Agenda 2004 09-20
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
September 20, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1.Presentation of New Hanover County Service Awards 45
9:25 a.m. 2. Recognition of New Employees47
9:30 a.m. 3. Recognition of 2004 Ketner Award Winners49
9:40 a.m. 4. Update on Building A Responsive Community Partnership and the 51
September 27, 2004 Public Forum
53
9:45 a.m. 5. Presentation by the Port, Waterway and Beach Commission
10:05 a.m. 6. Presentation on the 2004 United Way Campaign69
10:10 a.m. 7. Presentation on a Mass Vaccination Clinic Exercise71
10:20 a.m. 8. Presentation of ?Amendment One? and Consideration of a Resolution of 73
Support
10:30 a.m. 9. Consideration of Project Ordinance for Anderson Elementary School and 77
Design of Ogden Elementary School and Approval of Associated Budget
Amendment 2005-12
10:40 a.m. 10. Committee Appointments81
11:00 a.m.
Break
11:10 a.m. 11. Meeting of the Water and Sewer District219
11:20 a.m. 12. Non-Agenda Items (limit three minutes)
11:30 a.m. 13. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
11:40 a.m. 13. Closed Session to Conduct Performance Evaluation for the Clerk to the Board
12:10 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:10 a.m. 1. Non-Agenda Items (limit three minutes)
11:15 a.m. 2. Approval of Minutes221
3
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes7
9
2. Approval to Adopt Resolution Requesting NCDOT to Add Roads in Belmar
Forest Subdivision to the State Highway System
3. Approval of Kure Beach Shore Protection Project Closeout ? Amount Due 11
$8,393.97
4. Approval to Accept $18,756 in Additional Funding from the State for the Health 13
Department Women, Infants and Children (WIC) Program and Approval of
Associated Budget Amendment 05-0044
5. Approval of Housing & Urban Development (HUD) Grant FY03-04 to the Human
15
Relations Department and Associated Budget Amendment 05-0041
6. Approval of Creation of an Additional Regular Van Driver Position in the Juvenile 17
Day Treatment Center
7. Approval of Grant Application by the Cape Fear Museum to the Institute of 19
Museum and Library Sciences
8. Approval of Increase in Civil Process Fee by the Sheriff?s Office Enacted by 23
House Bill 918 and Associated Budget Amendment 05-0045
9. Approval of New Hanover County and New Hanover County Fire District 31
Collection Reports
10. Approval of Release of Tax Value35
Approval of Budget Amendments
11.1 05-0042 Social Services37
11.2 2005-10 Sheriff ? Controlled Substance Tax39
11.3 2005-11 Sheriff ? Federal Forfeited Property41
4
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 7
2. Approval to Adopt Resolution Requesting NCDOT to Add Roads in Belmar 9
Forest Subdivision to the State Highway System
3. Approval of Kure Beach Shore Protection Project Closeout ? Amount Due 11
$8,393.97
4. Approval to Accept $18,756 in Additional Funding from the State for the Health 13
Department Women, Infants and Children (WIC) Program and Approval of
Associated Budget Amendment 05-0044
5. Approval of Housing & Urban Development (HUD) Grant FY03-04 to the Human 15
Relations Department and Associated Budget Amendment 05-0041
6. Approval of Creation of an Additional Regular Van Driver Position in the Juvenile 17
Day Treatment Center
7. Approval of Grant Application by the Cape Fear Museum to the Institute of 19
Museum and Library Sciences
8. Approval of Increase in Civil Process Fee by the Sheriff?s Office Enacted by 23
House Bill 918 and Associated Budget Amendment 05-0045
9. Approval of New Hanover County and New Hanover County Fire District 31
Collection Reports
10. Approval of Release of Tax Value 35
Approval of Budget Amendments
11.1 05-0042 Social Services 37
11.2 2005-10 Sheriff ? Controlled Substance Tax 39
11.3 2005-11 Sheriff ? Federal Forfeited Property 41
5
{This page intentionally left blank}
6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Regular Meeting - September 7, 2004
Special Meeting - September 7, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider approval of minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
7
{This page intentionally left blank}
8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Adoption of Resolution Requesting NCDOT to Add Roads in Belmar Forest Subdivision to the
State Highway System (Div. File # 1055-N)
BRIEF SUMMARY:
NCDOT recommends that the Board adopts SR resolution requesting the addition of the following roads to the State
Highway System:
Shire Lane, Friar Street, Geneva Drive, Riva Ridge Road, and Hyatt Lane in Belmar Forest Subdivision
(Div. File No. 1055-N)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt standard SR-2 Resolution requesting the road additions.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter from NCDOT
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
9
10
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 3Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Kure Beach Shore Protection Project Closeout - Amount Due $8,393.97
BRIEF SUMMARY:
The Corps of Engineers has completed the final accounting of the Kure Beach Shore Protection Project. The $14.98 million
project was paid for with federal funds ($9.74 million), State funds ($3.8 million) and local funds of $1.44 million. The
remaining local portion to complete the project is $8,393.97, which will be paid from the Room Occupancy Tax Fund.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve payment of $8,393.97 on behalf of Kure Beach from Room Occupancy Tax funds.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
11
{This page intentionally left blank}
12
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 4Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Acceptance of $18,756 Additional Funding from the State Women, Infants and Children (WIC)
Program to be Used to Purchase 14 New Computers for the New Hanover County Health
Department WIC Program
BRIEF SUMMARY:
The State WIC Program is awarding $18,756 additional funding to the New Hanover County Health Department to be used
to purchase 14 new DELL computers for use in the NHCHD WIC Program. Funds for this purchase must be spent or
obligated by September 30, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept and approve the $18,756 additional State WIC funds to be used to purchase new computers for the NHCHD
WIC Program along with the associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Additional funding is through the North Carolina Department of Health and Human Services, Division of Public
Health, Women's and Children's Health Section, Nutrition Services Branch.
ATTACHMENTS:
05-0044.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
13
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0044
ADJUSTMENT DEBIT CREDIT
Women, Infants & Children (WIC):
WIC Health Grant $18,756
Capital Outlay $18,756
EXPLANATION: To budget additional funding received from the state to purchase 14 Dell OptiPlex GX280 model
computers for use in our WIC program.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
14
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 5Estimated Time:Page Number:
Department: Human Relations Presenter:
Contact: Carl Byrd
SUBJECT:
FY 03-04 HUD Grant
BRIEF SUMMARY:
The Human Relations Department has been awarded the standard HUD Cooperative Agreement Continuation Grant in the
amount of $44,000. These funds must be used for activities related to promoting fair housing in New Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the grant, request authorization for the County Manager to sign the grant document; request
approval of associated budget amendment #05-0041.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Federal-HUD
ATTACHMENTS:
05-0041.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. This is a routine grant acceptance.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
15
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
DEPARTMENT: Human Relations/HUD
BUDGET AMENDMENT #: 05-0041
ADJUSTMENT DEBIT CREDIT
Human Relations - HUD:
Human Relations Grant HUD $4,000
Training and Travel $4,000
EXPLANATION: To increase budget to actual FY 2004 HUD grant award (budgeted $40,000, grant amount is
$44,000).
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
16
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 6Estimated Time:Page Number:
Department: Juvenile Day Treatment Center Presenter: John Ranalli
Contact: John Ranalli
SUBJECT:
Creation of an Additional Regular Van Driver Position in the Juvenile Day Treatment Center
BRIEF SUMMARY:
The Juvenile Day Treatment Center requests that a full-time regular position be established. The position is currently part-
time temporary. Annual cost of the position would be $33,450.
In order to comply with the policies set by the Division of Facility Services, there must be two employees in a vehicle if more
than one youth is being transported. Currently the vehicles are being operated with only one employee.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve creation of additional position in Juvenile Day Treatment Center.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: The position will be funded by school funding already allocated to the County. If funding is not available from
the school system in FY 05-06 to fund the position, the position will be eliminated.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
17
{This page intentionally left blank}
18
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 7Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Approval for Grant Application
BRIEF SUMMARY:
The Cape Fear Museum wishes to submit a grant for Conservation Project Support from the Institute of Museum and
Library Services for $8,503 which would be matched by an estimated $9,437. The purpose of this nearly $18,000 project
would be to treat metal objects in the Museum's collection which were assessed for treatment during the 2002 IMLS CPS
grant that the Museum has just completed.
66% of the project budget will follow the recommendations of a Conservator, to train our collections staff and volunteers
so that they can safely treat 50% of the 571 objects assessed. The $12,000 investment prepares staff to treat 291
objects estimated to cost $37,000 if treatment is provided by the Conservator. Additionally, the training should improve
long-term conservation of metal objects in this important collection.
One-third of the total budget for this project will be applied systematically to begin treatment on the 39 objects identified
as the most in need of treatment and that require treatment by a professional conservator. The effect of this part of the
budget is to double the investment that the Museum's County budget has maintained for conservation over the past five
years.
Care of the Museum's collection is a central part of the Museum's strategic planning. With the use of grants and private
donations over the last three years, we have more aggressively addressed the considerable needs of the region's
treasures. This grant application furthers that commitment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve submission of a 2005 Conservation Project Support Grant application to the Institute of Museum and Library
Services. Request acceptance of the grant and approval of necessary budget amendment if awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Match includes in-kind salary match from staff and volunteers and the normal amount of money budgeted for
conservation in the Museum budget 6140.
ATTACHMENTS:
4 0820 IMLS-CPS #2 G
19
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
20
21
{This page intentionally left blank}
22
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 8Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Increase In Civil Process Fee----Effective September 1, 2004
BRIEF SUMMARY:
HOUSE BILL 918, Increase Service of Process Fee (copy attached), tripled the fee for in-state service of civil process
from $5 to $15, effective September 1, 2004.
With enactment of this bill, at least one-half of the in-state fees (estimated at $257,500 for the remainder of FY04-05) must
be used by the County to ensure timely service of process, including the hiring of additional law enforcement officers upon
the recommendation of the Sheriff.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
1. To ensure timely service of process, the Sheriff recommends that $128,750 (1/2 of $257,500) be budgeted as follows:
two additional, full-time Deputy positions (salary/fringes, $70,188) and equipment for the positions, $58,562 (spreadsheet
attached).
2. Recommend approval of the associated budget amendment to budget $257,500 in additional revenue from in-state
service of civil process fees, increase the Sheriff's Office budget $128,750, and decrease appropriated fund balance
$128,750.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 2
Explanation: Funded by Civil Process Fees as Bill 918 reads.
ATTACHMENTS:
Spreadsheet
House Bill 918
Budget Amendment
Sheriff Calculations for two positions funded wi
05-0045.d
23
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
24
25
26
27
28
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
DEPARTMENT: Sheriff/Commissioners
BUDGET AMENDMENT #: 05-0045
ADJUSTMENT DEBIT CREDIT
Commissioners:
Appropriated Fund Balance $128,750
Sheriff/Administration:
Serv Fees/Civil Papers $257,500
Sheriff/Support Services:
Salaries and Wages $51,703
Social Security Taxes $3,955
Retirement- Local Govt Empl. $2,529
Retirement - 401K $2,584
Medical Insurance Expense $9,272
LT Disability Insurance $145
Radios $4,281
Sheriff/Uniform Patrol:
Radios $4,281
Motor Vehicle Purchases $50,000
EXPLANATION: To increase budget for additional revenue from in-state service of civil process. To increase
Sheriff's Office budget for two additional, full-time Deputy positions and equipment for the two positions.
ADDITIONAL INFORMATION: To insure timely service of civil process per House Bill 918.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
29
{This page intentionally left blank}
30
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of August 31, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Collection reports
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Accept reports.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
31
32
33
{This page intentionally left blank}
34
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Consent Item #: 10Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion (applications and letters explaining late
filing available upon request)
Armstrong, Juanita S. $87,023
Croom, Marie N. Life Estate 26,103
Denny, Betty J. 37,610
Donnell, Mary Ann 91,765
Gordon, Bettye E. 38,874
Flowers, Burnice Ray Edith 37,183
Hills, Isla K. 132,273
Sexton, Sylvia Harvey 42,379
Talbard, Virginia 34,697
Wheeler, Alma W. 58,800
Request correction of the following Senior Citizen/Disability Exclusion. This item was originally placed on the November 17,
2003 agenda but had the incorrect amount of exclusion. The amount of exclusion reflected below is the correct total
amount that will be excluded from the taxpayer's assessed value:
Little, Evelyn P. 34,242
Request the following late list penalties be released as this was the taxpayer's first offense:
Ambiance Custom Interiors 3.97
Andrews Mortuary 166.79
Azalea Insurance Agency 2.47
Azalea Insurance Services 15.22
Azalea Service Centers, Inc. 41.22
Burton Steel, Co. 97.87
Burton Steel Erection Co. 8.43
Childrens Inn Inc. 27.11
Clark, Newton & Evans PTR 13.50
Cliver, Carl Edward 30.08
Companimal Inc. DBA Pets Plus 7.47
Hardison and Chamberlain CPAS 11.31
Hardison, Milton R. CPA 4.49
Jimbos, Inc. 43.73
Joyner Supply Co., Inc. 82.48
KATS, Inc. 56.11
KATS Two, Inc. 43.05
Kessler, Marilyn 1.91
Klaus, Nelson C. Jr. Dr. 181.31
35
Merritt Heating & Air, Inc. 3.56
Nical Distributors, Inc. 1.94
Scotts Lawn Service Of .51
Skinner & Jackson, Inc. 49.30
Teds Exxon, Inc. 146.26
Ward, W. Christopher DMDMS 145.19
Wetherill, Richard III DDS 88.45
Zambesi Equipment, Inc. 17.56
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Tax Administrator.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
36
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
Consent Item #: 11.1Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 05-0042
ADJUSTMENT DEBIT CREDIT
Social Services Administration:
DSS Admin Grants $18,453
Medicaid:
Assistance Payments $2,637
Adult Day Care Services:
Day Care Services $21,090
EXPLANATION: To budget additional federal and state dollars for the Adult Day Care Program.
ADDITIONAL INFORMATION: No additional County dollars are required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
37
{This page intentionally left blank}
38
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
Consent Item #: 11.2Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-10
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $9,043
Interest on Investments $334
Capital Project Expense $9,377
EXPLANATION: To budget additional revenue received and interest earned. Received on August 30, 2004.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
39
{This page intentionally left blank}
40
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
Consent Item #: 11.3Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-11
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $22,556
Interest on Investments $389
Capital Project Expense $22,945
EXPLANATION: To increase budget for additional revenue and interest earned. Received on August 18 and 26,
2004.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
41
{This page intentionally left blank}
42
REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 45
9:25 a.m. 2. Recognition of New Employees 47
9:30 a.m. 3. Recognition of 2004 Ketner Award Winners 49
9:40 a.m. 4. Update on Building A Responsive Community Partnership and the 51
September 27, 2004 Public Forum
9:45 a.m. 5. Presentation by the Port, Waterway and Beach Commission 53
10:05 a.m. 6. Presentation on the 2004 United Way Campaign 69
10:10 a.m. 7. Presentation on a Mass Vaccination Clinic Exercise 71
10:20 a.m. 8. Presentation of ?Amendment One? and Consideration of a Resolution of 73
Support
10:30 a.m. 9. Consideration of Project Ordinance for Anderson Elementary School and 77
Design of Ogden Elementary School and Approval of Associated Budget
Amendment 2005-12
10:40 a.m. 10. Committee Appointments 81
11:00 a.m.
Break
11:10 a.m. 11. Meeting of the Water and Sewer District 219
11:20 a.m. 12. Non-Agenda Items (limit three minutes)
11:30 a.m. 13. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
11:40 a.m. 13. Closed Session to Conduct Performance Evaluation for the Clerk to the Board
12:10 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
43
{This page intentionally left blank}
44
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Lynn D. Davis - Sheriff's Office; Gina M. Bombolino - Inspections; Dawn L. Horne - Inspections; Frederick
A. Miller - Engineering; Joyce A. Hatem - Health; Christy C. O'Herron - Health; Deborah S. Goodwin - Health; Vicki S.
Dumford - Social Services; Tany M. Jones - Social Services
TEN (`10) YEAR: Kathryn R. Strickland - Public Safety; Thomas C. Berry - Inspections; Hugh Overstreet - Inspections;
Linda Augino - Fire Services; Ethel B. Stanley - Social Services
FIFTEEN (15) YEAR: James B. Byrd - Engineering; Shirley S. Lloyd - Health
TWENTY (20) YEAR: Myron G. Brown - Property Mgmt.; William A. Bullard - Property Mgmt.; Thurman D. Newkirk -
WASTEC; Sandra Brooks - Health
THIRTY (30) YEAR: Orethia K. Brown - Social Services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present Service Awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
45
{This page intentionally left blank}
46
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
47
{This page intentionally left blank}
48
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Mark Boyer
Item Does Not Require Review
SUBJECT:
2004 Ketner Award Winners
BRIEF SUMMARY:
New Hanover County is proud to recognize winners of the 2004 N. C. Association of County Commissioners Ketner
Employee Productivity Awards. Ray Church, Gary Moore, Jason Hale and Jim Thomas were selected for their glass
recycling program. NHCTV has a video presentation about their project.
The Ketner Awards are the creation of John Ketner, founder of Food Lion, to recognize county employees for creativity,
innovation and commitment to improving county government.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize the Environmental Management team for jobs well done.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize the Ketner Awards winners. There will be a short video presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized winners.
49
{This page intentionally left blank}
50
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 4Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Update on Building a Responsive Community Partnership and the September 27, 2004 Public
Forum
BRIEF SUMMARY:
In June, 2003 the New Hanover County Department of Aging submitted an application to the NC Division of Aging and Adult
Services and was chosen as one of two counties to implement a long term care initiative to focus on the needs of elderly
and disabled adults. A committee, composed of consumers, providers, and caregivers, began to meet and gave
themselves the name, Building a Responsive Community (BRC) Partnership. Their focus has been to study the current
status of services for these two populations and identify future needs.
On September 27, 2004, the Building a Responsive Community Partnership will hold a Public Forum from 1:00 PM - 3:00
PM at the Senior Center. The partnership will report on five of the most critical service areas for elderly and disabled adults
and invite comments from the audience.
A formal report on the BRC findings will be submitted early 2005 to the New Hanover County Board of Commissioners, the
NC Division of Aging and Adult Services and the NC Long Term Care Cabinet. This report will provide the blueprint for a
long term care strategic plan to address the service needs of the elderly and disabled adults in New Hanover County.
The Building a Responsive Community Partnership wishes to extend an invitation to the New Hanover County
Commissioners to attend this important forum.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The BRC Partnership hopes Commissioners will attend the forum
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No action required. Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
51
{This page intentionally left blank}
52
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: David Weaver
Contact: David Weaver
Item Does Not Require Review
SUBJECT:
Presentation by Rick Catlin, Chairman of Ports, Waterway, and Beach Commission
BRIEF SUMMARY:
Rick Catlin, Chairman of the Ports, Waterway, and Beach Commission will make a presentation on several items, including:
1. Request for the County to support a lawsuit by all three Beach Towns against the Assistant Secretary of the Army to
require the Army to honor the beach project contracts calling for Federal participation in beach renourishment. The
County will be requested to reimburse the Beach Towns for legal fees for a total of $9,000 to possibly $45,000 from the
Room Occupancy Tax (ROT) Fund.
2. Discussion of the State's CHPPS (Coastal Habitat Protection Plans) and their effect on beach nourishment, dredging,
and lock and dam operations. Please note that the Board recently adopted the attached resolution providing some
criticism of the CHPPS.
3. Discussion of the dredging project for the Northeast Cape Fear River.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board listen to the presentation and take action as considered appropriate. It appears
reasonable that ROT funds be used to support the lawsuit to fund renourishment.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Attached are, for item 1 above, two letters from the attorney that provide background and a resolution that can be adopted
by the Beach Towns, and for item 2 above, the resolution adopted August 16, 2004.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Assistant County Manager's recommendation above.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Approved the use of Room Occupancy Taxes to reimburse the Beach Towns for legal fees 5-0.
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 6Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
2004 United Way Campaign
BRIEF SUMMARY:
New Hanover County employees will participate in the 2004 United Way Campaign during the two-week period beginning
on October 18 and ending on October 29. Last year the employees of New Hanover County contributed $64,579 to the
Cape Fear Area United Way campaign, with a participation rate of 69%. This year we are proposing a goal of at least
$66,000, with 100% participation by County employees.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval to participate in the 2004 United Way Campaign, with a goal of at least $66,000 and 100% employee
participation.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
2004 United Way Campaign Brochure
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend participation in 2004 United Way Campaign and goal of $66,000.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, supported campaign and encouraged employees to participate.
69
{This page intentionally left blank}
70
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 7Estimated Time:Page Number:
Department: Health Presenter: David Rice, Health Director and Warren Lee, Director of Emergency Management
Contact: David Rice and Warren Lee
SUBJECT:
Mass Vaccination Clinic Exercise
BRIEF SUMMARY:
The Strategic National Stockpile (SNS) program planning and exercising is critical to the emergency response
preparedness for New Hanover County. New Hanover County was selected as one of four health departments in North
Carolina to develop SNS plans. A receiving site and five dispensing sites have been identified in the SNS Plan.
A Mass Vaccination Clinic Exercise is planned for Monday, October 18, 2004 between 1:00 and 5:00 p.m. The exercise site
will be Hoggard High School. This exercise will serve as the test for the plan that is developed to respond to a bioterrorism
attack. Organizers hope to use county, city, hospital, and public school employees with their families to simulate the
response to an actual event. This exercise hopes to accomplish two things: first, it will allow County officials to evaluate the
response plan they have designed; and secondly, it will allow participants to receive a flu shot (influenza vaccine), if they so
choose. Employees participating will receive the flu shots at no cost. There will be a charge of $20 for family members who
participate. Prior to the clinic exercise, a table top session involving all participants is scheduled for September 14 at the
New Hanover County Health Department.
The participants include representatives from the following organizations:
* New Hanover County
* City of Wilmington
* New Hanover Regional Medical Center
* Southeastern Center for Mental Health
* New Hanover County Schools
* The Towns of Carolina Beach, Kure Beach, and Wrightsville Beach
* Special Needs Task Force
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Information Only
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Source of funding is through the New Hanover County Health Department and New Hanover County
Emergency Management
ATTACHMENTS:
None
71
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No action required. For informational and public information purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
72
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 8Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Presentation of "Amendment One"
BRIEF SUMMARY:
On November 2, 2004, the citizens of North Carolina will vote on "Amendment One", a constitutional amendment to
authorize self financing bonds. Forty-eight other states utilize this approach to promote local development. These bonds
would be issued for public facilities related to the private development within a development district. Any debt associated
with this approach will continue to require approval of the Local Government Commission. A presentation will be made to
the County Commissioners to provide additional information on this topic. A resolution of support for the amendment will be
presented to the Commissioners for consideration.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Listen to presentation. Consider adoption of attached resolution.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Amendment One.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and approved adoption of resolution 5-0.
73
74
75
{This page intentionally left blank}
76
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 9Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Project Ordinance for Anderson Elementary School and Design of Ogden Elementary
BRIEF SUMMARY:
On September 7, 2004, the New Hanover County Board of Education and County Commissioners discussed the funding of
Anderson Elementary (Veterans Park) and the design of Ogden Elementary Schools. The County Commissioners passed
a resolution to fund this $11,950,000 expenditure by the use of $4,275,834 of County fund balance as well as Board of
Education fund balance ($6,000,000), state funds of $1,224,166 and sales tax reimbursement of $450,000.
The New Hanover County funds will be provided over two fiscal years to minimize the impact on the County's fund balance.
A project ordinance is attached.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve project ordinance and associated budget amendment.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
CPANDERSON&OGDENANNEX.do2005-12.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve project ordinance.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
77
78
79
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Budget Amendment
DEPARTMENT: Anderson/Ogden Schools/Commissioners/Transfers to Other Funds
BUDGET AMENDMENT #: 2005-12
ADJUSTMENT DEBIT CREDIT
Anderson/Ogden Elem. Schools:
Transfer In from General Fund $2,137,917
Public School Bldg Cap. Fund $1,224,166
Contribution from Schools $6,450,000
Extended Project Expense $9,812,083
General Fund:
Commissioners
Appropriated Fund Balance $2,137,917
Transfer to Other Funds:
Transfer to Capital Projects $2,137,917
EXPLANATION: To establish project budget for Anderson and Ogden Elementary Schools, according to Capital
Project Ordinance.
ADDITIONAL INFORMATION: An additional $2,137,917 will be appropriated from Fund Balance for the project with
the FY 05-06 budget.
With the approval of this budget amendment and budget amendment #05-0045 (Sheriff), the amount of Fund
Balance appropriated in FY 04-05 is $8,691,075.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
80
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Regular Item #: 10Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following Boards:
Adult Care Home Community Advisory Committee
Juvenile Crime Prevention Council/Criminal Justice Partnership Advisory Board
Museum Advisory Board
New Hanover Regional Medical Center Board of Trustees
Tourism Development Authority
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make Board appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Adult Care Home Community Advisory Committee:
Appointed Katherine M. Griffin, Shirley Mazzed and Sonja Douglas Robinson
Juvenile Crime Prevention Council/Criminal Justice Partnership Advisory Board:
Reappointed Frankie Roberts, County Commissioner Appointee
Appointed Jordan Fieldstein, Person Under Age 18
Appointed Sonja Douglas Robinson, Member of Faith Community
Appointed George E. Tilley, Reid C. Toth and Dolores M. Williams, County Commissioner Appointees
Museum Advisory Board:
Appointed William H. Terrell
81
New Hanover Regional Medical Center Board of Trustees:
Reappointed: Carl D. Brown, Patricia L. Leonard, Nancy S. Marks and Frank Taylor
Tourism Development Authority:
Appointed Charles Pennington
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
{This page intentionally left blank}
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
{This page intentionally left blank}
218
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:10 a.m. 1. Non-Agenda Items (limit three minutes)
11:15 a.m. 2. Approval of Minutes 221
219
{This page intentionally left blank}
220
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/20/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meeting:
Regular Meeting - September 7, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
221