Agenda 2004 12-20
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · WILLIAM A. CASTER, VICE-CHAIRMAN
TED DAVIS, JR., COMMISSIONER · WILLIAM A. KOPP,JR.,COMMISSIONER · NANCY H. PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD
December 20, 2004 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1.Presentation of New Hanover County Service Awards 45
9:25 a.m. 2. Recognition of New Employees47
nd
9:30 a.m. 3. Consideration of Request for 2 Tier Contract Payment49
9:40 p.m. 4. Presentation of Audit for Fiscal Year 03-0453
9:50 a.m. 5. Presentation by the Board of Directors of Coast Line Convention Management, 55
Inc.
10:05 a.m. 6. Consideration of Establishment of Date for Strategic Planning Session and 67
Approval of FY 05-06 Budget Calendar
10:15 a.m. 7. Consideration of Approval to Move Forward with Mason Inlet Maintenance 71
Project
79
10:30 a.m. 8. First Reading
Application by Cape Medical Transport, Inc. for a Non-Emergency Ambulance
Service Franchise
10:50 a.m.
Break
11:00 a.m. 9. Consideration of Resolution Authorizing the Expansion of the Tidal Creeks 103
Watershed Management Advisory Board
11:10 a.m. 10. Consideration of Resolution Endorsing New Hanover County?s Participation in 107
the Lower Cape Fear Stewardship Development Awards Program
11:20 a.m. 11. Appointment of Commissioners to Serve on Various Boards and Committees 119
for 2005
11:50 a.m. 12. Committee Appointments121
1
12:05 p.m.
Lunch Break
12:35 p.m. 13. Meeting of the Water and Sewer District185
1:05 p.m. 14. Non-Agenda Items (limit three minutes)
1:15 p.m. 15. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:30 p.m. 16. Closed Session Pursuant to G.S. 143-318.11(a)(3)183
2:00 p.m. ADJOURN
Note: Times listed for each item are , and if a preceding item takes less
estimated
time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:35 p.m. 1. Non-Agenda Items (limit three minutes)
12:45 p.m. 2. Approval of Minutes187
12:50 p.m. 3. Consideration of Well Field ? Additional Engineering Work and Associated
189
Budget Amendment 2005-28
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes7
9
2. Approval of Award of State Homeland Security Citizens Corps Grant and
Associated Budget Amendment 05-0110
3. Approval of Annual Renewal of Contract 02-0379 for Three Year Engineering 19
Services with Gahagan and Bryant Associates
4. Approval of New Hanover County and New Hanover County Fire District 21
Collection Reports
5. Approval of Release of Tax Value25
Approval of Budget Amendments:
6.1 05-0101 Health27
6.2 05-0102 Governing Body/Health29
6.3 05-0103 Governing Body/Emergency Management31
6.4 05-0104 Fire Services33
6.5 05-0106 Sheriff35
6.6 05-0108 Social Services37
6.7 2005-26 Sheriff39
6.8 2005-27 Sheriff41
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the minutes from the following meetings:
Regular Meeting - November 22, 2004
Regular Meeting - December 6, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Consent Item #: 2Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee, Carol Thiel
Contact: Warren Lee
Item Does Not Require Review
SUBJECT:
Award of FY 2004 State Homeland Security Grant Program Citizen Corps Grant Award-$9,500
BRIEF SUMMARY:
In FY 2003 Emergency Management was awarded a grant in the amount of $33,830 to fund the recruitment, training and
equipping of 50 Community Emergency Response Team (CERT) volunteers and equip 2 CERT trailers. In order to receive
the CERT funding, the County had to register a Citizen Corps Council on the federal website. In FY2004, the grant is in the
amount of $9,500. Part of the funds ($1,500) are to be used to further develop the County's Citizen Corps Council. We will
do that by recruiting additional members and publicizing the existence of the Council, whose mission is to promote
community safety. The remaining $8,000 of the grant is to be used to support the CERT program. We plan to recruit and
train 1 additional CERT ($4,000), and provide maintenance activities for the 3 CERTs that were developed with FY2003
funds ($4,000). Those activities will include additional training opportunities, as well as opportunities to support Emergency
Management and other County programs. There is no required match.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the grant. Request authorization for County Manager, Allen O'Neal, to sign the grant. Request
approval of associated budget and expense amendments.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Memorandum of Agreement between New Hanover County and the NC Dept. of Crime Control & Public Safety, Division of
Emergency Management, NC Citizen Corps/Office of the Governor.
05-0110.d
ITEM DOES NOT REQUIRE REVIEW
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 05-0110
ADJUSTMENT DEBIT CREDIT
Emergency Management:
DHS Citizen Corps Grant $9,500
Contracted Services $2,160
Printing Charges $3,600
Departmental Supplies $3,538
Training and Travel $202
EXPLANATION: Request to establish budget for Department of Homeland Security Citizen Corps grant funding in
the amount of $9,500 that was received from the North Carolina Department of Crime Control and Public Safety,
Division of Emergency Management and the North Carolina Citizen Corps, Office of the Governor. The funds will
be used to sustain the New Hanover County Citizen Corps Council and the Community Emergency Response
Team (CERT) program.
ADDITIONAL INFORMATION: This grant requires us to expend local funds and submit invoices for
reimbursement. This grant funding must be expended by August 15, 2005.
APPROVAL STATUS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Consent Item #: 3Estimated Time:Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Annual Renewal Contract # 02-0379
Year Three Maintenance Interval
Gahagan and Bryant Associates
BRIEF SUMMARY:
Pursuant to the Permit Conditions of the Mason Inlet Relocation Project issued by the Army Corps of Engineers, New Hanover
County is required to provide monitoring and reporting data to the Federal and State regulatory agencies. On July 10, 2002,
New Hanover County executed a contract with a local engineering firm to provide engineering services associated with the
Mason Inlet Project. As required by contract, New Hanover County must renew the contract annually. The original proposal
provided by the engineer, which was made part of the contract, defines the budget for year three services at $87,210. The
contract is paid initially through the beach nourishment portion of the Room Occupancy Tax, and is ultimately assessed to
benefitting property owners.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff request the County Commissioners approve renewal of Contract #02-0379 for year three engineering services with
Gahagan and Bryant Associates for $87,210.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 361-410-3615-7300-6000 - Mason's Inlet Maintenance Budget
ATTACHMENTS:
Gahagan and Bryant Associates Budget for Services
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Consent Item #: 4Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collections reports as of November 30, 2004
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
collection reports
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Consent Item #: 5Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing are available upon request)
Bottorf, Sara P. Etal. $20,000
Brown, Patricia A. 33,080
Cowles, Jane P. 80,668
Glass, Jennelle 20,000
Hearn, Charles Nelson Life Estate 36,761
Kesler, Alice F. 70,328
Knight, Carolyn Holt 54,172
Langley, Hilda Myers 20,000
Phelps, Kay Peterson 34,082
Request correction of the following Senior Citizen/Disability Exclusion. This item was originally on the November 22, 2004
agenda but had the incorrect amount of $54,245 as the exclusion. The amount of exclusion reflected below is the correct
total amount that will be excluded from the taxpayer's assessed value:
Klinger, Kenneth R. 66,245
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
25
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.1Estimated Time:Page Number:
DEPARTMENT: Health
BUDGET AMENDMENT #: 05-0101
ADJUSTMENT DEBIT CREDIT
Public Health Bioterrorism:
State Grant $79,353
Salaries and Wages $10,000
Contracted Services $4,000
Radios $1,000
M&R - Auto and Trucks $2,000
Printing Charges $4,800
Departmental Supplies $9,000
Safety Equipment $9,000
Dues and Subscriptions $500
Employee Reimbursements $2,000
Training and Travel $37,053
EXPLANATION: State grant funding reduced. Budget amendment is to reduce adopted FY 04-05 expenditures to
reflect funding authorization received from State.
ADDITIONAL INFORMATION: Adopted budget for FY 04-05 is $441,730, state funding authorization received in the
amount of $362,377 (difference of $79,353).
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.2Estimated Time:Page Number:
DEPARTMENT: Governing Body/Health
BUDGET AMENDMENT #: 05-0102
ADJUSTMENT DEBIT CREDIT
Governing Body:
County Commissioners:
Appropriated Fund Balance $13,123
Health:
Care Coordination:
State Grant $21,123
Contracted Services $5,000
Employee Reimbursements $3,000
EXPLANATION: To budget additional funds received from State grant to support Child Service Coordination
Program. $13,123 of funds will be applied toward previously budgeted line items while $8,000 will be used to
cover cost of non-budget expenditures.
ADDITIONAL INFORMATION: The additional funds will be used for the Child Service Coordination Program to
cover cost of providing interpreting services, as well as to offset the increase in mileage reimbursement.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.3Estimated Time:Page Number:
DEPARTMENT: Governing Body/Emergency Management
BUDGET AMENDMENT #: 05-0103
ADJUSTMENT DEBIT CREDIT
Governing Body:
County Commissioners:
Appropriated Fund Balance $160,000
Emergency Management:
Hurricane Charley:
Overtime Pay $123,000
Contracted Services $37,000
EXPLANATION: To appropriate additional funds for expenses related to Hurricane Charley clean-up.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.4Estimated Time:Page Number:
DEPARTMENT: Fire Services
BUDGET AMENDMENT #: 05-0104
ADJUSTMENT DEBIT CREDIT
Fire Departments:
Other $2,919
Fire Services Administration:
Departmental Supplies $2,919
EXPLANATION: To budget "Get Alarmed" grant from the North Carolina Office of State Fire Marshall.
ADDITIONAL INFORMATION: Funds will provide fire safety education and supplies to New Hanover County
citizens.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.5Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 05-0106
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Capital Project Expense $4,115
Transfer to Other Funds $4,115
General Fund
Sheriff/Administration:
Transfer in from FFP $4,115
Sheriff/Patrol:
Salaries and Wages $3,492
Social Security Taxes $267
Retirement-Local Govt Empl. $171
Retirement - 401K $175
LT Disability Insurance $10
EXPLANATION: Transfer in from Federal Forfeited Property funds to General Fund/Sheriff's Office for remaining
FY 04-05 cost of two position reclassifications.
ADDITIONAL INFORMATION: The two position reclassifications were approved by the County Manager.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.6Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 05-0108
ADJUSTMENT DEBIT CREDIT
Child Day Care:
Office Day Care Services $21,894
Day Care Services $21,894
EXPLANATION: Received additional Day Care allocation to allow us to serve current day care recipients for the
remainder of the fiscal year and to serve a portion of the waiting list.
ADDITIONAL INFORMATION: No additional County dollars required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.7Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-26
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax:
Controlled Substance Tax $8,583
Capital Project Expense $8,583
EXPLANATION: To increase budget for additional revenue received on November 30, 2004.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
Consent Item #: 6.8Estimated Time:Page Number:
DEPARTMENT: Sheriff
BUDGET AMENDMENT #: 2005-27
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property:
Federally Forfeited Property $25,900
Capital Project Expense $25,900
EXPLANATION: To increase budget for additional revenue received on November 10 and December 8, 2004.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 45
9:25 a.m. 2. Recognition of New Employees 47
nd
9:30 a.m. 3. Consideration of Request for 2 Tier Contract Payment 49
9:40 p.m. 4. Presentation of Audit for Fiscal Year 03-04 53
9:50 a.m. 5. Presentation by the Board of Directors of Coast Line Convention Management, 55
Inc.
10:05 a.m. 6. Consideration of Establishment of Date for Strategic Planning Session and 67
Approval of FY 05-06 Budget Calendar
10:15 a.m. 7. Consideration of Approval to Move Forward with Mason Inlet Maintenance 71
Project
10:30 a.m. 8. First Reading 79
Application by Cape Medical Transport, Inc. for a Non-Emergency Ambulance
Service Franchise
10:50 a.m.
Break
11:00 a.m. 9. Consideration of Resolution Authorizing the Expansion of the Tidal Creeks 103
Watershed Management Advisory Board
11:10 a.m. 10. Consideration of Resolution Endorsing New Hanover County?s Participation in 107
the Lower Cape Fear Stewardship Development Awards Program
11:20 a.m. 11. Appointment of Commissioners to Serve on Various Boards and Committees 119
for 2005
11:50 a.m. 12. Committee Appointments 121
12:05 p.m.
Lunch Break
12:35 p.m. 13. Meeting of the Water and Sewer District 185
1:05 p.m. 14. Non-Agenda Items (limit three minutes)
1:15 p.m. 15. Additional Items:
County Commissioners
Clerk to the Board
County Attorney
County Manager
1:30 p.m. 16. Closed Session Pursuant to G.S. 143-318.11(a)(3) 183
2:00 p.m. ADJOURN
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Peggy J. Rhodes - Tax Dept.; John J. Colby - Sheriff's Office; Brian C. Bellamy - Sheriff's Office; Hattie M.
Moore - Inspections Dept.; Felicia S. Myott - Health Dept.; Charlotte J. Norris - Health Dept.; Melinda K. Fullwood; Teresa
G. Walker - Social Services
TEN (10) YEAR: Robert C. Glasgow - Tax Dept.; Kymberleigh G. Crowell - Legal Dept.; David R. Swan - Sheriff's Office;
Susan L. Fred - Social Services
FIFTEEN (15) YEAR: William D. Shiver - Tax Dept.; Kenneth R. Sholar - Health Dept.;
TWENTY-FIVE (25) YEAR: Terry L. Baird - Information Technology Dept.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Harry Dorsey, Citizen and Owner of Carolina Communications
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Request for 2nd Tier Contract Payment
BRIEF SUMMARY:
Mr. Harry Dorsey, President of Carolina Communications, has submitted a request for payment of $96,000 he claims is
owed from a sub-contractor on the Jail Project, McGregor Communications.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear Mr. Dorsey's request. He is a second tier subcontractor and the County has no privity of contract in this matter.
McGregor Communications has filed bankruptcy and has not concurred with release of funds to Carolina Communications.
Steps have been taken to set aside the amount Mr. Dorsey claims to be owed. Release of funds will occur upon
concurrence by McGregor Communications and J. M. Thompson and Company.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear Mr. Dorsey.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard Mr. Dorsey.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 4Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Presentation of Audit for Fiscal Year 03-04
BRIEF SUMMARY:
The audit for fiscal year 03-04 has been completed. The Finance Director and McGladrey and Pullen CPAs will report the
results of the audit as well as a report on the County's financial position.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Listen to presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Cam Griffin
SUBJECT:
Coast Line Convention Center Requests County Support through April 30, 2007
BRIEF SUMMARY:
The Board of Directors of the Coast Line Convention Center Management, Inc., requests the opportunity to give a brief
presentation and request continued County support at the current level of commitment, for the convention center from May
1, 2005 until April 30, 2007, or completion of the new convention center. An amount of $42,870 is being requested from the
County for FY 05-06 and FY 06-07. If the convention center is completed ahead of schedule the FY 06-07 amount can be
prorated, according to Jerry Gilson, Director of the Coast Line Center.
The City Council has heard the Coast Line presentation and will take action on the request for City funding in the amount of
$45,000 per year in January of 2005.
The current lease between the County and the Coast Line Convention Center expires April 30, 2005.
The FY 04-05 budget includes $42,870 for the Coast Line Convention Center.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation from the Board of Directors of the Coast Line Convention Center and consider extending County support
through April 30, 2007. Consider approving seventh amendment to lease agreement originally entered into Jan 19, 1988
between the County, City, and Big Dawg, LLC, a North Carolina limited liability company.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: FY 05-06 and FY 06-07 County General Fund Budget.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. Recommend the Board table the request until the City Council takes action and after a January or
February budget retreat/work session. Staff is working on preliminary budget numbers for the FY05-06 budget. I am
uncomfortable recommending a commitment at this time. Please see back-up material from 12/03/01.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Tabled request for funding 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 6Estimated Time:Page Number:
Department: Budget Presenter: Allen O'Neal, County Manager
Contact: Cam Griffin, Budget Director
SUBJECT:
Establishment of Date for Strategic Planning Session and Approval of FY 05-06 Budget
Calendar
BRIEF SUMMARY:
Staff requests the County Commissioners establish a date for a planning session for strategic review of County programs
and issues, with a goal of establishing priorities for FY 05-06 and beyond. The session should be 1 full day, to possibly 1-
1/2 days in length to provide staff and commissioners adequate time to discuss the many issues facing the County.
Possible date(s) are Jan 21 and 22, or January 28 and 29th.
A draft FY 2005-2006 Budget Calendar has been established for the Board of County Commissioners' review and
approval.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Board of County Commissioners establish a date(s) for a planning session and review and approve the FY 2005-2006
Budget Calendar.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Budget Calendar For Fiscal
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation above.
COMMISSIONERS' ACTIONS/COMMENTS:
Planning session will be held January 28-29, 2005. FY2005-2006 Budget Calendar was approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 7Estimated Time:Page Number:
Department: Engineering Presenter: Dave Weaver/Greg Thompson
Contact: Dave Weaver/Greg Thompson
SUBJECT:
Consideration of Approval to Move Forward with Mason Inlet Maintenance Project
BRIEF SUMMARY:
Implementation of the first maintenance project for Mason Inlet is necessary in order to stabilize the Inlet as relocated
several years ago. The Maintenance Project will consist of two components: land-based dredging and hydraulic dredging.
The land-based dredging, which needs to be done this winter, basically will involve using an excavator at the southern tip of
Figure Eight Island to remove accreted sand and consequently pull the channel back to the north. The hydraulic dredging,
which will likely be done next winter, would result in the stabilizing of the channel in the Inlet and Mason Creek. The sand
from both projects will be placed on Figure Eight Island.
Staff is seeking approval of one of the two following administrative options to accomplish the maintenance project:
1. The County can contract with Figure Eight Island for the performance of all the work, except the permitting and
engineering to-date, at Figure Eight's cost. Figure Eight may be able to accomplish the Maintenance Project at a lower
cost than the County can because Figure Eight can be more flexible in negotiating with the contractor and can combine
the Inlet maintenance hydraulic dredging with its own maintenance dredging project in Banks Channel behind the
Island. The attached agreement would accomplish this option. The Board of the Figure Eight Island Homeowners
Association has tentatively approved this agreement; or
2. The County can complete the project by itself and assess the costs to Figure Eight Island and the property owners on
the north end of Shell Island, in the same way that the County performed the original Relocation Project. In order to
meet advertising and bidding requirements, the County must advertise the project before the end of 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that option one be approved as the preferred option by the Commissioners. Although the Figure Eight
Island HOA Board has tentatively approved it, the individual homeowners must also vote to approve it. This vote, due to
time constraints, cannot be completed until after the December 20th meeting. Therefore, staff also recommends that the
County Commissioners direct staff to proceed with the County's bidding process in case the homeowners do not ultimately
approve the agreement. This is necessary in order for the project to be complete before April 1, which is the end of the
dredging season. It is critical to note that the Mason Inlet Preservation Group, which consists of all property owners
assessed for the Project and is led by Frank Pinkston, has endorsed this approach.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No money involved in this agenda item
ATTACHMENTS:
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REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 8Estimated Time:Page Number:
Department: Legal Presenter: Steve Culbreth, Esq.
Contact: Holt Moore, Assistant County Attorney
SUBJECT:
First Reading
Application by Cape Medical Transport, Inc. for a Non-Emergency Ambulance Service
Franchise
BRIEF SUMMARY:
Cape Medical Transport, Inc. is requesting a franchise to provide non-emergency medical transportation services in New
Hanover County. New Hanover Regional EMS, as overseer of the regional model EMS system, has been informed of this
application. Two readings would be required in order to grant the franchise.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider application and grant or deny request for franchise.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Application materials. Staff will provide comments and recommendations under separate cover in advance of the meeting.
The company's financial information will be kept in a confidential file in the Clerk's office.
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct first reading.
COMMISSIONERS' ACTIONS/COMMENTS:
Request denied 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 9Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe, Bill Caster
Contact: Chris O'Keefe
SUBJECT:
Expansion of the Tidal Creeks Watershed Management Advisory Board
BRIEF SUMMARY:
The Tidal Creeks Watershed Management Advisory Board was formed in 1999 to implement the Clean Water
Management Trust fund grant which purchased Airlie Gardens, four other riparian properties, and developed numerous
initiatives to improve water quality in five of the County's Tidal Creeks. As the initial grant period has ended the Advisory
Board recognizes the need for continued emphasis on water quality not only in the Tidal Creeks but in all the surface water
bodies in New Hanover County. The attached resolution authorizes the Advisory Board to expand its territory to include the
entire county, expand the membership of the Board and authorize a budget amendment for administrative purposes. Also
attached is an expanded draft description of the role of the Advisory Board.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Read and sign the attached resolution authorizing the expansion of the Tidal Creeks Program
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: $5,000 for administrative expenses
ATTACHMENTS:
Resolution, Role of Advisory Board
new advisory board new water qualityb
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 10Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
SUBJECT:
Development Stewardship Award Program
BRIEF SUMMARY:
The New Hanover County Tidal Creeks Watershed Management Advisory Board has initiated a program together with the
Cape Fear Homebuilders Association, Soil and Water Conservation District, City of Wilmington, Pender and Brunswick
Counties and others to recognize exemplary conservation efforts in land development. The program will rely on County
Planning staff members to help implement the program. The Board of Commissioners, in the attached resolution, is being
asked to endorse the program. The County's commitment to quality development and stewardship of our natural
resources are highlighted in the resolution.
The Stewardship Development Advisory Committee (SDAC), which will consist of one person from each of the recognizing
bodies listed on the brochure, will appoint a 5-7 member Judging Panel. The official members of the SDAC will be, for
example, the New Hanover County Planning Department Director or designee; a New Hanover Soil & Water Conservation
District Supervisor or designee, etc. We strongly promote involvement of more than one person from each agency, but
each of the 11 recognizing bodies will only have one voting member. Award recipients will be determined based on whether
they have met pre-established criteria, determined by the Judging Panel.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Move that the Chairman read and sign the attached resolution endorsing New Hanover County's participation in the Lower
Cape Fear Stewardship Development Awards Program.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Resolution, program flyer, award criteria, proposed application
p resolcfstewardship (11-Criteria GuidelStewardship Applica
draft stewardshi
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 11Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Appointment of Commissioners to Serve on Various Boards and Committees
BRIEF SUMMARY:
At the Board's second meeting in December, appointments are usually made to the various boards and committees
requiring a Commissioner appointment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
cc-boards2.
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Made appointments as listed on page 120.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 12Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Appointments are needed for the following Boards and Committees
Adult Care Home Community Advisory Committee
Board of Health
Cape Fear Public Transportation Authority/WAVE Transit Authority
Commission for Women
Human Relations Commission
Plumbing Board of Examiners
Tourism Development Authority
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Appointments/reappointments were made for the following Boards and Committees:
Adult Care Home Community Advisory Committee
Appointments: Ginger Hill Page, Robert R. Richardson
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Board of Health
Reappointments: Marvin Freeman, General Public Category; Edward Weaver, Jr., Optometrist Category
Appointments: Robert M. Shakar, Jr., Physician Category; G. Robert Weedon, Veterinarian Category
Cape Fear Public Transportation Authority/WAVE Transit Authority
Reappointment: Robert Ronne
Commission for Women
Appointments: Tammy Boseman appointed to term expiring 05/31/07,
Karen V. Chappel appointed to term expiring 05/31/05
Human Relations Commission
Reappointments: Anthony Gentile, at-large category, Pastor James Utley, Ministerial Alliance Representative
Plumbing Board of Examiners
Appointment: Ernest Cleveland Skipper
Tourism Development Authority
Appointment: A. Scott Croamartie, Chamber of Commerce Representative
Reappointments:
Mary Baggett Martin, Hotel Owner/Manager of 150 rooms or more in Wrightsville Beach Category
Ronnie W. Pernell, Hotel Owner/Manager in Kure Category
Carl Marshburn, Tourist Attraction Category
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Regular Item #: 16Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Closed Session Pursuant to G.S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with the County Attorney regarding potential litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
N/A
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
The Board discussed the merits and pros and cons of appealing the decision of theCourt on the Inland Harbor Special Use
Permit. A motion not to appeal was approved 3 to 1, Commissioner Davis dissenting. Commissioner Pritchett was
recused.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:35 p.m. 1. Non-Agenda Items (limit three minutes)
12:45 p.m. 2. Approval of Minutes 187
12:50 p.m. 3. Consideration of Well Field ? Additional Engineering Work and Associated 189
Budget Amendment 2005-28
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Water & Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the Regular Meeting held on December 6, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Well Field - Additional Engineering Work
W.K. Dickson
BRIEF SUMMARY:
During the January 20, 2004 meeting of the New Hanover County Water and Sewer District, the Board approved the final
scope of the Well Field and Water Treatment Plant facility. Since that date, system enhancements have been made and
are ongoing, property for the treatment plant has been acquired and two production wells are under construction. The wells
will be used to provide valuable data that will be included in the Environmental Assessment to be submitted to regulatory
agencies as part of the permitting process. After the test data has been acquired, the production wells will be incorporated
into the existing water system and will be utilized as part of the final project.
The District's Consultant, W.K. Dickson, continues to work on this project. A modification to their contract is required to
accommodate the scope change approved earlier this year. A Change Order in the amount of $1,707,334 is required to
make the contract current.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests the Board approve the Change Order in the amount of $1,507,901 and the associated budget amendment in
the amount of $1,707,334. This value includes additional work associated with:
Permitting, Design and Bidding in the amount $718,697
Construction Administration, Inspection, Instrument Prog. $746,684
Post-Construction Services $105,520
Contingency $136,433**
Total Budget Amendment $1,707,334
** The Contingency represents approximately 5% of the contract value ($2,728,666).
Please give the County Manager authorization to execute Change Order.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Water and Sewer Funds
ATTACHMENTS:
Letter from W.K. Dickson
Breakdown of Change Order
ba2005-28.d
189
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Budget Amendment
DEPARTMENT: Well Field/Water-Sewer Operating
BUDGET AMENDMENT #: 2005-28
ADJUSTMENT DEBIT CREDIT
Well Field
Transfer in from Fund 800 $1,707,334
Extended Project Expense $1,707,334
Water/Sewer Operating
Appropriate Fund $1,707,334
Balance/Water&Sewer District
Transfer to Capital Project $1,707,334
EXPLANATION: To budget transfer in from Fund 800 for additional engineering work by W.K. Dickson.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/20/04
Additional Item #: 1Estimated Time:Page Number:
Department: Airlie Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Approval of Event Sponsorship Categories for Airlie Gardens
BRIEF SUMMARY:
Attached is a list of major Airlie events and benefits to be received by sponsors, depending on the level of participation.
This list was approved by the Airlie Foundation Board on December 16, 2004 in preparation for the upcoming year.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the County Commissioners approve this list of sponsorship levels.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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