Agenda 2004 06-21
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
June 21, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards5
9:25 a.m. 2. Recognition of New Employees7
9:30 a.m. 3. Consideration of Proclamation Declaring June 20-27, 2004 ?Amateur Radio 9
Appreciation Week? in New Hanover County
9:35 a.m. 4. Recognition of Accreditation of New Hanover County Health Department11
9:40 a.m. 5. Consideration of Fiscal Year 2004-2005 Budget Ordinances for New Hanover
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County and the Fire Service District
10:10 a.m. 6. Presentation by Chamber of Commerce on Amendment One ? Self Financing 15
Bonds
10:25 a.m. 7. First Reading17
Application for Solid Waste Franchise by All-Ways Recycling
10:30 a.m. 8. First Reading29
Application for Solid Waste Franchise by Cape Fear Hauling
10:35 a.m. 9. First Reading35
Application for Solid Waste Franchise by Four Seasons of Coastal Carolina,
Inc.
10:40 a.m. 10. Consideration of Resolution to Adopt the U. S. Postal Service Designation for
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Castle Hayne for GIS Purposes
10:50 a.m.
Break
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11:00 a.m. 11. Consideration to Award Sale of Fill Material Either by the Completed Upset
Bid Process or a New Upset Bid Process; Approval of Project Ordinance for
the Smith Creek Park and Related Budget Amendment 2004-20
11:15 a.m. 12. Presentation of Regulations and Issues Concerning Open Burning in the County57
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11:30 p.m. 13. Committee Appointments
12:15 p.m.
Lunch Break
12:45 p.m. 14. Meeting of the Water and Sewer District139
1:25 p.m. 15. Non-Agenda Items (limit three minutes)
1:35 p.m. 16. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:50 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:45 p.m. 1. Non-Agenda Items (limit three minutes)
12:55 p.m. 2. Consideration of Fiscal Year 2004-2005 Budget Ordinance for the New Hanover
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County Water and Sewer District
1:10 p.m. 3. Consideration of Resolution of Final Approval of Sale of Property Located at 143
4407 Northchase Parkway NE 1A to Landmark Land, Inc. in the Amount of
$125,000
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Adoption of SR-2 Resolutions in Support of Road Additions to the149
State Highway System
2. Approval to Accept Grant from Governor?s Crime Commission for 155
Disproportionate Minority Contact Project and Related Budget Amendment
#04-0266
3. Approval of Additional Funds for Emergency Operations Planning Grant and 157
Related Budget Amendment 04-0263
4. Approval of Transfer of Two Surplus County Vehicles to the Wheels to Work 159
Program
5. Approval of Equipment Maintenance Grant for Child Passenger Safety Seat 163
Program from N. C. Department of Insurance
169
6. Approval of Budget Amendment #04-0248 for the Health Department?s Health
Check Program
7. Approval of Museum 2004 Environmental Centers Grant171
8. Approval of New Hanover County and New Hanover County Fire District 173
Collection Reports
177
9. Approval of Release of Tax Value
10. Approval of Tax Records Retention and Disposition Schedule179
11. Approval of End of Year Budget Adjustments for Several County Departments 181
and Related Budget Amendments #04-0264, #04-0262 and #04-0253
Approval of Budget Amendments:
12.1 #04-0246 Hurricane Floyd185
12.2 #04-0251 Emergency Management187
12.3 #04-0259 Criminal Justice Partnership Program189
12.4 #2004-55 Sheriff191
12.5 #2004-56 Sheriff193
12.6 #2004-58 Finance 195
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Kevin R. Batchelor - Public Safety; Valerie C. Grissom - Public Safety; Allyson H. Nobles - Public Safety;
Dawn N. Williams - Public Safety; Ryan E. Merrill - Fire Services; Gary W. Martin - WASTEC; Kenneth L. Chamblee -
WASTEC; Samuel L. Goodnight - WASTEC; Frankie T. Mincey - Health Dept.; Cynthia D. Kelly - Social Services; Ruth M.
Massey - Social Services; Suesan C. Sullivan - Cape Fear Museum
TEN (10) YEAR: Barbara D. McClure - Finance; Edwina W. Batson - Public Safety; Kara C. Toney - Social Services;
Martha E. Watson - Social Services
FIFTEEN (15) YEAR: David A. Ciamillo - Sheriff's Office; John F. Malone - Engineering
TWENTY (20) YEAR: Wanda M. Copley - County Attorney; William Simmons - Sheriff's Office; and Frank Benegasi -
WASTEC
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Mr. Bill Morine
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Consideration of Proclamation Declaring June 20-27, 2004 "Amateur Radio Appreciation Week"
in New Hanover County
BRIEF SUMMARY:
The Wilmington Amateur Radio Society, Inc. requests your consideration of the attached proclamation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the proclamation and present to Mr. Morine in recognition of the 400 licensed amateur radio operators in New
Hanover County that train and stand ready to serve the community in times of disaster. Mr. Morine would also like to
recognize other operators in attendance.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Amateur Radio Proclam
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider adoption of proclamation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved proclamation 5-0, heard remarks.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 4Estimated Time:Page Number:
Department: Health Presenter: David E. Rice, Health Director
Contact: Cindy Hewett, Business Manager
Item Does Not Require Review
SUBJECT:
Accreditation of New Hanover County Health Department
BRIEF SUMMARY:
The New Hanover County Health Department recently participated in the North Carolina Local Public Health Accreditation
Program led by the NC Department of Health and Human Services in conjunction with the University of North Carolina-
Chapel Hill School of Public Health. Six health departments were selected throughout the state to participate in this pilot
project. On May 28, 2004 the New Hanover County Health Department became one of six accredited health departments
in the state of North Carolina.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To acknowledge Accreditation status of New Hanover County Health Department.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: NHCHD met 39 of 41 standards (95%). The principles surrounding this process indicated that a health
department must meet 85% of the overall standards and 80% of the standards in each prescribed category. There were 41
total standards considered for accreditation. The breakdown is as follows:
Core Functions: Assessment NHCHD met 10 of 10 standards
Policy NHCHD met 13 of 14 standards
Assurance NHCHD met 7 of 7 standards
Administrative Services: NHCHD met 7 of 7 standards
Staff & Training: NHCHD met 2 of 3 standards
The original process included 10 standards for the Board of Health. NHCHD met 10 of 10 standards in this category;
however, this area was not included in the final stages of the accreditation processing.
ATTACHMENTS:
Copy of the Accreditation Certificate for the NHC Health Department
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Acknowledge the achievements of the New Hanover County Health Department. Recognize Board members and staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, recognized Health Department?s service to New Hanover County.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal, County Manager
Item Does Not Require Review
SUBJECT:
Fiscal Year 2004-2005 Budget Ordinances for New Hanover County and the Fire Service District
BRIEF SUMMARY:
Consideration of the Fiscal Year 2004-2005 Budget Ordinances for New Hanover County and the Fire Service District.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Board of Commissioners adopt the Fiscal Year 2004-2005 Budget Ordinances for New Hanover
County and the Fire Service District.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted the FY2004-2005 Budget Ordinance for New Hanover County as recommended with $156,000 placed in
contingency for property tax relief for the elderly* 4-1, Caster dissenting.
Adopted the FY2004-2005 Budget Ordinance for the Fire Service District as recommended 5-0.
* Staff directed to bring a mechanism to implement distribution of the funds at the first meeting in August. Any funds that
are not distributed in a Board approved manner will revert to contingency.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter: Connie Majure-Rhett
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
Presentation by Chamber of Commerce on Amendment One - Self Financing Bonds
BRIEF SUMMARY:
The Chamber of Commerce will make a brief presentation to the Commissioners on Amendment One- Self Financing
Bonds which will be on the November 2, 2004 ballot.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 7Estimated Time:Page Number:
Department: Legal Presenter: Holt Moore, Assistant County Attorney
Contact: Holt Moore, Daniel Mysiuk
SUBJECT:
First Reading
Application for Solid Waste Franchise by All-Ways Recycling
BRIEF SUMMARY:
County Code Section 44.-55 requires a franchise for municipal solid waste collection. This is the first reading of the
application of All-Ways Recycling, a municipal solid waste hauler.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve first reading of franchise application. If approved this item will be submitted for the July 12, 2004 meeting for the
second reading and final approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Application Materials. Staff is in the final stages of reviewing the application and will provide a memorandum upon
completion; the financial information, which is not a public record, will be available in a confidential folder in the Clerk's
office.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve first reading.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 8Estimated Time:Page Number:
Department: Legal Presenter: Holt Moore, Assistant County Attorney
Contact: Holt Moore, Paul Jedrey
SUBJECT:
First Reading
Application for Solid Waste Franchise by Cape Fear Hauling
BRIEF SUMMARY:
County Code Section 44.-55 requires a franchise for municipal solid waste collection. This is the first reading of the
application of Cape Fear Hauling, a municipal solid waste hauler.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve first reading of franchise application. If approved this item will be submitted for the July 12, 2004 meeting for the
second reading and final approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Application Materials. Staff is in the final stages of reviewing the application and will provide a memorandum upon
completion; the financial information, which is not a public record, will be available in a confidential folder in the Clerk's
office.
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve first reading.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 9Estimated Time:Page Number:
Department: Legal Presenter: Holt Moore, Assistant County Attorney
Contact: Holt Moore
SUBJECT:
First Reading
Application for Solid Waste Franchise by Four Seasons of Coastal Carolina, Inc.
BRIEF SUMMARY:
County Code Section 44.-55 requires a franchise for municipal solid waste collection. This is the first reading of the
application of Four Seasons of Coastal Carolina, Inc., a municipal solid waste hauler.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve first reading of franchise application. If approved this item will be submitted for the July 12, 2004 meeting for the
second reading and final approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Application Materials. Staff is in the final stages of reviewing the application and will provide a memorandum upon
completion; the financial information, which is not a public record, will be available in a confidential folder in the Clerk's
office.
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve first reading.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 10Estimated Time:Page Number:
Department: IT Presenter: Mike Arkinson
Contact: Mike Arkinson, GIS Manager
SUBJECT:
GIS Designation of Castle Hayne Boundary Limits
BRIEF SUMMARY:
GIS needs to designate the boundaries of Castle Hayne to promote uniform, consistent mapping. The U.S. Postal Service
has established the limits of the area by means of the zip code boundary. By resolution, the Board of Commissioners may
adopt the U.S. Postal Service designation for mapping purposes.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
For GIS purposes, adopt the U.S. Postal Service designation for Castle Hayne.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
GISCastleHayneMappingResolcastlehayne
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and consider adoption of resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Postponed until the August 16, 2004 meeting 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 11Estimated Time:Page Number:
Department: Parks Presenter: Neal Lewis
Contact: Amy Akin
SUBJECT:
Determine Whether to Award Sale of Fill Material from the Completed Upset Bid Process or to
Accept a New Offer as a New Initial Offer in a New Upset Bid Process; also Approve Project
Ordinance and Budget Amendment 2004-20 for the Smith Creek Park
BRIEF SUMMARY:
On May 3, 2004 the Board of Commissioners adopted a resolution providing initial acceptance to the offer submitted by
B&K Coastal, LLC t/a Cape Fear Paving for the fill material (sand) and instructed staff to proceed with the upset bid process
for this sale. The upset bid process has been completed by staff and the final qualifying bid received was from Elite
Construction and Grading at a price of $0.65 per cubic yard.
After the upset bid process was closed, B&K Coastal, LLC t/a Cape Fear Paving called, not realizing they had missed the
deadline. They had intended to bid but didn't realize the deadline had passed. B&K Coastal, LLC t/a Cape Fear Paving
submitted a "new offer" for the fill material at a price of $0.70 per cubic yard. (The last required price to upset the bid was
$0.68266667 and no bid was received.) This is a new offer outside of the closed upset bid process.
The Board has two options on this matter and they are outlined below:
Option 1: The final qualifying bid must go back to the Board of Commissioners for final approval. Until final approval by
the Board of Commissioners, any or all bids can be rejected. That is the current stage of the process the County is in at
this time. Everything has been done correctly in the upset bid process and the Board may elect to finalize the upset bid
process by awarding the contract for the sale to Elite Construction and Grading at a price of $0.65 per cubic yard. By
awarding the sale to Elite Construction and Grading the Board would be rejecting the offer of $0.70 per cubic yard from B&K
Coastal, LLC t/a Cape Fear Paving. Adoption of attached resolution named, "Option 1" approves this arrangement.
Option 2: The Board could reject all bids received in the upset bid process and instruct staff to begin a new upset bid
process with the $0.70 per cubic yard being the initial offer in the process. Staff would again go through the upset bid
process and bring back to the Board of Commissioners for approval, the final qualifying bid. The attached resolution
named, "Option 2" approves this arrangement.
Both options are within the parameters of the general statutes and the Board has the authority and discretion to determine
which option to implement.
The revenue generated from the sale of the sand will be used to construct a park at the site. Attached is a budget
amendment and a project ordinance that need to be approved as well.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt either Option 1 or Option 2 resolution and approved related Budget Amendment and Project Ordinance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The sale of the sand will generate funds to be put in the project's budget.
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ATTACHMENTS:
Budget Amendment, Project Ordinance, and Resolutions (Option 1 and Option 2)
Option 1 resolution to acce
Option 2 resolution to accept new offer and begi
cpordsmithcreekpaba2004-20.d
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend Option 2. It maximizes revenue and meets all general statutes requirements.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved option 1 resolution to approve bid by Elite Construction and Grading, Inc. 5-0.
The funds received from the contract shall be set aside for future park development 5-0.
The project ordinance and budget amendment will be approved at a later time.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
DEPARTMENT: Parks-Smith Creek Park
BUDGET AMENDMENT #: 2004-20
ADJUSTMENT DEBIT CREDIT
Sale of Sand $500,000
Extended Project Expense $500,000
EXPLANATION: To establish project budget according to Capital Project Ordinance.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 12Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
Item Does Not Require Review
SUBJECT:
Presentation of Regulations and Issues Concerning Open Burning in the County
BRIEF SUMMARY:
Staff will present an overview of regulations governing open burning in the county and will discuss issues in that regard.
EPA brochure EPA530-F-03-012 entitled, ?The Hidden Hazards of Backyard Burning? is available at this site:
http://www.epa.gov/garbage/backyard/pubs/residents.pdf
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board listen to the presentation and provide direction as needed.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Regular Item #: 13Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
COMMITTEE APPOINTMENTS
BRIEF SUMMARY:
The Commissioners are requested to make appointments to the following Boards:
ABC Board: Zearfoss appointed as member and chairman
Airlie Gardens Board of Directors: Hatcher, Mannen, Spencer
Airport Authority: Rippy
Board of Fire Commissioners: Coughlin, Simmons, Stanland, Rhodes
Cape Fear Community College Board of Trustees: McGee
Museum Advisory Board: Abrons, Brooks (unexpired term), Chase, Chiarello, Mosley-Byrd
Parks and Recreation Advisory Board: Bunting, Coughlin, Long (unexpired term)
Social Services Board: Commissioner Caster
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee information sheets and applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Appointments noted above.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:45 p.m. 1. Non-Agenda Items (limit three minutes)
12:55 p.m. 2. Consideration of Fiscal Year 2004-2005 Budget Ordinance for the New Hanover 141
County Water and Sewer District
1:10 p.m. 3. Consideration of Resolution of Final Approval of Sale of Property Located at 143
4407 Northchase Parkway NE 1A to Landmark Land, Inc. in the Amount of
$125,000
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Allen O'Neal
Contact: Allen O'Neal, County Manager
Item Does Not Require Review
SUBJECT:
Fiscal Year 2004-2005 Budget Ordinance for the New Hanover County Water and Sewer District
BRIEF SUMMARY:
Consideration of the Fiscal Year 2004-2005 Budget Ordinance for the New Hanover County Water and Sewer District.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners adopt the Fiscal Year 2004-2005 Budget Ordinance for the New Hanover County
Water and Sewer District.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted the FY2004-2005 Budget Ordinance for the New Hanover County Water and Sewer District as recommended 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Amy Akin
SUBJECT:
Final Approval of Sale of Property Located at 4407 Northchase Parkway NE 1A to Landmark
Land, Inc. in the Amount of $125,000
BRIEF SUMMARY:
On May 17, 2004, the District Board of Commissioners adopted a resolution providing initial acceptance to the offer
submitted by Landmark Land, Inc. for the property and instructed staff to proceed with the upset bid process. The process
has been completed by staff and no bids were received for the sale of the property. Attached is a resolution authorizing the
sale of the property to Landmark Land, Inc. which states the terms of the sale.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Proceeds from the sale will be posted to the revenue account: 800-470-6010.
ATTACHMENTS:
property 4407 Northchase Pk
final resolution for sale of
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
143
144
145
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146
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Adoption of SR-2 Resolutions in Support of Road Additions to the 149
State Highway System
2. Approval to Accept Grant from Governor?s Crime Commission for 155
Disproportionate Minority Contact Project and Related Budget Amendment
#04-0266
3. Approval of Additional Funds for Emergency Operations Planning Grant and 157
Related Budget Amendment 04-0263
4. Approval of Transfer of Two Surplus County Vehicles to the Wheels to Work 159
Program
5. Approval of Equipment Maintenance Grant for Child Passenger Safety Seat 163
Program from N. C. Department of Insurance
6. Approval of Budget Amendment #04-0248 for the Health Department?s Health 169
Check Program
7. Approval of Museum 2004 Environmental Centers Grant 171
8. Approval of New Hanover County and New Hanover County Fire District 173
Collection Reports
9. Approval of Release of Tax Value 177
10. Approval of Tax Records Retention and Disposition Schedule 179
11. Approval of End of Year Budget Adjustments for Several County Departments 181
and Related Budget Amendments #04-0264, #04-0262 and #04-0253
Approval of Budget Amendments:
12.1 #04-0246 Hurricane Floyd 185
12.2 #04-0251 Emergency Management 187
12.3 #04-0259 Criminal Justice Partnership Program 189
12.4 #2004-55 Sheriff 191
12.5 #2004-56 Sheriff 193
12.6 #2004-58 Finance 195
147
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148
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Daniel Cumbo, NCDOT District Engineer
Item Does Not Require Review
SUBJECT:
Adoption of SR-2 Resolutions in Support of Road Additions to the State Highway System
BRIEF SUMMARY:
NCDOT District Engineer has recommended the following roads be added to the State Highway System:
Roads in Sentry Oaks Subdivision (Div. File # 1048-N)
Roads in Emerald Forest Subdivision, Sections 4 and 6 (Div. File #1049-N)
Roads in Crosswinds Subdivision (Div. File # 1050-N)
Roads in Greenbriar South, Masonboro Woods and Madison Place Subdivisions (Div. File # 1041-N)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt Standard SR-2 Resolutions requesting the road additions.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letters from NCDOT
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
149
150
151
152
153
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154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 2Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Patricia A. Melvin
SUBJECT:
Acceptance of Grant from Governor's Crime Commission for Disproportionate Minority Contact
(DMC) Project
BRIEF SUMMARY:
The Governor's Crime Commission is conducting a study to determine the root causes and risk factors associated with
disproportionate minority contacts in the juvenile justice system. The New Hanover County Juvenile Crime Prevention
Council was asked to participate in this effort and has been awarded a grant by the Governor's Crime Commission to carry
out the demographic data mapping and planning stages which are required. A project coordinator will be hired to oversee
research, conduct community focus groups, compile data, develop a comprehensive plan to overcome root causes, and
provide reports for the Governor's Crime Commission on behalf of New Hanover County. The grant funds will cover salary
and benefits for the project coordinator, cost of research, and expenses related to the operation of the project. The position
will be housed at the Juvenile Day Treatment Center.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Accept grant from Governor's Crime Commission and approve associated budget amendment.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation: The total amount of grant is $110,000. These funds will be used to fund a new full-time "Community Service
Coordinator" position, office supplies, office furniture, computer, software, training costs and contractual services relating to
research. The cost of the position for FY 04-05 will be $41,600. The position funded by the grant will be eliminated when
grant funding has ended. There is no match required for this grant.
ATTACHMENTS:
04-0266.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above. Please note that if grant funds are not available then the position will be eliminated.
COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0.
155
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Item #:Estimated Time:Page Number:
DEPARTMENT: DMC Project
BUDGET AMENDMENT #: 04-0266
ADJUSTMENT DEBIT CREDIT
DMC Project:
Governor's Crime Comm. Grant $110,000
Salaries and Wages $32,000
Social Security Taxes $2,448
Retirement - Local Gov't Emp. $1,760
Medical Insurance Expense $5,324
LT Disability Insurance $68
Contracted Services $48,180
Departmental Supplies $11,544
Telephone Expense $160
Training and Travel $8,516
EXPLANATION: To budget funds received from Governor's Crime Commission Grant for Disproportionate
Minority Contact Project.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
156
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 3Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Carol Thiel
Item Does Not Require Review
SUBJECT:
Additional Funds - Emergency Operations Planning Grant
BRIEF SUMMARY:
North Carolina Division of Emergency Management has an additional $5,200 that we can use to enhance our County
Emergency Operations Plan. We were just notified 06/09/04 as to the availability of additional funding and staff is working
dilligently to meet the State's grant submission deadline.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Ratification of grant amendment submission based on verbal discussion with County Manager.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No county match required.
ATTACHMENTS:
ba04-0263.d
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Ratify the submission of the grant amendment requesting an additional $5,200 for the purpose of enhancing the County's
Emergency Operations Plan.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
157
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0263
ADJUSTMENT DEBIT CREDIT
FEMA-Emergency Planning Grant $5,200
Contract Services $5,200
EXPLANATION: To increase budget for increase in Planning Grant awarded to Emergency Management.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
158
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 4Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin
SUBJECT:
Approval of Transfer of Two Surplus County Vehicles to the Wheels to Work Program
BRIEF SUMMARY:
Through adopted resolution Commissioner approval was given on November 5, 2001 to implement the Wheels to Work
program. Through the Wheels to Work program, DSS staff and Engine Angels have worked diligently to address work
related transportation issues for Work First clients. As part of the County's commitment to the program, the County
contributes surplus cars which may be roadworthy. In accordance with the established program guidelines, any County
surplus cars deemed appropriate for the program are brought to the Board of Commissioners for approval before being
transferred to the program.
At this time the County has two vehicles that staff requests be transferred to the program.
1993 Pontiac, Vehicle Identification # 1G2HX53L9P1291480, FA# 12211
1995 Pontiac, Vehicle Identification # 1G2HX52K3S4265778, FA# 13514
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of resolution authorizing transfer of the following vehicles to the Wheels to Work program:
1993 Pontiac, Vehicle Identification # 1G2HX53L9P1291480, FA# 12211
1995 Pontiac, Vehicle Identification # 1G2HX52K3S4265778, FA# 13514
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
resolution to transfer two veh
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
159
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
160
161
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162
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 5Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall/ Matt Davis/ Sarah Chapman
Contact: Matt Davis
SUBJECT:
Equipment Maintenance Grant for Child Passenger Safety Seat Program from NC Department
of Insurance
BRIEF SUMMARY:
The Department of Fire Services would like approval to submit a grant application in the amount of $2,514.40 for
maintenance and equipment for our four active Permanent Checking Stations at local fire stations. The department
receives requests and referrals from many different agencies including NC Highway Patrol, New Hanover Regional Medical
Center and the Health Department for child safety seat inspections. This grant will help us maintain our equipment that was
previously supplied by the state and purchase more supplies to improve our efforts. This grant does not require a County
match.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve the request to submit for the grant; request approval of necessary budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Grant county budgGrant county narraGrant Cover
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
163
164
165
166
167
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168
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Budget Amendment for New Hanover County Health Department, Health Check Program:
$6,000 Reduction in Partnership for Children Grant for FY 04 (Original Funding Level of $41,747
Reduced to $35,747)
BRIEF SUMMARY:
The New Hanover County Health Department received notification from the New Hanover County Partnership for Children
that the FY04 Budget for Health Check is being reduced by $6,000. These funds will revert back to the NHC Partnership
for Children because earlier this fiscal year we experienced a vacancy in the Health Check Coordinator position. The
$6,000 will be pulled from lapsed salary.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve budget amendment for the NHCHD Health Check Program in the amount of $6,000.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The New Hanover County Health Department Health Check Program is 100% grant funded through the New
Hanover County Partnership for Children.
ATTACHMENTS:
04-0248.d
Budget amendment
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
169
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 04-0248
ADJUSTMENT DEBIT CREDIT
Health Check:
Partnership for Children Grant $6,000
Salaries and Wages $4,500
Social Security Taxes $500
Retirement - Local Government $1,000
EXPLANATION: Contract Amendment received from New Hanover County Partnership for Children to reduce total
grant amount from $41,747 to $35,747.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
170
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 7Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
2004 Environmental Centers Grant -- Museum
BRIEF SUMMARY:
The Museum proposes to apply for up to $10,000 for a grant for which North Carolina Environmental Centers can compete.
The grant will help to fund a 6-week seminar planned for the fall in collaboration with the UNCW-Marine Quest Program.
The seminar is designed to introduce adults, including secondary school teachers, to issues related to water quality --
particularly preventing polluted runoff. Seminar participants will measure pollutants in the Marine Quest lab; hear from
academics and advocates to understand the issues and law regarding pollution runoff; visit the Wilmington Water
Treatment Plant and selected environmental treatment sites; and help to design new Museum exhibits to educate the public
about preventing polluted runoff. Grant awardees must provide an in-kind match equivalent to $4,200 for a $10,000
allocation. The in-kind match will come from staff time, postage, supplies, telephone costs and other expenditures made
outside of the grant dollars by either the Museum or UNCW-Marine Quest.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request to apply for 2004 Environmental Centers Grant for a total request not to exceed $10,000, accept grant if awarded
and approve related budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Grant will include funding for a UNCW Intern to assist with logistics of program implementation and grant
management.
ATTACHMENTS:
Budget is still being developed for this grant; any monetary match will come from Grassroots Science Museum
Collaborative funds. Budget should be finalized by Wednesday, June 16.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
171
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172
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 8Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia J. Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection Reports as of May 31, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
173
174
175
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176
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Bob Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request approval of the following delinquent application for exemption from property tax for the following organization:
(application and letter explaining late filing are available upon request)
South Wilmington Church of God R06505-001-027-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of this release.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
177
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178
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 10Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Bob Glasgow
Item Does Not Require Review
SUBJECT:
Approval of Records Retention and Disposition Schedule
BRIEF SUMMARY:
The North Carolina Department of Cultural Resources Division of Historical Resources Archives and Records Section has
recently updated the 1993 Records Retention and Disposition Schedule for County Tax Offices. To implement the new
schedule, the Board of County Commissioners must adopt the new schedule.
The schedule provides specific guidelines tax offices must follow for the retention and disposition of tax related records. A
copy of the table of contents of the new records retention and disposition schedule is provided for your information.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
It is recommended that the Board of Commissioners adopt the Tax Records Retention and Disposition Schedule in
accordance with the provisions of Chapter 121 and 132 of the General Statutes of North Carolina. Once adopted the
Chairman should sign the attached document.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Copy of retention schedule and document to be signed by the Chairman when approved.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
179
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180
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Consent Item #: 11Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
End of Year Budget Adjustments for Several County Departments
BRIEF SUMMARY:
Please find attached several budget amendments for County departments to adjust their FY 04-05 Budgets.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Review and Approve Budget Amendments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
04-0264.d04-0262.d04-0253.d
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
181
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
DEPARTMENT: Sheriff/County Commissioners
BUDGET AMENDMENT #: 04-0264
ADJUSTMENT DEBIT CREDIT
General Fund:
County Commissioners:
Appropriate Fund Balance $378,000
Out of County Housing:
Salaries $45,000
Contracted Services - Jail $330,000
Transportation Expenses - Jail $3,000
EXPLANATION: End of year adjustment to Out of County transportation due to delay in opening of new Detention
Facility.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
182
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
DEPARTMENT: Register of Deeds
BUDGET AMENDMENT #: 04-0262
ADJUSTMENT DEBIT CREDIT
Real Property Transfer Tax $50,000
Departmental Supplies $25,000
Capital Outlay $25,000
EXPLANATION: To budget greater than anticipated revenue for Register of Deeds.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
183
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #:Estimated Time:Page Number:
DEPARTMENT: Inspections
BUDGET AMENDMENT #: 04-0253
ADJUSTMENT DEBIT CREDIT
Inspection Revenues $100,000
Capital Outlay $100,000
EXPLANATION: To budget additional revenue earned to purchase further modules of automation software to
allow for more effective communications with the citizens of New Hanover County. These modules and the
corresponding hardware will allow citizens to apply for certain types of permits online, request inspections over
the web, and obtain inspection results instantly. A separate module will be used by the inspectors themselves to
enter information into the system from a number of different mobile devices.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
184
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #: 12.1Estimated Time:Page Number:
DEPARTMENT: Hurricane Floyd
BUDGET AMENDMENT #: 04-0246
ADJUSTMENT DEBIT CREDIT
FEMA revenue $25,228
Contracted Services $25,228
EXPLANATION: To budget funds RECEIVED and spent related to the final demolition work related to Hurricane
Floyd.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
185
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186
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #: 12.2Estimated Time:Page Number:
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0251
ADJUSTMENT DEBIT CREDIT
Terrorism Grant $5,739
Departmental Supplies $1,797
Contracted Services $3,942
EXPLANATION: To budget grant awarded to Emergency Management to conduct a Weapons of Mass Destruction
exercise.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
187
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188
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #: 12.3Estimated Time:Page Number:
DEPARTMENT: Criminal Justice Partnership Program
BUDGET AMENDMENT #: 04-0259
ADJUSTMENT DEBIT CREDIT
Criminal Justice Partnership Grant $8,442
Contracted Services $8,442
EXPLANATION: To increase budget for reallocated funds awarded for Coastal Horizons. Funds will be used to
purchase a copier and maintenance on it.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
189
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190
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #: 12.4Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2004-55
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $1,033
Capital Project Expense $1,033
EXPLANATION: To increase budget for additional revenue received on April 30 and May 19, 2004.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
191
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192
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #: 12.5Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2004-56
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $15,256
Capital Project Expense $15,256
EXPLANATION: To increase budget for additional revenue received on April 26, May 13, and June 4, 2004.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
193
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194
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/21/04
Budget Amendment
Consent Item #: 12.6Estimated Time:Page Number:
DEPARTMENT: County Adm. Bldg/Parking Deck/Library Renovations
Commissioners/Transfer to Other Funds
BUDGET AMENDMENT #: 2004-58
ADJUSTMENT DEBIT CREDIT
County Adm. Building
Transfer in from General Fund $1,457,102
Extended Project Expense $1,457,102
Commissioners
Appropriated Fund Balance $1,457,102
Transfer to Other Funds
Transfer to Capital Projects $1,457,102
EXPLANATION: Necessary to close the County Adm. Building/Parking Deck/Library Renovations Capital Project-
Fund 375.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
195