Agenda 2003 01-21
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
January 21, 2003 10:00 a.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
10:15 a.m. 1. Presentation of New Hanover County Retirement Plaques 5
10:30 a.m. 2. Presentation of New Hanover County Service Awards 7
10:50 a.m. 3. Recognition of New Employees 9
11:00 a.m. 4. Presentation about the Wilmington Garden Show 11
Public Hearings:
11:15 a.m. 5.1 ITEM CONTINUED UNTIL FEBRUARY 17, 2003 13
Subdivision Ordinance Text Amendment - Request by the Planning staff to
amend several sections of the Subdivision Ordinance to incorporate the
proposed changes as recommended by the Unified Development Ordinance
oversight Committee. (A-321, 08/02)
12:00 p.m. Lunch Break
12:45 p.m. 5.2 ITEM CONTINUED UNTIL FEBRUARY 17, 200363
Zoning and Subdivision Ordinance Text Amendment
? Request by the Planning Board to amend recently adopted changes to Section
102-04 of the Zoning Ordinance regarding density calculations and revisions to
Performance Residential Developments, and Section 33 of the Subdivision
Ordinance regarding expiration of preliminary site plans. (A-324, 12/02)
1:30 p.m. 6. Consideration of Resolution Urging State Assumption of Local Share of 69
Medicaid
1:40 p.m. 7. Committee Appointments 73
1:55 p.m. 8. Meeting of the Water and Sewer District 107
2:15 p.m. Non-Agenda Items (limit 3 minutes)
2:25 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
2:35 p.m. 9. Closed Session pursuant to G.S. 143-318-11(5) to instruct staff in negotiating 105
real estate matters.
3:00 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Presentation on the Kings Grant Section III Water and Sewer Project 109
Non-Agenda Items (limit 3 minutes)
2
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1.Approval of Minutes113
2.Approval of Request to Apply for and Accept Medication Management Grant in the Amount of
115
$31,666
119
3.Approval of Contract #03-0161 with Babcock & Wilcox Volund ApS for Grate Replacement Parks
4.Approval of Lease for School Site at Veterans Park 123
5.Approval of Request to Apply for Cybercrime Project Safety 2003 Grant from the Governor?s Crime
139
Commission
6.Approval of Request to Apply for the A.E.D. (Automatic External Defibrillators) Project Safety
141
2003 Grant from the Governor?s Crime Commission
7.Approval of Request to Apply for a HAZMAT/WMD (Hazardous Materials/Weapons of Mass 143
Destruction) 2003 Grant from the Governor?s Crime Commission from the Governor?s Crime
Commission
8.Approval of New Hanover County and New Hanover County Fire District Collection Reports 145
9.Approval of Release of Tax Value 149
10.Approval of Governor?s Crime Commission Grant Submittals ? Prevention and Intervention 151
Approval of Budget Amendments
11.1#03-0101157
11.2#03-0104159
11.3#03-0105161
11.4#03-0107163
11.5#03-0108165
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Libby Moore
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Retirement Plaques
BRIEF SUMMARY:
The following employees are entitled to receive New Hanover County Retirement Plaques:
Norma B. Davis, Health Department (Dental Assistant) - 28 years of service
Joseph W. Lanier, Sheriff's Department (New Hanover County Sheriff) - 24 years of service
Marion E. Taylor, Sheriff's Department (Administrative Support Assistant) - 15 years of service
Linda P. Alston, Register of Deeds (Microfilm Supervisor) - 22 years of service
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present retirement plaques.
COMMISSIONERS' ACTIONS/COMMENTS:
Made presentations.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR): Rodney A. Conatser - Inspections; Richard D. Mintz - WASTEC; Carmen G. Potter - Health; Robert L. Cox -
Library; Florence S. Sellards - Register of Deeds; Audrey D. Curry - Sheriff's Department; Paul M. Marlow - WASTEC; Mary C.
Thompson - Social Services
TEN (10) YEAR: James E. Jones - Property Mgmt.; Daisy S. Brown - Health; Hazel L. Hewitt - Health; Carolyn D. Jackson -
Social Services; Rebecca E. Howell - Legal; Tommy L. Grady - Sheriff's Department; Richard G. Lang - Inspections; Teresa A.
Horsboll - WASTEC; Linda M. Mayes - Social Services; Harold R. Lowdermilk - Parks Department
FIFTEEN (15) YEAR: Bruce T. Shell - Finance; Lisa T. Kesling - Social Services; Leslie B. Smiley - Social Services; Richard A.
Hinson - Property Management; Toni Moser - Inspections
TWENTY (20) YEAR: Lucie F. Harrell - Commissioners' Office; David Weaver - Asst. County Manager; Cameron M. Griffin -
Budget; Mary J. Newton - Health Department; Margaret R. Horton - Health Department; Susan T. Barfield - Health Department
THIRTY (30) YEAR: Frank J. Demeter - Social Services Department
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS: Presented service awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 3Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 4Estimated Time:Page Number:
Department: Cooperative Extension Service Presenter: Melissa Hight, Cooperative Extension Director and Karen
Root, President of the NHCES Arboretum Foundation
Contact: Melissa Hight
Item Does Not Require Review
SUBJECT:
Wilmington Garden Show, January 31, February 1&2
BRIEF SUMMARY:
Melissa Hight and Karen Root would like to tell you about the Wilmington Garden Show and extend a personal invitation to
the County Commissioners and County Government to attend the Preview Party scheduled for Friday, January 31, 2003
from 7:00 to 9:00 p.m.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation, no action necessary.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 5.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
Case: (A-321, 0802)
Subdivision Ordinance Text Amendments
BRIEF SUMMARY:
Last year major changes were proposed by the UDO Oversight Committee for the Subdivision Ordinances of the
City and County. These changes have been incorporated into the County?s existing Ordinance which is attached.
Following numerous meetings and several months of discussions and debates the Committee recommends the
following changes be made to our Ordinance:
·
Blocks lengths changed from a maximum of 1400 to 1000 ft
·
Pedestrian Access at least 15? in width may be required
·
Buffer easements as much as 50? may be required
·
Easement Standards for drainage, water and sewer, and other utilities modified
·
Street Connectivity requirements added
·
Cul-de-sac lengths changed from 1000 to 500 ft
·
Stub streets and Temporary turnaround requirements modified
·
Sureties for Improvements capped at $100,000 after 25% of work completed
·
Monumentation requirements modified
·
Surface Water Drainage to comply with new Storm Water Management Ordinance
·
Recreation and Open Space Requirements added
·
Sidewalks required
·
Protection of Planned Thoroughfares changed from 12 to 24 months
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 12/05/02
At their regularly scheduled meeting on December 5, 2002 the Planning Board unanimously voted to
approve the Subdivision Ordinance as recommended by the UDO Oversight Committee with two changes. 1)
Based on current trends in planning and development which promote the use of alleys as a means of access, the
Planning Board recommended changing the existing county subdivision ordinance to allow alleys by right rather
than by exception. The UDO committee had not previously discussed alleys. 2) Based on concerns for small local
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builders being able to develop property in the county, the Planning Board recommended that the limit on sureties
recommended by the UDO Committee should be increased from $100,000 maximum to $200,000 for guarantees
of improvement.
These recommendations were based on previous discussions at a work session held by the Planning
Board in November. These changes can be accommodated by revising section 41 and 51 as shown below.
Two people spoke during the public hearing. One local engineer commented on three sections of the
ordinance. While the board did not make any additional changes to their recommendation they did ask for these
comments to be considered in the presentation of the proposed subdivision amendments. Two of the three
comments asked for clarification of language regarding drainage and utility easements to ensure the wording
reflected the intent of the ordinance and was consistent with other ordinances and policies. Upon staff research
and evaluation this language has been incorporated into the text. The third comment related to section 52-7
which requires half of the recreation area to be designated for active use and half of the recreation area to be
designated for passive use. The presenter proposed that there should be more flexibility in this requirement,
perhaps ranging between 40-60%.
One member of the UDO Oversight Committee commented that he disagreed with the proposed change
in the surety and reiterated that the committee had spent a significant amount of time discussing and evaluating
the recreation space issue before determining the fifty-fifty ratio for active and passive areas.
Section 41 Specific Requirements
(1)
Alleys Alleys are not permitted in residential districts except when the Planning Board determines special conditions
warrant a secondary means of access. Design standards for alleys that are permitted shall be approved consistent with those
recommended by the North Carolina Department of Transportation, Division of Highways.
Section 51 Guarantees of Improvements
(2) Except in the case of Minor Subdivisions, subdividers may provide a financial guarantee in lieu of constructing
improvements if the total cost of the improvements and administration does not exceed $200,000. $100,000, and 25 percent or
more of the total value of improvements within the subdivision have been installed. The surety limit stated in this section shall be
adjusted annually, at the beginning of each calendar year or fiscal year, to compensate for construction costs, inflation, or other
factors, in accordance with an appropriate established index, as approved by the City and County Attorney.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: N/A
ATTACHMENTS:
y UDO Sudivision 01070
A-321 UDO subdiv sCount
(2)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Postponed until February 17, 2003 meeting.
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Case: (A-321, 0802)
Subdivision Ordinance Text Amendments
Last year major changes were proposed by the UDO Oversight Committee for the Subdivision Ordinances of the City and County.
These changes have been incorporated into the County?s existing Ordinance which is attached.
Following numerous meetings and several months of discussions and debates the Committee recommends the following changes be
made to our Ordinance:
·
Blocks lengths changed from a maximum of 1400 to 1000 ft
·
Pedestrian Access at least 15? in width may be required
·
Buffer easements as much as 50? may be required
·
Easement Standards for drainage, water and sewer, and other utilities modified
·
Street Connectivity requirements added
·
Cul-de-sac lengths changed from 1000 to 500 ft
·
Stub streets and Temporary turnaround requirements modified
·
Sureties for Improvements capped at $100,000 after 25% of work completed
·
Monumentation requirements modified
·
Surface Water Drainage to comply with new Storm Water Management Ordinance
·
Recreation and Open Space Requirements added
·
Sidewalks required
·
Protection of Planned Thoroughfares changed from 12 to 24 months
PLANNING BOARD RECOMMENDATION 12/05/02
At their regularly scheduled meeting on December 5, 2002 the Planning Board unanimously voted to approve the Subdivision
Ordinance as recommended by the UDO Oversight Committee with two changes. 1) Based on current trends in planning and
development which promote the use of alleys as a means of access, the Planning Board recommended changing the existing county
subdivision ordinance to allow alleys by right rather than by exception. The UDO committee had not previously discussed alleys. 2)
Based on concerns for small local builders being able to develop property in the county, the Planning Board recommended that the limit
on sureties recommended by the UDO Committee should be increased from $100,000 maximum to $200,000 for guarantees of
improvement.
These recommendations were based on previous discussions at a work session held by the Planning Board in November. These
changes can be accommodated by revising section 41 and 51 as shown below.
Two people spoke during the public hearing. One local engineer commented on three sections of the ordinance. While the
board did not make any additional changes to their recommendation they did ask for these comments to be considered in the
presentation of the proposed subdivision amendments. Two of the three comments asked for clarification of language regarding
drainage and utility easements to ensure the wording reflected the intent of the ordinance and was consistent with other ordinances and
policies. Upon staff research and evaluation this language has been incorporated into the text. The third comment related to section 52-7
which requires half of the recreation area to be designated for active use and half of the recreation area to be designated for passive use.
The presenter proposed that there should be more flexibility in this requirement, perhaps ranging between 40-60%.
One member of the UDO Oversight Committee commented that he disagreed with the proposed change in the surety and
reiterated that the committee had spent a significant amount of time discussing and evaluating the recreation space issue before
determining the fifty-fifty ratio for active and passive areas.
Section 41 Specific Requirements
Alleys Alleys are not permitted in residential districts except when the Planning Board determines special conditions
(1)
warrant a secondary means of access. Design standards for alleys that are permitted shall be approved consistent with those
recommended by the North Carolina Department of Transportation, Division of Highways.
Section 51 Guarantees of Improvements
(2) Except in the case of Minor Subdivisions, subdividers may provide a financial guarantee in lieu of constructing
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improvements if the total cost of the improvements and administration does not exceed $200,000. $100,000, and 25 percent or
more of the total value of improvements within the subdivision have been installed. The surety limit stated in this section shall be
adjusted annually, at the beginning of each calendar year or fiscal year, to compensate for construction costs, inflation, or other
factors, in accordance with an appropriate established index, as approved by the City and County Attorney.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 5.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
A-324, 12/02 Request: Zoning & Subdivision Ordinance Text Amendment
Request By : The New Hanover County Planning Board
BRIEF SUMMARY:
Following several subdivision appeals last spring the Board of Commissioners directed Staff to propose
revisions to the Zoning Ordinance and the Subdivision Ordinance to address some of the problems relating to
performance residential subdivisions. Although the Planning Board voted to modify the text changes that staff
developed, on July 8, 2002 the Board of County Commissioners adopted changes to Section 102-4 of the Zoning
Ordinance and Section 33 of the subdivision ordinance as they were proposed by staff. Since the adoption of the
new regulations, concerns about the amendments have been raised by the Planning Board and some members of
the development community.
At a recent work session with the Planning Board, staff was directed to bring the same amendments
forward for the Planning Board to reconsider. Attached are the amendments to section 102-4 of the Zoning
Ordinance and Section 33 of the Subdivision Ordinance as presented to the Board of Commissioners at their July
8, 2002 meeting. The Planning Board Recommendations are highlighted.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 12/5/02
At their regularly scheduled meeting on December 5, 2002 the Planning Board voted 6-0 to make the
same recommendation as they had previously made regarding the validity period for preliminary plans and how
they may be revised. This recommendation would rescind the changes made by the Commissioners in July. The
Planning Board Recommendations are highlighted.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: N/A
ATTACHMENTS:
A-324 Performance ResidentiA-324 summary
(2)
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ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Postponed until February 17, 2003 meeting.
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PERFORMANCE RESIDENTIAL & SUBDIVISION AMENDMENTS
I. Major Site Plan Approval Procedures
This amendment was adopted and no concerns have been presented to date.
II. Validity Period for Preliminary Plan Approvals
Question
For what period of time should a Preliminary Plan be vested without having to seek re-approval?
Background
Under the existing rules of the County, Preliminary Plans are valid for 24 months or an indefinite period as
long as work progresses on the project as evidenced by the recording of portions of the Plan within any 24-
month period of time. Recently questions have arisen about the re-approvals of Subdivision that are no
longer active or have lapsed longer than the 24-month time limit. Issues usually involve new development
standards and whether these older projects should comply with the most current standards for approval.
Proposal
Add to Section 33 Final Plat the following wording
(2) The subdivider shall submit a final plat for all or part of the approved preliminary plan within 24 months
of the preliminary approval date. If a final plats or section thereof is are not submitted within this 24-
month time limit, or if there is a lapse of more than 24 months in the submittal of any subsequent section,
the plat must be resubmitted as a preliminary plan in accordance with this Ordinance. Otherwise, the
preliminary plan approval shall become void unless an extension of time is applied for prior to the
expiration of 24 months. (5/5/97)
? ? The Planning Board may grant extensions for an additional year not to exceed a total extension
time of 24 months.
THE PLANNING BOARD recommends no change for this Section.
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III Revisions for Performance Residential and High Density Projects
Question
Can revisions to Performance Residential and High Density Projects occur after portions of the project
have been completed and sold?
Background
Recently several revisions to Performance Residential Projects have been submitted for approval by the
Planning Board that has resulted in substantial changes to the originally approved plan. These changes have been
contested by many of the residents as modifications to a development plan that is different than the project they
initially purchased. These changes usually occur for larger projects that have been ongoing for a number of years
and have outlived the market strategy that existed at the time of original approval. Under the Performance
Residential rules remaining density can be recounted and allocated in other areas of the development. Even if the
property is no longer owned by the developer.
Proposal
Amend Zoning Ordinance Section 102 ? Application for Building Permit by adding the following
102 ? 4 In addition to satisfying the foregoing requirements, applications for Performance Residential and High
Density development shall include duplicate copies of a site plan meeting requirements of Section 69.2 of this
Ordinance. The Chairperson of the Planning Board and any of its designated members shall meet with Planning
Director and staff to review the plans as submitted. Upon review and consultation with the Board members and
staff the chairperson of the Planning Board shall either approve or deny the preliminary plan. Meetings shall be
scheduled every two weeks as necessary. Disapproval letters shall specify the reasons for disapproval.
Conditional approvals may not be granted. Disapproved plans shall be returned to the applicant. Approved plans
shall be forwarded to the Building Inspector to be processed under the requirements of Section 102. (3/22/82)
(4/6/87)?
? Revisions for Performance Residential and High Density Development shall be reviewed the same as an
original submittal in accordance with the site plan requirements. Such revisions shall be limited to those areas
still owned by the developer. Density calculations shall not include land areas already platted and/or sold.
THE PLANNING BOARD recommends approval with the exception of the last
two sentences which should be deleted.
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A-324, 12/02 Request: Zoning & Subdivision Ordinance Text Amendment
Request By : The New Hanover County Planning Board
PLANNING BOARD RECOMMENDATION 12/5/02
At their regularly scheduled meeting on December 5, 2002 the Planning Board voted 6-0 to make the
same recommendation as they had previously made regarding the validity period for preliminary plans and how
they may be revised. This recommendation would rescind the changes made by the Commissioners in July. The
Planning Board Recommendations are highlighted.
SUMMARY
Following several subdivision appeals last spring the Board of Commissioners directed Staff to propose
revisions to the Zoning Ordinance and the Subdivision Ordinance to address some of the problems relating to
performance residential subdivisions. Although the Planning Board voted to modify the text changes that staff
developed, on July 8, 2002 the Board of County Commissioners adopted changes to Section 102-4 of the Zoning
Ordinance and Section 33 of the subdivision ordinance as they were proposed by staff. Since the adoption of the
new regulations, concerns about the amendments have been raised by the Planning Board and some members of
the development community.
At a recent work session with the Planning Board, staff was directed to bring the same amendments
forward for the Planning Board to reconsider. Attached are the amendments to section 102-4 of the Zoning
Ordinance and Section 33 of the Subdivision Ordinance as presented to the Board of Commissioners at their July
8, 2002 meeting. The Planning Board Recommendations are highlighted.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Resolution Urging State Assumption of Local Share of Medicaid
BRIEF SUMMARY:
The Sampson County Board of Commissioners adopted a resolution on December 16, 2002 urging the North Carolina
General Assembly to support a plan which phases out county contributions to Medicaid. They are seeking support of this
action by the General Assembly from Boards of Commissioners of North Carolina Counties.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
MEDICAID RESOLUTION.
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider adoption of attached resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted 4-0.
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RESOLUTION SUPPORTING
STATE ASSUMPTION OF LOCAL SHARE OF MEDICAID
WHEREAS, the counties? share of Medicaid reimbursements in North Carolina have increased
tremendously in the past few years; and
WHEREAS, approximately forty-three states do not require county contributions to Medicaid; and
WHEREAS, local budgets have been adversely affected by recent decisions by the Governor to withhold
reimbursements due to cities and counties, effectively depleting fund balances; and
WHEREAS, demands on local governments to fund county infrastructure, public schools, community
colleges and other public facilities and services have grown, thus creating an increased burden on ad valorem
taxes; and
WHEREAS, the North Carolina General Assembly passed legislation to allow counties to raise sales
taxes by one-half cent, but this was, at best in most cases, revenue neutral; and
WHEREAS, the increase in ad valorem taxes discourages the location of new business and industry to
North Carolina.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the County of New
Hanover does hereby petition the General Assembly of the State of North Carolina to support a plan to phase out
county contributions to Medicaid for all counties in the State of North Carolina.
st
ADOPTED this 21 day of January, 2003.
__________________________
Ted Davis, Jr., Chairman
ATTEST:
_____________________________
Lucie F. Harrell, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 7Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Appointments are needed on the following Boards:
New Hanover Regional Medical Center Board of Trustees
Zoning Board of Adjustment (Alternate)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
Committee Information and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
NHRMC ? Carl D. Brown 4-0 vote; Zoning Board of Adjustments ? Charlton Allen 3-1, Julia Boseman desenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Regular Item #: 9Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney
Contact: Wanda M. Copley, County Attorney
Item Does Not Require Review
SUBJECT:
Closed Session.
BRIEF SUMMARY:
Closed Session pursuant to G. S. 143-318.11(5) to instruct staff in negotiating real estate matters.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct Closed Session.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
No decision was made. A special meeting will be held on Thursday, January 30, 2003 at 5:30 p.m. to hear a presentation
on the purchase of additional space at Marketplace Mall, after which time a 30 minute public hearing will be held.
Commissioners will make a decision after the public hearing.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Presentation on the Kings Grant Section III Water and Sewer Project 109
Non-Agenda Items (limit 3 minutes)
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Water & Sewer Item #: 1Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Engineering Contract 01-0167A
Kimley-Horn and Associates
Kings Grant Section III
BRIEF SUMMARY:
This agenda item is for information only. The contract for construction of the water and sewer systems in Kings Grant Section III
was recently awarded and the contractors will soon begin the project.
The engineering contract with Kimley-Horn and Associates was approved with funding for design through construction. Money
was not appropriated for the construction services (construction management and observation) in the beginning. It was done in
this manner in the event County staff may have personnel available to perform the duties. Due to all of the projects taking place,
County and private, it will be necessary to utilize the engineer to provide construction administration and observation.
The contract cost for the engineer to provide the construction services for Kings Grant Section III is a not to exceed $224,000.
The money was included in the budget approved on November 25, 2002.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
No action necessary
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: 890-470-8900-6000
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
This item is for informational purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
No action required.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 113
2. Approval of Request to Apply for and Accept Medication Management Grant in the Amount of 115
$31,666
3. Approval of Contract #03-0161 with Babcock & Wilcox Volund ApS for Grate Replacement Parks 119
4. Approval of Lease for School Site at Veterans Park 123
5. Approval of Request to Apply for Cybercrime Project Safety 2003 Grant from the Governor?s Crime 139
Commission
6. Approval of Request to Apply for the A.E.D. (Automatic External Defibrillators) Project Safety 141
2003 Grant from the Governor?s Crime Commission
7. Approval of Request to Apply for a HAZMAT/WMD (Hazardous Materials/Weapons of Mass 143
Destruction) 2003 Grant from the Governor?s Crime Commission from the Governor?s Crime
Commission
8. Approval of New Hanover County and New Hanover County Fire District Collection Reports 145
9. Approval of Release of Tax Value 149
10. Approval of Governor?s Crime Commission Grant Submittals ? Prevention and Intervention 151
Approval of Budget Amendments
11.1 #03-0101 157
11.2 #03-0104 159
11.3 #03-0105 161
11.4 #03-0107 163
11.5 #03-0108 165
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approval of minutes.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve Minutes
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Aug 19 minutes from closed session removed. Others approved 4-0, Mr. Greer absent.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 2Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Request approval to apply for and accept Medication Management Grant in the amount of
$31,666.
BRIEF SUMMARY:
The Department of Aging is eligible for grant monies to implement a three year Medication Management Program for senior
adults who are seeking access to free and/or low cost prescription drugs. The grant, supported by the NC Health and
Wellness Trust Fund, will pay for a temporary staff person to research prescription medication programs, assist with
application process for medication, and network with area physicians and pharmacists to discuss drug contraindications
and duplicate therapies. This person will work 20 hours per week.The focus of the program is to provide access to low cost
or no cost prescription programs for elderly residents. The money cannot be used to purchase medications.
Grant money in the amount of $31,666 is available to NHC for the calendar year Jan. - Dec. 2003. The grant does not
require matching funds and is renewable for two years based on acceptable performance.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approve grant application for the Medication Management Grant of $31,666 and accept grant
if awarded and approve related budget amendment. New Hanover County is under no obligation to fund the position when
grant monies are not longer available. Anyone hired in the position will be so informed.
FUNDING SOURCE:
Will above action result in: a) A New Position
Explanation: Grant will fund one part time temporary staff person. Suggested job description and rate of pay are attached.
Funding source: State $31,666
ATTACHMENTS:
Notification of grant letter from Council of Governments, suggested job description for temporary staff person, and
proposed budget for the program.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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118
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 3Estimated Time:Page Number:
Department: Environmental Management Presenter:
Contact: Amy Akin or Ray Church
SUBJECT:
Approval of contract # 03-0161 with Babcock & Wilcox Volund ApS for grate replacement parts.
BRIEF SUMMARY:
Staff is requesting approval of contract # 03-0161 with Babcock & Wilcox Volund ApS as a sole source purchase allowed in
General Statute 143-129(f). The replacement parts needed to complete scheduled maintenance to the existing Volund
burning unit can only be obtained from Babcock & Wilcox Volund ApS. This company holds all the drawings and
specifications to these parts.
The current order is for only $17,472.34 but the contract establishes fixed unit prices for the next three years. This will
enable replacement parts to be purchased on an as needed basis with controlled pricing for three years. This item is
included in the approved budget for FY02-03.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends adoption of attached resolution awarding contract # 03-0161 to Babcock & Wilcox Volund ApS for grate
replacement parts in the amount of $17,472.34 and authorizing the County Manager to execute contract # 03-0161.
Contract approval made under the sole source provision of General Statute 143-129(f).
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: Funding from account # 700-485-4195-3920
ATTACHMENTS:
03-0161 resoluti
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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COMMENTS BY:
LGL:
COMMENTS BY: FIN:
COMMENTS BY: BUD:
COMMENTS BY: HR:
120
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, the use of the one Volund burning unit is required in the routine operation of the WASTEC Facility;
AND WHEREAS, replacement parts are needed to complete scheduled maintenance repairs to the existing Volund
burning unit;
AND WHEREAS, Babcock & Wilcox Volund ApS company holds all the drawings and specifications to the
required replacement parts;
AND WHEREAS, General Statute 143-129(f) allows an exemption from bidding for purchase contracts when a
needed product is available from only one source of supply;
AND WHEREAS, the WASTEC staff has explored options and has not been able to find the replacement parts
from any other manufacturer;
AND WHEREAS, funds have been previously appropriated and are now in Account No. 700-485-4195-3920-25 to
cover this contract, contract amount of seventeen thousand four hundred seventy-two dollars and thirty-four cents
($17,472.34);
AND WHEREAS, contract # 03-0161 will establish fixed unit pricing for grate parts that will be available to the
County on an as needed basis for three years;
AND WHEREAS, the Environmental Management Director, the Finance Director, and the County Manager
recommend that the contract be awarded to Babcock & Wilcox Volund ApS , the sole source for these parts;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that
the contract # 03-0161 for Volund grate parts for the WASTEC Facility of the Environmental Management Department, be
awarded to Babcock & Wilcox Volund ApS in the amount of seventeen thousand four hundred seventy-two dollars and
thirty-four cents ($17,472.34); and that the County Manager is hereby authorized and directed to execute the contract,
contract form to be approved by the County Attorney.
This 21st day of January, 2003.
(SEAL)
_______________________________________
Chairman, Board of County Commissioners
ATTEST:
_________________________________
Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Approval of lease for School site at Veterans Park
BRIEF SUMMARY:
The School Board approved the attached lease for the schools and school athletic fields/facilities at Veterans Park at its January
6 meeting, and is now requesting that the Commissioners approve it. This draft lease was also reviewed at a January 2 meeting
attended by Chairman Davis, Chairman Bilzi, and various staff. This group generally concluded that the draft lease did not
conflict with the June 1998 Interlocal Agreement between the County and School Board.
A letter from the School's attorney, attached to the draft lease, explains the major points of discussion.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the County Commissioners review the lease and, if desired, approve the draft lease.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: No funding involved on the above item.
ATTACHMENTS:
Draft Lease
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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125
126
127
128
129
130
131
132
133
134
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 5Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey
Contact: Sidney A. Causey
SUBJECT:
Request to apply for Cybercrime Project Safety 2003 Grant
BRIEF SUMMARY:
New Hanover County does not have a Cybercrime unit, and during the past 24-months the Sheriff's Office has been faced
with the necessity of using special investigators trained in the investigation of computer crimes. A general investigator
usually has not had the training necessary to effectively investigate these types of crimes. Computer crimes (and other
related crimes) have increasingly become a problem that our investigators are facing.
With this grant, the Sheriff's Office could effectively start up a Cybercrime unit, provide two new detective-
investigators with the necessary equipment and training to perform their duties and provide their salary and benefits during
the 24-month grant period. The unit would concentrate on cybercrimes by the seriousness of the offense with internet
crimes targeting children as victims taking precedence. Other computer crimes such as identify theft and fraud would also
be investigated and prosecuted.
The grant does request information on the County's plans for the assumption of the Cybercime unit's cost after federal
funds are no longer available to the project and a description of how the project will continue to address the problem after
the grant ends. To combat the increasing number of Cybercrimes, the Sheriff's Office recommends that the County
continue the Cybercrime Unit after the 24-month grant period ends and assume 100 percent of the funding for the unit
though the budget process.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the Sheriff's Office request to apply for the Cybercrime project Safety--2003 grant with a 24-month grant period
as follows:
First Year Funding: The Cybercrime Project Safety--2003 Grant funds personnel (2 new detective-investigator positions)
and benefits, travel, supplies, and equipment for a total budget of $155,207.72, Federal funds of $116,405.79 with a
required local 25 percent cash match of $38,801.93.
Second Year Funding: personnel (2 positions) and benefits, travel, supplies, and equipment for a total budget of
$109,961.72, Federal funds of $82,471.29 with a required local 25 percent cash match of $27,490.43.
Approve that the local cash match for both grant years be funded from General Fund/Contingency funds.
Approval of the related budget amendment if grant awarded.
FUNDING SOURCE:
Will above action result in: a) A New Position
Explanation: This grant funds two new detective-investigator positions and benefits.
Funding Sources of the total budget for the 24-month grant period.: Federal $198,877.08 and $66,292.36 as 25 percent
139
required cash local match from General Fund/Contingency funds.
ATTACHMENTS:
Cybercrime Project Safety--2203 Grant Pre-application is available for review in the County Manager's office.
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval for grant application to be filed. If grant is awarded this does not insure that future non-grant funded
positions will be continued.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 6Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey
Contact: Sidney A. Causey
SUBJECT:
Request to apply for the A.E.D. (Automatic External Defibrillators) Project Safety--2003 Grant
from the Governor's Crime Commission
BRIEF SUMMARY:
During a pilot project in 2001, New Hanover County funded 12 Automatic External Defibrillators, and these were placed in
various patrol deputies' vehicles. Additionally, the deputies received training on use of the A.E.D's. During the eighteen
months that this project has been in place, there is documentation that the A.E.D's were used to save lives prior to the
arrival of Emergency Medical Services.
Through this grant, the Sheriff's Office could purchase 10 additional A.E.D.'s so there would be one available in each patrol
vehicle. In addition to providing the 25 percent local match of $6,237.50 from Federally Forfeited Property funds, the
Sheriff's Office would shoulder the complete cost of the training required to certify deputies in the use of the A.E.D.'s and
the complete cost of the maintenance and calibration of the units.This grant project will enhance the effectiveness of the
patrol deputies as First Responders.
After the 12-grant period ends, the project could be continued by the Sheriff's Office through the County budget process.
The grant does not fund positions, only equipment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the Sheriff's Office request to apply for the A.E.D. Safety--2003 grant and associated budget amendment if the
grant is awarded.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: Funding Sources: Total grant of $24,950 with $18,712.50 Federal funds and 25 percent local match of
$6,237.50, from Federally Forfeited Property funds.
ATTACHMENTS:
A.E.D. Project Safety--2003 Pre-Application is available for review in the County Manager's office.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 7Estimated Time:Page Number:
Department: Sheriff Presenter: Sidney A. Causey
Contact: Sheriff Sidney A. Causey
SUBJECT:
Request to apply for a HAZMAT/WMD (Hazardous Materials/Weapons of Mass Destruction)
2003 Grant from the Governor's Crime Commission.
BRIEF SUMMARY:
New Hanover County is a densely populated county with a number of strategic targets for terrorism and/or biohazard
incidents. There are extensive public safety risks involving chemical agents within this county which include: Corning, PPD,
Applied Analytical and Occidental Chemical Plants. General Electric poses nuclear risks. We are located adjacent to
Brunswick Nuclear Plant and the Sunny Point Military Ocean Terminal, which is the largest ammunition depot on the
eastern coast. Our close proximity to a number of high level targets adds urgency to the necessity of applying for the
HAZMAT/WMD grant, which provides funds to purchase equipment that would enable the Sheriff's Office to have a regional
response team for incidents of Hazardous Materials/Weapons of Mass Destruction incidents. The project operation would
consist of ordering and issuing the equipment, maintaining the equipment, and training deputies involved in the use of the
equipment and how to respond to incidents. This training would include actual mock scenarios and drills.
The Sheriff's Office would shoulder the complete cost of the training and certification required for the project if the grant is
awarded. The implementation of this project would enable Sheriff's Office Deputies to meet minimum OSHA
recommendations for First Responders.
After 12-month grant period ends, the project could be continued by the Sheriff's Office through the County budget process.
The grant does not fund positions, only equipment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the Sheriff's Office request to apply for the HAZMAT/WMD grant and associated budget amendment if the grant is
awarded.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: Funding Source: Total grant of $33,447 with $25,085.25 Federal funds and 25 percent local match of
$8,361.75, from Federal Forfeited Property funds.
ATTACHMENTS:
HAZMAT/WMD Grant 2003 Pre-Application is available for review in the County Manager's office.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
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Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 8Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of December 31, 2002
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
2
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following late list penalties be released as this was the taxpayer's first offense:
Country Cobbler, LTD $ 133.24
Rivenbark, Frank Alan 7.66
Seacoast Realty, Inc. 39.72
Thompson, Michael Kathleen 20.71
Request approval of the following delinquent application for exemption from property tax for the following organization:
(application and letter explaining late filing available upon request)
New Covenant Holiness Church R05410-023-011-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these releases.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Consent Item #: 10Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: John Ranalli, Andy Atkinson
Item Does Not Require Review
SUBJECT:
Governor's Crime Commission(GCC) Grant Submittals - Prevention and Intervention
BRIEF SUMMARY:
Grants requests to the GCC are due to be filed with the State by January 31, 2003. The grant requests are reviewed by the
JCPC /CJPB to insure they meet the criteria for services needed in New Hanover County. The attached grant requests
were approved at the JCPC/CJPB meeting on January 11, 2003. None of the approved grant submittals requires any
county funds.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize the following grant requests to be submitted to the GCC with the county acting as lead agency: Intercept
(Juvenile Day Treatment Program), LINC Initiative to Educate, Teens Making a Difference, Shrink the Gap, and Teen
Leadership Experience. Copies of the full grant application are available in the County Manager's Office and the County
Commissioner's Office.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
ATTACHMENTS:
JCPC - GCC Grants Re
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As recommended above. Please note that no county funds are required for matching any of the submitted grants.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
Project: Intercept
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Applicant Agency: NHC
Implementing Agency: NHC-JDTC
Project Summary:
This project will be an intensive nonresidential sanctioning option for juvenile delinquents, a diversion program in lieu of
detention and youth development centers for 60 youth, ages 11 - 16 annually.
The general approach will be based on a holistic and social systems perspective. This approach maintains that the
individual and the environment are in constant interaction, influencing one another in ways that can be mutually constructive
or destructive. The systems framework posits that it is possible to control and modify an individuals immediate
environment, at least temporarily, to improve the chance for constructive outcomes.
Treatment from a systems and holistic orientation requires that the individual take responsibility for the outcomes of their
treatment. Blaming the community, societal problems, or ones own difficult childhood is discouraged. This orientation
strives to enable students to recognize inherent self-worth, abilities to make good choices, and talents and assets that can
help them achieve their goals. A high level of structure, security, and supervision is essential to maintain order and create a
climate in which students can grow and develop. A strong behavioral management program is an essential component of an
effective treatment program. The general approach will include a positive peer culture, personal confrontation of
irresponsible behavior, developing internal deterrents, and positive role modeling.
This particular program model has been in operation 10 months and recently changed locations to a larger facility. There
is no previous history of operation.
The project will address the problem described above by providing alternative treatment services in the least restrictive
environment possible. Youth will be better served in the community; there will be a reduction of youth placed in the Youth
Development and Detention Centers. There will be a reduction in truancy, less juvenile crime, improved communication
and recommendations between court counselor, families and schools.
What will make the program work:
Support from School Resource Officer.
Developing admission criteria for referred youth, creating graduated sanctions supported by the court, i.e. use of detention
placement for excess truancy.
Participating in recommendations for youth exiting the program
Parental accountability and involvement.
Adequate staff to maintain a ratio of 8 students to 1 staff is essential. Staff will receive a minimum of 80 hours of
orientation training. The facility should be large enough to accommodate the number of youth assigned. Core qualities and
program components that include community collaboration
nd
Amount Requested: 362,308.27 (continuation grant ? 2 year)
Cash Match: 140,000 from NHCS
Collaborators/
Letters of Support: DREAMS, Community Mediation Center, NHCS, SEC
Local Priorities: Early Initiation of Problem Behavior, Availability of Drugs and Guns
Project: LINC Initiative to Educate (LITE)
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Applicant Agency: NHCS
Implementing Agency: LINC, Inc.
Project Summary:
This project will provide structure, self awareness, and discipline for 40 African American boys that have been identified by
the school Principal as demonstrating chronic disruptive behavior. The program will use many collaborating agencies to
support these goals in an after school setting.
The intensive intervention effort of the LINC Initiative To Educate (LITE)Project will be the Achievement Through
Disciplined Behavior Program to be offered to 40 black boys, Snipes Elementary School students identified by the Principal
as demonstrating chronic disruptive behavior, from 2:30-4pm at the School. Targeted services will be provided for these
youth at risk of involvement with the juvenile justice system. Students will develop a group culture, learn appropriate
leadership skills, school and community behaviors, and etiquette necessary for advancement that will have outcomes of
reducing their dropout rate and preventing delinquency and undisciplined behavior. The Program will help erase internalized
hatred which black boys have been forced to perpetuate and "agree" to their own hatred, a major factor preventing them, as
black boys, from realizing and putting into action the tremendous intelligence and power that in reality they also possess.
The Program will expose the students to opportunities and role models through speakers and field trips. The ATDB program
will also offer training for school staff in understanding the black culture, particularly that of the black male. The
coordinator of LITE will also work to establish relationships with families and parents. Two churches near Snipes School
and the Wilmington Housing Authority will provide transportation home for students on Mondays, Wednesdays and
Fridays. On Tuesdays and Thursdays the School will provide transportation. Training will be offered to LINC staff by New
Hanover County Schools in conflict resolution and tutor training so that tutors will emphasize readiness for test taking.
Children identified for the program will be those who need supervision and extra help and who show leadership potential.
LITE staff will act as liaisons between teachers, parents and the students to create an atmosphere of understanding,
fearlessness and total respect. At the end of the school year there will be a 7-week camp, 3 1/2 weeks of Rites of Passage
training and 3 1/2 weeks baseball camp. Baseball will be used as a discipline tool because it forces black boys to think.
Baseball, a mental game, will teach participants patience, teamwork and build self-confidence. LITE was chosen to do a
pilot program that will begin 1/22/03 at Snipes elementary school for 3rd, 4th, and 5th graders due to known prior successes.
LITE will meet all of the County's JCPC priorities through the above initiative.
Amount Requested: 43,046
Cash Match: Match will come from New Hanover County School system grant that they acquired from Z. SMITH
REYNOLODS FOUNDATION, INC.Approved10,000.00 In which we are a partner to do after school program. And we
will also do some fund raising to raise and additional 5,000.00.
Collaborators/
Letters of Support: NHCS
Local Priorities: Early Initiation of Problem Behavior, Availability of Drugs and Guns
Project: Shrink the Gap
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Applicant Agency: NHCS
Implementing Agency: CAC
Project Summary:
To shrink the achievement gap for minority and at-risk preschoolers by developing a system approach at their key transition
into Kindergarten. The project will involve three targeted schools and a coalition of community organizations with special
expertise in this critical area.
The "Shrink the Gap" coalition will work to reduce the learning gap and increase socially responsible behavior in students
and families in two strategic areas:
1.OUTREACH SERVICES TO AT-RISK PRE-KINDERGARTENERS AND FAMILIES in public housing and other risk
areas. Early orientation to school will be initiated in the Fall with outreach, trust building and one on one visitation and
orientations with parents of pre k students. At mid year the program will begin a six month series of in-school services
leading up to the beginning of kindergarten. The goal is to create a 20% improvement in social behavior and school
readiness as children begin kindergarten. The improvement will be facilitated by pre-entry experiences that parents will feel
comfortable about and children will enjoy. Included will be appropriate social and educational activities, exercises to build
social, language and child management skills; and introduction to school related support and communication opportunities.
2. PARENT OUTREACH AND SUPPORT involving the STAR approach (modeled on national FAST Program) will seek
to mobilize the parents and strengthen families in three participating schools by involvement with their children and
encouragement for further involvement in the educational process.
Amount Requested: 34,316
Cash Match: A match of $5,000 has been provided by a Z. Smith Reynolds grant to the New Hanover County Schools
which will be directed to this project. The balance will be achieved through CAC fundraising efforts.
Collaborators/
Letters of Support: WHA, NHC Community Action, DJJDP, Smart Start
Local Priorities: Early Initiation of Problem Behavior, Availability of Drugs and Guns
Family Management
Project: Teen Leadership Experience
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Applicant Agency: NHCS
Implementing Agency: Community Mediation Center
Project Summary:
TLE is designed to reduce the culture of violence beginning with youth, thereby maintaining safe schools for learning. TLE
involves juveniles in promoting school safety with training in conflict resolution and violence reduction and ongoing
opportunities to implement these skills in school.
If fully funded, TLE will enroll up to 200 juveniles ages 12-15 annually in various portions of the program, 50% will be
more at risk for behavioral problems and crime. The other not so at risk juveniles serve as peer role models. Target groups
of 40 girls and 40 boys will experience a week of intensive training in leadership, conflict resolution and violence reduction
skills and law related education at the UNCW residence sessions in July 2003 and June 2004 for girls and July 2004 and
June 2005 for boys. The year following their UNCW session, these TLE alumni will participate with up to 60 additional
juveniles and 24 adult mentors (peer mediation/SAVE faculty advisors and Safe School Committee representatives) in the
peer mediation/SAVE (Students Against Violence Everywhere) programs at their schools to practice their learned skills and
to enhance and sustain these programs that seek to reduce violence in our schools using peaceful conflict resolution. TLE
alumni will meet in September for a peer role modeling session designed to assist them and their peers with the
implementation of their school-based violence reduction plan developed during their week at UNCW. During the Youth
Summit in February there will be additional conflict resolution training and planning, with up to 120 TLE alumni, peer
mediators, SAVE members and other youth, including 60 additional juvenile participants. These juveniles along with
trainers from the NC Center for the Prevention of School Violence, community mediation centers and the schools will work
toward further implementation of the school-based violence reduction plans. Teams of trained juveniles will also participate
in the SAVE Summit in Raleigh in March. The juveniles' skills learned through a variety of training mediums, interactive
workshops and mock mediation roles plays, along with the guidance of mentors to practice these skills, encourage and build
self-worth, character and positive conflict resolution skills thereby reducing violence and making our schools safer places to
learn.
Amount Requested: 59,990
Cash Match: Waiver requested. Substitute in-kind: TLE Volunteer Coordinator $10,000; Attorneys, judges, law
enforcement and other presenters/trainers $10,000; TLE Steering Council members $5,000; CMC office and equipment
$5,000
Collaborators/
Letters of Support: NHCS
Local Priorities: Early Initiation of Problem Behavior, Availability of Drugs and Guns
Project: Teens Making A Difference
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Applicant Agency: NHC
Implementing Agency: Camp New Life, Inc.
Project Summary:
New Life Christian Center will address the needs of 40 low income at-risk City and County youth by offering them an
intensive year-long program beginning with a 2 week summer camp experience, and continuing with weekly tutoring, and
character building.
New Life Christian Center (NLCC) in partnership with the Unity Fellowship of Churches and the Ministerial Alliance of
Wilmington. The Local Churches will provide Teens Making a Difference (T-MAD) referrals for (40) 13 to 16 year-olds
from communities throughout the county for GCC funding. T-MAD will kick-off at Camp Pee Dee to engage youth,
followed by weekly educational activities during the school year. Targeted services will be provided for youth at risk of
involvement with the juvenile justice system with outcomes of a reduction of the drop out rate and prevention of
delinquency and undisciplined behavior.
GCC funding will fund the Camp for 40 youth, ages 13 to 16, from county neighborhoods for 2 weeks each. After camp,
youth will be in the school-year part of T-MAD that has operated for 13 years with volunteers. Youth, 15 and 16, will attend
T-MAD's weekly Friday night and Saturday activities, creating life portfolios and learning entrepreneurial skills in
community service projects. Youth, 13 and 14, will be involved in an afterschool program, gaining life skills and reading
and math skills after school hours. Later, they will participate in Friday/Saturday activities. T-MAD?s goal is to stop
felonies of participants. Protective factors are provided during previously unsupervised times to eliminate exposure to guns,
drugs and other criminal activities. Of 200 youth T-MAD has tracked through high school graduation, 1 did not graduate, 3
had court involvement and 3 have substance abuse problems. Research indicates this program can expect a zero level of
criminal activity for participants. T-MAD will be evaluated by the UNCW Center for Social Work Research & Practice.
New Life Christian Center established its own Camp Pee Dee in 2001 near Wadesboro to strengthen T-MAD's outdoor
education. GCC funding will provide the camp experience; local funding will continue the T-MAD academic/life skills
program during the school year. The two 2-week sessions (20 youth each) will provide a positive environment of life skills,
heavy mentoring and activities including: frequent field trips (Discovery Place, the NC Zoo, Nature Museum, NC State
Museum, minority-owned businesses); nightly life skills sessions; and building projects for the Camp-swings, gazebo, nature
trail. Camp will offset the youths? low neighborhood attachment. Recruitment of youth will be through local churches. GCC
funding will be utilized for Camp operational expenses.
Amount Requested: 54,024
Cash Match: $10,000 will be donated from New Life Christian Center Operating Budget. The remaining $8,008 will be
raised from donations solicited from individuals and firms who have sponsored youth to camp in prior years.
Collaborators/
Letters of Support: Wilmington Interdenominational Ministerial Alliance, The Unity and Fellowship of
Churches, Pender Learning Center
Local Priorities: Early Initiation of Problem Behavior, Availability of Drugs and Guns,
Low Neighborhood Attachment
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Budget Amendment
Consent Item #: 11.1Estimated Time:Page Number:
DEPARTMENT: Human Service Transportation
BUDGET AMENDMENT #: 03-0101
ADJUSTMENT DEBIT CREDIT
General Public Allocation $39,936
Contract Service-Gen. Public $39,936
EXPLANATION: To increase budget for discretionary Rural General Public funds awarded to New Hanover County
for fiscal year 2002-03.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Budget Amendment
Consent Item #: 11.2Estimated Time:Page Number:
DEPARTMENT: Sheriff - Uniform/Patrol
BUDGET AMENDMENT #: 03-0104
ADJUSTMENT DEBIT CREDIT
Sales of Fixed Assets $21,000
Motor Vehicle Purchases $21,000
EXPLANATION: To budget the proceeds from the sale of a surplus tandem truck and trailer to allow for the
purchase of an additional vehicle.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Budget Amendment
Consent Item #: 11.3Estimated Time:Page Number:
DEPARTMENT: Social Services/Share the Care
BUDGET AMENDMENT #: 03-0105
ADJUSTMENT DEBIT CREDIT
Share the Care $20,000
Share the Care $20,000
EXPLANATION: To budget funds to establish a new child day care program called Share the Care. Share the Care
is administered by Partnership for Children and is private money contributed for children's day care. No additional
County dollars are required.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Budget Amendment
Consent Item #: 11.4Estimated Time:Page Number:
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 03-0107
ADJUSTMENT DEBIT CREDIT
Hazard Materials Technical Assistance $7,600
Grant
Contract Services $7,600
EXPLANATION: To budget grant received from N.C. Dept. of Emergency Management. The application was
approved by the Commissioners at their 10-21-02 meeting. The funds will be used to continue funding the
services of Jeff Babb.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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164
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/21/03
Budget Amendment
Consent Item #: 11.5Estimated Time:Page Number:
DEPARTMENT: Human Relations
BUDGET AMENDMENT #: 03-0108
ADJUSTMENT DEBIT CREDIT
HUD Grant $10,000
Contract Services $10,000
EXPLANATION: To increase budget to actual amount of HUD grant for fiscal year 2002-03.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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