Agenda 2004 10-04
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
October 4, 2004 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:40 p.m. 1. Consideration of Proclamation to Designate October 2004 Domestic Violence 29
Awareness Month in New Hanover County
5:45 p.m. 2. Consideration of Proclamation to Designate October 3-9, 2004 Fire Prevention 31
Week in New Hanover County
5:50 p.m. 3. 35
Public Hearing
Public Hearing and Consideration of Resolution to Adopt the New Hanover
County Multi-Jurisdictional Hazard Mitigation Plan
5:55 p.m. 4.1 37
Public Hearing
Special Use Permit ? Request by James Baker and Patricia Russell for a
Special Use Permit to locate a residential duplex in an R-10 Residential
Zoning District located at 4910 Wilderness Road (S-523, 09/04)
6:05 p.m. 4.2 43
Public Hearing
Rezoning ? Request by SENCA Properties, LLC to rezone approximately 3.36
acres of property located in the 9000 block of Market Street on the east side
between Creekwood Road and the New Hanover-Pender County line, from
R-15 Residential to CD (O&I) Conditional Use Office and Institutional for an
Ambulatory Surgery Center (Z-785, 09/04)
6:20 p.m. 5. 53
Planning Item
Resolution of Intent ? Request by Bob Jones, PLS for the Carlson family to
consider establishing a public hearing date to close a portion of Pine Avenue
located near Santa Maria Avenue, Porters Neck Community (SC-80, 08/04)
6:25 p.m. 6. Consideration of Contract 03-021157
New Hanover County Emergency Operations Center and 911 Center
6:35 p.m. 7. Consideration of Contract 04-020461
New Hanover County EOC/911 Center Communication Tower
6:45 p.m. 8. Meeting of the Water and Sewer District 65
7:00 p.m. 9. Non-Agenda Items (limit three minutes)
7:10 p.m. 10. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
7:20 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
6:45 p.m. 1. Non-Agenda Items (limit three minutes)
6:55 p.m. 2. Approval of Minutes67
3
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes7
9
2. Approval to Adopt Resolution Requesting NCDOT to Add Roads in Whitney
Pines and Newbury Woods Subdivisions to the State Highway System
3. Approval to Accept 2004 FEMA Fire Act Grant and Approval of Associated 11
Budget Amendment 05-0049
4. Approval of Contract 05-0113 for the Purchase of a Fire Truck for the 421 Fire 13
Station
5. Approval of Contract 05-0114 for the Purchase of a Fire Truck for the Myrtle 17
Grove Fire Station and Associated Budget Amendment 05-0555
Approval of Budget Amendments:
6.1 05-0048 County Commissioners/Emergency Management21
23
6.2 05-0050 IT/Inspections
6.3 05-0054 Human Relations/HUD25
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 7
2. Approval to Adopt Resolution Requesting NCDOT to Add Roads in Whitney 9
Pines and Newbury Woods Subdivisions to the State Highway System
3. Approval to Accept 2004 FEMA Fire Act Grant and Approval of Associated 11
Budget Amendment 05-0049
4. Approval of Contract 05-0113 for the Purchase of a Fire Truck for the 421 Fire 13
Station
5. Approval of Contract 05-0114 for the Purchase of a Fire Truck for the Myrtle 17
Grove Fire Station and Associated Budget Amendment 05-0555
Approval of Budget Amendments:
6.1 05-0048 County Commissioners/Emergency Management 21
6.2 05-0050 IT/Inspections 23
6.3 05-0054 Human Relations/HUD 25
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Regular Meeting - September 20, 2004
Closed Session Meeting - September 20, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Adoption of Resolution Requesting NCDOT to Add Roads in Whitney Pines and Newbury
Woods Subdivisions to the State Highway System (Div. File # 1047-N)
BRIEF SUMMARY:
NCDOT recommends that the Board adopt SR resolution requesting the addition of the following roads to the State
Highway System:
Newbury Way, Thurgood Road, Rothbury Way, Selkirk Court and Valor Drive in Whitney Pines and Newbury Woods
Subdivisions (Div. File No. 1047-N)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt SR-2 Resolution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter from NCDOT
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Consent Item #: 3Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Acceptance of 2004 FEMA Fire Act Grant
BRIEF SUMMARY:
The Department of Fire Services has been awarded a FEMA grant in the amount of $45,780 for the purchase of safety
equipment and training materials for fire fighters. The grant will allow the department to purchase new protective clothing to
replace aged fire suits. Training equipment and supplies are also included in this grant for fire fighter safety programs.
Due to the population, this grant requires a 30% match, which was budgeted in FY 04-05. The match places the total
program funding at $65,400.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the acceptance of the grant and the associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
05-0049.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Budget Amendment
DEPARTMENT: Fire Services District
BUDGET AMENDMENT #: 05-0049
ADJUSTMENT DEBIT CREDIT
Fire Departments:
FEMA Fire Act Funding $45,780
Administrative Reserve $19,620
Firefighting Supplies $29,400
Safety Equipment $36,000
EXPLANATION: FEMA Fire Act funding for fire fighter safety equipment.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Consent Item #: 4Estimated Time:Page Number:
Department: Fire Services Presenter:
Contact: Amy Akin or Donnie Hall
SUBJECT:
Approval of Contract # 05-0113 with Pierce Manufacturing, Inc., for the Purchase of a Fire
Truck for the 421 Fire Station
BRIEF SUMMARY:
Through G.S. 143-129(g) the County is allowed to "piggy back" on another government's contract if the vendor is willing to
provide the item at the same or better price and terms. The City of Carson, Nevada awarded a contract to Pierce
Manufacturing, Inc. on February 19, 2004. Pierce Manufacturing has extended the same pricing less $39,500 for a piece of
equipment that the County will not need and will not be purchasing. The final contract price is $160,000. Station 421 plans
to dispose of truck R51 and their cargo truck and then utilize this new fire truck as a replacement for these two vehicles.
Fire Services has also received an $80,000 grant and is planning to purchase a mobile air system that will be mounted to
this fire truck. The funds received from the sale of the two trucks will be returned to the apparatus replacement fund
(administrative reserve).
At the present time, Fire Services is planning to installment finance the $160,000 purchase. Therefore, as part of the
resolution, reimbursement language is included as required by the Internal Revenue Service. However, it takes
approximately nine months to construct the unit and Fire Services may have adequate funds available to purchase without
doing installment financing. The financing agreement for the installment purchase and associated budget amendments will
be presented for approval to the Board at a later date in conjunction with the finalization of pricing for all County debt service
items scheduled for installment debt purchase for this current fiscal year.
The New Hanover County Fire Commission reviewed this plan at their meeting on September 20, 2004 and recommends to
the Board of Commissioners that this transaction be approved as documented in the resolution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution approving contract # 05-0113 with Pierce Manufacturing for the purchase of a fire truck
for the 421 Fire Station in the amount of one hundred sixty thousand dollars and that the County Manager is authorized and
directed to execute contract #05-0113.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: This item scheduled to be installment financed. When pricing for all County debt service items is finalized for
this current year, the financing agreement with associated budget amendments will be presented to the Board of
Commissioners for approval.
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ATTACHMENTS:
The resolution is attached; the contract draft with the associated exhibit is on file in the County Attorney's Office.
05-0113 resolution for award of Fire Truck t
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Consent Item #: 5Estimated Time:Page Number:
Department: Fire Services Presenter:
Contact: Amy Akin or Donnie Hall
SUBJECT:
Approval of Contract # 05-0114 with C. W. Williams & Co., Inc., E-One, Inc.'s Designated Area
Representative, for the Purchase of a Fire Truck for the Myrtle Grove Fire Station and Approval
of Budget Amendment # 05-0055
BRIEF SUMMARY:
Through G.S. 143-129(g) the County is allowed to "piggy back" on another government's contract if the vendor is willing to
provide the item at the same or better price and terms. The Town of Norwood, Massachusetts awarded a contract to the
regional E-One, Inc. authorized dealer for the purchase of an E-One fire truck. The purchase order was issued on April 8,
2004 in the amount of $387,548. E-One, Inc. has agreed to extend the same pricing to New Hanover County through their
regional authorized dealer, C. W. Williams & Co., Inc. The contract price for New Hanover County is $387,548. The Myrtle
Grove Station plans to replace Engine 399 with the E-One Engine. There are adequate funds in the Fire Services
administrative reserve to purchase this unit. Budget amendment # 05-0055 is attached, transferring the required funds
from the administrative reserve account to the vehicle capital outlay account. Fire Services intends to sell Engine 399 with
the proceeds from the sale being used to outfit the E-One Engine or being returned to the apparatus replacement fund
(administrative reserve).
The New Hanover County Fire Commission reviewed this plan at their meeting on September 20, 2004 and recommends to
the Board of Commissioners that this transaction be approved as documented in the resolution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution approving contract # 05-0114 with C. W. Williams & Co., Inc., E-One, Inc.'s designated
area representative, for the purchase of a fire truck for the Myrtle Grove Fire Station in the amount of three hundred eighty
seven thousand five hundred forty-eight ($387,548) dollars; that the County Manager is authorized and directed to execute
contract # 05-0114; and that the associated budget amendment # 05-0055 is approved.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Budget Amendment # 05-0055 transfers the required funds from the administrative reserve account to the
vehicle capital outlay account. The budget amendment is for $388,548; the cost of the truck is $387,548 and the highway
use tax paid to NC Motor Vehicles is $1,000.
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ATTACHMENTS:
The resolution and the budget amendment are attached; the contract with associated exhibits is on file in the County
Attorney's Office.
05-0114 resolution for award of Fire Truck to C. W. Wi
05-0055.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Budget Amendment
DEPARTMENT: Special Fire Services District
BUDGET AMENDMENT #: 05-0055
ADJUSTMENT DEBIT CREDIT
Fire Departments:
Motor Vehicle Purchases $388,548
Administrative Reserve $388,548
EXPLANATION: Move funds from Administrative Reserve into 6450 (motor vehicle) account to purchase E-One
Fire Truck for Myrtle Grove Fire Station. The actual cost of the truck is $387,548 but an additional $1,000 is needed
for payment to NC Motor Vehicles when the title and tag is requested. This $1,000 is a highway use tax and is not
reimbursable to New Hanover County.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Budget Amendment
Consent Item #: 6.1Estimated Time:Page Number:
DEPARTMENT: County Commissioners/Emergency Management
BUDGET AMENDMENT #: 05-0048
ADJUSTMENT DEBIT CREDIT
General Fund:
County Commissioners
Appropriated Fund Balance $50,200
Emergency Management:
Communications Tower
Contracted Services $50,200
EXPLANATION: Carry-over funds from FY 03-04 to FY 04-05 for the engineering contract for the 800 MHz Radio
System Project at LORAN Station.
ADDITIONAL INFORMATION: Contract and FY 03-04 Budget Amendment were approved by County
Commissioners on 05-17-04.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Budget Amendment
Consent Item #: 6.2Estimated Time:Page Number:
DEPARTMENT: Information Technology/Inspections/Auto. Enhance. and Preserv. Fund
BUDGET AMENDMENT #: 05-0050
ADJUSTMENT DEBIT CREDIT
Auto. Enhance. & Presv. Fund::
Register of Deeds:
Capital Outlay $25,000
Transfer to General Fund $25,000
General Fund:
Information Technology:
Transfer In (from 115) $25,000
Contracted Services $34,000
Inspections:
Capital Outlay $9,000
EXPLANATION: To consolidate leasing of computer hardware in the IT department. The lease will allow for a
major expansion of servers and storage to facilitate several projects for this fiscal year including: Inspections,
Click2Gov and Register of Deeds storage expansion.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Budget Amendment
Consent Item #: 6.3Estimated Time:Page Number:
DEPARTMENT: Human Relations-HUD
BUDGET AMENDMENT #: 05-0054
ADJUSTMENT DEBIT CREDIT
HUD Grant $80,561
Contracted Services $50,000
Training and Travel $30,561
EXPLANATION: To rollover unexpended grant funds from FY 03-04 to FY 04-05.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:40 p.m. 1. 29
Consideration of Proclamation to Designate October 2004
Domestic Violence
in New Hanover County
Awareness Month
5:45 p.m. 2. Consideration of Proclamation to Designate October 3-9, 2004 31
Fire Prevention
in New Hanover County
Week
5:50 p.m. 3. 35
Public Hearing
Public Hearing and Consideration of Resolution to Adopt the New Hanover
County Multi-Jurisdictional Hazard Mitigation Plan
5:55 p.m. 4.1 37
Public Hearing
Special Use Permit ? Request by James Baker and Patricia Russell for a Special
Use Permit to locate a residential duplex in an R-10 Residential Zoning District
located at 4910 Wilderness Road (S-523, 09/04)
6:05 p.m. 4.2 43
Public Hearing
Rezoning ? Request by SENCA Properties, LLC to rezone approximately 3.36
acres of property located in the 9000 block of Market Street on the east side
between Creekwood Road and the New Hanover-Pender County line, from
R-15 Residential to CD (O&I) Conditional Use Office and Institutional for an
Ambulatory Surgery Center (Z-785, 09/04)
6:20 p.m. 5. 53
Planning Item
Resolution of Intent ? Request by Bob Jones, PLS for the Carlson family to
consider establishing a public hearing date to close a portion of Pine Avenue
located near Santa Maria Avenue, Porters Neck Community (SC-80, 08/04)
6:25 p.m. 6. Consideration of Contract 03-0211 57
New Hanover County Emergency Operations Center and 911 Center
61
6:35 p.m. 7. Consideration of Contract 04-0204
New Hanover County EOC/911 Center Communication Tower
65
6:45 p.m. 8. Meeting of the Water and Sewer District
7:00 p.m. 9. Non-Agenda Items (limit three minutes)
7:10 p.m. 10. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
7:20 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is complete.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Angel Funk
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Consideration of Proclamation to Designate October 2004 Domestic Violence Awareness
Month in New Hanover County
BRIEF SUMMARY:
October is National Domestic Violence Awareness Month. Angel Funk, Advocate/Outreach Coordinator with Domestic
Violence Shelter and Services, Inc., requests that the Board consider the attached proclamation to address the importance
of working to end domestic violence and proclaim October 2004 Domestic Violence Awareness Month in New Hanover
County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider proclamation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
domesticviolenceresol
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 2Estimated Time:Page Number:
Department: Fire Services Presenter:
Contact: Matt Davis
SUBJECT:
Fire Prevention Week - October 3-9
BRIEF SUMMARY:
Fire Prevention Week is being held October 3-9, 2004. The theme, "It's Fire Prevention Week: Test Your Smoke Alarms,"
emphasizes the importance of all families installing and maintaining working smoke alarms on every level of their home.
Members of the New Hanover County Fire Service will be visiting schools and other places throughout the community to spread
the Fire Prevention Week message. By issuing this proclamation, you will be affirming the important role that safety education
plays in our community.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approval of Fire Prevention Week Proclamation
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
NHC Proclamation 20NHC Proclamation Request
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 3Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Carol Thiel
SUBJECT:
Public Hearing and Approval of a Resolution to Adopt the County's Multi-Jurisdictional Hazard
Mitigation Plan
BRIEF SUMMARY:
The County is required to have a State and FEMA approved Hazard Mitigation Plan by November 2004 in order to remain
eligible to receive state and federal assistance in the event of a declared disaster affecting the County. New Hanover
County completed a multi-jurisdictional plan with the City of Wilmington and the Town of Kure Beach. This plan has been
approved by the North Carolina Division of Emergency Management pending the completion of local adoption procedures.
The City and the Town will adopt the plan after the County. The towns of Carolina and Wrightsville Beaches chose to
develop their plans independently of the County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Motion to approve the resolution adopting the New Hanover County Multi-Jurisdictional Hazard Mitigation Plan.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
t
Resolution(Coun
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend adoption of the resolution adopting the New Hanover County Multi-Jurisdictional Hazard Mitigation Plan.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, held public hearing and approved resolution 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 4.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case S-523, 09/04 Special Use Permit application to locate a residential duplex in an R-10
Residential Zoning District located at 4910 Wilderness Road
BRIEF SUMMARY:
Request by James Baker and Patricia Russell for a Special Use Permit to locate a residential duplex in an R-10 Residential
Zoning District located at 4910 Wilderness Road.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Planning Board recommends approval by a vote of 6-0.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
g of FS-523 Pet Sum
S-523 Findin
2 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 4.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case Z-785, 09/04 Request to rezone approximately 3.36 acres of property located in the 9000 block of Market
Street from R-15 Residential to CD (O&I) Conditional Use Office and Institutional
BRIEF SUMMARY:
Rezoning request by SENCA Properties, LLC to rezone approximately 3.36 acres of property located in the 9000 block of
Market Street on the east side between Creekwood Road and the New Hanover -Pender County line, from R-15 Residential
to CD (O&I) Conditional Use Office and Institutional for an Ambulatory Surgery Center.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Planning Board recommends approval by a vote of 4-0.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-785 Finding of FZ-785 Pet SumZ-785 Sum.d
3 maps
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
The Planning Board recommended approval with three conditions. Condition #1 has already been met.
Rezoning approved 5-0. Conditional Use approved 5-0, to include conditions #2 and #3 as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 5Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Sam Burgess
Item Does Not Require Review
SUBJECT:
Case SC-80, 08/04 Resolution of Intent - Request to establish public hearing date to close
portion of Pine Avenue
BRIEF SUMMARY:
Request by Bob Jones, PLS for the Carlson family to consider establishing a public hearing date to close a portion of Pine
Avenue located near Santa Maria Avenue, Porters Neck Community.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The unimproved 20 foot right of way is located near the eastern end of Santa Maria Avenue, Porters Neck Community (Plat
Book 4, Page 28). In accordance with N.C.G.S. 153A-241, a Resolution of Intent to close a road or easement must be
adopted prior to scheduling a public hearing.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
pd
SC-80.w
map
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Set a date for a public hearing on November 8, 2004, approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 6Estimated Time:Page Number:
Department: Engineering Presenter: Max Maxwell
Contact: Max Maxwell
SUBJECT:
NHC Emergency Operations Center and 911 Center
Contract # 03-0211
BRIEF SUMMARY:
As directed by the Board of commissioners on 7/12/04, staff advertised and received bids on 9-16-04. for the Construction
of the new EOC/911 Center. The low bidder for this project was Bradley-Barnes Construction Co. with a total bid and
selected alternates, in the amount of $1,801,140. The bid is well within the $2,778,687 budget. Item #7 in this agenda
packet is also included in this budgeted amount.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the project be awarded to Bradley-Barnes Construction in the amount of $1,801,140 and
authorization for the Chairman to execute the contract.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 398-431-3980-7300-6000
ATTACHMENTS:
Architects letter of recommendation and bid tabulation.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Davis dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Regular Item #: 7Estimated Time:Page Number:
Department: Engineering Presenter: Max Maxwell
Contact: Max Maxwell
SUBJECT:
New Hanover County EOC/911 Center Communication Tower
Contract # 04-0204
BRIEF SUMMARY:
In combination with the new EOC/911 Center is an erection of a 200' Communication Tower to be located at the New
Hanover County Offices at Marketplace Drive. Staff has received an authorization to construction permit from the Federal
Aviation Administration (FAA) and also a Special Use Permit from the Wilmington City Council. This tower will provide
communications for the new EOC/911 Center as well as numerous other agencies. As noted in the previous item, this
proposal is within budget.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the project be awarded to Coastal Electronics, Inc. in the amount of $299,271 and authorization for
the Chairman to execute the contract.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 398-431-3981-7300-6000
ATTACHMENTS:
Detailed proposal from Coastal Electronics, Inc.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. This matter was informally bid. Construction projects under $300,000 are not required to be bid.
Specifications require parts & services to be available with a 50 mile radius. Coastal Electronics, Inc. is the only qualifying
company within the 50 mile radius. The tight specs are necessary due to the emergency nature of the project. There will
be approximately ten agencies utilizing the tower.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Davis dissenting.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
6:45 p.m. 1. Non-Agenda Items (limit three minutes)
6:55 p.m. 2. Approval of Minutes 67
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/04/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water & Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meeting:
Regular Meeting - September 20, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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