Agenda 2004 11-22
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
November 22, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards35
37
9:30 a.m. 2. Presentation of New Hanover County Retirement Plaques
39
9:45 a.m. 3. Recognition of New Employees
9:50 a.m. 4. Presentation: Emergency Medical Services (EMS) Activities Report41
nd
10:00 a.m. 5. Consideration of Request for 2 Tier Contract Payment47
10:10 a.m. 6. Presentation: Disproportionate Minority Contact Project Announcement49
10:20 a.m. 7. Consideration of Request for Approval to Solicit Proposals for 51
Telecommunications Services
10:30 a.m. 8. Consideration of Request for Additional Staffing at the Detention Center and 53
Approval of Associated Budget Amendment 05-0086
10:40 a.m. 9. Consideration of Request to Separate the Juvenile Crime Prevention 59
Council/Criminal Justice Partnership Board (JCPC/CJPB) Into Two Boards
10:50 a.m.
Break
63
11:00 a.m. 10. Presentation of WAVE Transit Progress and Consideration of Request for
Continued Support
67
11:15 a.m. 11. Committee Appointments
11:30 a.m. 12. Meeting of the Water and Sewer District97
11:50 a.m. 13. Non-Agenda Items
12:00 a.m. 14. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
12:15 p.m.
Lunch Break
95
12:45 p.m. 15. Closed Session Pursuant to G.S. 143-318.11(a)(3)
1:15 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:30 a.m. 1. Non-Agenda Items (limit three minutes)
11:40 a.m. 2. Approval of Minutes99
11:45 a.m. 3. Consideration of Changing the Temporary Full-Time Position of Water and
101
Sewer Service Coordinator to a Permanent Full-Time Position
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes7
9
2. Approval of Friends of Airlie Membership Benefits
3. Approval of Resubmission of IMLS Museums for America Grant to Fund Audio-13
Guided Tour
4. Approval of Junior League of Wilmington (JLW) Programs Grant15
5. Approval of New Hanover County and New Hanover County Fire District 19
Collection Reports
6. Approval of Release of Tax Value23
Approval of Budget Amendments:
7.1 05-0085 Sheriff25
27
7.2 05-0089 Social Services
7.3 2005-22 Sheriff29
31
7.4 2005-23 Sheriff
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the minutes from the following meetings:
Special Meeting - November 1, 2004
Closed Session Meeting - November 1, 2004
Regular Meeting - November 8, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Consent Item #: 2Estimated Time:Page Number:
Department: Airlie Presenter: Thomas Herrera-Mishler
Contact: Thomas Herrera-Mishler
SUBJECT:
Friends of Airlie Membership Benefits
BRIEF SUMMARY:
The Friends of Airlie Membership program has grown dramatically in the past three years and now boasts over 2500
memberships which generate significant revenues for the Garden. The Airlie Gardens Foundation recently revised the
membership benefits package with two goals in mind; to maintain access to the Gardens and its programs at a reasonable
cost, and to encourage giving at higher levels for those that are able. The attached pages show the proposal and the
current membership benefit package.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approval
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The membership program is already supported by an administrative technician position and numerous
volunteers. This administrative position is funded through a grant from the Airlie Gardens Foundation to New Hanover
County.
ATTACHMENTS:
FOA membership revised 1
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
9
10
11
12
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Consent Item #: 3Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Resubmission of IMLS Museums for America Grant to Fund Audio-Guided Tour
BRIEF SUMMARY:
In the fall of 2003, the Museum submitted an Institute for Museums and Library Services Museums for America Grant.
Although the grant was not funded in this cycle, the proposal was rated very highly. Conversations with IMLS personnel
encourage us to resubmit the grant with some minor changes. The deadline for resubmission is November 15. (Turn
around time was very short because IMLS is changing the cycle of these grants, which were formerly due January 15.)
The grant proposal will fund an audio-tour of the Waves & Currents exhibit. The plan is to rely on first-person accounts and
oral histories to create a whole new level of visitor experience within the exhibit. This proposal addresses
recommendations for improved adult tour experiences generated by visitor surveys conducted by the Cape Fear
Convention & Visitors Bureau. The proposal also fulfills Quality Program goals identified in the Museum's Strategic Vision.
The grant funds will purchase the equipment, software, scripting, and an education intern. The Museum will pick up most of
the costs for recording, signage, and in-kind costs of staff support.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request permission to pursue an IMLS 2005 Museums for America grant for a $70,500 project that includes a $35,500
Museum match of staff in-kind and budgeted funds. If grant awarded, request acceptance of grant and approval of
associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The Museum match is $35,500. No additional County funds are required.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Consent Item #: 4Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Junior League of Wilmington (JLW) Programs Grant
BRIEF SUMMARY:
Cape Fear Museum has submitted a preliminary proposal to the JLW requesting support to refurbish the Museum's
Learning Center. The proposed overhaul will improve the space for school and group programs. When not in use for
scheduled programs, the space would be equipped and available for family-focused self-guided exploration. The request
asks for volunteer support in planning, creating, and presenting the space. It also asks for $39,409 for improvements.
JLW will review preliminary requests, follow up with proposal that meets their guidelines, and identify those they wish to
fund.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request to partner with JLW to implement improvements and approve related budget amendment if the proposed project is
accepted.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Junior League of Wilmington Grant. No required match.
ATTACHMENTS:
The 3-page attached proposal includes the budget on page 3.
gue Community
Junior Lea
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
15
16
17
18
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Consent Item #: 5Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Pat Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of October 31, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2 to follow
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Accept reports.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
19
20
21
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Consent Item #: 6Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing are available upon request)
Anderson, Janie M. $ 19,679
Ayash, George R. 44,087
Carter, Mary Virginia 54,897
Daughety, Virginia B. 34,359
Efird, Columbus Lee 43,051
Grady, Pearlie L. 20,000
Graham, Tracy H. Etux. 60,899
Harrington, Johnnia 21,458
Hollemon, Ruby E. 58,013
Ingram, Dorothy M. 33,437
Kenny, Jack M. Betty P. 51,767
Klinger, Kenneth R. 54,245
Muldrow, Sadie 25,512
Myers, Robert Pansy Life Estate 27,923
Nebel, Herbert 20,000
Nixon, Carolyn Life Estate 22,316
Odham, Mildred Canady 20,000
Olsen, Julia 52,241
Poulos, Emanuel Z. 30,868
Register, William 20,000
Rogers, Nancy Wise 54,123
Walker, Barbara R. 54,759
Request correction of the following Senior Citizen/Disability Exclusion. This item was originally placed on the October 18,
2004 agenda but had the incorrect amount of exclusion. The amount of exclusion reflected below is the corrected total
amount that will be excluded from the taxpayer's assessed value:
Cubbage, Earl D. Jr $42,733
Request approval of the following delinquent application for exemption from property tax for the following organizations:
(applications and letters explaining late filing available upon request)
Islamic Center of Wilmington R07900-003-039-001
Wilmington AME Zion Housing R04813-009-010-000
Wilmington Children's Museum R05405-017-007-000
R05405-017-006-001
R05405-017-006-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
23
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
24
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Budget Amendment
Consent Item #: 7.1Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 05-0085
ADJUSTMENT DEBIT CREDIT
Sheriff/Administration:
Other $29,334
Sheriff/Patrol:
Departmental Supplies $3,500
Auto Supplies $6,698
M&R - Equipment $761
Motor Vehicle Purchases $11,575
Safe Summer Program $1,500
Project Lifesaver $5,300
EXPLANATION: To budget the following: (1) insurance proceeds: $11,575 total loss of vehicle, $6,698 total loss of
equipment, and $761 equipment repair (2) sale of surplus equipment - $3,500 (3) contribution of Safe Summer
Program - $1,500 (4) contribution to Project Lifesaver - $5,300.
ADDITIONAL INFORMATION: The Safe Summer program is a week long camp that takes place several times
during the summer and is open to all fifth graders in New Hanover County Schools that have graduated from the
Drug Abuse Resistance Education (D.A.R.E.) program during the school year. School Resource Officers and
volunteers provide staffing for the camp.
Project Lifesaver uses state-of-the-art technology in assisting those who care for victims of Alzheimers, Dementia,
Autism, Down's Syndrome and other related Mental Dysfunction Disorders and victims that become lost.
Personalized radio transmitters are placed on the identified person, which assists caregivers and local emergency
agencies in a safe return. The startup of Project Lifesaver in our community is coordinated by the Sheriff's Office
and the Pilot Club of Wilmington.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Budget Amendment
Consent Item #: 7.2Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 05-0089
ADJUSTMENT DEBIT CREDIT
Links:
Links $25,000
Trust Funds $25,000
EXPLANATION: To enhance services for teenagers in the LINKS program by promoting independent living skills
and self-sufficiency in youths ages 13-21, who have been in DSS custody or foster homes.
ADDITIONAL INFORMATION: 100% federal dollars - no additional County dollars are required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Budget Amendment
Consent Item #: 7.3Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-22
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $7,932
Capital Project Expense $7,932
EXPLANATION: To increase budget for additional revenue received on October 25, 2004.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Budget Amendment
Consent Item #: 7.4Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-23
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $6,227
Capital Project Expense $6,227
EXPLANATION: To increase budget for additional revenue received on October 4, 2004.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 35
9:30 a.m. 2. Presentation of New Hanover County Retirement Plaques 37
9:45 a.m. 3. Recognition of New Employees 39
9:50 a.m. 4. Presentation: Emergency Medical Services (EMS) Activities Report 41
nd
10:00 a.m. 5. Consideration of Request for 2 Tier Contract Payment 47
10:10 a.m. 6. Presentation: Disproportionate Minority Contact Project Announcement 49
10:20 a.m. 7. Consideration of Request for Approval to Solicit Proposals for 51
Telecommunications Services
10:30 a.m. 8. Consideration of Request for Additional Staffing at the Detention Center and 53
Approval of Associated Budget Amendment 05-0086
10:40 a.m. 9. Consideration of Request to Separate the Juvenile Crime Prevention 59
Council/Criminal Justice Partnership Board (JCPC/CJPB) Into Two Boards
10:50 a.m.
Break
11:00 a.m. 10. Presentation of WAVE Transit Progress and Consideration of Request for 63
Continued Support
11:15 a.m. 11. Committee Appointments 67
11:30 a.m. 12. Meeting of the Water and Sewer District 97
11:50 a.m. 13. Non-Agenda Items
12:00 a.m. 14. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
12:15 p.m.
Lunch Break
95
12:45 p.m. 15. Closed Session Pursuant to G.S. 143-318.11(a)(3)
1:15 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
33
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Carolyn G. Johnson - Register of Deeds; Jeffrey A. Ritchey - Public Safety; Jeffrey Rohena - Sheriff's Office;
Cynthia L. Corbett - Inspections; Murdis W. Charles-Craft - Health Dept.; Helen M. Millinor - Health Dept.; Dorothy P. Ashbaugh -
Health Dept.
TEN (10) YEAR: Donna G. Horne - Register of Deeds; Henry H. Green - Property Management; Paul A. Majkut - Property
Management; Deborah H. Adkins - Public Safety; Janet L. Pittman - Public Safety; Esta L. Stringfield - Sheriff's Office; Mary D.
Brown - Social Services; Jamie B. Collins - Social Services; Mark D. Murphy - Social Services
FIFTEEN (15) YEAR: Sophia L. Swepson - Property Management; Joyce C. Brodie - Sheriff's Office; Thomas R. Duncan -
Sheriff's Office; Donald H. Taft - Sheriff's Office; Edward L. Jarvis - Sheriff's Office; Billie J. Stallings - Health Dept.; Renee
Tootoo - Health Dept.; Linda Huffman - Social Services
TWENTY-FIVE (25) YEAR: Christine L. Hart - Sheriff's Office; Larry P. Hines - Sheriff's Office
THIRTY (30) YEAR: Diane T. Vosnock - Health Dept.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
35
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Libby Moore
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Retirement Plaques
BRIEF SUMMARY:
The following employees are eligible to receive New Hanover County Retirement Plaques:
William H. Simmons, Sheriff's Office (Deputy Sheriff) - 20 years of service
Burris K. Fowler, Inspections Dept. (Chief Code Enforcement Official) - 23 years of service
Orethia K. Brown, Social Services Dept. (Administrative Support Assistant) - 30 years of service
Jeffrey Olson, Social Services Dept. (Social Services Manager) - 19 years of service
Michael C. Sorg, Sheriff's Office (Sergeant) - 20 years of service
Donald R. Howard, Property Management (Custodian) - 12 years of service
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present plaques.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented plaques.
37
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 3Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Chief Ed Woodard
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Emergency Medical Services (EMS) Activities Report
BRIEF SUMMARY:
As the EMS System Administrator for New Hanover County, New Hanover Regional Medical Center is to make periodic
reports of activities to the Board of Commissioners. Ed Woodard, NHRMC Vice President and Chief of Emergency
Services, will make the presentation and discuss the activities reports which are attached.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter from Jack Barto and EMS Activities Reports
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
41
42
43
44
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Harry Dorsey, Citizen and Owner of Carolina Communications
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Request for 2nd Tier Contract Payment
BRIEF SUMMARY:
Mr. Harry Dorsey, President of Carolina Communications, has submitted a request for payment of the $96,000 he claims to
be owed from a sub-contractor on the Jail Project, McGregor Communications.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear Mr. Dorsey's request. He is a second tier sub and the County has no privity of contract in this matter.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear Mr. Dorsey.
COMMISSIONERS' ACTIONS/COMMENTS:
Mr. Dorsey was unable to attend, the item was withdrawn.
47
48
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter: Patricia A. Melvin
Contact: Nequan Peartree
SUBJECT:
Disproportionate Minority Contact Project Announcement
BRIEF SUMMARY:
New Hanover County applied for and was one of three counties chosen to receive funds from the Governor's Crime
Commission to conduct a study on the number of minorities who become involved in the juvenile justice system in
comparison to other groups. The study will assess whether that number is disproportionate, identify key decision points and
root causes, and identify ways of eliminating the root causes. A Task Force is made up of representatives from agencies
which will assist in providing information and support to the project. In addition, the project coordinator, Nequan Peartree,
has been hired to lead the project and UNC-Wilmington has submitted a proposal to conduct the statistical research and
conduct focus group meetings. Grant oversight will be provided via the County Manager's Office and the Juvenile Crime
Prevention Council. The County received grant funds of $110,000 to cover the costs associated with this project. The
project is funded through June 30, 2004.
The agencies participating in this community-wide effort have agreed to enter a Memorandum of Agreement expressing
their support of the project. Today marks the kick-off the Disproportionate Minority Contact (DMC) Project in New Hanover
County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
A show of support by the Commissioners for the DMC effort through affirmation of the Project.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Please show your support of the project by recognizing the participants, the value of the project and announcing that this is
the official beginning of the project.
COMMISSIONERS' ACTIONS/COMMENTS:
The Board expressed their support.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 7Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
Request Approval to Solicit Proposals for Telecommunications Services
BRIEF SUMMARY:
We would like to solicit proposals for a firm to evaluate New Hanover County's existing 800 MHz radio system and to assist
with the design, procurement and installation of equipment necessary to provide an acceptable level of coverage county-
wide, additional system capacity, and a migration path to comply with the newly adopted national communications
standards. The proposal will focus on expanding the existing County system to cover the southern end of the County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve request to solicit proposals.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funds will have to be appropriated for this project.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval to solicit proposals. After review of the proposals, staff will make a recommendation for contracting
to the Board.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 8Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request for Additional Staffing at the Detention Center
BRIEF SUMMARY:
The current staffing at the new Detention Center was approved in anticipation of an opening with an inmate population of
350, coupled with the thought that two 64 bed housing units would not have to be opened for a number of years.
After one week of operation the inmate population was greater than anticipated in the planning process. It continues to be
so and as of November 5, 2004, the population count was 464 inmates. The 12 General Housing pods presently have very
few beds available. The population is already at a dangerous level for both staff and inmates due to a shortage of detention
staff. Current staff is showing signs of distress from the number of overtime hours everyone is having to work in order to
maintain a safe work environment.
Due to the serious strain on the Detention staff, other divisions were requested to assist by working shifts in Detention, as
well as working their regular shifts. Mandatory overtime has now been imposed to assist the Detention staff. The amount
of overtime necessary, due to the Detention staff shortage, has greatly impacted the Sheriff's Office FY04-05 budget. It is
anticipated that Detention's budgeted overtime could be depleted by the time six months of the budget year are complete.
As an attachment, statistics for comparison of facility size, inmate population and detention staff are offered from Gaston
County, Cumberland County, and Durham County.
Also attached is a Memorandum from Major Stevenson to Sheriff Causey for consideration of 57 additional Detention
positions. After much deliberation, the request for additional positions has been reduced to 37, on which the Sheriff and
Major Stevenson are in agreement. With approval of the 37 positions, the Detention Division position count would increase
from 103 to 140. The funding cost for the 37 additional positions would be $796,231 plus $83,000 for equipment for the
remainder of FY04-05.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the approval of 37 additional positions for the new Detention Center, due to greater than anticipated inmate
population. Additionally, approve the related budget amendment for funding the requested 37 positions and the required
equipment from General Fund/Fund Balance.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 37
Explanation:
County Funding - General Fund/Fund Balance $879,231
Cost of 37 additional positions for the remainder of FY04-05 includes: 11 Deputy positions, $257,356; 25 Detention Officer
positions, $520,875; 1 Administrative Support Technician position, $18,000; and $83,000 in equipment for the Deputy and
Detention Officer positions. See attached worksheet for position summary and costs.
The cost of the additional 37 positions for FY05-06 would be $1.6 million. This is would be equivalent to almost 1 cent on
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the tax rate at the current value of a penny.
ATTACHMENTS:
Sheriff Position Summary and Co
Memorandums (2)
Budget Amendment
05-0086.d
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Davis dissenting, effective immediately.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Budget Amendment
DEPARTMENT: County Commissioners/Sheriff
BUDGET AMENDMENT #: 05-0086
ADJUSTMENT DEBIT CREDIT
General Fund:
County Commissioners:
Appropriated Fund Balance $879,231
Sheriff/Detention:
Salaries and Wages $596,026
Social Security Taxes $45,584
Retirement - 401K $9,482
Medical Insurance Expense $114,330
LT Disability Insurance $1,665
Retirement - Local Govt Empl. $29,144
Radios $9,900
Uniforms $73,100
EXPLANATION: To budget 37 new positions for the new Detention Center as follows: 11 Deputies, 25 Detention
Officers, and 1 Administration Support Technician due to a greater than anticipated inmate population.
ADDITIONAL INFORMATION: With the approval of this Budget Amendment the amount of Fund Balance
appropriated in FY 04-05 will be $9,622,579.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Davis dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 9Estimated Time:Page Number:
Department: County Manager Presenter: Patricia A. Melvin, Assistant County Manager
Contact: Patricia A. Melvin, Assistant County Manager and Vice-Chairman, JCPC
SUBJECT:
Consider Establishment of Separate Juvenile Crime Prevention Council and Criminal Justice
Partnership Program Boards
BRIEF SUMMARY:
Currently the Juvenile Crime Prevention Council (JCPC) and Criminal Justice Partnership Board (CJPB) are combined, and
meet and work as one Board. New members recently named by the Board of County Commissioners were appointed to
both Boards. Historically, they have met and worked as one Board as a matter of efficiency because many of the
memberships required by the general statues for JCPC were also required for CJPB. At the request of Judge Jay
Hockenberry, who is a member of the State Criminal Justice Partnership Program Board, the combined Board at its
meeting of October 15, 2004, considered the issue of maintaining two separate boards with separate meetings to enhance
opportunities for advocacy. The combined Board voted to request that the Board of County Commissioners consider
appointing members to two separate boards. Several members have already stated their membership continuation
interests as stated in attached documents.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider the request of the combined Board to establish two separate Boards. Appoint members as interested to
respective Board(s); and advertise for and appoint additional members, as necessary, to complete the required makeup of
each Board.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 10Estimated Time:Page Number:
Department: Transportation Presenter: Commissioner Nancy Pritchett, Albert Eby, WAVE Transit Director
Contact: Patricia A. Melvin, Assistant County Manager
SUBJECT:
Presentation on Progress Report of WAVE Transit and Consideration of Request for Continued
Support
BRIEF SUMMARY:
WAVE Transit, via the Cape Fear Public Transit Authority has achieved its goals toward the establishment of a County-City
merged public transportation system. A presentation of the progress made on these efforts will be made along with
requests for continued support by the Board of County Commissioners as we take additional steps toward developing
perpetual funding streams to sustain the system, including designation of the Authority as Grantee of Federal Transit
Administration and N.C. Department of Transportation and continued local support of grants. The City of Wilmington
currently receives a fee of $5 on vehicle registrations. The Authority wishes to seek legislative authority for a similar fee to
support the public transportation system. The Authority will request the same support from the City of Wilmington and
Transportation Advisory Committee at their next meetings. The resolutions are included for your consideration.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation. Consider and adopt resolutions in support of the requests by the Authority to seek establishment of
perpetual funding streams via matching of federal, state, and local resources.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider adoption of attached resolutions.
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COMMISSIONERS' ACTIONS/COMMENTS:
The Resolution Designating the Cape Fear Public Transportation Authority as the Designated Recipient for Federal Transit
Administration and North Carolina Department of Transportation Public Transportation Funds was approved 5-0.
The Resolution Supporting a Local Act Authorizing the Cape Fear Public Transportation Authority to Levy a Vehicle
Registration Fee failed,3-2, Pritchett and Boseman voting in favor, Davis, Greer and Caster in opposition.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 11Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following boards and committees:
Adult Care Home Community Advisory Committee
Water Development Task Force
Zoning Board of Adjustment
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Adult Care Home Community Advisory Committee: Peggy J. Kearney and Janet H. Locklear appointed
Water Development Task Force: David F. Michael, Whitney Prease, James W. Souders and Terry F. Turner appointed
Zoning Board of Adjustment: Brian C. Eckel and Myron Furman appointed; Charlton L. Allen and Tim Fuller appointed as
alternates
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Regular Item #: 15Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Closed Session Pursuant to G.S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with the County Attorney regarding potential litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend conducting a closed session as requested by the County Attorney.
COMMISSIONERS' ACTIONS/COMMENTS:
Commissioner Caster MOVED, SECONDED by Commissioner Pritchett, to approve the proposed change order with
associated budget amendment in the amount of $1,670,000 to J. M. Thompson for closeout of the Jail Project. Upon vote,
the MOTION CARRIED 4 TO 1. Commissioner Davis voted in opposition.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Budget Amendment
Item #:Estimated Time:Page Number:
DEPARTMENT: Jail Project/Commissioners
BUDGET AMENDMENT #: 2005-25
ADJUSTMENT DEBIT CREDIT
Commissioners
Appropriated Fund Balance $1,670,000
Transfers to Other Funds
Transfer to Capital Projects $1,670,000
Jail Project
Transfer in from Capital Projects $158,274
Sales Tax Refund $190,235
Installment Loan Proceeds $548,624
Interest on Investments $322,073
Transfer in from General Fund $1,670,000
Reimb. from Freeman-White $400,000
Capital Project Expense $3,289,206
EXPLANATION: To adjust budget to close out the Jail Capital Project.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Davis dissenting.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
11:30 a.m. 1. Non-Agenda Items (limit three minutes)
11:40 a.m. 2. Approval of Minutes 99
11:45 a.m. 3. Consideration of Changing the Temporary Full-Time Position of Water and 101
Sewer Service Coordinator to a Permanent Full-Time Position
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water & Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the Regular Meeting held on November 8, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/22/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Change Temporary Full-Time Position of Water and Sewer Service Coordinator to Permanent
Full-Time Position
BRIEF SUMMARY:
In the summer of 2003, the Water and Sewer District approved a temporary full-time position to help coordinate the efforts
of County departments and the public with regard to connection to the sewer system. This position was necessary, in part,
due to the substantial increase in customers served by the Engineering/Water and Sewer Department over the last eight
years. In 1996, the Water and Sewer District provided service to approximately 14,000 residents. Currently, over 32,000
County residences are served by the department and the addition of 3,000 customers from the King's Grant,
Brookfield/Brierwood and Middle Sound projects represented an increase in responsibility that could no longer be supported
by the department's administrative support staff. This position, in conjunction with assistance provided from a contract
employee, has been successful in addressing the needs of the public attempting to acquire utility service from the County
and providing assistance to the County's existing customers and professional community. It has become apparent that the
temporary full-time position will be needed on a full-time permanent basis. With an increase of 18,000 customers, the
administrative support staff can no longer provide service in a timely and efficient manner. The full-time position will
perform a needed role with expanded job responsibilities above those currently provided. The position will assist the
administrative supervisor by providing support for purchasing and departmental budget issues as well as assisting the
public by coordinating activities between customers, the professional community and the department. Adequate funds are
in the existing budget to cover this request.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that this position become full time with benefits at the Range of CR04.
FUNDING SOURCE:
Will above action result in: Position(s) Modification Or Change Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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