Agenda 2004 08-02
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
August 2, 2004 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:45 p.m. 1. 5
Public Hearing
NCDOT Public Hearing to Discuss 2004-2005 Secondary Roads Construction
5:55 p.m. 2.1 13
Public Hearing
Special Use Permit - Request by Inland Harbour Properties, LLC for a Special
Use Permit to operate an Indoor/Outdoor Recreational Establishment and Child
Daycare in an R-20 Residential Zoning District located at 3102 Middle Sound
Loop Road (S-515, 05/04)
6:40 p.m. 2.2 19
Public Hearing
Rezoning ? Request by Carlton Fisher for Jere LeGwin to rezone
approximately 2.3 acres of property located in the southwest corner of
Mendenhall Drive and Market Street from Conditional Use B-2 and R-15 to
O&I Office and Institution (Z-778, 07/04)
6:50 p.m. 2.3 23
Public Hearing
Rezoning (Conditional Use) ? Request by Joe Taylor for Gateway Church to
rezone approximately 4.07 acres of property located at 6631 & 6639 Gordon
Road adjacent to Farrington Farms subdivision from O & I Office and
Institution to CD (I-1) Conditional Use Light Industrial for a mini warehouse
(Z-779, 07/04)
7:05 p.m. 2.4 29
Public Hearing
Special Use Permit ? Request by Karen McIntyre for a Special Use Permit to
operate a Child Daycare Facility for 12 children in an R-10 Residential Zoning
District located at 4530 Nolan Drive in Churchill Estates subdivision
(S-520, 07/04)
7:15 p.m. 2.5 35
Public Hearing
Special Use Permit Revision ? Request by Andrew & Kuske Consulting
Engineers for Ogden Twelve, LLC to amend the site plan for a Special Use
Permit for a 156 unit apartment complex and 21,600 square feet of commercial
space within an existing B-2 Highway Business District at 7720 Market Street
on the east side adjacent and north of Mercer Marine (S-511, 12/03)
7:30 p.m.
Break
7:40 p.m. 3. Consideration of Request for Funding Support for the Wilmington Children?s 77
Museum
7:50 p.m. 4. Presentation on CAMA Plan Survey of Registered Voters81
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8:05 p.m. 5. Consideration of Proposed Law Enforcement Inter-Local Agreement with the
Town of Carolina Beach
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8:20 p.m. 6. Committee Appointments
8:30 p.m. 7. Meeting of the Water and Sewer District199
9:20 p.m. 8. Non-Agenda Items (limit three minutes)
9:30 p.m. 9. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
9:40 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
8:30 p.m. 1. Non-Agenda Items (limit three minutes)
8:40 p.m. 2. Approval of Minutes201
8:45 p.m. 3. Consideration of Acquisition and Construction of Elevated Water Tower203
8: 55 p.m. 4. Consideration of Acceptance of Public Dedication207
Furtado Drive ? Sweet Water Subdivision
9:00 p.m. 5. Consideration of Well Field/Water Treatment Facility and Associated Budget 211
Amendment 2005-03
213
9:10 p.m. 6. Consideration of Water System Enhancements and Associated Budget
Amendment 2005-04
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes221
2. Approval to Correct Clerical Error in the Minutes of November 3, 2003223
3. Approval to Accept Grant to Board of Elections and Related Budget Amendment 229
05-0005
235
4. Approval of Changes in the New Hanover County Health Department Fee Policy
239
5. Approval of Grant Application to N. C. March of Dimes by the Health Department
6. Approval of Prenatal Grant Application to the North Carolina Public Health
245
Association by the Health Department
7. Approval of Budget Amendment 05-0009 to Transfer Funds from the Animal 249
Control Services Trust Fund into the Operating Budget
8. Approval of Request to Submit Application with Local Governmental Resolution 251
to the North Carolina Governor?s Highway Safety Program for a Project Safe
Roads Grant by the Sheriff?s Office
9. Approval of Contract #05-0030 with REMOTEC, Inc. for an ANDROS F6A 255
Vehicle (Hazardous Duty Robot)
Approval of Budget Amendments:
10.1 05-0003 Cooperative Extension263
10.2 05-0007 Various265
10.3 2005-05 Sheriff267
10.4 2005-06 Sheriff269
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Daniel R.Cumbo
Contact: Allen O'Neal
SUBJECT:
NCDOT Public Hearing to Discuss 2004-2005 Secondary Roads Construction Information
BRIEF SUMMARY:
Daniel R. Cumbo, District Engineer with NCDOT, requested the public hearing.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct public hearing.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct public hearing and consider endorsement.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Held public hearing. Adopted resolution of support 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 2.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: S-515 Special Use Permit for: Indoor/Outdoor Recreation Establishment & Child
Daycare in an R-20 Residential District Located on Middle Sound Loop Road
BRIEF SUMMARY:
Request by Inland Harbour Properties, LLC for a Special Use Permit for an Indoor/Outdoor Recreation Establishment and
Child Daycare for 110 children for the property located on Middle Sound Loop.
This item was continued from the June 7, 2004 meeting at the request of the applicant to allow his attorney time to review
correspondence and evidence.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Grady Richardson, Attorney for Inland Harbour Properties, LLC, presented the request for an Indoor/Outdoor Recreation
Establishment and Child Daycare. Mr. Richardson stated that the traffic for the facility would generally be off peak hour
traffic and based on the nature of family oriented pools and clubs the traffic would typically not occur when school was in
session. Three people spoke in support of the request including one neighbor who lives directly adjacent to the proposed
Daycare. A group of Middle Sound Residents appointed three people to state their opposition and present their concerns.
The primary concerns presented were noise from swim meets and parties, lighting, access from Harlandale, traffic flow,
parking, alcohol sales, and hours of operation. One representative provided the Board with a list of ten conditions that the
Planning Board should consider before taking any action on the special use permit. After significant discussion among the
Board, Staff, the petitioner's attorney, and representatives from the opposition, the Planning Board voted 5-0 to approve the
request with four conditions: 1) Swim meets at the pool shall be limited to intra-club competition or a maximum of two
teams 2) There shall be no sale of alcohol, 3) Hours of operation shall be limited to 6 a.m. to 10 p.m., 4) Lighting for the
project shall be directed inward to the project and downward as illustrated.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
gs of S-515 Pet Sum
S-515 Findin
6 documents 4 maps
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ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Denied 4-0, Commissioner Pritchett was recused.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 2.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case Z-778, 07/04, Rezoning Request by Carlton Fisher for Jere LeGwin to Rezone
Approximately 2.3 Acres of Property Located at 7965 Market Street at the Intersection of Market
Street and Mendenhall Drive from Conditional Use B-2 And R-15 to O&I Office and Institution
BRIEF SUMMARY:
The petitioner is requesting to rezone approximately 2.3 acres of property located in the southwest corner of Mendenhall
Drive and Market Street from Conditional Use B-2 and R-15 to O&I Office and Institutional. Based on the current pattern of
development, the consistency with the Comprehensive Plan, and the use of the O&I District to establish a transition to
Residential uses to the south, the Staff recommends approval.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Board Recommendation 7/1/04: The Planning Board recommends approval per staff recommendations.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
mZ-778 Sum.d
Z-778 Pet Su
1 map
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 2.3Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case Z-779, 07/04, Rezoning Request to Rezone Approximately 4.07 Acres of Property Located
at the Intersection of Gordon Road and Ogden Park Drive from O&I Office and Institution to CD
(I-1) Conditional Use Light Industrial
BRIEF SUMMARY:
The petitioner, Joe Taylor for Gateway Church, is requesting to rezone approximately 4.07 acres of property located at 6631
& 6639 Gordon Road adjacent to Farrington Farms subdivision from O&I Office and Institution to CD (I-1) Conditional Use
Light Industrial for a mini warehouse. Since the property is located on the heavily traveled Gordon Road and the triangular
shape of the property would be difficult to develop residentially, staff believes that O&I Office and Institutional is the
appropriate zoning for the property and offers the most protection for surrounding neighbors. Staff recommends denial of
the request.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Board Recommendation 7/1/04: Planning Board recommends denial but suggests some changes to the site
plan might significantly improve the character of the project and lessen potential impacts to adjacent property values. Staff
has received a revised site plan that addresses some of the recommended changes.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
gs of Z-779 Pet SumZ-779 Sum.d
Z-779 Findin
2 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Rezoning request denied 3-2, Commissioners Caster and Greer voting in favor, Commissioners Davis, Pritchett and
Boseman voting against.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 2.4Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case S-520, 07/04 Special Use Permit to Operate a Child Daycare Facility in R-10 Residential
Zoning District Located at 4530 Nolan Drive in Churchill Estates Subdivision
BRIEF SUMMARY:
The petitioner, Karen McIntyre, is requesting a Special Use Permit to operate a Child Daycare Facility for 12 children in an
R-10 Residential Zoning District located at 4530 Nolan Drive in Churchill Estates Subdivision.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Board Recommendation 7/1/04: Planning Board recommended approval of the Child Daycare for a maximum
of 10 children based on the staff concern for reducing the number of children. No one spoke in opposition to the request at
the Planning Board Hearing.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
g of FS-520 Pet Sum
S-520 Findin
2 maps, 1 document
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 2.5Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case S-511, 12/03, Request by Andrew & Kuske Consulting Engineers for Ogden Twelve, LLC
to Amend the Approved Site Plan for a Special Use Permit Within an Existing B-2 Highway
Business District Located at 7720 Market Street North of Mercer Marine
BRIEF SUMMARY:
The petitioner is requesting to amend the approved site plan for a Special Use Permit for a 156 unit apartment complex and
21,600 square feet of commercial space within an existing B-2 Highway Business District at 7720 Market Street on the east
side adjacent and north of Mercer Marine. The proposed revisions to the site plan are a result of changes to the
Stormwater Management System.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Board Recommendation 7/1/04: Planning Board recommended approval with the following conditions: 1)
Wetlands vegetation and landscaping shall be planted in infiltration pond 1 & 2 to facilitate bioretention 2) Interpretive
signage shall be provided onsite for public educational purposes 3) Vegetated filter strips shall be provided at pond outlets
4) Wetland plantings shall be incorporated into pond 3 to establish a constructed wetland.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-511 Revision Summ
4 maps, 2 documents
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0 with the four conditions recommended by the Planning Board.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Howard Loving
Contact: Allen O'Neal
SUBJECT:
Request for Funding Support for the Wilmington Children's Museum
BRIEF SUMMARY:
Howard Loving, Wilmington Children's Museum Board Member, will update the Board on the capital campaign for the
Wilmington Children's Museum and ask the Board to consider funding support for the project. No money has been
budgeted for this item but is available in general fund contingency.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation and consider request.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear update and consider request.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to fund $100,000 over four years (FY04-05 from Contingency, appropriations each year thereafter) approved 3-2,
Commissioners Pritchett and Davis opposing.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 4Estimated Time:Page Number:
Department: Planning Presenter: Dr. Steve Meinhold
Contact: Chris O'Keefe
SUBJECT:
CAMA Plan Survey of Registered Voters
BRIEF SUMMARY:
As part of the Citizen Participation Process for the CAMA (Coastal Area Management Act) Plan Update, the County and
City contracted with UNCW to perform a telephone survey of registered voters to find out their opinions about numerous
issues relating to land use and development. The Survey was completed in April this year and a report summarizing the
results has been compiled. Survey results will be used to direct staff efforts towards issues which are covered in the Plan.
A copy of the survey data is attached. Dr. Steve Meinhold and Dr. Lloyd Jones with the Department of Political Science
were the principal investigators for this survey. Dr. Meinhold will present the results.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
View Dr. Meinhold's presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Survey Data
NHCILM 2004 Land Use Sur
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and discussed survey results.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 5Estimated Time:Page Number:
Department: Legal Presenter: Holt Moore, Assistant County Attorney and Dave Weaver, Assistant County Manager
Contact: Holt Moore, Assistant County Attorney and Dave Weaver, Assistant County Manager
SUBJECT:
Proposed Law Enforcement Inter-Local Agreement with the Town of Carolina Beach
BRIEF SUMMARY:
For consideration is an inter-local agreement with the Town of Carolina Beach to allow the Town of Carolina Beach Police
to enforce New Hanover County's ordinances on that section of the island north of the Town of Carolina Beach. The
agreement would also allow Carolina Beach to enforce a decal ordinance that Carolina Beach is in the process of enacting,
and any state laws. The attached memo provides additional details.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve inter-local agreement.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No County funding needed; Carolina Beach will retain proceeds from citations it issues on the north end.
ATTACHMENTS:
posedACarolinaBeachInter-lo
CarolinaBeachNorthEndPro
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
th
Continued until the August 16 meeting ? at which time a public hearing will be held. Approved 4-1, Greer dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Regular Item #: 6Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Appointments are scheduled for the following Boards and Committees:
Inspections Department Advisory Council
Planning Board
New Hanover Regional Medical Center Board of Trustees
July 12 Board action:
Inspections Department Advisory Council
Builder Category - Buck O?Shields reappointed
Electrical Contractor Category - Clarence Harrelson appointed
At-Large Category (two vacancies)
1) David Lee Smith appointed
2) Sam J. Guidry and Frank Oddo each received 2 votes - will bring back to Board at August 2nd meeting
Nursing Home Community Advisory Committee
William Y. Doran reappointed
Planning Board (two vacancies)
1) Sandra L. Spiers appointed
2) Sue Y. Hayes and Livian Lawrence Jones each received 2 votes - will bring back to Board at August 2nd meeting
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Inspections Department Advisory Council: Sam Guidry appointed
Planning Board: Sue Y. Hayes appointed
New Hanover Regional Medical Center Board of Trustees: John (Jack) D. Fuller appointed
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
8:30 p.m. 1. Non-Agenda Items (limit three minutes)
8:40 p.m. 2. Approval of Minutes 201
8:45 p.m. 3. Consideration of Acquisition and Construction of Elevated Water Tower 203
8: 55 p.m. 4. Consideration of Acceptance of Public Dedication 207
Furtado Drive ? Sweet Water Subdivision
9:00 p.m. 5. Consideration of Well Field/Water Treatment Facility and Associated Budget 211
Amendment 2005-03
9:10 p.m. 6. Consideration of Water System Enhancements and Associated Budget 213
Amendment 2005-04
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Water & Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes for the following meeting:
Regular Meeting - July 12, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Acquisition and Construction of Elevated Water Tower
BRIEF SUMMARY:
New Hanover County has an identified need to construct an elevated water tower in the Northern part of the County in order
to address flow and pressure needs. Based on current market conditions, the cost of a new 500,000-gallon water tank is
approximately $1,000,000. County staff has explored other opportunities in an effort to reduce the cost of the project. The
City of Sanford has (2) 500,000 gallon elevated water towers that will be eliminated from their system. The tanks are
incompatible with the City?s operational requirements but appear to be in good shape.
Preliminary discussions with the City of Sanford Engineer indicate a possibility that the County could acquire the tanks at no
cost with the understanding that the County would be responsible for dismantling and removal of the tanks. The estimated
cost to relocate a water tower of this size would be less than $500,000. The County could relocate and place into service
one or both of the tanks for possibly half the cost of new construction.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests authorization to formally acquire both tanks and to seek bids for the relocation and erection of the tanks. The bid
results would be presented to the Commissioners at a later meeting for approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 800-470-4197-6000 (Unexpended funds from Water and Sewer District will be carried over from FY03-
04 to FY04-05 in this account)
ATTACHMENTS:
Letter to City of Sanford
Memo to Greg Thompson
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Acceptance of Public Dedication
Furtado Drive - Sweet Water Subdivision
BRIEF SUMMARY:
The development of adjoining property to the Sweet Water Subdivision on Porters Neck Road has facilitated the extension
of the County's sewer system. The extension will allow the activation of the dry sewer within the Kirkland Estates
Subdivision as well as serve the properties to be developed.
In order to expand the system, it will be necessary to cross a portion of the Furtado Drive right-of-way. Furtado Drive is not
a state maintained road and the 45' right-of-way easement is platted and offered for public acceptance. Attached is a
document accepting the right of way easement for sewer purposes.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board accept the right of ways for sewer purposes and authorize the Chairman to execute document of
acceptance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
r
furtado drive - sweet wate
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Water & Sewer Item #: 5Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Well Field/ Water Treatment Facility
BRIEF SUMMARY:
Currently, staff is in the process of design and permitting for the County's new Water Treatment facility. The project will
provide high quality drinking water for the County's water system. As part of the design process, there is a requirement for
well site investigation and testing of water source aquifers that will be used to supply the facility. The data gathered will
provide needed information so that treatment systems can be designed, and well locations can be determined.
The County's Engineer, W.K. Dickson, has provided a proposal of $16,500 to perform a pumping stress test of the PeeDee
Aquifer. It is anticipated that additional investigation and testing will be required as the project progresses. Additional funds
of up to $80,000 may be required for additional design, investigation, and testing.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests approval of the proposal to perform a testing of the Pee Dee Aquifer as proposed by W. K. Dickson in the
amount of $16,500. Additionally, staff requests a contingency of $80,000 be established within the project budget to cover
associated cost for design, investigation, and testing. Staff requests approval of associated budget amendment of $96,500.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 885-470-8850-6000
ATTACHMENTS:
d
ba2005-03.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
211
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
DEPARTMENT: Well Field/Water-Sewer Operating
BUDGET AMENDMENT #: 2005-03
ADJUSTMENT DEBIT CREDIT
Well Field
Transfer in from Fund 800 $96,500
Extended Project Expense $96,500
Water/Sewer Operating
Appropriate Fund Balance $96,500
Transfer to Capital Project $96,500
EXPLANATION: To budget transfer in from Fund 800 for stress test of the PeeDee Aquifer, plus a contingency of
$80,000 for associated costs for design, investigation and testing.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
212
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Water & Sewer Item #: 6Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Water System Enhancements
BRIEF SUMMARY:
In an effort to resolve water pressure and flow needs within the County's existing water distribution system, system
enhancements have been developed. These enhancements involve the installation of new waterlines in key areas in the
County. Currently, the County is completing the first of these improvements with the construction of a new 12 inch waterline
along North College Road and system improvements in the Green View Ranches area. The next phase of these
improvements involves the construction of a 16 inch waterline along Gordon Road, connection of the fire loop at the
County's Jail facility to the water system in the Creekstone subdivision and connection of the planned Water Treatment
Facility in the northern part of the County to the previous enhancement projects.
The following is an estimate of cost for the next phase of work to be performed:
1. Survey - $15,000
2. Easements - $90,000
3. Permits - $ 5,000
4. Construction - $1,264,505 to $1,428,891
5. Testing - $20,000
6. Administrative Cost - $ 5,000
7. Contingency - $15,000
TOTAL (not including construction) $150,000
Project costs will be reduced approximately $200,000 by performing design, construction administration and inspection in-
house. The New Hanover County Engineering Department will perform these tasks and will perform some of the
engineering design work required for the project. The three phases of the project represent approximately 3.77 miles of
new water line at an estimated construction cost of $1.26 to $1.43 million dollars. It is the intention of staff to request
funding for construction after bids are received. Currently, the project schedule requires the acquisition of easements,
survey work, and permits so that final design documents can be prepared for bidding. In order for staff to proceed, a
capital project must be created and a budget amendment in the amount of $150,000 is required, as indicated above.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
County Staff requests that the Commissioners authorize the creation of a Capital Project for the remaining enhancements
and requests approval of associated budget amendment for $150,000.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: New Capital Project
ATTACHMENTS:
213
ba2005-04.dCPwatersystemenc
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
214
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
DEPARTMENT: Water System Enhancements/Water-Sewer Operating
BUDGET AMENDMENT #: 2005-04
ADJUSTMENT DEBIT CREDIT
Water System Enhancements
Transfer in from Fund 800 $150,000
Extended Project Expense $150,000
Water/Sewer Operating
Appropriated Fund Balance $150,000
Transfer to Capital Projects $150,000
EXPLANATION: To budget transfer from Fund 800 to Fund 872 for Water System Enhancements.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
215
216
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218
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 221
2. Approval to Correct Clerical Error in the Minutes of November 3, 2003 223
3. Approval to Accept Grant to Board of Elections and Related Budget Amendment 229
05-0005
4. Approval of Changes in the New Hanover County Health Department Fee Policy 235
5. Approval of Grant Application to N. C. March of Dimes by the Health Department 239
6. Approval of Prenatal Grant Application to the North Carolina Public Health 245
Association by the Health Department
7. Approval of Budget Amendment 05-0009 to Transfer Funds from the Animal 249
Control Services Trust Fund into the Operating Budget
8. Approval of Request to Submit Application with Local Governmental Resolution 251
to the North Carolina Governor?s Highway Safety Program for a Project Safe
Roads Grant by the Sheriff?s Office
9. Approval of Contract #05-0030 with REMOTEC, Inc. for an ANDROS F6A 255
Vehicle (Hazardous Duty Robot)
Approval of Budget Amendments:
10.1 05-0003 Cooperative Extension 263
10.2 05-0007 Various 265
10.3 2005-05 Sheriff 267
10.4 2005-06 Sheriff 269
219
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220
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Regular Meeting - July 12, 2004
Closed Session - July 12, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
221
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222
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent: Approval of Clerical Error to Minutes of November 3, 2003
BRIEF SUMMARY:
Minutes need to be corrected to reflect action at meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve correction to minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Excerpt of November 3, 2003 Minutes
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
223
224
225
226
227
228
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 3Estimated Time:Page Number:
Department: Elections Presenter:
Contact: Renee' Chesnut
SUBJECT:
Approve and Accept Grant to Board of Elections
BRIEF SUMMARY:
The New Hanover County Board of Elections has received notice of award of $5,785.45 via Help America Vote Act (HAVA)
Title I funding. HAVA provides funding to make polling places accessible to disabled voters. The grant funds are to be
used to ensure equal access by establishing or improving parking, paths of travel, door hardware, entrances, exits, and
voting areas through the use of varied accessibility tools (e.g. ramps, handrails, magnifying lenses, devices to alert curbside
voters); and implementing solutions that will create equal service and improved sensitivity to persons with disabilities.
New Hanover County Board of Elections approved grant on June 29, 2004. No County match is required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve grant and accept funding in the amount of $5,785.45 and approve related budget amendment.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
BA 05-0005.
Back-up paperwork from NC State Board of Elections
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
229
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
Item #:Estimated Time:Page Number:
DEPARTMENT: Elections
BUDGET AMENDMENT #: 05-0005
ADJUSTMENT DEBIT CREDIT
Help America Vote Act Grant $5,786
Departmental Supplies $5,786
EXPLANATION: To budget Help America Vote Act Grant Title 1 funding.
ADDITIONAL INFORMATION: Funds will provide funding to make polling places accessible to disabled voters.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
230
231
232
233
234
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 4Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Changes in the New Hanover County Health Department Fee Policy
BRIEF SUMMARY:
The New Hanover County Health Department is proposing both narrative and fee changes to its current fee policy. These
changes relate specifically to services provided through the Personal Health Services Division. The New Hanover County
Health Department is requesting to adjust its current Fee Policy based on changes in services provided within its clinic and
outreach programs. Fee adjustments are based on changes in Medicaid and Medicare reimbursement rates.
Immunization adjustments are based on increased cost in vaccines.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept and approve changes to the New Hanover County Health Department Fee Policy as presented.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
NHCHD Fee PolicyRevisions for
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
235
236
237
238
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 5Estimated Time:Page Number:
Department: Health Presenter: Elisabeth Constandy, Scott Harrelson
Contact: Cindy Hewett, Business Manager; Elisabeth Constandy, Health Education Supervisor; or Scott Harrelson, Health
Programs Administrator
SUBJECT:
NC March of Dimes Community Grant Program ($50,000 Grant Application)
BRIEF SUMMARY:
NC March of Dimes (NC MOD)has announced continuation of the Community Grant Program to address rates of
premature birth. NHCHD would like to submit a letter of intent to request continuation funding in the amount of $50,000,
which would enable us to maintain and expand the current Project Stop maternal smoking cessation initiative to better
serve the community in need of these services. The goal of the program is to reduce the number of pregnant women who
smoke, and to promote other lifestyle choices to promote healthy pregnancies. NHCHD currently receives funding from NC
MOD in the amount of $48,280, which funds a .75 FTE Health Educator.Current grant monies fund a .75 FTE Health
Educator (position currently filled). Initial funding of $48,280 included monies for training, materials, and graphic design
which were one time only expenses. If grant request is funded at $50,000, that could cover expanding position to 1.0 FTE
and maintain a feasible operating budget. Requests of this position support expansion of position to 1.0 FTE. No local
match is required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve grant application for $50,000 and associated budget amendment if funding is received.
FUNDING SOURCE:
Will above action result in: Position(s) Modification Or Change Number of Positions:
Explanation:
ATTACHMENTS:
.MODgrant letter of
Letter of Intent to Judy Ritter, NC March of Dimes Grant Manager
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
239
240
241
242
243
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244
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: David E. Rice, Health Director
Contact: Cindy Hewett, Business Manager or Janet McCumbee, Personal Health Services Manager
SUBJECT:
Wolfe - North Carolina Public Health Association (NCPHA) Prenatal Grant Application (FYs 04-
06)
BRIEF SUMMARY:
The New Hanover County Health Department is requesting approval to submit a Prenatal Grant to NCPHA (Ann Wolfe
Endowment) for the amount of $5,000 to provide assistance to diabetic prenatal patients. This funding will be used to pay
for diabetic supplies for prenatal patients with no source of payment for those supplies. These patients would be identified
through our Maternity Care Coordination Program. Funds will be used for payment of diabetic supplies for prenatal patients
identified through our Maternity Care Coordination Program. No County match required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve the Prenatal Grant application to NCPHA in the amount of $5,000; to approve and accept funds if awarded and
to approve associated budget amendment for FY 05 and FY 06 (grant period is 09/01/04 - 03/01/06).
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Grant application cover sheet and proposed budget sheet.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
245
246
247
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248
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 7Estimated Time:Page Number:
Department: Health Presenter: Jean McNeil, Animal Control Services Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Budget Amendment in the Amount of $10,000 to Transfer Funds from the Animal Control
Services Trust Fund into FY 04-05 Animal Control Operating Budget
BRIEF SUMMARY:
The Animal Control Services Spay/Neuter Facility is near completion. Additional funds are needed to cover the costs
associated with equipping the facility.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve budget amendment in the amount of $10,000 from the Animal Control Services Trust Fund into the Animal
Control Services FY 05 Operating Budget
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Transfer of funds from the Animal Control Services Trust Fund are needed to cover actual costs associated
with equipping the facility.
ATTACHMENTS:
Budget Amendment
05-0009.d
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
249
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0009
ADJUSTMENT DEBIT CREDIT
Animal Control Services:
Other $10,000
Departmental Supplies $10,000
EXPLANATION: Transferring funds from the Animal Control Trust Fund into departmental supplies to purchase
needed equipment for facility.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
250
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 8Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit Grant Application with Local Governmental Resolution to the North Carolina
Governor's Highway Safety Program for a Project Safe Roads Grant
BRIEF SUMMARY:
The Sheriff's Office wishes to apply for federal grant funds from the Governor's Highway Safety Program to combat the
ongoing number of motor vehicle law violations involving motorists passing stopped school buses.
A study conducted in January 2004 documented that New Hanover County Schools have 189 buses operating daily. The
school bus drivers estimated that an average of two to three violations occur per day/per bus involving motorists passing
stopped school buses. During a five day week, this amounts to approximately 1,890 violations per week.
The proposed solution would include equipping, training, and utilizing four of our current School Resource Officers (with
expanded duties) to enforce violations involving school buses. These officers would additionally concentrate on enforcing
other motor vehicle law violations such as speeding in school zones and careless and reckless driving. The solution would
also involve more public safety awareness as well as stepped up traffic enforcement.
Grant funding would be used to purchase equipment as follows: (4) traffic enforcement vehicles at $22,000 each, (4) traffic
enforcement radars at $3,350 each, (4) mobile radios at $1,876 each, and (4) sets of blue lights and sirens for vehicles at
$2,245 each for a total of $117,884 (75% federal funds of $88,413 and 25% local match of $29,471). The Sheriff is
requesting that General Fund Contingency funds be used for the local match.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to apply for the Governor's Highway Safety Program grant funds and
submission of the required local governmental resolution. Further, recommend approval of the grant and associated
budget amendment if the grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
$88,413 Federal
$29,471 County - local match
ATTACHMENTS:
Local Governmental Resolution
NC Governor's Highway Safety Program/Highway Safety Equipment Project Contract (Form GHSP-06) is available in the
County Manager's Office for review.
REVIEWED BY:
251
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
252
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254
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Consent Item #: 9Estimated Time:Page Number:
Department: Sheriff's Office Presenter:
Contact: Teresa Hewett
SUBJECT:
Approval of Contract #05-0030 with REMOTEC, Inc. for an ANDROS F6A Vehicle (Hazardous
Duty Robot)
BRIEF SUMMARY:
Staff is requesting approval of contract #05-0030 with REMOTEC, Inc. as a sole source purchase allowed in General
Statute 143-129(e). REMOTEC, Inc. has an unique designed robot which is patented and REMOTEC, Inc. does not have
any product dealers or resellers within the United States. The County received grant money from the US Department of
Homeland Security (DHS), through the Office of Domestic Preparedness (ODP). The ANDROS F6A vehicle robot is an
eligible purchase under the grant. Budget Amendment #05-0007 has been submitted, on this same August 2nd agenda, to
rollover unexpended grant funds from FY 03-04 to FY 04-05, which includes appropriation for the robot.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends adoption of attached resolution awarding contract #05-0030 to REMOTEC, Inc. for the purchase of an
ANDROS F6A vehicle in the amount of $125,118. Contract approval made under the sole source provision of General
Statute 143-129(e). The draft contract is available for review in the County Manager's office.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Budget Amendment #05-0007 has been submitted, on this same August 2nd agenda, to rollover unexpended
grant funds from FY 03-04 to FY 04-05, which includes appropriation in Account No. 110-433-4330-6400-15.
ATTACHMENTS:
05-0030 resolution sole sou
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
255
256
257
258
259
260
261
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262
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
Consent Item #: 10.1Estimated Time:Page Number:
DEPARTMENT: Cooperative Extension
BUDGET AMENDMENT #: 05-0003
ADJUSTMENT DEBIT CREDIT
Revenue - Other $50,000
Cooperative Extension Expense $50,000
EXPLANATION: To establish budget for FY 04-05 for Cooperative Extension's extended projects.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
263
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264
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
Consent Item #: 10.2Estimated Time:Page Number:
DEPARTMENT: Various
BUDGET AMENDMENT #: 05-0007
ADJUSTMENT DEBIT CREDIT
Fire Services
FEMA Fire Act Funding $336,350
Appropriated Fund Balance $144,150
Computer Expenses $3,000
Capital Outlay $9,500
Fire Expense $403,000
Motor Vehicles $65,000
Planning
EPA Water Quality $157,500
EPA Water Quality Expense $157,500
Health-Epidemiology
Good Shepherd Ministries Grant $8,927
Contract Services $3,092
Supplies $5,685
Employee Reimbursements $150
Disproportionate Minority Project
GCC-DMC Grant $110,000
Salaries and Wages $32,000
Social Security Tax $2,448
Retirement $1,760
Medical Insurance $5,324
Disability Insurance $68
Contract Services $48,180
Supplies $11,544
Telephone Expense $160
Training and Travel $8,516
Emergency Management
NC Crime Control & Public Safety $2,026
Radios $2,026
265
FEMA-Emergency Planning Grant $18,860
Contract Services $18,860
NC Crime Control & Public Safety $19,276
Contract Services $616
Printing $1,748
Supplies $11,468
Training and Travel $444
Motor Vehicles $5,000
Dept. of Homeland Security Grant $28,284
Training and Travel $28,284
Dept. of Homeland Security Grant $493,432
Contract Services $9,563
Supplies $147,211
Safety Equipment $48,064
Capital Outlay $233,944
Motor Vehicles $54,650
EXPLANATION: To rollover unexpended grant funds from FY 03-04 to FY 04-05.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
266
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
Consent Item #: 10.3Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-05
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $8,612
Capital Project Expense $8,612
EXPLANATION: To budget proceeds from County auction (auctioned vehicles that had been purchased with
Controlled Substance Tax funds).
ADDITIONAL INFORMATION: Controlled Substance tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
267
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268
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/02/04
Budget Amendment
Consent Item #: 10.4Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-06
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $4,596
Capital Project Expense $4,596
EXPLANATION: To budget proceeds from County auction (auctioned vehicles that had been purchased with
Federal Forfeited Property funds).
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
269