and to approve associated budget amendments when the grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
A copy of grant application is available in the County Manager's office.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
131
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132
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 8Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Bob Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request approval of the following delinquent application for exemption from property tax for the following organization.
Camp New Life, Inc. B0030B0139
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of this release.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
133
134
135
136
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of March 31, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrptmar04
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve reports.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
137
138
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140
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Consent Item #: 10Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Allen O'Neal
SUBJECT:
Request for a Sponsorship Contribution for the Maritime Day Festival
BRIEF SUMMARY:
Karen Fox and Dick Eisenman, Co-chairmen of the Port of Wilmington Maritime Day Festival, request that the County
consider a $1,000 sponsorship contribution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider request.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend denial.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved denial 4-0.
141
142
143
144
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Budget Amendment
Consent Item #: 11.1Estimated Time:Page Number:
DEPARTMENT: Planning/HUD
BUDGET AMENDMENT #: 04-0185
ADJUSTMENT DEBIT CREDIT
Transfer in from Capital Projects $15,000
Temporary Salaries $15,000
EXPLANATION: To budget transfer in from the HUD Disaster Recovery Initiative project for the planning intern's
time spent working on the project.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
145
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146
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Budget Amendment
Consent Item #: 11.2Estimated Time:Page Number:
DEPARTMENT: Criminal Justice Partnership Program
BUDGET AMENDMENT #: 04-0186
ADJUSTMENT DEBIT CREDIT
Criminal Justice Partnership Grant $10,580
Contract Services $580
Supplies $4,000
Capital Outlay $6,000
EXPLANATION: To increase budget for additional funds awarded to the CJPP. The funds will enable them to
purchase various equipment.
ADDITIONAL INFORMATION:
APPROVAL STATUS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
147
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148
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Budget Amendment
Consent Item #: 11.3Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 04-0187
ADJUSTMENT DEBIT CREDIT
DSS Administration:
DSS Administration Grant $49,595
Energy Assistance:
Assistance Payments $49,595
EXPLANATION: Received additional federal funding to support the Energy Assistance Program.
ADDITIONAL INFORMATION: No additional County dollars are required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
149
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150
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Budget Amendment
Consent Item #: 11.4Estimated Time:Page Number:
DEPARTMENT: General Fund
BUDGET AMENDMENT #: 04-0193
ADJUSTMENT DEBIT CREDIT
General Fund:
Operating Transfer In $619,974
Appropriate Fund Balance $951,594
Principal on Bonded Debt $588,800
Interest on Bonded Debt $982,768
Public School Fund:
Principal on Bonded Debt $508,800
Interest on Bonded Debt $318,251
Transfer to General Fund $190,549
Environmental Mgmt. Fund:
Principal on Bonded Debt $80,000
Interest on Bonded Debt $349,425
Transfer to General Fund $429,425
EXPLANATION: Correct BA 04-133 for auditor corrections per annual audit.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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152
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Budget Amendment
Consent Item #: 11.5Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2004-41
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $1,783
Capital Project Expense $1,783
EXPLANATION: To increase budget for additional revenue received on February 9, March 18, and March 24, 2004.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
153
154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 04/19/04
Additional Item #: 1Estimated Time:Page Number:
Department: Planning Presenter: Allen O'Neal
Contact: Wanda Coston
Item Does Not Require Review
SUBJECT:
2004 North Carolina (NC) Small Cities Community Development Block Grant (CDBG) Program-
Scattered Site Housing Program (SSHP)
BRIEF SUMMARY:
The 2004 SSHP is the second non-competitive grant, in this category, to be awarded to the County. Projects must include
activities in which a majority of funds are directed toward improving, preserving or developing residential areas; address the
national objective of benefiting low and moderate income persons; and/or aid in the prevention or elimination of slums and
blight. The County is one of 33 counties in the State that is eligible to receive $400,000 of non-competitive funds which will
be used to implement a housing program that will benefit very low-income owner occupied households. In order to comply
with the terms and conditions set forth in the grant requirements the Chairman must sign two copies each of the Grant
Agreement and Funding Approval and appoint three persons to sign the Requisition for Funds Form. These three
signatures must be certified by the Chairman.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request Vice-Chairman to sign two copies of the Grant Agreement, two copies of the Funding Approval and appoint Dave
Weaver, Dexter Hayes and Bruce Shell to sign the Requisition for Funds Form as required for acceptance of the 2004
SSHP Grant. This is a follow-up to action taken by the Board at the October 20, 2003 meeting.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Grant Funding by the North Carolina Department of Commerce, Division of Community Assistance, SSHP.
ATTACHMENTS:
7 documents
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0, authorized Vice-Chairman to sign grant agreement and funding approval, appointed Dave Weaver, Dexter
Hayes, and Bruce Shell as staff authorized to sign request for funds forms.
155