Agenda 2004 05-17
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
May 17, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Recognition of New Hanover County Service Awards7
9:25 a.m. 2. Presentation of New Employees9
9:30 a.m. 3. Consideration of Proclamation Declaring the Week of May 22-28, 2004, as 11
Safe Boating Week
9:35 a.m. 4. Consideration of Proclamation Declaring May 22, 2004 as National Maritime
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Day in New Hanover County
9:40 a.m. 5. Presentation of the Distinguished Budget Presentation Award to the Budget 15
Department for Fiscal Year Beginning July 1, 2003
9:45 a.m. 6. Presentation of the County Manager?s Fiscal Year 2004-2005 Recommended 19
Budget
10:15 a.m. 7. Presentation on Public Beach and Coastal Waterfront Access Funds and 21
Consideration of Authorization to Submit Preliminary Applications to
NCDENR
10:30 a.m. 8. Presentation of UNCW Water Quality Monitoring Program Annual Report23
10:45 a.m.
Break
11:00 a.m. 9. Presentation of 2007 Tax Revaluation25
11:15 a.m. 10. Consideration of Committee Appointments31
11:30 a.m. 11. Meeting of the Water and Sewer District65
12:05 p.m. 12. Non-Agenda Items (limit three minutes)
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12:15 p.m. 13. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
12:30 p.m.
Lunch Break
1:00 p.m. 14. Closed Session Pursuant to G.S. 143-318.11(a)(3)63
1:30 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:30 a.m. 1. Non-Agenda Items (limit 3 minutes)
11:40 a.m. 2. Approval of Minutes67
11:45 a.m. 3. Consideration of Authorizing Sale of Property Located at 4407 Northchase 69
Parkway NE 1A Through Upset Bid Procedure and Authorizing Staff to Accept
the Offer from Landmark Land, Inc. for the Property as the Initial Offer in the
Beginning of the Upset Bid Process
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes79
81
2. Approval of Adoption of SR-2 Resolution Requesting NCDOT to Add Roads in
Lambs Bluff Subdivision to the State Road System
3. Approval of Designation of Dept. of Aging as Lead Agency for Aging Services in 83
NHC 2005, Approve Receipt of Home and Community Care Block Grant Funds;
Senior Center Outreach Funds; Title III-D Health Promotion/Medication
Management Funds; and Family Caregiver Support Funding
4. Approval of FY 04 State Homeland Security Grant119
5. Approval of FY 04 EOC Grant121
6. Approval of Award of Contract for Engineering for Use of LORAN Station for 123
800 MHz Radio System and Associated Budget Amendment 04-0208
7. Approval of Clean Water Management Trust Fund Grant Application127
8. Approval of Award of RFP #04-0268 and Approval of Contract #04-0268 for 129
Water Treatment for WASTEC Facility
9. Approval of Community Waste Reduction and Recycling Grant and Related
133
Budget Amendment #04-0205
10. Approval of Disposal of Surplus Equipment and Vehicles Through County 149
Auction to be Held June 19, 2004
167
11. Approval of Waiver of Tipping Fees Procedure
175
12. Approval of Installment Financing Agreement with Bank of American Leasing
and Capital Group, Contract #04-0325 and Related Budget Amendment #04-0206
13. Approval to Budget Additional Revenue Earned in Epidemiology Program for 179
FY 03-04 and Related Budget Amendment #04-210
14. Approval to Transfer Funds from the Animal Control Services Trust Fund into the 181
Current FY 03-04 Animal Control Services Operating Budget and Related Budget
Amendment #04-0209
15. Approval of School Based Transportable Dental Unit Grant Applications183
16. Approval of Interlocal Agreement with City of Wilmington for Emergency 189
Operations Services Facility at Marketplace
17. Approval of Castle Hayne Community Revitalization Project, Phase I195
NCDOT Enhancement Program Application
18. Approval of Request to Submit a Grant Pre-Application to the Governor?s Crime
197
Commission for Project Homeland Security 2004
19. Approval of Request of Apply for Project Safe Neighborhoods 2004-2005 Grant 203
from NC Governor?s Crime Commission
20. Approval of Release of Tax Value205
21. Approval of New Hanover County and New Hanover County Fire District
207
Collection Reports
22. Approval of Budget Amendment #2004-49 Orthophoto Project211
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Maisha A. James - Sheriff's Office; Steven R. Blissett - Sheriff's Office; Trevor S. Dupray - Sheriff's Office;
Lewis W. Costin - Inspections; John W. Koehler - Inspections; Regina K. Grigg - Library; Fred T. Ferguson - Parks
TEN (10) YEAR: Larry C. Robinson - Sheriff's Office; Nikki J. Todd - Health Dept.; Betty C. Bamforth - Social Services;
Pamela S. Nelson - Social Services; Cindy W. Reed - Social Services
FIFTEEN (15) YEAR: Mark J. Francolini - Human Resources; Anna V. Franzitta - Tax Dept.; Sharon H. Terrell - Tax Dept.;
Jane Elizabeth Topping - Health Dept.; Celeste E. Chadwick - Social Services; Rena S. McAllister - Social Services; Sheila
S. Merritt - Social Services; Arlene J. Burns - Library
TWENTY (20) YEAR: Michael E. Gray, Sr. - Sheriff's Dept.; Ronald L. Long - WASTEC
TWENTY-FIVE (25) YEAR: Jeffery H. Tripp - Sheriff's Office
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented service awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 3Estimated Time:Page Number:
Department: Governing Body Presenter:
Contact: Bill Payne
SUBJECT:
Proclamation Declaring the Week of May 22-28, 2004, as Safe Boating Week
BRIEF SUMMARY:
Bill Payne, Commander of the Cape Fear Power Squadron, has requested adoption of a Proclamation declaring the week
of May 22-28, 2004, as Safe Boating Week in New Hanover County to encourage citizens and visitors to become educated
regarding safe boating operations. Mr. Payne will be present to receive the Proclamation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
procsafeboatingweek2
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 4Estimated Time:Page Number:
Department: Governing Body Presenter:
Contact: Richard Eisenman/Karen Fox Co-Chairmen of Maritime Day Festival, 2004
Item Does Not Require Review
SUBJECT:
Consideration of Proclamation Declaring May 22, 2004 as National Maritime Day in New
Hanover County
BRIEF SUMMARY:
Mr. Eisenman, on behalf of the Maritime Day Festival 2004, has requested the Board of Commissioners to adopt a
Proclamatiion declaring May 22, 2004 as National Maritime Day in New Hanover County and encouraging citizens to attend
the services honoring those Merchant Mariners who have given all in the endeavor of "exporting freedom to the world" at
the Maritime Day Festival at the NC State Port of Wilmington on Sunday May 23, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
proclamation-NatMaritimeD
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 5Estimated Time:Page Number:
Department: Governing Body Presenter: Chairman Greer
Contact: Allen O'Neal, County Manager
Item Does Not Require Review
SUBJECT:
Presentation of the Distinguished Budget Presentation Award to the Budget Department for
Fiscal Year Beginning July 1, 2003
BRIEF SUMMARY:
Notification has been received from the Government Finance Officers Association of the United States and Canada that
New Hanover County has qualified to receive the Distinguished Budget Presentation Award for the 13th consecutive year.
The award is for New Hanover County's budget submitted for fiscal year beginning July 1, 2003. This award is the highest
form of recognition in governmental budgeting. The budget is reviewed by a panel of independent budget experts who use
extensive criteria to evaluate the effectiveness of the budget as: a policy document, a financial plan, an operations guide,
and a communication device. Award-winning documents must be rated "proficient" in all four categories.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Distinguished Budget Presentation Award be presented to the New Hanover County Budget
Department.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
1. Certificate of Recognition for Budget Preparation
2. Distinguished Budget Presentation Award
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present award and recognize the budget staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented award and recognized staff.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Presentation of the County Manager's Fiscal Year 2004-2005 Recommended Budget
BRIEF SUMMARY:
The County Manager will present the Fiscal Year 2004-2005 Recommended Budget and deliver the budget message.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The County Manager recommends that the Board of County Commissioners consider the Recommended Budget, hear the
budget message, schedule a public hearing on the budget for June 7, 2004, and plan to adopt the FY 2004-2005 Budget on
June 21, 2004. It is recommended that organizations comment on their recommended funding on June 7, 2004, before the
public hearing and that the Board consider scheduling additional budget work sessions, if deemed necessary.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear budget presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, gave directives to staff.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 7Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Public Beach and Coastal Waterfront Access Funds
BRIEF SUMMARY:
The NC Department of Environment and Natural Resources has announced the availability of funds to provide pedestrian
access to public beaches and public trust waters in the 20 coastal counties. Funds may be used for land acquisition and
site improvement projects that are consistent with the State guidelines for public access in the coastal area. The Planning
Department and the Parks Department have several potential projects which would enhance access to the coast for New
Hanover County residents. Information on these preliminary applications will be given to the Commissioners prior to the
meeting. The presentation will describe these projects and seek direction from the Board. The State requires submittal of
preliminary applications for these funds. A final application will be requested for those projects which meet the State
guidelines. The final application will require a public hearing and dedication of matching funds for selected projects. The
Board of Commissioners will be given the opportunity to review and approve the final application.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation and authorize submittal of preliminary applications to NCDENR.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and authorize submittal of preliminary applications.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 8Estimated Time:Page Number:
Department: Planning Presenter: Dr. Mike Mallin
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
UNCW Water Quality Monitoring Program Annual Report
BRIEF SUMMARY:
The report presents combined results of Year 10 of the New Hanover County Tidal Creeks Project. Water quality data are
presented from a watershed perspective, regardless of policital boundaries. The program samples 12 of the County's
watersheds at 52 sampling stations. This presentation will highlight key results and focus on successes measured through
the testing program.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Copies of report are being sent via interoffice.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Presentation only. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: Robert C. Glasgow
Contact: Robert C. Glasgow
Item Does Not Require Review
SUBJECT:
2007 Revaluation
BRIEF SUMMARY:
North Carolina General Statutes require all counties conduct a revaluation of all real property every eight (8) years. January
1, 2007 will be the eighth year since the last county wide revaluation.
The purpose of a revaluation is to identify market value for properties and to equalize the tax burden. A taxpayer that has
seen their property value decrease should not have to pay more of the tax burden than the taxpayer whose property has
increased in value since the last revaluation. N.C.G.S. 105-283 requires revaluation values to be 100% of market value the
effective date of the revaluation.
The Tax Department will have six appraisal teams canvasing all real property in the county during the next two years.
These appraisers are state certified and can be identified in official county vehicles. They will have their New Hanover
County employee identification badges on.
Field reviews will be conducted from July 2004 thru August 2006. The Schedule of Values will be presented to the board
for approval in July 2006. Revaluation notices will be sent out in October 2006. Informal appeal hearings will be conducted
from October 2006 until April 2007. The 2007 Board of Equalization and Review will convene the first Monday in May 2007
to accept and enter into the record those property owners that wish to be heard by the 2007 Board of Equalization and
Review.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Presentation only. No action required.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action necessary. For informational purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 10Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Appointments are needed on the following Boards/Committees:
Bicycle Advisory Committee
CAMA Land Use Plan Advisory Panel
Commission for Women
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Bicycle Advisory Committee: Sarah L. Burrows was appointed
Cama Land Use Plan Advisory Panel: Bob Jamieson was appointed
Commission for Women: Iris Swain Saboor and Karen L. Simmons were reappointed. Donna Hurdle and Amanda Stanley
were appointed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Regular Item #: 14Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney
Item Does Not Require Review
SUBJECT:
Closed Session
BRIEF SUMMARY:
Closed Session pursuant to G. S. 143-318.11(a)(3) to consult with County Attorney.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct Closed Session.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
The closed session was not necessary and was not held.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:30 a.m. 1. Non-Agenda Items (limit 3 minutes)
11:40 a.m. 2. Approval of Minutes 67
11:45 a.m. 3. Consideration of Authorizing Sale of Property Located at 4407 Northchase 69
Parkway NE 1A Through Upset Bid Procedure and Authorizing Staff to Accept
the Offer from Landmark Land, Inc. for the Property as the Initial Offer in the
Beginning of the Upset Bid Process
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes of the May 3, 2004 meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve Minutes.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Minutes
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Bruce T. Shell, Finance Director
Contact: Bruce T. Shell or Amy Akin
SUBJECT:
Authorizing Sale of Property Located at 4407 Northchase Parkway NE 1A Through Upset Bid
Procedure and Authorizing Staff to Accept the Offer from Landmark Land, Inc. for the Property
as the Initial Offer in the Beginning of the Upset Bid Process
BRIEF SUMMARY:
The District owns a parcel of land that has an abandoned waste water treatment plant on it. It is not being used and is
considered surplus. There are functional pressure waste water mains that will be phased out and the buyer is granting a
blanket easement for a period of two years to allow the District access to the pressure mains until they are abandoned in
place. After that two year period the use of those pressure mains will no longer be needed by the District. The existing
property has a tax value of $122,400.00. However, the abandoned waste water treatment plant will need to be removed by
the buyer in order to use the property. Therefore the costs to be bourne by the buyer for that process affects the price
received for the sale.
Landmark Land, Inc. submitted an offer of $125,000.00 and has deposited with the County the required five percent (5%)
bid bond. Contingent with their offer is a requirement for a 120 day Due Diligence Period for the Buyer to determine the
suitability of the property for the Buyer's intended use. All other standard closing terms apply.
The recently established Capital Facilities Review Group has reviewed the proposal and agree with the resolution being
presented to the District for sale of the property through the upset bid process.
Upon adoption of the attached resolution by the Water and Sewer District Board of Commissioners, staff will proceed with
the upset bid procedure. Upon completion of the process, the final bid will be brought back the Board for consideration of
award.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt attached resolution authorizing sale of property located at 4407 Northchase Parkway NE 1A through upset bid
procedure and authorizing staff to accept the offer from Landmark Land, Inc. for the property as the initial offer in the
beginning of the upset bid process.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Resolution.
property 4407 Northchase
initial resolution for sale of
69
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 79
2. Approval of Adoption of SR-2 Resolution Requesting NCDOT to Add Roads in 81
Lambs Bluff Subdivision to the State Road System
3. Approval of Designation of Dept. of Aging as Lead Agency for Aging Services in 83
NHC 2005, Approve Receipt of Home and Community Care Block Grant Funds;
Senior Center Outreach Funds; Title III-D Health Promotion/Medication
Management Funds; and Family Caregiver Support Funding
4. Approval of FY 04 State Homeland Security Grant 119
5. Approval of FY 04 EOC Grant 121
6. Approval of Award of Contract for Engineering for Use of LORAN Station for 123
800 MHz Radio System and Associated Budget Amendment 04-0208
7. Approval of Clean Water Management Trust Fund Grant Application 127
8. Approval of Award of RFP #04-0268 and Approval of Contract #04-0268 for 219
Water Treatment for WASTEC Facility
9. Approval of Community Waste Reduction and Recycling Grant and Related 133
Budget Amendment #04-0205
10. Approval of Disposal of Surplus Equipment and Vehicles Through County 149
Auction to be Held June 19, 2004
11. Approval of Waiver of Tipping Fees Procedure 167
12. Approval of Installment Financing Agreement with Bank of American Leasing 175
and Capital Group, Contract #04-0325 and Related Budget Amendment #04-0206
13. Approval to Budget Additional Revenue Earned in Epidemiology Program for 179
FY 03-04 and Related Budget Amendment #04-210
14. Approval to Transfer Funds from the Animal Control Services Trust Fund into the 181
Current FY 03-04 Animal Control Services Operating Budget and Related Budget
Amendment #04-0209
15. Approval of School Based Transportable Dental Unit Grant Applications 183
16. Approval of Interlocal Agreement with City of Wilmington for Emergency 189
Operations Services Facility at Marketplace
17. Approval of Castle Hayne Community Revitalization Project, Phase I 195
NCDOT Enhancement Program Application
77
18. Approval of Request to Submit a Grant Pre-Application to the Governor?s Crime 197
Commission for Project Homeland Security 2004
19. Approval of Request of Apply for Project Safe Neighborhoods 2004-2005 Grant 203
from NC Governor?s Crime Commission
20. Approval of Release of Tax Value 205
21. Approval of New Hanover County and New Hanover County Fire District 207
Collection Reports
22. Approval of Budget Amendment #2004-49 Orthophoto Project 211
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes for the following meetings:
Special Meeting, April 29, 2004
Regular Meeting, May 3, 2004
Equalization and Review Meeting, May 3, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve Minutes.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Minutes
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Adoption of SR-2 Resolution Requesting NCDOT to Add Roads in Lambs Bluff Subdivision to
the State Road System
BRIEF SUMMARY:
NCDOT has recommended that the Board adopt the SR-2 Resolution in support of adding the roads.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt standard SR-2 Resolution.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter from NCDOT
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 3Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Request Commissioners Designate the Department of Aging as Lead Agency for Aging
Services in New Hanover County 2005, Approve Receipt of Home and Community Care Block
Grant Funds in the Amount of $763,081; Senior Center Outreach Funds in the Amount of
$1,471; Title III-D Health Promotion/Medication Management Funds in the Amount of $10,269;
and Family Caregiver Support Funding in the Amount of $28,500
BRIEF SUMMARY:
1. Commissioners are requested to designate the New Hanover County Department of Aging as Lead Agency for aging
services in New Hanover County for FY 2004/2005.
2. New Hanover County is eligible for Home & Community Care Block Grant funds (HCCBG) in the amount of $763,081
for FY 2004/2005. These funds will be used to provide services to older adult residents 60+. The HCCBG Advisory
Committee recommends the following distribution of funds and service providers for the Commissioners consideration:
Transportation $104,492; Home Delivered Meals $171,267; Congregate Meals $131,668; Information/Referral and Case
Assisted $32,261; In-Home Aide Services $203,830; Senior Center Operations $27,231; Adult Day Care (Elderhaus)
$65,278; Adult Day Health (Elderhaus) $18,838; Group Respite (Elderhaus) $3,216; Adult Day Care (Coastal Adult Day
Care) $5000. The required match of $84,787 is included in the 2005 requested budget.
In-home aide services will be provided through a contract with dMs Services, Inc.. Adult day care, adult day health and
group respite services will be provided through contracts with Elderhaus, Inc. and Coastal Adult Day Care. All other services
will be administered by the NHC Department of Aging.
3. The NHC Department of Aging is eligible for Senior Center Outreach funds in the amount of $1,471. These funds are
used to purchased medical equipment and incontinent supplies for persons 60+. The required match of $490 is included in
the 2005 requested budget.
4. The NHC Department of Aging is eligible for Title III-D Health Promotion/Medication Management funds in the amount of
$10,269. These funds are used to pay for health promotion and medication management programs for senior adults. The
required match of $1,141 is included in the 2005 requested budget.
5. The NHC Department of Aging is eligible for Family Caregiver Support (FCS) funding in the amount of $28,500. These
funds are used to purchase respite services for caregivers who need relief from their daily caregiving duties. There is no
match required for the FCS funds.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approve request to designate NHC Department of Aging Lead Agency for aging services
2005, accept the Home and Community Care Block Grant funds and the HCCBG Advisory Board's recommended
distribution of funds; accept Senior Center Outreach, accept the Title III-D Health Promotion/Medication Management and
Family Caregiver Support Funds; and authorize execution of required certifications and assurances, funding plan, and
conflict of interest policy.
FUNDING SOURCE:
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Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
Fed. State Local
HCCBG 724,927 38,154 84,787
Sr Center Outreach 1,471 490
Title III-D 9,754 513 1,141
Family Caregiver Support 28,500
ATTACHMENTS:
HCCBG notification of funds from NC Division of Aging, Senior Center Outreach application, Title III-D application, DOA
required forms.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 4Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
FY 04 State Homeland Security Grant
BRIEF SUMMARY:
The US Department of Homeland Security, Office for Domestic Preparedness has announced the availability of State
Homeland Security Grants for FY 04. The State of North Carolina will receive $54,203,000 which will be appropriated as
follows:
State Homeland Security Grant Program - $41,140,000
Law Enforcement Terrorism Prevention Program - $12,208,000
Citizen Corps Program - $855,000
The $41,140,000 that is earmarked for State Homeland Security Grant funds will be appropriated as follows:
State Projects and administrative costs to state - $8,228,000 (20% of total)
Funds to be passed thru to counties - $32,912,000 (80% of total)
The $32,912,000 that will be passed through to the counties will be appropriated as follows:
Allocation based on county population - $16,456,000 (50% of the total pass thru funds)
Competitive grants program that will be managed by the Governor's Crime Commission - $16,456,000 (50% of the total
pass thru funds)
Of the $16,456,000 that will be appropriated based on population, New Hanover County will be eligible to receive $327,731.
The $16,456,000 that will be managed by the Governor's Crime Commission will be awarded to cities, counties and
individual agencies for projects that meet the following State Homeland Security Strategy Goals and Objectives:
Interoperative Communications
Terrorism Incident Prevention
Physical Security Enhancements
Cyber Terrorism Prevention
RECOMMENDED MOTION AND REQUESTED ACTIONS:
I would like to request approval to apply for the $327,731 that will be available to New Hanover County based on total
population. If awarded, I would request that this funding be applied wholly to the upgrade of our 800 MHz radio system. I
would also request to apply to the Governor's Crime Commission for $3,780,000, the amount required to upgrade New
Hanover County's 800 MHz radio system to a 25-channel simulcast system. In addition, request acceptance of the grants
when/if awarded and approval of necessary budget amendments.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
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Grant program announcement documents available if requested.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. Warren Lee is showing excellent initiative in pursuing these funds.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 5Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
FY 04 EOC Grant
BRIEF SUMMARY:
The Eastern Branch of the NC Division of Emergency Management has been awarded $16,666 to distribute to counties in
the eastern part of North Carolina for projects that will enhance County Emergency Operations Centers. The New Hanover
County Department of Emergency Management has identified several EOC enhancements that meet the criteria for
consideration under this grant program. The first project consists of two (2) Gateway M275Eb tablet computers with
replicators and software for use in the existing EOC to provide intra- and internet access capabilities. These computers
would also be usable in field settings when personnel need internet access to state and federal resources. The cost of
each unit is $1,986. The second project consists of equipment to enhance the Amateur Radio (HAM) equipment that
presently exists in the EOC. The total cost for the amateur radio equipment upgrade project is $7,341.55.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
I would like to request approval to apply to the NC Division of Emergency Management Eastern Branch Office for
$11,313.55 to cover the cost of both EOC upgrade projects, and to accept the funds and approve associated budget
amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Equipment descriptions available if requested.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 6Estimated Time:Page Number:
Department: Emergency Management Presenter: Max Maxwell
Contact: Max Maxwell, Dave Weaver
SUBJECT:
Approval of Award of Contract for Engineering for Use of LORAN Station for 800 MHz Radio
System
BRIEF SUMMARY:
As directed by the Board of Commissioners on February 2nd, staff received request for qualifications for engineering
services to assist the County in the US Coast Guard permit process to allow the County to use the River Road LORAN
Station tower for the County's 800MHz Radio System. Staff along with a representative from Carolina Beach conducted
interviews with two firms and selected the firm of Hatfield and Dawson. Their proposal for this project is $45,700 and staff
also requests a 10% contingency of $4,500.00 to cover any unforeseen cost.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests approval of the associated budget amendment to cover the charges listed above and recommends the
project be awarded to Hatfield and Dawson in the amount not to exceed $45,700.00 and authorization of the Chairman to
execute the contract.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
price le
task-04-0208.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Budget Amendment
DEPARTMENT: Non-Departmental/Contingencies/Emergency Management
BUDGET AMENDMENT #: 04-0208
ADJUSTMENT DEBIT CREDIT
Non-Departmental/Contingencies:
Contingencies $50,200
Communications Tower:
Contracted Services $50,200
EXPLANATION: To budget for engineering services to assist the County with the U.S. Coast Guard permit
process to enable the County to use the River Road LORAN tower for the County's 800MHz Radio System.
ADDITIONAL INFORMATION: A 10% contingency amount is included in the above total. With approval of this
budget amendment the remaining balance in Contingency is $130,065.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 7Estimated Time:Page Number:
Department: Environmental Management Presenter: Ray Church
Contact: Ray Church
SUBJECT:
Clean Water Management Trust Fund Grant Application
BRIEF SUMMARY:
The Department of Environmental Management constructed pilot wetland plots in 1994 to determine if "constructed
wetlands" would be beneficial for leachate treatment at the landfill. The results of that pilot project was the construction of a
full scale "constructed wetlands" that came on line in the summer of 2003. The NC Clean Water Management Trust Fund
provided $785,000 in grant funds for the construction of that project. The County provided approximately $245,000 in
funding for engineering services and the installation of a pivot point irrigation system to irrigate the treated leachate on
closed landfill space. The intent of this project is to reduce the effluent discharge of treated leachate from the landfill into
the receiving stream, the Northeast Cape Fear River. Since the constructed wetlands has become functional, over 2 million
gallons of treated leachate has been used for irrigation purposes rather than being discharged into the river. In order to
further reduce the discharge, additional irrigation area and equipment is needed. The installation of another pivot point
irrigation system on a closed portion of the landfill will allow the reduction of an additional 4 million gallons of wastewater
being discharged to the receiving stream. The cost of engineering, purchase, and installation is estimated to be $200,000
and has been included in the FY '04-'05 budget in the Landfill's installment purchase line item. Should the County be
fortunate enough to receive the requested grant of $155,000 from the NC Clean Water Management Trust Fund, the
installment line item will be eliminated. Funds in an amount of $44,700 for the matching funds for the grant are available in
the Environmental Management Fund Balance. The complete grant application, which is voluminous, is available for review
in the County Manager's Office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests authorization to submit the grant application to the NC Clean Water Management Trust Fund to seek funds
for the engineering, purchase, and installation of a pivot point irrigation system for the land application of treated landfill
leachate. Should the grant be awarded, staff requests that the County Manager be authorized to accept the grant and sign
the necessary agreements. Staff also requests the Board approve the associated budget amendment that would be
developed at that time.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding for the grant match in an amount of $44,700 is available in the Environmental Management Fund
Balance. If awarded the grant, a budget amendment will be prepared to transfer the funds into the operating budget.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. This project has gained the County widespread recognition for its environmental innovation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 8Estimated Time:Page Number:
Department: Environmental Management Presenter:
Contact: Amy Akin
SUBJECT:
Award of RFP #04-0268 and Approval of Contract #04-0268 for Water Treatment for WASTEC
Facility
BRIEF SUMMARY:
Because of the nature of the water treatment services, the contract for the WASTEC Facility is a long term contract. It is a
critical contract in which service, expertise, and technical knowledge are as important as the chemicals purchased. The
RFP for this process is done for a five year term with an option of one renewal for an additional five year period. As part of
the proposal requirements, the bidders were required to quote firm pricing for the initial five year period and then quote a
maximum percentage increase for the renewal period. Three bids were received and Nalco Company was the lowest
contractor for the combined total of the initial period and the renewal period. The pricing received is tabulated below:
CHEMTREAT, INC GE BETZ
NALCO COMPANY
Initial Contract Period (Total $165,005.06 $161,146.77 $183,865.37
cost for five years)
Renewal Period (Total cost $180,427.99 $205,668.62 $206,095.65
for five years)
$366,815.39 $389,961.02
Total $345,433.05
In the initial contract period ChemTreat, Inc. is $3,858.29 less than Nalco. However, when you look at the combined total of
the initial period and the renewal period together, Nalco Company is $21,382.34 less than ChemTreat, Inc.. Because the
renewal is a possibility, it must be considered in evaluating the proposals. Therefore, Nalco Company is the lowest
responsible bidder when considering the total possible contract period.
Nalco, the current provider, was the only bidder that met all the requirements of the RFP. The current water treatment
program in place at the WASTEC Facility utilizes an "inert tracer" product for the water in the boiler. This tracer is mixed
with the chemicals discharged in the system and allows the operational staff to monitor the chemical discharge and usage
thereby increasing the efficient use of the water chemicals. In the RFP, we required a tracer to be used but left it to the
bidder's determination what it would be and how it would operate in their proposed program. The bid from GE Best met this
requirement however, the bid from ChemTreat, Inc. did not.
The WASTEC Engineers thoroughly evaluated all three proposals reviewing the proposed program, service visits, service
references, and costs. Because of the price difference and the lack of responsiveness in the proposal from ChemTreat,
Inc., WASTEC's recommendation is to award the contract to Nalco.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution:
1. awarding RFP #04-0268 to Nalco
2. approving contract #04-0268
3. authorizing the County Manager to execute the contract
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FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
04-0268 resolution fo
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0, legal will insert language as directed into contract.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 9Estimated Time:Page Number:
Department: Environmental Management Presenter: Jason Hale, Solid Waste Planner
Contact: Jason Hale
SUBJECT:
2004 Community Waste Reduction and Recycling Grant
BRIEF SUMMARY:
The Department of Environmental Management has been offered a grant in the amount of $25,000 from the N.C.
Department of Environment and Natural Resources-Division of Pollution Prevention and Environmental Assistance
(contract #H04060). The associated project involves the implementation of a construction and demolition waste recycling
program at the County landfill. The grant will be used to purchase sorting and loading equipment. The required match of
$2,500 is available in the operating budget.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request acceptance of the grant; request authorization for the County Manager to sign the grant document; request
approval of associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
i
Construction & Demolit04-0205.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Delayed until later in the meeting or until the next meeting.
133
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Budget Amendment
DEPARTMENT: Environmental Management
BUDGET AMENDMENT #: 04-0205
ADJUSTMENT DEBIT CREDIT
Recycling:
Waste Reduction Grant $25,000
Capital Outlay - Equipment $25,000
EXPLANATION: To budget the 2004 Community Waste Reduction and Recycling Grant received from the North
Carolina Department of Natural Resources. Funds are to be used for purchasing sorting and loading equipment.
ADDITIONAL INFORMATION: The required match of $2,500 is available in the operating budget.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Delayed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 10Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin, Purchasing Agent
SUBJECT:
Disposal of Surplus Equipment and Vehicles Through County Auction to be Held June 19, 2004
BRIEF SUMMARY:
Resolution for approval to authorize Finance Director's designated representative to dispose of surplus equipment and
vehicles through County Auction to be held June 19, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution authorizing Finance Director's designated representative to dispose of surplus
equipment and vehicles through the County Auction to be held June 19, 2004.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Resolution and auction list.
fy04 auction resol
Auction List June 19
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 11Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin
SUBJECT:
Waiver of Tipping Fees Procedure
BRIEF SUMMARY:
Each year the County Auditing Firm prepares a management letter containing recommendations to the County to consider
for implementation. One of the recommendations received this year was to have a written procedure for the waiving of
Tipping Fees.
Staff has written a procedure that addresses the recommendation from the management letter. The policy states the
current standard exceptions being allowed and then outlines a procedure to follow when a request is made for a waiver of
the tipping fees. A two-sided form to be completed by the applicant and all essential directions are included with the policy.
The policy and form are attached for review and approval.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution establishing Waiver of Tipping Fees Procedure.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
resolution for adoption of Wiaver of Tip
Waiver of Tipping Fee Pr
APPLICATION FOR TIPPING FEE WAI
(Two Sided Form)
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 12Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin
SUBJECT:
Approval of Installment Financing Agreement with Bank of America Leasing and Capital Group,
Contract #04-0325 and Approval of Budget Amendment #04-0206
BRIEF SUMMARY:
In the current FY04 budget, the purchase of a bull dozer for the Landfill was approved to be purchased as an installment
financing item. The contract for the purchase of the bull dozer was approved by the Board on October 3, 2003 with the
understanding the installment financing would be done at a later date to reimburse the County for funds spent.
A Request for Proposals (RFP) was issued to the local banks for the installment financing contract. Three banks
responded. Within the RFP was a requirement that prepayment penalty was not allowed. The proposals received from
Wachovia and BB&T had a 1% prepayment penalty which caused their proposals to be non-responsive. Therefore the only
responsive proposal received was the one from Bank of America. However, staff did compare the rates, closing costs, etc.
and Bank of America would have been the lowest even if the other two banks had been responsive.
Funds to make the installment debt payments have been budgeted in 700-480-4191-5940. However, a budget amendment
(#04-0206) has been prepared for accounting purposes to record and budget the proceeds from the financing.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution:
1. approving installment financing contract #04-0325 with Bank of America Leasing and Capital Group
2. approving Budget Amendment #04-0206
3. authorizing the County Manager, the Finance Director, the County Attorney and their designated staff to act on behalf of
the County in regard to the execution of Contract #04-0325 and other actions not inconsistent with the resolution.
FUNDING SOURCE:
Will above action result in: Position(s) Modification Or Change Number of Positions:
Explanation: Installment Debt payments are budgeted in 700-480-4191-5940
ATTACHMENTS:
n
resolution for award of fina04-0206.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Budget Amendment
DEPARTMENT: Environmental Management
BUDGET AMENDMENT #: 04-0206
ADJUSTMENT DEBIT CREDIT
Landfill:
Installment Loan Proceeds $424,288
Capital Outlay - Equipment $424,288
EXPLANATION: For accounting purposes to budget revenue received from financing and thus allow purchase
transaction to be posted to account.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be entered into minutes
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 13Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager, ext 6680
Contact: Cindy Hewett, Business Manager
SUBJECT:
Budget Additional Revenue ($13,600) Earned in Epidemiology Program (Communicable
Disease, Organization 5151) for FY 03-04
BRIEF SUMMARY:
The New Hanover County Health Department requests to budget additional revenues generated in the Epidemiology
Program (Communicable Disease Program- Organization 5151) for the current fiscal year (03-04). The additional amount
of revenue budget request is $13,600. This amendment would allow the Health Department to purchase departmental
supplies needed to support the Communicable Disease Program.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve budget amendment in the amount of $13,600.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Additional revenues have been earned in the Epidemiology Program (Communicable Disease Program) for
fiscal year 03-04. The health department is requesting approval to budget these revenues in departmental supplies to
support current program needs.
ATTACHMENTS:
04-0210.d
Budget Amendment
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 04-0210
ADJUSTMENT DEBIT CREDIT
Epidemiology:
Health Fees $13,600
Departmental Supplies $13,600
EXPLANATION: To budget additional revenues earned in the Epidemiology Program for
FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 14Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Budget Amendment in the Amount of $13,500 to Transfer Funds from the Animal Control
Services Trust Fund into the Current FY 03-04 Animal Control Services Operating Budget
BRIEF SUMMARY:
The Animal Control Services Spay/Neuter Facility is well underway and near completion. Additional funds are needed to
cover the costs for the architect and for completing construction (actual costs have exceeded projected costs).
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve budget amendment in the amount of $13,500 from the Animal Control Services Trust Fund into the Animal
Control Services operating budget for FY03-04.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Transfer of funds from the Animal Control Services Trust Fund are needed to cover actual costs incurred for
the architect and for completion of construction of the Animal Control Services Spay/Neuter Facility. Original amount
transferred from the Animal Control Services Trust Fund was based on projected need. Actual costs have surpassed that
projection.
ATTACHMENTS:
04-0209.d
Budget Amendment.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Budget Amendment
DEPARTMENT: Health Department
BUDGET AMENDMENT #: 04-0209
ADJUSTMENT DEBIT CREDIT
Animal Control Services:
Other $13,500
Other Improvements $13,500
EXPLANATION: Transfer of funds from the Animal Control Services Trust Fund are needed to cover actual costs
of the architect and completion of construction of the Animal Control Services Spay/Neuter facility.
ADDITIONAL INFORMATION: Original amount transferred from the ACS Trust Fund was based on projected need.
Actual costs have surpassed the projection.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 15Estimated Time:Page Number:
Department: Health Presenter: Scott Harrelson, Health Programs Administrator
Contact: Cindy Hewett, Business Manager
SUBJECT:
School Based Transportable Dental Unit
BRIEF SUMMARY:
The New Hanover County Health Department is requesting approval to submit dual grant applications to Cape Fear
Memorial Foundation (CFMF) for $185,000 and to Kate B. Reynolds Charitable Trust Fund (KBR) for $375,000 for a "dental
office on wheels" in a collaborative effort to serve school children in New Hanover and Brunswick Counties. This type of
dental program has been very successful in other counties throughout North Carolina. The target population would be New
Hanover and Brunswick County children ages 3-18 on North Carolina Health Choice, Medicaid or uninsured. The dental
unit would be self sustaining through fee for service. Brunswick County has requested to participate in this project and
agreed to provide the truck of the trailer. Medicaid will be billed for services rendered to these youths.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve the School Based Transportable Dental Unit grant application to CFMF and KBR; to accept the funds if
awarded and to approve any associated budget amendment for FY04-05.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 5
Explanation: Full dental staff would be needed: (1) Dentist, (2)Dental Assistants, (1) Hygienist and (1) Administrative
Support Specialist. Positions will be eliminated if grants funds or fees are not available.
ATTACHMENTS:
Letters of intent to CFMF and KBR.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 16Estimated Time:Page Number:
Department: Legal Presenter: None
Contact: Max Maxwell, Senior Project Manager
SUBJECT:
Interlocal Agreement with City of Wilmington for Emergency Operations Services Facility at
Marketplace
BRIEF SUMMARY:
The City of Wilmington will provide funding in the amount of $257,428.12 through the interlocal agreement for construction
cost of a conference room to be designated for City use, at the new EOC location. The arrangement seeks to minimize
total construction costs while promoting integration of facility services. The interlocal agreement was approved by the City
Council during their April 20, 2004 meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve the interlocal agreement.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: City to provide funding.
ATTACHMENTS:
c
(04)0220-EOCConstructionInterlo
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 17Estimated Time:Page Number:
Department: Planning Presenter: Wanda Coston
Contact: Wanda Coston
Item Does Not Require Review
SUBJECT:
Castle Hayne Community Revitalization Project, Phase I
BRIEF SUMMARY:
The Castle Hayne Community Revitalization Project began with a market analysis of Castle Hayne?s main commercial
corridor along U.S. 117, which was completed in the fall of 2003. As part of the analysis, two separate surveys were
formulated and conducted for both the local businesses located along the corridor and the surrounding residential
community. Public efforts have since included many community meetings. These meetings have addressed an array of
issues from a downtown charette where local architects and designers volunteered their time and efforts to work with
community members, to the formation of the Castle Hayne Steering Committee. Currently, County staff is working with the
Castle Hayne Steering Committee in order to assist in quality of life issues and to better address future development within
their community. Community efforts have led to the proposed initiative to pursue funding for revitalization efforts, to be
included in this NCDOT Enhancement Program application.
Phase I of the Revitalization Project is the first of three phases that will focus on creating a cohesive community and
revitalization of the Castle Hayne commercial corridor (US 117). Phase I will create visually distinctive gateways into Castle
Hayne so that visitors know that they are entering a unique and distinctive community in the County.
This phase specifically addresses funding for the design and planning of these gateways. The first gateway is the south
entrance, which encompasses NC 132/US 117 intersection or the proposed roundabout, the north entrance is where the
New Hanover County/Pender County line is located at the Castle Hayne Bridge and the east entrance filters traffic off of I-
40 onto Holly Shelter Road. The Planning Department is seeking funding through the NCDOT Enhancement Program.
The County is required to match federal funding by providing 20% of the entire cost of Phase I.Total cost is estimated at
$7,000. County portion is approximately $1,400.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize completion and submittal of application to NCDOT.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 18Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit a Grant Application to the Governor's Crime Commission for Project
Homeland Security 2004
BRIEF SUMMARY:
The Sheriff's Office lacks adequate emergency equipment to perform specialized functions relating to Water
Rescue/Recoveryassignments as well as response to Weapons of Mass Destructionincidents and Explosive
Ordinance Disposal incidents.
The Project Homeland Security 2004 grant funds would enable the Sheriff's Office to purchase emergency equipment to
facilitate our Bomb Squad and our Boat and Dive Teams in the emergency incidents listed above. Obtaining the equipment
for the Boat and Dive Teams is especially critical as New Hanover County is the location of one of two State Ports.
The equipment listed in the grant application reflects a direct need for specific, specialized equipment by either our Boat
Team, Dive Team, or Bomb Squad. The only exception is the ballistic vests, which are needed equipment for the safety of
our deputies. All of the equipment requested in the grant pre-application is approved under the Fiscal Year 2004 Homeland
Security Appropriations Act.
The requested travel funds would be used for training and certification of deputies who respond to the above listed
incidents. The Sheriff's Office would assume complete responsibility for the equipment inventory, storage, and
maintenance costs.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to submit a grant application for Project Homeland Security 2004, and if
awarded, acceptance of the grant and approval of associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Total grant project: First Year, $232,231. Anticipated Second Year: total grant project of $28,450. Source of
funding is 100% federal funds with no local match requirement. See following pages for budget detail.
ATTACHMENTS:
Grant Application is available for review in the County Manager's Office.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 19Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit 2004 Grant Pre-Application for a Project Safe Neighborhoods Continuation
Grant (second year) from the NC Governor's Crime Commission
BRIEF SUMMARY:
This grant project will enable the Sheriff's Office to continue its programs relating to the reduction of gun violence and allow
implementation of new law enforcement strategies to reduce violence, as well as allowing the purchase of additional
equipment to aid in this endeavor. There is a need for additional programs to combat the gun violence among our youth.
Equipment needs include surveillance equipment, supplies for ballistic tank testing, lead removal systems, personal
protective gear, computers with related equipment, mobile crime prevention vehicle, and Automated Fingerprinting
Identification System (AFIS). This system allows latent evidence to be obtained from weapons and other sources to be
processed and checked against local, state and federal fingerprint databases.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the Sheriff's Office request to submit a 2004 Grant Pre-Application for the Governor's Crime Commission/Project
Safe Neighborhoods and associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Project cost of $247,424.32, 100 % federal funds with no local match requirement.
ATTACHMENTS:
The 2004 Project Safe Neighborhoods grant Pre-application is available for review in the County Manager's Office.
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 20Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request correction of the following Senior Citizen/Disability Exclusion. This item was originally placed on the November 17,
2003 agenda but had the incorrect amount of exclusion. The amount of exclusion reflected below is the corrected total
amount that will be excluded from the taxpayer's assessed value:
Freeman, Corine $51,087.00
Request release of the following late list penalty as this was the taxpayer's first offense:
Southern Water Conditioning $ 412.62
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Consent Item #: 21Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection Reports as of April 30, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrptapr04
another to be sent
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Budget Amendment
Consent Item #: 22Estimated Time:Page Number:
DEPARTMENT: Orthophoto Project
BUDGET AMENDMENT #: 2004-49
ADJUSTMENT DEBIT CREDIT
Interest on Investments $4,562
Capital Project Expense $36,612
Transfer to Other Funds $41,174
(Wireless 911 Fund)
EXPLANATION: For accounting purposes only; to close fund.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/17/04
Additional Item #:Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Park Land Suitability
BRIEF SUMMARY:
In order to gain both Federal and State funding for the proposed extension of Military Cut-off through Ogden Park to the
outer loop, it is necessary to evaluate the suitability of the central portion of Ogden Park for recreational use. After analysis
of the extent and type of wetland in the area and the Park Master Plan, it has been determined by staff that this area of the
park is unsuitable for recreational use.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board should adopt the attached resolution clarifying this issue.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
gden Park Resolut
O
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
RESOLUTION
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OF THE
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
WHEREAS, portions of property purchased for Ogden Park, particularly the center section, consist of low
quality wetlands that seasonally become totally inundated with water; and
WHEREAS, the Master Plan for Ogden Park shows no planned use of the center section of the Park for either
active use, such as soccer facilities, or for passive use, such as nature trails, due to the unsuitable nature of the
wetlands; and
WHEREAS, the County is in need of suitable park lands that can be developed with recreational facilities; and
WHEREAS, the division of the Ogden Park property will not diminish or alter the functional use of the park
facilities;
NOW, THEREFORE, the New Hanover County Board of Commissioners does hereby resolve to:
1) designate the center section of Ogden park as unsuitable for active or passive park use and
available for other uses, including road construction; and
2) dedicate the use of any funds received from the sale or transfer of property in the center section of
Ogden Park, such as road construction, for the enhancement of suitable parklands or facilities
elsewhere in the County.
Adopted this, the 17th day of May 2004.
New Hanover County Board of Commissioners
[Attest]
_________________________
Robert G. Greer, Chairman
___________________________
Sheila Schult, Clerk to the Board
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