Agenda 2004 10-18
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
October 18, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Vice-Chairman Julia Boseman)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards85
9:25 a.m. 2. Recognition of New Employees87
9:30 p.m. 3. Recognition of Wilmington-Cape Fear Home Builders Association and the 89
Wilmington Regional Association of REALTORS
91
9:35 p.m. 4. Presentation on the North Carolina Museum of Aviation
9:55 a.m. 5. Consideration of the 2005-2007 Temporary Assistance for Needy Families
93
(TANF) Plan
10:05 a.m. 6. Presentation about Workforce Development Efforts Funded by the Workforce 139
Investment Act in New Hanover County
10:10 a.m. 7. Update and Request for Direction on the 800 MHz Project149
153
10:20 a.m. 8. Consideration of Joining the Cape Fear River Assembly
10:25 a.m. 9. Committee Appointments173
10:35 a.m.
Break
10:45 a.m. 10. Meeting of the Water and Sewer District191
11:15 a.m. 11. Non-Agenda Items
11:25 a.m. 12. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
11:35 a.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move
forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:45 a.m. 1. Non-Agenda Items (limit three minutes)
10:55 a.m. 2. Approval of Minutes193
11:00 a.m. 3. Consideration of Acceptance of Plat for Public Dedications for Water and/or 195
Sewer
11:05 a.m. 4. Consideration of Award of Bid for Observation and Production Wells and197
Approval of Associated Budget Amendment 2005-16
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page No.
1. Approval of Minutes7
2. Approval of Resolutions on Mental Health Reform
9
3. Acknowledgement of New Hanover Schools Budget Amendment15
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4. Ratification of Submission of Emergency Operations Planning Grant and
Approval of Associated Budget Amendment 05-0058
5. Approval of Bank of America, N.A. Resolution Opening and Maintaining 27
Deposit Accounts and Services
6. Approval of Award of Bid and Contract 05-0078 for an Excavator for 31
Environmental Management and Associated Budget Amendment 05-0061
7. Approval of Award of Bid and Contract #05-0079 for a Front End Loader for 37
Environmental Management and Associated Budget Amendment 05-0060
8. Approval of Award of Contract 05-0110 with Munis, Inc. to Purchase 43
Financial/Human Resources Software System, Approval of Project Ordinance
and Associated Budget Amendment 2005-15
9. Approval of Award of Contract 05-0115 to Cisco, Inc. for a Convenience Term
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Contract for Cisco Products, Maintenance and Value-Added Services
10. Approval of Installment Financing Agreement with Bank of America Leasing 55
and Capital Group, Contract 05-0137
11. Approval of Budget Amendment 05-0064 for Child Care Health Consultant 59
Program
12. Approval of Budget Amendment 05-0065 for Women?s Preventive Health61
13. Approval to Submit Grant Application and Local Governmental Resolution to 63
the North Carolina Governor?s Highway Safety Program for the 2005 Law
Enforcement Liaison Reimbursement Grant
14. Approval of New Hanover County and New Hanover County Fire District 65
Collection Reports
69
15. Approval of Release of Tax Value
Approval of Budget Amendments:
16.1 05-0056 Airlie Gardens 71
16.2 05-0057 Board of Elections 73
16.3 05-0062 Sheriff 75
16.4 05-0063 Health 77
16.5 2005-13 Sheriff 79
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16.6 2005-14 Sheriff 81
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page No.
1. Approval of Minutes 7
2. Approval of Resolutions on Mental Health Reform9
3. Acknowledgement of New Hanover Schools Budget Amendment 15
4. Ratification of Submission of Emergency Operations Planning Grant and 17
Approval of Associated Budget Amendment 05-0058
5. Approval of Bank of America, N.A. Resolution Opening and Maintaining 27
Deposit Accounts and Services
6. Approval of Award of Bid and Contract 05-0078 for an Excavator for 31
Environmental Management and Associated Budget Amendment 05-0061
7. Approval of Award of Bid and Contract #05-0079 for a Front End Loader for 37
Environmental Management and Associated Budget Amendment 05-0060
8. Approval of Award of Contract 05-0110 with Munis, Inc. to Purchase 43
Financial/Human Resources Software System, Approval of Project Ordinance
and Associated Budget Amendment 2005-15
9. Approval of Award of Contract 05-0115 to Cisco, Inc. for a Convenience Term 51
Contract for Cisco Products, Maintenance and Value-Added Services
10. Approval of Installment Financing Agreement with Bank of America Leasing 55
and Capital Group, Contract 05-0137
11. Approval of Budget Amendment 05-0064 for Child Care Health Consultant 59
Program
12. Approval of Budget Amendment 05-0065 for Women?s Preventive Health 61
13. Approval to Submit Grant Application and Local Governmental Resolution to 63
the North Carolina Governor?s Highway Safety Program for the 2005 Law
Enforcement Liaison Reimbursement Grant
14. Approval of New Hanover County and New Hanover County Fire District 65
Collection Reports
15. Approval of Release of Tax Value 69
Approval of Budget Amendments:
16.1 05-0056 Airlie Gardens 71
16.2 05-0057 Board of Elections 73
16.3 05-0062 Sheriff 75
16.4 05-0063 Health 77
16.5 2005-13 Sheriff 79
16.6 2005-14 Sheriff 81
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the Regular Meeting held on October 4, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0 with two amendments.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Nancy Pritchett
Contact: Nancy Pritchett
Item Does Not Require Review
SUBJECT:
Resolutions on Mental Health Reform
BRIEF SUMMARY:
In October 2001, the N. C. General Assembly enacted House Bill 381, "An Act to Phase-In Implementation of Mental Health
System Reform At the State and Local Level", and the State's "Blueprint for Change" was published in July 2002.
The State Reform requires area mental health programs to transition from the traditional role of service providers to Local
Management Entities, which provide limited or no direct services. Instead these entities develop, oversee, and monitor
services provided through a qualified network of providers in the community. Not only will these changes have a
tremendous impact on services, but will also result in a considerable shift in funding for needed mental health services from
the state to county governments. These changes will create an undue hardship on mental health clients in their attempts to
access services, local management entities which have been required to divest themselves of direct service provision, and
our citizens and county governments as we will be required to fund services in greater amounts.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution requesting the N. C. General Assembly consider modification of the mental health reform initiatives to
better serve our citizens and local governments. Also, adopt a resolution requesting the N. C. Association of County
Commissioners inform and educate our citizens on the impact of the reform on local communities.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
wMH RESOLUTION NCACC.w
MH RESOLUTION NCGA.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 3Estimated Time:Page Number:
Department: Budget Presenter:
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
New Hanover Schools Budget Amendment
BRIEF SUMMARY:
On September 14, 2004, the New Hanover County Board of Education approved a capital outlay budget amendment
decreasing carryover balances for year-end accruals.
Amendment is presented for information purposes only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
No action is necessary. Amendment is presented for information purposes only.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No action required. For informational purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Acknowledged.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 4Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
Ratification of Submission of Emergency Operations Planning Grant
BRIEF SUMMARY:
We received notification from NC Emergency Management on September 25, 2004 that we are eligible to receive FY 2002
Emergency Planning Grant funds in the amount of $20,000, if we can expend the money by November 30, 2004. This grant
money was made available as a result of funds returned to the state by other counties in North Carolina that were unable to
expend them within the period for which they were allocated. The County Manager gave permission to enter into a
Memorandum of Agreement with NC Division of Emergency Management to accept the $20,000 Emergency Planning
Grant. I would like to use the funds to complete the Continuity of Operations Plans for the New Hanover County
departments that were not included in the initial planning phase. This grant will not require a local match, but will require us
to spend local funds and submit invoices to NC Emergency Management for reimbursement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Ratify acceptance of $20,000 Emergency Planning Grant from the NC Division of Emergency Management. Ratify
authorization for Emergency Management Director, Warren Lee to sign the Memorandum of Agreement. Request
approval of necessary budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Memorandum of Agreement between New Hanover County and the Department of Crime Control and Public Safety,
05-0058.d
Division of Emergency Management.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
This matter was scheduled to be presented to you as an additional item at your meeting on October 4th. At the last minute,
however, I realized that I had some questions that had not been answered so I pulled the item. All of my
concerns/questions have been satisfied. I, therefore, gave permission for Warren Lee to proceed with the Memorandum of
Understanding to accept the $20,000 grant. My recommendation is for the Board to ratify the Memorandum of
Understanding. There are no County funds required.
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COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 05-0058
ADJUSTMENT DEBIT CREDIT
Emergency Management:
FEMA-Emergency Planning Grant $20,000
Contracted Services $20,000
EXPLANATION: Establish budget for Emergency Planning Grant funding in the amount of $20,000 received from
the NC Department of Crime Control and Public Safety - Division of Emergency Management. Funds will be used
for Continuity of Operations Plans for New Hanover County departments.
ADDITIONAL INFORMATION: This grant requires us to expend local funds and submit invoices for
reimbursement. Funding must be expended by November 30, 2004.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 5Estimated Time:Page Number:
Department: Finance Presenter: Bruce T. Shell
Contact: Bruce T. Shell
SUBJECT:
Bank of America, N.A. Resolution Opening and Maintaining Deposit Accounts and Services
BRIEF SUMMARY:
Attached Bank of America, N.A. Certified Copy of Unincorporated Association Resolution Opening and Maintaining Deposit
Accounts and Services and Commercial Segment Deposit Account Signature Card for New Hanover County Commercial
Deposit Account for DSS trust client.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners adopt the Bank of America, N.A. Resolution Opening and Maintaining Deposit
Accounts and Services and Commercial Segment Deposit Account Signature Card for this dedicated savings account.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
The Bank of America, N.A. Resolution and Commercial Segment Deposit Account Signature Card are being submitted
separately.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 6Estimated Time:Page Number:
Department: Environmental Management Presenter:
Contact: Amy Akin
SUBJECT:
Award of Bid and Approval of Contract # 05-0078 for an Excavator and Approval of Budget
Amendment 05-0061
BRIEF SUMMARY:
The excavator was included in this year?s adopted budget as a purchase that would be paid from white goods grant funds
that are received from the state. Funds were budgeted in this current year for white goods grant funds. The balance of the
unused white goods money is in the Department of Environmental Management (DEM) unappropriated fund balance.
Budget amendment # 05-0061 budgets the additional white goods money available from the DEM fund balance for this
purchase.
The bids received for the excavator were as follows:
Rob?s Hydraulics, Inc. $143,304.50
Briggs Equipment Company $148,950.00
R. W. Moore $161,515.00
Gregory Poole Equipment Company $168,864.00
Steve Edens, Landfill Manager, thoroughly researched equipment specifications in an attempt to encourage competition.
He wrote generic specifications that included specific requirements for safety features geared to a landfill environment and
specific operational requirements in accordance with the harsh terrain at the landfill. Gregory Poole had some minor
exceptions but the remaining three bidders all had major exceptions that made their bids unacceptable.
In preparing a proposal, the bidder is required to submit the machine?s specifications and warranty so the County can verify
that the equipment meets or exceeds all requirements. In addition, the bidder is required to list all exceptions (i.e. any
requirement that his equipment does not meet). Gregory Poole was the only bidder that completed and provided all
information. The three other bidders did not provide adequate information to evaluate whether or not the machine met the
required specifications and also did not list all exceptions as the bids required.
One of the major issues with Rob?s Hydraulics, Inc., Briggs Equipment Company, and R. W. Moore Company was one of
warranty. The manufacturer of their products excludes any machine component from their warranty that is not
manufactured by them. Therefore, the County would have several companies that would have to be involved with
maintenance on one piece of equipment. Because the excavator is to be used in a Landfill capacity, John Deere (R. W.
Moore) excludes structural components of the excavator from warranty. The warranty issues with the three bidders is
enough, by itself, to determine these three bidders to be noncompliant.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of the resolution to:
1. award bid 05-0078 to Gregory Poole Equipment Company
2. authorize staff to proceed with contract 05-0078
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3. approve budget amendment 05-0061
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: With approval of Budget amendment 05-0061, funds will be available in account 700-480-4191-6115.
ATTACHMENTS:
05-0078 resolut05-0061.d
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
DEPARTMENT: Environmental Management
BUDGET AMENDMENT #: 05-0061
ADJUSTMENT DEBIT CREDIT
Landfill:
Appropriated Fund Balance $128,864
White Goods - Capital $128,864
EXPLANATION: To budget white goods funds previously received from the state and not budgeted. The expense
budget amendment is to the white goods capital expense account to the amount needed to purchase an
excavator. The amount of this budget amendment, in addition to the $40,000 in the adopted budget, will total the
purchase price of $168,864.
ADDITIONAL INFORMATION: The white goods funds are received from the state and are restricted in how they
must be used. This purchase is in accordance with the state requirements for these funds.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 7Estimated Time:Page Number:
Department: Environmental Management Presenter:
Contact: Amy Akin
SUBJECT:
Award of Bid and Approval of Contract # 05-0079 for a Front End Loader
BRIEF SUMMARY:
The loader was included in this year?s adopted budget as a purchase that would be handled through installment financing.
This loader and the Finance/HR Software purchase are going to be financed through the same agreement. That
agreement is also on this meeting?s agenda for approval. As part of this agenda item, a budget amendment has been
prepared to budget the financing proceeds.
Also, the County has already received a $25,000.00 grant towards the purchase of the loader. Therefore, the amount that
will be financed is $92,062.00.
The bids received for the loader were as follows:
Rob?s Hydraulics, Inc. $ 94,301.00
Briggs Equipment Company $112,040.00
Gregory Poole $117,062.00
R. W. Moore $121,859.00
Steve Edens, Landfill Manager, thoroughly researched equipment specifications in an attempt to encourage competition.
He wrote generic specifications that included specific requirements for safety features geared to a landfill environment,
specific operational requirements in accordance with the harsh terrain at the landfill and specific requirements due to
existing machinery and inventory efficiency. Gregory Poole had some minor exceptions but the remaining three bidders all
had major exceptions that made their bids unacceptable.
In preparing a proposal, the bidder is required to submit the machine?s specifications and warranty so the County can verify
that the equipment meets or exceeds all requirements. In addition, the bidder is required to list all exceptions (i.e. any
requirement that his equipment does not meet). Gregory Poole was the only bidder that completed and provided all
information. The three other bidders did not provide adequate information to evaluate whether or not the machine met the
required specifications and also did not list all exceptions as the bid required.
One of the major issues with Rob?s Hydraulics, Inc., Briggs Equipment Company, and R. W. Moore Company was one of
warranty. The manufacturer of their products excludes any machine component from their warranty that is not
manufactured by them. In the case of the Hyandi (Rob?s Hydraulics, Inc.), this includes the engine, transmission, and
axles. For Briggs Equipment Company (Case) and R. W. Moore Company (John Deere) the transmission is not
manufactured by the equipment manufacturer. Therefore, the County would have several companies that would have to be
involved with maintenance on one piece of equipment. Because the loader is to be used in a Landfill capacity, John Deere
excludes structural components of the loader from warranty. The warranty issues with the three bidders is enough, by itself,
to determine these three bidders to be noncompliant.
However, in addition to the above, the Hyaundi is a four (4) cylinder engine instead of the required six (6) cylinder engine.
The Case and John Deere equipment did not meet the tire specifications we required. The tire specifications were set so
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the tires would be interchangeable with the existing unit for operation and inventory efficiency.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of the resolution to:
1. award bid 05-0079 to Gregory Poole Equipment Company
2. authorize staff to proceed with contract 05-0079
3. approve budget amendment 05-0060
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: $25,000.00 of the purchase amount is being paid for from a construction and demolition grant budgeted in
700-480-4930-6400. The remaining amount will be financed. Budget amendment # 05-0060 is for accounting purposes
and has been done for the remaining amount. Debt service payments are budgeted in 700-480-4191-5940.
ATTACHMENTS:
05-0079 resolut05-0060.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
DEPARTMENT: Environmental Management
BUDGET AMENDMENT #: 05-0060
ADJUSTMENT DEBIT CREDIT
Recycling:
Installment Loan Proceeds $92,062
Capital Outlay - Equipment $92,062
EXPLANATION: This Budget Amendment is for accounting purposes only to budget financing proceeds. A grant
was received to pay $25,000 of the Front End Loader. The balance of the Loader cost ($92,062) was approved in
the Adopted Budget to be purchased through installment financing and the required financing costs related to this
purchase were in the Adopted Budget.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 8Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Bruce T. Shell, Leslie Stanfield, Amy Akin
SUBJECT:
Award of Contract # 05-0110 with Munis, Inc. for Purchase of Financial/Human Resources
Software System and the Required Hardware, Conversion, Project Implementation,
Consultation Services, and Training Services; Approval of Project Ordinance and Approval of
Budget Amendment 2005-15 Establishing a Budget from the Financing Proceeds
BRIEF SUMMARY:
Approved in the FY05 budget was the purchase of a Financial/Human Resources software system and the required
hardware, conversion, project implementation, consultation services, and training services. This item was approved as an
installment purchase and funds to pay the debt service that will be due this year are budgeted in 110-420-4256-5940.
The Finance Officer, the Human Resources Director, and the Information Technology Director have examined different
systems available and have determined that the software system available from Munis, Inc. provides the features and
capabilities necessary to meet New Hanover County's needs, at a total software cost of $939,333. The installment
purchase will be approximately $238,500 for five years. A budget amendment is not necessary for the current 04-05
budget.
The time frame to purchase, implement and have the system up and running is more than a year and will be best managed
if a capital project account is established for the project. Therefore, a project ordinance has been prepared for this item to
approve it as a capital project and budget amendment 2005-15 has been prepared to establish the project's operating
budget and budget the proceeds from the financing.
The purchase of the Financial/Human Resources System is being presented for award through the piggyback process
allowed through G.S. 143-129(g) which allows local governments to buy off of another government's contract if the vendor
is willing to provide the item at the same or better price. The County of Dane, Wisconsin completed a formal RFP process
for a Financial/Human Resources Software System, the required hardware, conversion, project implementation, support
and training services and Munis, Inc. was awarded the bid by the Board of Commissioners of Dane County, Wisconsin on
June 17, 2004. Munis, Inc. has offered to extend to New Hanover County even more favorable pricing than the Dane
County pricing.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution:
1. approving award to Munis, Inc.
2. approving project ordinance to establish the computer system improvement as a capital
project with a budget of $1,100,000.00
3. approving budget amendment 2005-15 to recognize the proceeds from the installment
financing for this project
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: BA 2005-15 is for accounting purposes to recognize proceeds from financing and to establish the capital
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project. Payments for installment debt that will become due for FY05 are currently available and budgeted in 110-420-
4256-5940.
ATTACHMENTS:
05-0110 Resoluti
BA2005-15.d
Project Ordinance for Computer Syste
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
DEPARTMENT: Computer System Improvements Capital Project
BUDGET AMENDMENT #: 2005-15
ADJUSTMENT DEBIT CREDIT
Installment Loan Proceeds $1,100,000
Capital Project Expense $1,100,000
EXPLANATION: To establish budget according to Capital Project Ordinance.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 9Estimated Time:Page Number:
Department: IT Presenter:
Contact: Amy Akin
SUBJECT:
Award of Contract # 05-0115 to Cisco, Inc. for a Convenience Term Contract for Cisco
Products, Maintenance and Value-Added Services
BRIEF SUMMARY:
Whenever possible, the County utilizes state convenience contracts for the purchases of computer equipment. There is
currently no active convenience contract at the state level for Cisco information technology products and services. In
response to this situation, Jacksonville, North Carolina did an extensive RFP for Cisco information technology products and
services and has offered that contract, with CISCO's approval, to other agencies for consideration as a piggyback option.
The Institute of Government was involved in this process to assist the City of Jacksonville to develop a contract usable by
other local governments.
New Hanover County has contacted Cisco, Inc. and Cisco, Inc. has agreed to extend the same agreement to New Hanover
County. There is no required purchase. This is strictly a convenience contract for the County to use as needs arise and if
New Hanover County IT deems it would be beneficial to purchase from it.
New Hanover County will receive the same terms of the Jacksonville contract.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution approving convenience contract award with Cisco, Inc. allowable through G. S. 143-129(g), contract
# 05-0115.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No purchase planned at this time. This contract is in place as a convenience contract. Any expenditures
would go through normal budgeting and purchasing processes.
ATTACHMENTS:
05-0115 resolution for award of Cisco, Inc.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
52
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54
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 10Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Bruce T. Shell, Amy Akin
SUBJECT:
Approval of Installment Financing Agreement with Bank of America Leasing and Capital Group,
Contract # 05-0137
BRIEF SUMMARY:
In the current FY05 adopted budget, the purchase of the following was approved to be purchased as installment financing
items :
1. a Financial/Human Resources Software System and the required Hardware, Conversion, Project Implementation,
Consultation, and Training Services
2. a Front End Loader for the Landfill
The purchase contracts for both of these items are on today's agenda for approval.
A Request for Proposals (RFP) was issued to the local banks and other financial institutions for the installment financing
contract. Four responses were received. Bank of America Leasing and Capital Group provided the lowest rate with no
closing costs.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution:
1. approving installment financing contract 05-0137 with Bank of America Leasing and Capital Group
2. authorizing the County Manager, the Finance Director, the County Attorney, and their designated staff to act on
behalf of the County in regard to the execution of Contract # 05-0137 and other actions not inconsistent with the
resolution
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funds to make the installment debt payments have been budgeted in 700-480-4191-5940 and 110-420-4256-
5940.
ATTACHMENTS:
resolution for award of finan
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
55
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
56
57
58
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 11Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett, Business Manager
SUBJECT:
Budget Amendment in the Amount of $5,681 for Child Care Health Consultant Program
BRIEF SUMMARY:
The New Hanover County Health Department has received approval from The University of North Carolina at Chapel Hill
(grantor) to roll forward from FY03-04 into FY04-05 unspent funds in the amount of $5,681. These funds will be used to
purchase a laptop and projector for the Child Care Consultant Nurse, with any remaining funds to be applied toward the
cost of travel required for this program.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve the rollover of funds from FY 03-04 into FY 04-05 and the associated budget amendment for the Child Care
Health Consultant Program in the amount of $5,681.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
05-0064.d
Budget Amendment
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
59
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/08/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0064
ADJUSTMENT DEBIT CREDIT
Child Care Health Consultant:
Child Care Health Consultant $5,681
Departmental Supplies $5,681
EXPLANATION: To budget rollover funds from FY 03-04 into FY 04-05 to support the Child Care Health Consultant
program. Funds will be used to purchase a laptop and projector for program use. Remaining funds, if any will be
used toward travel expenses.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
60
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 12Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett
SUBJECT:
Budget Amendment in the Amount of $11,118 for Women's Preventive Health
BRIEF SUMMARY:
The New Hanover County Health Department will receive $11,118 additional funds from the State to be used to support the
Family Planning Program. These funds may be used for any Family Planning (Title X) approved expense, including
contraceptives, Pap Tests and sterilizations. NHC Health Department is requesting approval to accept these funds and to
use these to purchase contraceptives, pap tests and to apply them to the increased cost in Gonorrhea cultures and
Chlamydia lab testing.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept and approve the additional state funds in the amount of $11,118 for the Women's Preventive Health (Family
Planning) Program and the associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
05-0065.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
61
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/08/04
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0065
ADJUSTMENT DEBIT CREDIT
Women's Preventive Health:
State Grant $11,118
Departmental Supplies $11,118
EXPLANATION: To budget additional funds received from the state to purchase contraceptives, pap tests and to
apply to the increased cost in chlamydia and GC lab testing.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
62
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 13Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit Grant Application and Local Governmental Resolution to the North Carolina
Governor's Highway Safety Program for the 2005 Law Enforcement Liaison Reimbursement
Grant
BRIEF SUMMARY:
In return for participating in the NC Governor's Highway Safety Program's regional plan, the Sheriff's Office is eligible to
apply for the 2005 Law Enforcement Liaison Reimbursement Grant for equipment and travel funds.
The Sheriff's Office will assist in gathering statistics and coordinate the initiatives of the "Booze It and Lose It" and "Click It
or Ticket" campaigns for Region 2. To review progress, the Region 2 Coordinator (Sheriff's Office Lieutenant) will conduct
coordinator meetings (involves all Region 2 counties) and attend at least two regional checkpoints in each quarter of the
grant cycle.
The local governmental resolution authorizes a grant application in the form prescribed by the Governor's Highway Safety
Program for federal funding in the amount of $10,000, with no local match requirement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to submit a grant application and local governmental resolution to the
Governor's Highway Safety Program for the 2005 Law Enforcement Liaison Reimbursement Grant. Additionally,
recommend approval of associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: $10,000 federal funds (no local government match)
Funding breakdown: $3,500 in-state travel, $1,500 out-of-state travel, and $5,000 equipment.
ATTACHMENTS:
Local Governmental Resolution
A copy of the complete grant application is available in the County Manager's Office for review.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
63
64
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 14Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of September 30, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrptSept04
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
65
66
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68
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Consent Item #: 15Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing are available upon request)
Best, Mable Frances $20,000
Caputo, Donna 35,603
Cleeve, Thelma L. 57,848
Cubbage,Earl D. Jr. 42,072
Dunn, Ruth 49,267
Harrelson, Mary Ann M. Life Estate 48,447
Kearns, Garry F. Etal. 18,463
Ketchum, Laura H. 46,053
Nixon, Annie H. 27,484
Robinson, Mary Louise 32,057
Scribner, George D. Clarice F. 73,020
Thompson, Bebe S. 39,121
Tice, Doris M. 58,677
Williams, Evelyn 69,682
Request approval of the following delinquent application for exemption from property tax for the following organization:
(application and letter explaining late filing available upon request)
First Fruit Ministries R06505-001-026-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
69
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
70
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
Consent Item #: 16.1Estimated Time:Page Number:
DEPARTMENT: Airlie Gardens
BUDGET AMENDMENT #: 05-0056
ADJUSTMENT DEBIT CREDIT
Public Beach Access Grant-CAMA $2,316
Contracted Services $2,316
EXPLANATION: To adjust budget to reflect expenditures from FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
71
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72
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
Consent Item #: 16.2Estimated Time:Page Number:
DEPARTMENT: Board of Elections
BUDGET AMENDMENT #: 05-0057
ADJUSTMENT DEBIT CREDIT
Board of Elections:
Help America Vote Act $12,090
Temporary Salaries $12,090
EXPLANATION: To budget funds from Help America Vote Act to fund temporary salaries for the One-Stop Voting
program.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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74
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
Consent Item #: 16.3Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 05-0062
ADJUSTMENT DEBIT CREDIT
Administration:
Other $10,372
Vice:
M&R Equipment $10,372
EXPLANATION: To budget revenue received by NC Superior Court Motion for unclaimed funds that were either
seized as evidence of the crime or were abandoned property to which no person has made claim. The cases have
been closed by the Sheriff's Office Vice and Narcotics Division.
ADDITIONAL INFORMATION: The NC Court Motion, signed by Superior Court Judge W. Allen Cobb, Jr., reads that
the unclaimed funds shall be turned over to the NHC Sheriff's Office, Vice and Narcotics Division and are to be
budgeted for the purpose of Line Item 3920, Maintenance and Repair - Equipment.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
75
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76
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
Consent Item #: 16.4Estimated Time:Page Number:
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0063
ADJUSTMENT DEBIT CREDIT
School Health:
Contributions from School $13,100
Salaries and Wages $11,619
Social Security Taxes $784
Retirement - Local Govt Emp. $697
EXPLANATION: To increase the revenue and expenditures in the School Health budget so that a position can be
increased from 20 hours per week to 30 hours per week.
ADDITIONAL INFORMATION: There is no additional cost to the County.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
77
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78
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
Consent Item #: 16.5Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-13
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $20,040
Capital Project Expense $20,040
EXPLANATION: To increase budget for additional revenue received on September 21 and 29, 2004.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
79
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80
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
Consent Item #: 16.6Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-14
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $1,761
Capital Project Expense $1,761
EXPLANATION: To increase budget for additional revenue received on September 28, 2004.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 85
9:25 a.m. 2. Recognition of New Employees 87
9:30 p.m. 3. Recognition of Wilmington-Cape Fear Home Builders Association and the 89
Wilmington Regional Association of REALTORS
9:35 p.m. 4. Presentation on the North Carolina Museum of Aviation 91
9:55 a.m. 5. Consideration of the 2005-2007 Temporary Assistance for Needy Families 93
(TANF) Plan
10:05 a.m. 6. Presentation about Workforce Development Efforts Funded by the Workforce 139
Investment Act in New Hanover County
10:10 a.m. 7. Update and Request for Direction on the 800 MHz Project 149
10:20 a.m. 8. Consideration of Joining the Cape Fear River Assembly 153
10:25 a.m. 9. Committee Appointments 173
10:35 a.m.
Break
10:45 a.m. 10. Meeting of the Water and Sewer District 191
11:15 a.m. 11. Non-Agenda Items
11:25 a.m. 12. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
11:35 a.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move
forward until the agenda is completed.
83
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84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Gregory L. Benton - Property Management; William Conyers - Property Management; Brian A. Williamson
- Sheriff's Office; Jonathan A. Hart - Sheriff's Office; Rouf R. Khatib - Inspections; Mark S. Covil - Fire Services; Carmen Y.
Larkins - Health; Joan A. Michael - Health Dept.
TEN (10) YEAR: David C. Brunson - Property Management; Judy P. Evonko - Health Dept.
FIFTEEN (15) YEAR: Karen H. Law - Tax Dept.; Travis C. Robinson - Sheriff's Office; Cecil Gurganious, Jr. - Sheriff's
Office; Mary H. Piner - Health Dept.; Donna J. Tartt - Social Services
TWENTY (20) YEAR: Sandra B. Randolph - Register of Deeds; Jamie S. Kilgore - Health Dept.
TWENTY-FIVE (25) YEAR: Teresa A. Murphy - Sheriff's Office; Ophelia T. Dixon - Social Services and Julia A. Talbutt -
Social Services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
85
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86
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
87
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88
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Donna Girardot, BASE (Business Alliance for a Sound Economy)
Contact: Donna Girardot
Item Does Not Require Review
SUBJECT:
Recognition of the Wilmington-Cape Fear Home Builders Association and the Wilmington
Regional Association of REALTORS for Printing and Distributing 10,000 Copies of the
Brochure, "Wilmington's Waterways Depend on You: Best Management Practices for Your
Home and Yard"
BRIEF SUMMARY:
The City of Wilmington Storm Water Services Department developed a brochure explaining ways homeowners can become
part of the solution to pollution by following procedures outlined in the brochure. The Wilmington-Cape Fear Home Builders
Association and the Wilmington Regional Association of REALTORSprinted 10,000 copies of the brochure and have
included it in the closing packages received by every new homebuyer upon purchasing a home. They have almost
exhausted their supply of the brochures.The Wilmington-Cape Fear Home Builders Association and the Wilmington
Regional Association of REALTORS recognize that a healthy environment and a healthy economy go hand in hand.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize the Wilmington-Cape Fear Home Builders Association and the Wilmington Regional Association of REALTORS
for their contributions to help keep our waterways clean. A healthy environment goes hand in hand with a healthy economy.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
http://www.ci.wilmington.nc.us/pubservices/stormwater/PDF files/homeowners_bmp.pdf
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize the Wilmington-Cape Fear Home Builders Association and the Wilmington Regional Realtors for the printing and
distribution of the brochure.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized the Wilmington-Cape Fear Home Builders Association and the Wilmington Regional Realtors.
89
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90
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Hollan Anderson and Dr. Charles Kays
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Presentation on the North Carolina Museum of Aviation
BRIEF SUMMARY:
Hollan Anderson, Executive Director of the North Carolina Museum of Aviation and Dr. Charles Kays, Public
Relations/Media Committee Chairman of the Wilmington Aviation Foundation would like to premier their promotional
documentary/video.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
View presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No action required. Please sit back and enjoy the premier of the promotional documentary/video. The video is sixteen
minutes long.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and viewed video.
91
92
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 5Estimated Time:Page Number:
Department: DSS Presenter: LaVaughn Nesmith
Contact: LaVaughn Nesmith
SUBJECT:
Temporary Assistance for Needy Families
BRIEF SUMMARY:
The Planning Committee appointed by the County Commissioners to develop the 2005-2007 TANF plan has completed its
work. New Hanover County will remain a standard county and changes in the plan are minimal. The DSS Board reviewed
and approved the plan on September 29, 2004. The plan is included in this packet, and a copy is available in the County
Manager's office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2005-2007 TANF Plan
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of the 2005-2007 TANF plan. The plan is attached. The Executive Summary begins on page 4.
Approval is recommended.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter: Margie Parker
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Presentation about Workforce Development Efforts Funded by the Workforce Investment Act in
New Hanover County
BRIEF SUMMARY:
Margie Parker, Workforce Development Director for Cape Fear Council of Governments, will present information about
programs and services funded by the Workforce Investment Act of 1998 in the Cape Fear Region, New Hanover County.
The Board of Commissioners will be recognized for its continued support of Workforce Development activities.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action or funding required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
139
140
141
142
143
144
145
146
147
148
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 7Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Update and Request for Direction on 800 MHz Project
BRIEF SUMMARY:
Staff, because the use of the US Coast Guard Loran towers for an expanded 800 MHz system is infeasible, wishes to
update you on the move to use the Charter (KGI) tower at Seabreeze.
1) Lease: KGI Wireless has stated in the attached letter that they will be willing to lease the tower for
$1400/month, provided the County pays a $1,000 application fee and provides an
acceptable engineering analysis. Some basic business questions are still being asked, including
the term length of the lease and the terms of KGI's existing lease on the land on which the tower
is located. Once the answers to the outstanding questions are satisfactorily resolved, staff will
bring a lease to the Board for approval.
2) Engineering analysis: Staff will implement a change order with Hatfield and Dawson
Engineering, who performed the Loran tower analysis, to do the engineering analysis
on the Seabreeze tower upon approval of the lease conditions by the Board. There
is no requirement for the Board to approve the change order unless the Board wishes to do so.
3) Please remember that the Board will eventually have to approve a funding plan for the
expansion of the 800 MHz at a cost of several million dollars which is not in the 2004/05 budget.
It is possible to finance this project over time. Staff will be glad to prepare funding options.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
At the time this was prepared all the outstanding lease condition questions have not been answered. Hopefully, staff will
have satisfactory answers to all the questions, therefore, allowing for a complete recommendation for moving forward with
the project and recommendations for funding. I apologize for the lack of a specific recommendation on this matter, but
obviously project components have not all come together.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Letter
149
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard update and held discussion.
150
151
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152
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 8Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Joining the Cape Fear River Assembly
BRIEF SUMMARY:
As detailed in the attached September 14 memo to the Board, the Cape Fear River Assembly is asking the County to join the
Assembly at a cost of $9,524 per year. The Assembly basically serves as a steward of the River's economic and environmental
resources. The membership dues have not been budgeted for FY 2004/05. Neither the County nor the City have been
members in the past.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board consider joining the Assembly.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Memorandum to the Board of Commissioners
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider joining.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to approve membership in the amount of $4,983 for the county and all municipalities except the City of Wilmington
did not pass, Pritchett and Caster voting for, Boseman and Davis voting against.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Regular Item #: 9Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following boards and committees:
Adult Care Home Community Advisory Committee
Board of Fire Commissioners
Nursing Home Community Advisory Committee
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Adult Care Home Community Advisory Committee - Christopher H. Walker reappointed
Board of Fire Commissioners ? Diane F. Doliber appointed
Nursing Home Community Advisory Committee ? Karen Wright Jefferson and Robert R. Richardson appointed
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:45 a.m. 1. Non-Agenda Items (limit three minutes)
10:55 a.m. 2. Approval of Minutes 193
11:00 a.m. 3. Consideration of Acceptance of Plat for Public Dedications for Water and/or 195
Sewer
11:05 a.m. 4. Consideration of Award of Bid for Observation and Production Wells and 197
Approval of Associated Budget Amendment 2005-16
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda
BRIEF SUMMARY:
Approve minutes from the Regular Meeting held on October 4, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Adopt minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes, Planning Director and Greg Thompson, County Engineer
Contact: Dexter Hayes, Kemp P. Burpeau and Greg Thompson
SUBJECT:
Acceptance of Plat for Public Dedications for Water and/or Sewer
BRIEF SUMMARY:
By recordation of final subdivision plats, developers offer by dedication open spaces, easements, streets, and roads for
§
designated public purposes. However, N.C.G.S. 136-96 allows developers to later withdraw such dedications as
"abandoned" if the streets or roads are not built within fifteen (15) years after dedication. The dedications are essential for
speedy and cost efficient construction and operation of the public water and sewer systems. To avoid the abandonment
difficulty we propose a public acceptance of the open spaces, easements, streets, and roads for water and sewer at the
time of plat recordation at the New Hanover County Registry. To wait until actual water and sewer construction is underway
would jeopardize the easement rights due to possible withdrawal. Proposed language is included with this cover sheet
which, if approved by the Board, would be added to the certificates on the subdivision plats to prevent the "abandonment"
problem.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the certificate language and authorize the County Engineer to accept public dedications for water and/or sewer
purposes at the time of plat recordation. The dedications are to be accepted only for public water and/or sewer. No
drainage, road maintenance or common area maintenance is to be accepted, assumed or undertaken by New Hanover
County or New Hanover County Water and Sewer District.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
v
PlatCertificateRe
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Observation and Production Wells
BRIEF SUMMARY:
As directed by the Board of Commissioners on 09/07/04, staff advertised and received bids for the construction of two (2)
12-inch production wells and three (3) monitoring wells, and pumping test. The low bidder for this project, a local company,
is Cayton's Well Drilling and Pumping Service, Inc. with a base bid of $153,780. The actual bid is well below the estimate of
$228,220 that was presented on 9/7/04.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the project be awarded to Cayton's Well Drilling and Pumping Service, Inc. in the amount of
$153,780, authorize the Chairman of the Water and Sewer District to execute the contract, and approve the associated
budget amendment totalling $168,780 which includes 10% contingency.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Engineer's Letter of recommendation.
d
ba2005.16.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Budget Amendment
DEPARTMENT: Well Field/Water-Sewer Operating
BUDGET AMENDMENT #: 2005-16
ADJUSTMENT DEBIT CREDIT
Well Field
Transfer in from Fund 800 $168,780
Extended Project Expense $168,780
Water/Sewer Operating
Appropriate Fund Balance $168,780
Transfer to Capital Project $168,780
EXPLANATION: To budget transfer from Fund 800 to Well Field Capital Project for contract with Cayton Well
Drilling plus a 10% contingency.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/18/04
Additional Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Request for Waiver of Tip Fees for County Fair
BRIEF SUMMARY:
The County Fair group has requested that the County waive the tip fees for up to approximately 100 tons this year. The
attached form has been completed by the Fair in accordance with policies adopted by the Board of Commissioners. Tip fees
have been waived in the past for the Fair.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board consider waiving the tip fees.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Form
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval to waive fee in an amount not to exceed $600.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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