Agenda 2003 03-24
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
Date March 24, 2003 Time 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 am 1. Presentation of New Hanover County Retirement Plaques 5
9:20 am 2. Presentation of New Hanover County Service Awards 7
9:30 am 3. Recognition of New Employees 9
9:35 am 4. Presentation and Adoption of Mental Health Business Plan 11
9:50 am 5. Presentation on the Recent Activities of the Ports, Waterways and Beach 13
Commission
10:05 am 6. Presentation of the Distinguished Budget Presentation Award to the Budget
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Department for Fiscal Year Beginning July 1, 2002
10:10 am 7. Status Report on Countywide Residential Solid Waste Collection System 31
10:25 am 8. Annual Update on Fire District Activity35
10:40 am
Break
10:45 am 9. Presentation of Draft Report and Recommendations of the US 17 By-Pass
41
Committee
11:00 am 10. Establish a Team to Develop a Transit Merger Plan 45
11:15 am 11. Consideration of Creation of the ?Wilmington/New Hanover County World
47
War II Heritage Commission?
11:25 am 12. Consideration of Request to Apply for Governor?s Crime Commission/Safe
53
Neighborhoods Grant- Wilmington Housing Authority - PSN 2003-2004
11:35 am 13. Consideration of Additional ABC Law Enforcement Officer 55
11:45 am 14. Meeting of the Water and Sewer District 139
12:00 pm 15. Committee Appointments 61
12:15 pm
Lunch Break
1:00 pm 16. Ordinance Clarification - Division 9 Fee Schedule 81
1:15 pm 17. Case: (A-321, 0802) Subdivision Ordinance Text Amendments Continued from 85
February 17, 2003 Board of Commissioners Meeting
1:30 pm 18. Convene as Board of Equalization and Review135
1:45 pm Additional Items:
County Commissioners
County Attorney
County Manager
2:00 pm Non-Agenda Items
2:15 pm 19. Closed Session Pursuant to G.S. 143-318.11(a)(3) to Consult with Counsel 137
2:45 pm ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes141
3. Consideration of Approval of Rock Hill Water and Sewer Project and 143
Exemption from RFQ Requirements for Selection of Engineer
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes147
2. Approval of Board or Education Capital Outlay Budget Transfer149
3. Approval of NCCCMA Civic Education Project Contribution FY 2002-2003 151
4. Acceptance of Public Dedication:155
Middle Sound Area (Area A)
Kings Grant Area (Area B)
Springview/Churchill Area (Area C)
5. Approval to Accept a Training Grant from HUD in the Amount of $250,000 and 163
Approval of Associated BA #03-0155
6. Approval of automation Upgrade at DSS 165
7. Authorization for Hazardous Materials Emergency Planning Grant 167
8. Approval to Increase Budget for Additional Room Occupancy Tax 169
9. Approval of New Hanover County and New Hanover County Fire District 171
Collection Reports
175
10. Approval of Release of Value
11. Approval for New Hanover county Cooperative Extension to Use a County Free 177
Day at Coastline Convention Center for the Wilmington Garden Show Event,
February, 2004
Approval of Budget Amendments:
12.1#03-0145179
12.2#03-0154181
12.3#2003-33183
12.4#2003-32185
12.5#2003-34187
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Libby Moore
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Retirement Plaques
BRIEF SUMMARY:
The following employees are entitled to receive New Hanover County Retirement Plaques:
Betty Creech, Health Department (Public Health Division Manager) - 30 years of service
Robert Sutton, Jr., Inspections Department (Code Enforcement Official) - 15 years of service
Jerome Greer, Sheriff's Office (Captain) - 30 years of service
Frances DeVane, Health Department (Administrative Support Manager) - 26 years of service
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present retirement plaques to those present.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented plaques.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are entitled to New Hanover County Service Awards due to their length of service with New Hanover
County: FIVE (5)YEAR: Douglas F. Perry - Sheriff's Department; Frances H. Morrisey - Sheriff's Department; George E.
Clemens - Sheriff's Department; Timothy L. Fuss - Sheriff's Department; Nathan Jones - Sheriff's Department; Nadine P. Boltz -
Inspections Department; Karen Y. Hall - Inspections Department; Christine A. Cheek - Social Services Department; Corrie S.
Edwards - Social Services Department; Julie P. Steinbeck - Social Services Department; TEN (10) YEAR: Thomas M.
Burdette - Engineering; Pamela R. Cooke - Health Department; FIFTEEN (15) YEAR: Jan G. Kavanaugh - IT; Ruby M.
Cromartie - Property Management and Andrea R. Taggart - Social Services Department.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present employees with the appropriate service award based on time served with the County.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 3Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Dr. Art Costantini
Contact: Patricia A. Melvin
Item Does Not Require Review
SUBJECT:
Adoption of Mental Health Business Plan
BRIEF SUMMARY:
In compliance with Mental Health Reform in North Carolina, an area business plan must be submitted to the N.C. Dept. of
Health & Human Services, by April 1, 2003. The plan addresses the management of mental health, developmental
disabilities, and substance abuse service delivery for the citizens of New Hanover County. Dr. Art Costantini, Director of the
Southeastern Center, will present the business plan for your approval. The Board of Commissioners is required to provide
the development, review, and approval of the business plan. Upon obtaining approval from other area counties, the plan will
be submitted to the Dept. of Health & Human Services. You should have received the plan earlier under seperate cover.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Review the plan, hear the presentation, and consider approval of the business plan. If approved, direct Dr. Costantini to
submit the same to N.C. DHHS by April 1, 2003.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As recommended above.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Rick Catlin, Chm. of Ports, Waterway and Beach Commission
Contact: Commissioner Bill Caster
SUBJECT:
Presentation on the Recent Activities of the Ports, Waterways and Beach Commission
BRIEF SUMMARY:
Chairman Rick Catlin has requested the opportunity to present a courtesy update to the Board and to discuss continued
funding.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
PWBC.pdfWRC Goals.do
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
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March 3, 2003
North Carolina Water Resources Congress
Goals for 2003
1) Wilmington Harbor Deepening
Strong support by the North Carolina Congressional Delegation and by the General Assembly has
allowed this critical project to move ahead rapidly.
At times, several dredging contracts have been underway simultaneously, speeding up progress toward
completion. A new contract, to be advertised in April 2003, is needed to reach the goal of having the
deeper channel to the State Port by December 2003. A later contract will improve the channel in the
Northeast Cape Fear River.
Cooperation among Brunswick County towns, the Corps, and the State has allowed the one-time windfall
of sand dredged from the channel to be used for beach nourishment at Holden Beach, Oak Island, Caswell
Beach, and Bald Head Island, making productive use of this resource. Sand from future maintenance
dredging will continue to be placed on the beaches of Bald Head Island, Caswell Beach, and Oak Island.
Deepening Wilmington Harbor to 42 feet is essential to maintain good shipping services at the state port.
The port at Wilmington lowers shipping costs for North Carolina businesses involved in importing and
exporting both raw materials and manufactured products and makes North Carolina more competitive in
the world economy. This critical navigation project will provide an economic stimulus for North
Carolina from the western Piedmont through the coastal plain.
2003 Goal
To keep the project on schedule, the Wilmington District must receive an additional $23 million this
fiscal year in unspent funds from other Corps Districts. If this occurs, the Corps will need the $9.65
million in the President?s budget for fiscal year 2004, plus an additional $12 million. If all or part of the
additional $23 million needed this year can not be provided, the difference will have to be made up in
fiscal year 2004.
2) Morehead City Harbor
Morehead City Harbor has been receiving the benefits of a deeper 45 foot channel, completed several
years ago, which allows access by larger ships. The port has acquired more customers. However,
adequate funds must be appropriated for regular maintenance dredging to assure that enough depth is
maintained for ships using the harbor.
The State funded the enlargement of the southwest turning basin at the port, which has now been taken
over by the Corps of Engineers for continuing maintenance. This improvement significantly improves
the capabilities of the port.
2003 Goals
Support the $12.9 million appropriation in the President?s budget for maintenance dredging and for the
periodic emptying of the Brandt Island spoil disposal area. The sand will be used for beach nourishment
along the shoreline of Atlantic Beach and Fort Macon State Park.
3) Beach Protection Projects
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Severe hurricanes battered North Carolina beaches in 1996 and 1999. North Carolina has learned two
key lessons from this experience. First, beach communities are extremely important in the economy of
our state. Employment and income related to tourism and recreation at beachfront communities is often a
key economic engine for entire coastal counties, providing much of the county?s employment, income,
and property tax revenue. Second, our experience has proved that Corps of Engineers shore protection
projects are extremely effective in preventing structural damage to buildings, water and sewer systems,
roads, and other community resources. Beach nourishment projects effectively protect a beach
community?s economic infrastructure.
Many North Carolina beach communities have worked with the Corps of Engineers to plan shore
protection projects. These projects must meet strict standards of economic justification and
environmental acceptability. After these evaluations, each project must be authorized by Congress for
construction, followed by an appropriation for a new construction start.
Shore protection projects include a protective dune and a beach berm, which provide protection from
storms and also a wide beach for public recreational use. Both federal and state policies require that
beaches nourished with public funds be available for recreational use by the general public and that
suitable parking and access facilities be provided for the public.
The efforts of coastal communities and support by the General Assembly and the US Congress have
resulted in rapid progress on both feasibility studies and on new project construction.
2003 Goals
Carteret County Section 933 Project ? Severe erosion is occurring on Bogue Banks. Carteret
County is sponsoring a project to nourish beaches at Pine Knoll Shores and Indian Beach with some
of the sand that has been stored at Brant Island from dredging the Morehead City Harbor channel.
This project also includes taking dredge material from the inner harbor and ocean bar and placing it
on Pine Knoll Shores and Indian Beach. Under the Section 933 program, the federal government can
pay 65 percent of the cost of moving this sand from the cheapest disposal site to the beaches where it
is needed. An additional federal appropriation of $12.5 million (not in the President?s budget) is
needed to move ahead with this project and make beneficial use of the sand from the navigation
project.
Carolina Beach and Kure Beach ? Both beaches are scheduled for regular renourishment in
2003. An additional $2 million is needed beyond the $3.5 million in the President?s budget to
complete this work.
Ocean Isle Beach ? Ocean Isle Beach is also scheduled for renourishment in 2004. Funds in the
President?s budget are adequate.
Bogue Banks ? Carteret County is sponsoring a feasibility study for a beach protection project for
Bogue Banks communities. This project will include provisions for ongoing renourishment and will
supersede the several short-term beach protection measures that are now underway. Funds in the
President?s budget are adequate to complete the feasibility study.
Topsail Island ? The Corps of Engineers is in the process of preparing a General Reevaluation
Report for the West Onslow Beach and New River Inlet (Topsail Beach) Shore Protection Project.
This report will determine if any storm protection measures are economically and environmentally
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feasible within the Town of Topsail Beach. The Corps could use an additional $450,000 for this
effort, which would advance its completion by 12 months.
Surf City and North Topsail Beach ? These two towns are sponsoring a feasibility study for
beach protection projects because much of their oceanfront is severely eroded. The Corps could use
an additional $500,000 for this study, which would advance its completion by 18 months.
Dare County Beaches ? The Towns of Kitty Hawk, Kill Devil Hills, and Nags Head suffered
damage from severe storms in 1992 and 1999. The feasibility study for a project to provide protection
from storm damage, jointly funded by the County, the State, and the Corps of Engineers has been
completed. The omnibus budget bill adopted by Congress for fiscal year 2003 contained the first
construction funding for the project ? an important milestone. A federal appropriation of $2,900,000
is needed to keep the project on schedule. No funds are included in the President?s 2004 budget.
4) Oregon Inlet
Oregon Inlet provides the only access to the ocean for a long distance along the North Carolina coast.
The inlet is used by fishermen and boaters from Dare County northward and also by any fishing boats that
want to land their ocean catches at Wanchese Harbor. In 1970, the construction of two jetties was
authorized to provide a safe and stable navigation channel through the inlet. Construction of the project
has never begun.
Winter storms can close Oregon Inlet to navigation within a matter of days. Many times the inlet has
been closed to navigation, with a severe effect on the fishing industry in the area. Because of the
extremely hazardous nature of the inlet, a number of lives and boats have been lost. The jetty project will
assure a reliable navigation channel, both for commercial fishing and for recreational boaters. The
stabilized inlet will also allow the fishing port at Wanchese to reach its full potential, which will involve
additional investments and employment in fish processing and related industries.
2003 Goals
Planning, design, and environmental review for the project are almost complete. The General Accounting
Office completed a special review of the project in October 2002. Among the GAO conclusions was that
the calculation of benefits for the project is conservative in that the Corps cannot claim benefits for
increased safety of passage. The most important action needed before the project can move forward is for
the US Department of the Interior to make the land that is needed for construction available. The US
Council on Environmental Quality is currently completing a review of the project and a statement of
findings. A federal appropriation of $600,000 is needed in 2004 to continue monitoring and design work.
5) Randleman Lake
Randleman Lake was planned as a Corps of Engineers multi-purpose impoundment in Guilford and
Randolph counties for water supply, flood control, and recreation. In the 1980s, the Corps of Engineers
changed its budget priorities to focus on projects that were predominantly for flood control and
navigation. Because Randleman Lake?s primary benefit was water supply, the Corps of Engineers
withdrew from the project. Greensboro, High Point, Archdale, Jamestown, Randleman, and Randolph
County had formed a regional water authority to purchase water from the Corps of Engineers project.
After the Corps withdrew, the authority undertook the planning and construction of Randleman Lake on
its own. In 1991, the water authority received approval from the North Carolina Environmental
Management Commission, which had completed an Environmental Impact Statement on the project. The
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EMC concluded that the lake would meet water quality standards and that it posed no significant
environmental problems.
Construction began on Randleman Lake in 2001 after all environmental permits were received. The dam
is now essentially complete, but work remains to be done on road relocations, water treatment plant
construction, and other items. The lake is expected to be ready to supply water in 2004 and is anticipated
to meet regional needs for a 50-year planning period.
Greensboro and other communities in the region have experienced serious problems in meeting their
water needs during recent droughts. The six local governments who formed the water authority are to be
congratulated on holding a steady course and providing an adequate regional water source to support their
economic future.
6) Atlantic Intracoastal Waterway
The navigation channels of the Atlantic Intracoastal Waterway (AIWW) serve barge traffic, fishermen,
and recreational boaters. These channels are extremely important to the local economy. Commercial
fishing and recreational boating have long been recognized as key elements of the coastal economy. The
economic importance of shipping by shallow draft barges may be less widely known. For example,
Nucor Steel and PCS Phosphate make extensive use of the AIWW and its connecting channels. Funds
for maintenance of the main channel of the AIWW has been inadequate, with the result that channel
depths now force barges to light-load, which increases costs.
2003 Goals
To adequately maintain main channel of the AIWW in North Carolina, an additional $9.9 million in
federal funds is needed to supplement the $831,000 in the President?s budget.
7) State-Local Projects
The General Assembly has authorized state financial assistance to local governments for small water
resources projects that do not fall under federal programs. Typical projects are for stream clearance,
stream restoration, navigation, and public access facilities for water-based recreation.
FEDERAL AND STATE BUDGET SCHEDULES
Successful management of water resources development projects requires the coordination of federal, state, and
local government budgets. The North Carolina General Assembly convened in January 2003 to adopt a budget
for the state fiscal year that runs from July 1, 2003 through June 30, 2004. The US Congress is now considering
the budget to cover the federal fiscal year, which runs from October 1, 2003 through September 30, 2004. The
federal and state fiscal years are referred to by the calendar year in which the fiscal year ends. The US Congress
and the North Carolina General Assembly will therefore adopt budgets in 2003 for fiscal year 2004.
ATTACHMENTS
1) A list of requirements for state, federal, and local project funds for fiscal year 2004. This list provides the
estimated costs of the projects summarized above, plus other projects that are scheduled for funding.
2) The President?s proposed federal budget for fiscal year 2004. The US Congress will review, modify, and
adopt the budget during 2003.
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3) A list of priority items that the Water Resources Congress is requesting the US Congress to add to the
President?s proposed budget before adopting it.
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Attachment #1
March 3, 2003
PRELIMINARY DRAFT
STATE FUNDING REQUIREMENTS
WATER RESOURCES DEVELOPMENT PROJECTS
FY 2003-2004
(in thousands of dollars)
State Federal Local
Priority
Name of Project Share Share Share
1 Wilmington Harbor Deepening $ 6,800 23,000
2 Morehead City Harbor Maintenance 100 12,900
3 Morehead City Harbor Section 933 Nourishment 4,661 10,139 1,554
4 Wilmington Harbor Maintenance 2,700 6,900
5 Manteo (Shallowbag) Bay Channel Maintenance 3,500 6,990
6 John H. Kerr Reservoir Operations Evaluation 200 200
7 Beaufort Harbor Maintenance Dredging 80 400 20
8 Carolina Beach Renourishment(New Hanover Co) 1,125 2,550 375
9 Kure Beach Renourishment(New Hanover Co) 1,177 2,680 393
10 Ocean Isle Beach Renourishment(Brunswick Co) 813 1,890 271
11 Bogue Banks Shore Protection Study(Carteret Co) 200 400 200
12 Surf City/North Topsail Beach Protection Study 150 300 160
13 Princeville Flood Control Study 400 400
14 West Onslow Beach (Topsail) 75 450 75
15 Deep Creek (Yadkin County) Water Management 1,500 1,500 1,500
16 State-Local Projects 2,500 1,250
17 Currituck Sound Water Management Study 150 150
18 Aquatic Weed Control, Lake Gaston and Statewide 300 350
19 Swan Quarter (Hyde County) Flood Control Dikes 100 2,000 100
20 Little Sugar Creek Restoration (Mecklenburg Co.) 20 390 10
21 Neuse River Basin Feasibility Study 100 100
22 Environmental Restoration Projects 700 1,950 350
23 Projected Feasibility Studies 100 200 100
24 Planning Assistance to Communities 150 300 150
Totals $ 27,601 $ 75,789 $ 6,858
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ATTACHMENT #2
PRESIDENT?S 2004 WATER RESOURCES BUDGET FOR NC
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Attachment 3
Additions Needed
to the
President?s Proposed Budget for 2003-2004
Amount In Additional
President?s Amount Total
Budget Needed Needed
Wilmington Harbor Deepening(1) 9,650,000 38,450,000 48,100,000
Morehead City Harbor(2) 12,917,000 14,337,000 27,254,000
Kerr Lake Section 216 Study(3) 250,000 350,000 600,000
Manteo (Shallowbag) Bay(4) -0- 600,000 600,000
Currituck Sound Study(5) 150,000 150,000 300,000
Dare County Beach Nourishment(6) -0- 2,900,000 2,900,000
Surf City & N. Topsail Beach Study(7) 200,000 500,000 700,000
Dare County Beaches(NC 12)(8) 150,000 750,000 900,000
Atlantic Intracoastal Waterway(9) 831,000 9,900,000 10,731,000
Carolina Beach & Vicinity(10) 3,510,000 2,020,000 5,530,000
West Onslow Beach & New River Inlet(11) -0- 450,0000 450,000
NOTES:
1) Full funding of the Wilmington Harbor Project is necessary to achieve deeper water at the State Port by December 2003 and to
avoid possible loss of container ship service.
2) Additional funding is needed to assure proper maintenance to achieve the full economic benefits of the 45 foot channel and for
implementation of the 933 project.
3) The Kerr Lake Study will increase total benefits from the project by optimizing recreation, hydropower, flood control, and
environmental benefits.
4) Additional funds are needed to complete the first set of plans and specifications and to continue environmental monitoring for
the stabilization of Oregon Inlet.
5) Currituck Sound has increased in salinity, with a resulting loss of the freshwater fishery and tourist income. This study will
seek a solution.
6) An appropriation is required to start construction of a beach nourishment project at Kitty Hawk, Kill Devil Hills, and Nags
Head.
7) Additional funds will speed up the completion of the feasibility study by 18 months.
8) Additional funds are needed to advance the study of protecting Highway 12 by 21 months.
9) Additional funds will allow for adequate maintenance of the main channel of Atlantic Intracoastal Waterway in North Carolina.
10) Additional funds will allow completion of renourishment in FY2004.
11) Additional funds will advance completion of the General Reevaluation Report by 12 months.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 6Estimated Time:Page Number:
Department: Governing Body Presenter: Chairman Davis/Allen O'Neal
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
Presentation of the Distinguished Budget Presentation Award to the Budget Department for
Fiscal Year Beginning July 1, 2002. This is the 13th Consecutive Year the Budget Department
Received this Award.
BRIEF SUMMARY:
Notification has been received from the Government Finance Officers Association of the United States and Canada that
New Hanover County has qualified to receive the Distinguished Budget Presentation Award for the twelfth consecutive year.
The award is for New Hanover County's budget submitted for fiscal year beginning July 1, 2002. This award is the highest
form of recognition in governmental budgeting. The budget is reviewed by a panel of independent budget experts who use
extensive criteria to evaluate the effectiveness of the budget as a policy document, a financial plan, an operations guide,
and a communication device. Award-winning documents must be rated "proficient" in all four categories.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Distinguished Budget Presentation Award be presented to New Hanover County Budget Department
current and former staff.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
1. Certificate of Recognition for Budget Preparation
2. Distinguished Budget Presentation Award
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make presentation as recommended above.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented award to Budget Staff.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 7Estimated Time:Page Number:
Department: Environmental Management Presenter: Ray Church; Jason Hale
Contact: Ray Church; Jason Hale
SUBJECT:
Status Report on Countywide Residential Solid Waste Collection System
BRIEF SUMMARY:
Staff will provide an update on the status of implementing the countywide residential solid waste collection system. Topics
to be covered include meetings with the waste haulers, a proposed county ordinance, and GIS work that will streamline
much of the process.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Commissioners hear update from staff
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Countywide Collect
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear update from staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard update.
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TO: New Hanover County Commissioners
FR:Jason Hale, Solid Waste Planner
RE:Update on proposed countywide collection system
The Department of Environmental Management is presently working toward implementation of the proposed Countywide collection
system for trash, recyclables, yard waste and bulky items, with the hopes that the program will be realized by the beginning of next
fiscal year. The primary tasks and their projected completion dates are as follows:
Task Projected Completion Date
Meet with key County personnel Done
Meet with City (Bill Reed) to ensure parallel structure Done
Meet with Haulers to discuss program structure / address concerns 3/14/03
Meet with Haulers individually to begin dividing routes mid March
Finalize route boundaries early April
Present ordinance for solid waste collection to Commissioners mid to late April
Negotiate price with Haulers late April
Complete contracts and present to Haulers mid to late May
Give specific route and billing info to Haulers (including addresses) May ? July*
Educate community on the change June through August
Implement program July ? September*
*depending on timeliness of route and billing info from Information Technology
Below is a brief explanation of each task:
Meet with key County personnel
Meet with representatives of appropriate departments (i.e. Legal, Information Technology) to analyze the details of the proposed system
and plan for any difficulties that may arise.
Meet with City (Bill Reed) to ensure parallel structure
Meet with Bill Reed, Solid Waste Superintendent with the City, to adjust the County?s proposed program so that it mirrors the City?s
service as much as possible. This will ensure that residents will receive the same high level of service regardless of which side of the
City line they reside. Also, this meeting will help the County avoid any difficulties the City experienced during its implementation
phase.
Meet with Haulers to discuss program structure / address concerns
While the haulers are already familiar with the general nature of the proposed program, this meeting will serve to brief them on the
specifics and allow them to comment before a final draft has been developed.
Meet with Haulers individually to begin dividing routes
These meetings will serve to better identify the primary current operating areas for each hauler within the unincorporated areas of the
County. This data will be used when creating and assigning routes to reduce changes in service that haulers and residents experience.
Finalize route boundaries
Once the necessary information has been gathered from the haulers, Environmental Management and Information Technology will work
together to finalize route boundaries, being careful to make sure that all haulers have an appropriately proportioned route containing a
relatively high concentration of their current customers.
Present ordinance for solid waste collection to Commissioners
This ordinance, similar to the City?s, will mandate that every resident in the unincorporated areas of the County will be provided the
proposed services and will pay for these services. It will also identify penalties for non-compliance ? a feature that the haulers will
require.
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Negotiate price with Haulers
Environmental Management will work with the haulers to agree upon a fair price for the proposed service.
Complete contracts and present to Haulers
The finalized price, service requirements and timelines will be written into a contract and presented to the haulers for their signatures.
Give specific route and billing info to Haulers (including addresses)
Information Technology will provide a list of addresses for each collection point on each route, as well as contact information for the
owner of that property for billing purposes.
Educate community on the change
The County and the haulers will work together to educate the community on the change in service. Information disseminated will
include implementation date, materials accepted, collection schedules, service providers for difference areas, price of service and
requirement to pay for the service.
Implement program
Once the steps above have been completed and the haulers have had time to order any new containers or equipment needed and
organize databases for billing, the program will begin.
Please contact me at 341.4373 or jhale@nhcgov.com with any questions or concerns.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 8Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Annual Update on Fire District Activity
BRIEF SUMMARY:
In February, an annual report was prepared and delivered to the Fire Commission for the 2002 calendar year. The Fire
Commission and Commissioner Pritchett recommended that the report be presented to the County Commission during the
March meeting. The report will become an annual event.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear annual update.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: N/A
ATTACHMENTS:
Annual Update
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear annual Fire District report. No action necessary
COMMISSIONERS' ACTIONS/COMMENTS:
Heard report.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 9Estimated Time:Page Number:
Department: Planning Presenter: Planning Task Force for the US 17 By-Pass
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
Presentation of Draft Report and Recommendations of the US 17 By-Pass Committee
BRIEF SUMMARY:
In August 2002 the Commissioners established a committee consisting of two Planning Board members and five citizens.
The Committee was charged with making recommendations for amendments to the Comprehensive Land Use Plan for
areas impacted by the Outer Loop By-Pass.
The Committee was also asked to provide a vision for growth along this new corridor. Beginning with their first meeting in
October the Committee has been reviewing existing land uses and zoning for the area; including identification of wetlands,
aquifers and open space tracts along the corridor, proposed interchanges for the by-pass, aerial photography indicating
existing and proposed developments nearby, sewer and water service areas along with the County's funding schedule , and
the proposed Well Field areas. Since the proposed highway facility will be an interstate design which will limit access to
most of the adjacent properties, the Committee felt that their efforts should be directed towards the interchanges that will be
established along the corridor. The Draft recommendations for the respective interchanges are attached for your review.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear draft report and provide comments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
by-pass recommend 3.1
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation, provide input as desired.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. One issue of access to the I -140 for movement of school buses from the school to be in the area of
construction needs to be addressed. Planning Staff will draft a letter for review by the Board.
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By-Pass Committee
Recommendations
(3/10/03)
Porter?s Neck Interchange
Committee members agreed that the Land Classification Map should be amended to extend the Urban Transition
Classification just north of the new intersection for the planned service road on Market St. This would include
most of the residential properties in Kirkland extending west to the Greenview Ranches tracts. Because of the
un-certainty of the plans and schedules for water and sewer services, two of the Committee members voiced their
preference for the Limited Transition Classification.
Because of additional issues regarding the free-flow of traffic along this major arterial and the possibility of
interfering with the functionality of this four-lane divided section of Market St. north of Porter?s Neck Rd., the
Committee recommends that the existing and planned service roads be extended to the North along both sides of
Market St. to limit additional access points along that corridor.
Several of the members felt that some type of welcome center for the northeastern part of the County should be
pursued since this will become a primary entrance point for those traveling south along US 17 and for others
destined for the Beaches at Figure 8 and Wrightsville. This interchange will become the Eastern terminus for
Interstate travel for those arriving via I-40 and I-140.
In reviewing the I-40 interchange discussed below, the Committee agreed that a more central location along I-40
between the Sidbury Rd. crossover and the Holy Shelter interchange would be a more desirable location and
provide greater traveler benefits for a larger area.
I-40 Interchange
Committee members felt that this Interchange would be a primary entrance point for visitors traveling to the
Beaches in the Southeastern part of the State. A proposal for a Welcome & Visitors Center north of the
Interchange was discussed and staff was asked to research the feasibility of a site north of Sidbury Rd.
Committee members agreed to pursue the matter and to gather additional information about the costs of such a
facility and possible funding opportunities. With costs estimates between $3.5 and $4.5 million some of the
members suggested that a regional center could be jointly funded by several jurisdictions
In the Northwest quadrant the Committee agreed that the Urban Transition Classification should be extended
north to Sidbury Rd. Most of this property is being developed as the northern Campus of Cape Fear Community
College. Urban Services are available and the property has good access from Sidbury and Blue Clay Rds.
The property West of College Rd and north around the Blue Clay Rd intersection is environmentally impacted
with wetlands and flooding. Most of the property is within the 100 yr floodplain and should be classified
Conservation.
No changes were recommended for the Northeast quadrant because of several issues relating to the limited
services available and its Resource Protection Classification that acknowledges the underlying aquifers.
The Committee agreed that the Southeast quadrant offered the least development opportunities at the present
time and should remain in its present Rural Land Classification. Access is limited and sewer service is not
available. Future plans for a school site and other larger tracts in this quadrant should be coordinated to improve
the area?s development potential.
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US 117 Interchange
The Committee agreed that this area would remain classified Resource Protection.
Committee members also felt that given the improved access to nearby properties and their potential for
supporting industrial expansion, the County should review its schedule for providing water and sewer services
with the idea of moving it up the schedule for sewer service.
The Committee agreed that this interchange with its direct access to US 117 and NC 133 should be a prime site
for an expanded Industrial and Manufacturing Center and that the property could be developed while
acknowledging the environmental limitations associated with the aquifer and groundwater pollution. Several
members felt that this would be a good area for an expanded business park. Committee members were
unanimous in their desire to promote the economic benefits of providing land with adequate infrastructure to
attract jobs into the Community.
US 421 Interchange
With all of the area around the Interchange zoned for Industrial Use, Committee members re-emphasized the
importance of having water and sewer services for these Industrial properties that will now benefit from an
expanded road system that will add a direct link to I-40. The area has excellent transportation systems with rail
and shipping facilities already in place. Sewer applications on site or alternative discharges into the River could
be eliminated or reduced with the extension of sewer service.
The Rural Land Classification for the area is a reflection of the lack of water and sewer services. No changes
were suggested for the Land Classification.
Since the 17 by-pass will terminate at this interchange, traffic patterns south along US 421 will accommodate a
mixture of tourist and through traffic destined for the Brunswick County Beaches, as well as points south.
Several Committee members expressed some concern with the existing congestion at the approaches to the
Southern Bridge and the need to accelerate future plans for the continuation of the by-pass through Brunswick
County as well as long range plans for another Bridge that would provide another access into southern New-
Hanover.
Blue Clay Rd Interchange (Planned)
The Blue Clay Rd area is classified Limited Transition on the east side and Resource Protection on the west.
Surrounding lands are zoned for Heavy Industrial Uses except for a small subdivision that is partially developed
on the north side. A rail line is located just west of the interchange. Water and Sewer service is still limited in
the area though it is available a short distance to the east in Northchase.
Committee members agreed that this interchange would serve as a major entrance point for residents and visitors
traveling to the Airport and that the Manufacturing and Industrial Land Uses were appropriate for the area. They
also agreed that any expansion to the residential subdivision nearby should be discouraged and several homes
would probably need to be purchased in mitigating the traffic impacts of the new interchange.
In reviewing the Land Classification Map the Committee recommends that the Limited Transition area be
extended west to the rail line and north to encompass the jail facilities that now have water and sewer services.
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Several members suggested that since this exit would serve as a Gateway to the Airport, more attractive travel
and industrial services should be encouraged. Others were reminded that the SHOD requirements would also
apply.
Crooked Pine Rd Interchange (Future)
This interchange is shown on the adopted Thoroughfare Plan as a crossing at Crooked Pine Rd. It has not been
funded for any planning or construction costs. Since this area is presently inaccessible except for this dirt road,
future plans for the construction of any improvements are unknown at this time.
Discussions of the Military Cut-Off extension that would connect at this point are ongoing. It is hoped that a
feasibility study can be completed that could determine the best alignment for the extension.
Several Committee members expressed concern with the road barrier that would be created with the construction
of the By-Pass that would eliminate any access to northern parts of the county for a considerable period of time.
The Committee expressed a desire to provide for some temporary crossing that could be removed later, perhaps
an encasement under the By-Pass?
Considering the time frame for the project, no Land Classification changes were proposed for this interchange.
Priorities for Sewer Service
In reviewing future land use proposals for the various interchanges it immediately became apparent that the
greatest limiting factor for any growth opportunities along the corridor was the absence of water and sewer
services, especially sewer. Since the current schedule for providing sewer service is many years into the future,
the Committee felt that it might be useful to prioritize the need for extending sewer service to the various
interchanges based upon their development potential. The Committee unanimously recommends the following
priorities:
IUS 421 Interchange - This Interchange would appear to have the greatest impact in terms of job creation
and improved tax base. The entire interchange is already zoned for industrial use and has great highway, rail and
shipping access. Water services would also provide better fire Insurance ratings for the many businesses already
located there.
II US 117 Interchange - With the GE facilities already anchoring one quadrant of the interchange and two
service roads being constructed in the NE and SE quadrants, the Committee felt that this area could be expanded
as a Business Park. County services are located within a reasonable distance.
III Blue Clay Rd Interchange ? In terms of development potential for raw land this area is a prime
candidate. Surrounding lands are zoned for Heavy Industrial Use except for a small residential subdivision that
is partially developed on the north side. A rail line is located to the west and the interchange would serve as the
primary access to the airport for those traveling from the north.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 10Estimated Time:Page Number:
Department: Transportation Presenter: Commissioner Nancy Pritchett
Mark Tinkler, Chris McNamee, and Patricia Melvin
Contact: Patricia A. Melvin
Item Does Not Require Review
SUBJECT:
Establish a Team to Develop a Transit Merger Plan
BRIEF SUMMARY:
The Board of Commissioners is requested to approve the concept of a merged transit authority board and adopt a
resolution to direct the New Hanover Transportation Services Advisory Board and appropriate county staff to work
cooperatively with Wilmington Transit Authority and city staff to develop an inter-local agreement establishing parameters of
a merged transit authority for presentation to the Board of Commissioners and City Council for approval prior to June 30,
2003. A similar resolution was adopted by City Council on March 18, 2003.
An overview of the study will be given, with recommendations for action by the Board of Commissioners to direct the
carrying out of the more indepth process of the merger of the two transportation systems.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation. Adopt resolution, approve concept of a merged authority, and approve interlocal agreement.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
interlocalresol
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted resolution as presented.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 11Estimated Time:Page Number:
Department: County Manager Presenter: Wilbur Jones
Contact: Allen O'Neal
SUBJECT:
Consideration of Creation of the "Wilmington/New Hanover County World War II Heritage
Commission"
BRIEF SUMMARY:
Wilbur Jones would like to set up a commission/board to help with a group to "identify, preserve, and interpret the rich
World War II history of Southeastern North Carolina."
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation from Mr. Jones. Please see attached materials from Mr. Jones.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider request for establishment of commission.
COMMISSIONERS' ACTIONS/COMMENTS:
No action taken. City and County to discuss.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 12Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Apply for Governor's Crime Commission/Safe Neighborhoods Grant - Wilmington Housing Authority -
PSN 2003-2004.
BRIEF SUMMARY:
This grant project includes five key elements: partnerships, strategic planning, training, outreach and accountability. The
project would use the Strategic Approaches to Community Safety Initiative (SACSI) as a model and would include
developing partnerships with federal, state, and local law enforcement. The project would stress the importance of
involving the "community" in problem-solving efforts. Law enforcement successes would be publicized and efforts would be
made on the criminal and civil level to provide a safer community. The civil avenues available include: abatement notices,
violation notices, and ejectment for the public housing.
The initial phase of the project would include the hiring, equipping, and placement of two New Hanover County Sheriff's
Officers within the Housing Authority area. The officers would coordinate with other agencies in targeting violence in the
neighborhoods. The second phase would consist of crime analysis/crime mapping of the area and targeting of specific
problem locations. Concurrently with suppression efforts, there would be crime awareness and prevention efforts. These
efforts would include: gun "buy back" programs, neighborhood watches, McGruff, and Eddie Eagle Gun Safety Programs.
Additional neighborhood initiatives would be directed towards fostering community awareness and support towards the
project and its objectives.
A Wilmington Housing Authority staff member would serve as the Project Director and will perform tasks related to the
terms and conditions of the grant application. Additionally, the grant would be overseen by New Hanover County.
The Sheriff's Office would include the program's costs in its budget, after the two year funding period ends.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the Sheriff's Office request to apply for the Governor's Crime Commission/Safe Neighborhoods grant - Wilmington
Housing Authority - PSN 2003-2004 and accept grant and approve related budget amendment if grant awarded.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: Two
Explanation: First Year/FY02-03, $166,802.88 Federal funds: Personnel, $77,822.88; Travel, $2,350; Supplies, $11,000;
and Equipment, $75,630. Second Year/FY03-04, $92,722.88 Federal Funds: Personnel $77,822.88; Travel $2,200;
Supplies, $8,500; and Equipment, $4,200. No County match requirement for either year.
ATTACHMENTS:
The Governor's Crime Commission/Safe Neighborhoods Grant - Wilmington Housing Authority - PSN 2003-2004 pre-grant
application is available for review in the County Manager's Office.
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REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
This is a two year grant. I would recommend these positions be approved only if the WHA is going to provide
reimbursement to the County for the full cost of these positions after the grant period ends. Otherwise, I recommend
denial.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved the application for the grant to be filed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 13Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Additional ABC Law Enforcement Officer
BRIEF SUMMARY:
Since 1998, when the second ABC law enforcement officer was requested and approved, the number of Liquor by the
Drink outlets has increased from 196 to 227 and sales have grown from $15 million to $19 million. Due to these factors, the
local ABC Board is requesting the County to provide one additional Sheriff's ABC Officer to work in the area of Alcoholic
Beverage Control.
The County contracts with the ABC Board for law enforcement services provided by the Sheriff's Office. An Amendment of
Agreement to the FY02-03 ABC Board contract is attached for the Board's review and consideration.
With execution of the Amendment of Agreement, New Hanover County would receive $208,252 in ABC revenue for FY02-
03, which includes a one-time payment of $15,000 toward the purchase of one Sheriff's vehicle. This amount of ABC
revenue would cover the associated costs of three ABC officer positions (one being the requested new position) and allow
excess of revenue over expenditures of approximately $59,000.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the Board approve and execute the Amendment of Agreement to the FY02-03 ABC Board contract,
approve one additional ABC officer position, and the associated budget amendment #03-0153.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: One
Explanation: The expenditures of the requested new position would be offset by ABC revenues stated in the Amendment of
Agreement to the FY02-03 ABC Board contract.
ATTACHMENTS:
1. Amendment of Agreement to the FY02-03 ABC Board contract
BA #03-0153.Sheriff - ABC Fees and 3rd De
2. 3.
Sheriff - ABC Fees and 3rd De
4.
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REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
DEPARTMENT: Sheriff's Office/Vice
BUDGET AMENDMENT #: 03-0153
ADJUSTMENT DEBIT CREDIT
ABC Fees $48,252
Salaries and Wages $27,041
Radios $3,712
Motor Vehicle Purchases $17,499
EXPLANATION: To increase the Sheriff's Office budget for actual revenue to be received. Revenue of $160,000 in
ABC Fees was adopted in the FY02-03 budget. With approval of this budget amendment in the amount of $48,252,
total ABC revenue for FY02-03 will be $208,252, which offsets expenses for three ABC officer positions with
approximately $51,000 estimated revenue over expenditures.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 15Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Nursing Home Community Advisory Committee
Board of Fire Commissioners
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
g Home2
Nursin
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Nursing Home Community Advisory Committee - Hoffman, King, and Lewis
Board of Fire Commissioners - Raines
JCPC ? under 18 - Cameron
COMMENTS BY: LGL:
COMMENTS BY:
FIN:
COMMENTS BY:
BUD:
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COMMENTS BY:
HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 16Estimated Time:Page Number:
Department: Engineering Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Ordinance Clarification
Division 9 Fee Schedule
BRIEF SUMMARY:
The attached Resolution adds a section to the Water and Sewer Ordinance which establishes the tap fee cost on a vacant lot
either when installed as part of a District installed sewer collection project, or when the District must install the sewer tap after
completion of sewer collection project (see attached Resolution). The Resolution also eliminates an outdated reference to
$1800.00 and $2200.00 for installation of four and six inch taps respectively. Those sections need clarification due to some
oversights during the conversion of the County Code to a computerized format several years ago. A copy of the existing Division
9 Fee Schedule is attached for your reference.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the attached Resolution be approved with authorization for the Chairman to execute.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Resolution
Existing Fee Schedule
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As recommended.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 17Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
Case: (A-321, 0802)
Continued from 2/17/03 Board of Commissioners Meeting
Subdivision Ordinance Text Amendments
BRIEF SUMMARY:
The Board voted to continue this item from the February 17, 2003 meeting.
Last year major changes were proposed by the UDO Oversight Committee for the Subdivision Ordinances of the City and
County. These changes have been incorporated into the County?s existing Ordinance which is attached.
Following numerous meetings and several months of discussions and debates the Committee recommends the following
changes be made to our Ordinance:
· Blocks lengths changed from a maximum of 1400 to 1000 ft
· Pedestrian Access at least 15? in width may be required
· Buffer easements as much as 50? may be required
· Easement Standards for drainage, water and sewer, and other utilities modified
· Street Connectivity requirements added
· Cul-de-sac lengths changed from 1000 to 500 ft
· Stub streets and Temporary turnaround requirements modified
· Sureties for Improvements capped at $100,000 after 25% of work completed
· Monumentation requirements modified
· Surface Water Drainage to comply with new Storm Water Management Ordinance
· Recreation and Open Space Requirements added
· Sidewalks required
· Protection of Planned Thoroughfares changed from 12 to 24 months
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 12/05/02
At their regularly scheduled meeting on December 5, 2002 the Planning Board unanimously voted to approve the
Subdivision Ordinance as recommended by the UDO Oversight Committee with two changes. 1) Based on current trends in
planning and development which promote the use of alleys as a means of access, the Planning Board recommended
changing the existing county subdivision ordinance to allow alleys by right rather than by exception. The UDO committee
had not previously discussed alleys. 2) Based on concerns for small local builders being able to develop property in the
county, the Planning Board recommended that the limit on sureties recommended by the UDO Committee should be
increased from $100,000 maximum to $200,000 for guarantees of improvement.
These recommendations were based on previous discussions at a work session held by the Planning Board in
November. These changes can be accommodated by revising section 41 and 51 as shown below.
Two people spoke during the public hearing. One local engineer commented on three sections of the ordinance. While
the board did not make any additional changes to their recommendation they did ask for these comments to be considered
in the presentation of the proposed subdivision amendments. Two of the three comments asked for clarification of language
regarding drainage and utility easements to ensure the wording reflected the intent of the ordinance and was consistent with
other ordinances and policies. Upon staff research and evaluation this language has been incorporated into the text. The
third comment related to section 52-7 which requires half of the recreation area to be designated for active use and half of
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the recreation area to be designated for passive use. The presenter proposed that there should be more flexibility in this
requirement, perhaps ranging between 40-60%.
One member of the UDO Oversight Committee commented that he disagreed with the proposed change in the surety
and reiterated that the committee had spent a significant amount of time discussing and evaluating the recreation space
issue before determining the fifty-fifty ratio for active and passive areas.
Section 41 Specific Requirements
(1) Alleys Alleys are not permitted in residential districts except when the Planning Board determines special conditions warrant
a secondary means of access. Design standards for alleys that are permitted shall be approved consistent with those
recommended by the North Carolina Department of Transportation, Division of Highways.
Section 51 Guarantees of Improvements
(2) Except in the case of Minor Subdivisions, subdividers may provide a financial guarantee in lieu of constructing
improvements if the total cost of the improvements and administration does not exceed $200,000. $100,000, and 25 percent or
more of the total value of improvements within the subdivision have been installed. The surety limit stated in this section shall be
adjusted annually, at the beginning of each calendar year or fiscal year, to compensate for construction costs, inflation, or other
factors, in accordance with an appropriate established index, as approved by the City and County Attorney.
Board of Commissioners Meeting 2/17/03:
At the February 17, 2003 Board of Commissioners meeting a surveyor and attorney presented comments regarding
some of the language and definitions in the Ordinance. The Planning Staff has prepared a summary list of those questions
and circulated them to the Planning Board for review. Since the majority of their questions and concerns dealt with our
existing Ordinance, which was not modified by the UDO Committee recommendations; the Planning Staff recommends that
the Commissioners proceed with the adoption of the Subdivision Ordinance Amendments as presented.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
A-321 UDO subdiv sum 03 County UDO Sudivision 01070
(2)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Accept the recommendation of the UDO and the Planning Board.
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Case: (A-321, 0802)
Continued from 2/17/03 Board of Commissioners Meeting
Subdivision Ordinance Text Amendments
Last year major changes were proposed by the UDO Oversight Committee for the Subdivision Ordinances of the
City and County. These changes have been incorporated into the County?s existing Ordinance which is attached.
Following numerous meetings and several months of discussions and debates the Committee recommends the
following changes be made to our Ordinance:
·Blocks lengths changed from a maximum of 1400 to 1000 ft
·Pedestrian Access at least 15? in width may be required
·Buffer easements as much as 50? may be required
·Easement Standards for drainage, water and sewer, and other utilities modified
·Street Connectivity requirements added
·Cul-de-sac lengths changed from 1000 to 500 ft
·Stub streets and Temporary turnaround requirements modified
·Sureties for Improvements capped at $100,000 after 25% of work completed
·Monumentation requirements modified
·Surface Water Drainage to comply with new Storm Water Management Ordinance
·Recreation and Open Space Requirements added
·Sidewalks required
·Protection of Planned Thoroughfares changed from 12 to 24 months
PLANNING BOARD RECOMMENDATION 12/05/02
At their regularly scheduled meeting on December 5, 2002 the Planning Board unanimously voted to
approve the Subdivision Ordinance as recommended by the UDO Oversight Committee with two changes. 1)
Based on current trends in planning and development which promote the use of alleys as a means of access, the
Planning Board recommended changing the existing county subdivision ordinance to allow alleys by right rather
than by exception. The UDO committee had not previously discussed alleys. 2) Based on concerns for small local
builders being able to develop property in the county, the Planning Board recommended that the limit on sureties
recommended by the UDO Committee should be increased from $100,000 maximum to $200,000 for guarantees
of improvement.
These recommendations were based on previous discussions at a work session held by the Planning
Board in November. These changes can be accommodated by revising section 41 and 51 as shown below.
Two people spoke during the public hearing. One local engineer commented on three sections of the
ordinance. While the board did not make any additional changes to their recommendation they did ask for these
comments to be considered in the presentation of the proposed subdivision amendments. Two of the three
comments asked for clarification of language regarding drainage and utility easements to ensure the wording
reflected the intent of the ordinance and was consistent with other ordinances and policies. Upon staff research
and evaluation this language has been incorporated into the text. The third comment related to section 52-7
which requires half of the recreation area to be designated for active use and half of the recreation area to be
designated for passive use. The presenter proposed that there should be more flexibility in this requirement,
perhaps ranging between 40-60%.
One member of the UDO Oversight Committee commented that he disagreed with the proposed change
in the surety and reiterated that the committee had spent a significant amount of time discussing and evaluating
the recreation space issue before determining the fifty-fifty ratio for active and passive areas.
Section 41 Specific Requirements
Alleys Alleys are not permitted in residential districts except when the Planning Board determines special conditions
(1)
87
warrant a secondary means of access. Design standards for alleys that are permitted shall be approved consistent with those
recommended by the North Carolina Department of Transportation, Division of Highways.
Section 51 Guarantees of Improvements
(2) Except in the case of Minor Subdivisions, subdividers may provide a financial guarantee in lieu of constructing
improvements if the total cost of the improvements and administration does not exceed $200,000. $100,000, and 25
percent or more of the total value of improvements within the subdivision have been installed. The surety limit stated
in this section shall be adjusted annually, at the beginning of each calendar year or fiscal year, to compensate for
construction costs, inflation, or other factors, in accordance with an appropriate established index, as approved by the
City and County Attorney.
Board of Commissioners Meeting 2/17/03:
At the February 17, 2003 Board of Commissioners meeting a surveyor and attorney presented comments
regarding some of the language and definitions in the Ordinance. The Planning Staff has prepared a summary list
of those questions and circulated them to the Planning Board for review. Since the majority of their questions
and concerns dealt with our existing Ordinance, which was not modified by the UDO Committee
recommendations; the Planning Staff recommends that the Commissioners proceed with the adoption of the
Subdivision Ordinance Amendments as presented.
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134
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 18Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Convene as Board of Equalization and Review
BRIEF SUMMARY:
The Board of County Commissioners may resolve to create a special Board of E&R to carry out the duties outlined in NCGS
105-322 pertaining to appeals of value. Among other statutory requirements, they may authorize appellants to appeal from
the special board to the Board of Commissioners. Otherwise, the Commissioners sit as the Board of E&R no earlier than
the first Monday in April and no later than the first Monday in May. The Board of E&R must convene to hear taxpayers who
appeal the value of their property or appeal with respect to the listing and appraisal of property of others. For many years,
the Board of Commissioners have convened as the Board of E&R and have scheduled the first meeting on the first Monday
in May.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners sit as the Board of Equalization and Review in order to schedule the first meeting
on May 5, 2003, at approximately 5:30 p.m. in the New Hanover County Courthouse, 24 N. Third Street, Room 301,
Wilmington, N.C.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Convene as the Board of E & R, set meeting date and then adjourn.
COMMISSIONERS' ACTIONS/COMMENTS:
Monday, May 5, 2003 is set as the date for the 2003 meeting of Board of E & R.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Regular Item #: 19Estimated Time:Page Number:
Department: County Manager Presenter: David F. Weaver, Assistant County Manager
Contact: David F. Weaver, Assistant County Manager
SUBJECT:
Closed Session
BRIEF SUMMARY:
Closed Session pursuant to G. S. 143-318.11(a)(3) to consult with counsel.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct Closed Session.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
No.
REVIEWED BY:
LEGAL: Approve FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct Closed Session.
COMMISSIONERS' ACTIONS/COMMENTS:
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 141
3. Consideration of Approval of Rock Hill Water and Sewer Project and 143
Exemption from RFQ Requirements for Selection of Engineer
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140
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes of the Regular Meeting held on March 10, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
141
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142
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Consideration of Approval of Rock Hill Water and Sewer Project and Exemption from RFQ
Requirements for Selection of Engineer
BRIEF SUMMARY:
There is approximately $700,000 remaining from the various HUD Disaster Recovery Initiative projects which are presently
being completed by the County such as Castle Hayne project. The Planning Department has indicated that the money could be
utilized to provide water and sewer in a portion of the Rock Hill Road area which does qualify as low to moderate income.
If the Commissioners wish to proceed with this project, the timeframe to design, permit, and construct these systems is limited to
twelve to eighteen months. This will be a very tight schedule. Due to this time schedule, we must select an Engineer to perform
the work as soon as possible. In order to select an engineer without RFQ's the Commissioners must exempt the County under
the requirements under G.S. 143-64.32.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the County proceed with the Rock Hill Project with remaining HUD funds and that the
Commissioners exempt RFQ requirements in accordance with G.S. 143-64.32. In addition, please authorize staff to
negotiate a fee with an Engineering firm.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: HUD Money
ATTACHMENTS:
Location Map
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended.
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144
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 147
2. Approval of Board or Education Capital Outlay Budget Transfer 149
3. Approval of NCCCMA Civic Education Project Contribution FY 2002-2003 151
4. Acceptance of Public Dedication: 155
Middle Sound Area (Area A)
Kings Grant Area (Area B)
Springview/Churchill Area (Area C)
5. Approval to Accept a Training Grant from HUD in the Amount of $250,000 and 163
Approval of Associated BA #03-0155
6. Approval of automation Upgrade at DSS 165
7. Authorization for Hazardous Materials Emergency Planning Grant 167
8. Approval to Increase Budget for Additional Room Occupancy Tax 169
9. Approval of New Hanover County and New Hanover County Fire District 171
Collection Reports
10. Approval of Release of Value 175
11. Approval for New Hanover county Cooperative Extension to Use a County Free 177
Day at Coastline Convention Center for the Wilmington Garden Show Event,
February, 2004
Approval of Budget Amendments:
12.1 #03-0145 179
12.2 #03-0154 181
12.3 #2003-33 183
12.4 #2003-32 185
12.5 #2003-34 187
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146
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes of the Regular Meeting held on March 10, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
147
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148
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 2Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
Board of Education Capital Outlay Budget Transfer
BRIEF SUMMARY:
Board of Education Form #10-08-0A transfers funds between two Board of Education capital projects.
No additional county funds are required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Review transfer. No action is necessary presented for information.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Information only.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Allen O'Neal, Andy Atkinson
SUBJECT:
NCCCMA Civic Education Project Contribution FY 2002-2003
BRIEF SUMMARY:
A major initiative of this program is the publication of Local Government in North Carolina that is used in the school
systems throughout the state. Recently, a new updated edition has been issued. This program is funded through
contributions from the counties and municipalities based on population. The County's requested contribution is $1,250.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize payment of $1,250 to be paid to the NCCCMA for participation in the Civic Education Project. Approve budget
amendment transferring funds from Contingency to County Manger's Office for this purpose.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
BA #03-0152.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As recommended above. The publication provides excellent information that is used by the School system on what local
government is all about.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
151
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
DEPARTMENT: County Manager's Office
BUDGET AMENDMENT #: 03-0152
ADJUSTMENT DEBIT CREDIT
Contingencies $1,250
Dues & Subscriptions $1,250
EXPLANATION: To transfer funds from contingency for NCCCMA Education Project.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
152
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154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 4Estimated Time:Page Number:
Department: Engineering Presenter: Wyatt E. Blanchard
Contact: Christine Neal
SUBJECT:
Acceptance of Public Dedication
Middle Sound Area AREA A
Kings Grant Area AREA B
Springview/Churchill Area AREA C
BRIEF SUMMARY:
The County is currently in the process of installing sewer systems to serve middle Sound Area, Kings Grant area, Kings
Grant area and the Springview/Churchill areas.The County is currently in the process of installing a sewer system to service
the Middle Sound Area. In order to complete the system it will be necessary to run these lines in roads that are not
currently State maintained and/or in dedicated drainage easements, which is the most efficient route for service to this area.
The right-of-ways and drainage easements are platted and offered for public acceptance. Attached is a document
accepting the right-of-ways and drainage easements for sewer purposes only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board accept the right-of-ways, drainage areas and easements for water and sewer purposes only and
authorize the Chairman to execute document of acceptance.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Acceptance of Public Dedication
Location Maps
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with County Engineer
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 5Estimated Time:Page Number:
Department: Human Relations Presenter:
Contact: Carl Byrd
SUBJECT:
Approval to Accept a Training Grant from HUD in the Amount of $250,000 and Approval of
Associated BA#03-0155
BRIEF SUMMARY:
HUD provides annual mandatory training for all of its Fair Housing Assistance programs. New Hanover Human Relations
Commission is a designated FHAP agency. Each year HUD selects one of its FHAP agencies to spotlight as a co-sponsor
of the event. HUD provides funding of all costs associated with such involvement. New Hanover Human Relations
Commission has been requested to co-sponsor the event this year. The event will be held on April 27 - May 2. Funds will
be used to cover costs of the training for all participating attendees. Any remaining funds must be used for housing,
education and training efforts of the Human Relations Commission.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
d
ba03-0155.
Amended Cooperative Agreement will be submitted
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
163
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
DEPARTMENT: Human Relations-HUD
BUDGET AMENDMENT #: 03-0155
ADJUSTMENT DEBIT CREDIT
HUD Grant $250,000
Travel and Training $250,000
EXPLANATION: To budget HUD grant awarded to Human Relations to co-host the HUD Training conference.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
164
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 6Estimated Time:Page Number:
Department: DSS Presenter: Karen Vincent, Bill Clontz
Contact: Karen Vincent
SUBJECT:
Automation Upgrade
BRIEF SUMMARY:
In order to insure compliance with required security measures of the Health Insurance Portability and Accountability Act and
access appropriate data from the State DHHS Agency, DSS must upgrade its computer technology system. Upon
assessing its ability to upgrade the current system, consisting of its AS400 and 275 PCs, IT staff determined that the
system does not have the capacity required for upgrades. In addition, DSS has experienced numerous problems, including
daily shut down with equipment in its current system. Thus, the entire system must be replaced. The cost of replacing the
system is $289,700.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve upgrade of computers as detailed above.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No additional county funds are necessary for this purchase. The State will reimburse 50% of the purchase.
Adequate funds are available through salary lag for the balance.
ATTACHMENTS:
None.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
165
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166
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 7Estimated Time:Page Number:
Department: Emergency Management Presenter: Dan Summers
Contact: Dan Summers
SUBJECT:
Hazardous Materials Emergency Planning Grant
BRIEF SUMMARY:
The Department of Emergency Management respectfully request authorization to apply for a grant from the NC Division of
Emergency Management in the amount of $5,000. The scope of work shall provide contracted services and supplies to
host a workshop in support of local industries reporting of hazardous materials and chemicals. The planning, training, and
workshop presentation will assist industry in cataloging and reporting their hazardous chemicals to state, federal and local
authorities. The workshop and associated materials will assist industry and local responders to be better prepared for an
accidental release, fire, or other emergency.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request final authorization to proceed with the grant application and contract. The grant has been tentatively allocated by
the NC Division of Emergency Management to New Hanover County pending final county approval. The scope of work is to
be completed by December 2003. The Division of Emergency Management will reimburse the county immediately upon
completion of the scope of work.
Accept grant and approve related budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Existing contract employee will be used to support this effort.
ATTACHMENTS:
None at this time
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
A recommended above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
167
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168
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 8Estimated Time:Page Number:
Department: Finance Presenter: Bruce T. Shell
Contact: Bruce Shell
SUBJECT:
Increase Budget For Additional Room Occupancy Tax
BRIEF SUMMARY:
The New Hanover Board of County Commissioners established a Tourism Development Authority (TDA) effective January
1, 2003. The TDA is funded by the room occupancy tax collected in the county. In addition to the first three percent,
Carolina and Wrightsville Beaches enacted a second three percent tax effective 2/1/03. The City of Wilmington enacted the
tax effective 3/1/03. In as much as the Beach funds are remitted to the TDA from New Hanover County, a budget
amendment is necessary to facilitate the process.
Attached are budget amendments to provide for the transfer of these additional funds to the TDA on behalf of Carolina and
Wrightsville Beaches. The funds collected for the City of Wilmington will remain with New Hanover County in a special
interest bearing account. This arrangement is included in the budget amendment as well.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve budget amendments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
BA #03-0150.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve Budget Amendments.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
169
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
DEPARTMENT: Room Occupancy Tax/General Government
BUDGET AMENDMENT #: 03-0150
ADJUSTMENT DEBIT CREDIT
ROTS- Carolina Beach $150,000
ROTS- Wrightsville Beach $350,000
ROTS- Wilmington $500,000
Transfer to TDA - Carolina Beach $150,000
Transfer to TDA- Wrightsville $350,000
Beach
Special Account- Wilmington $500,000
EXPLANATION: To budget additional funds for TDA on behalf of Carolina and Wrightsville Beaches and to budget
additional funds for City of Wilmington special account. Additional revenue is a result of additional 3% Room
Occupancy tax enacted by Carolina and Wrightsville Beaches and the City of Wilmington.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
170
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Pat Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of February 28, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2 to follow
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve reports.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 10Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following late list penalties be released as this was the taxpayer's first offense :
D'Andrea, Frank Edward $ 13.17
Glitz, Et Al Motivational 1,086.00
Smittys 421 Tavern 661.32
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion (applications and letters explaining late
filing available upon request):
Allred, Roger H. Jr. 19,575
Bowden, Annie R. 44,695
Caulder, Delores K. 38,307
Cubbage, Earl D. Jr. 42,733
Dew, Mary C. 28,409
Hill, Roylee Etal. 14,634
Lorek, Louise T. 49,318
Melton, Dennis G. Sr. 34,991
Spirakis, Antonius 20,000
Waterford, Geneva Etal. 20,000
White, Katherine Allen 20,888
Tobey, Alice Katherine 20,000
The above adjustment for Alice Tobey is a correction from the February 17, 2003 agenda. An error was made in the
amount of the exclusion. This item is re-submitted as a correction to this amount.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these releases.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
175
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
176
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Consent Item #: 11Estimated Time:Page Number:
Department: Cooperative Extension Service Presenter:
Contact: Melissa Hight
SUBJECT:
Approval for New Hanover County Cooperative Extension to Use a County Free Day at
Coastline Convention Center for the Wilmington Garden Show Event, February 2004
BRIEF SUMMARY:
Karen Root, President of the Arboretum Foundation, is requesting the use of a county free day for the Wilmington Garden
Show in February 2004 event. This allows the Arboretum Foundation to apply saved funds directly to Arboretum projects
and operations. This free day has been granted in past years.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board approve this request
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend allowing the use of a County free day for the Wilmington Garden Show Event.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
177
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178
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
Consent Item #: 12.1Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 03-0145
ADJUSTMENT DEBIT CREDIT
Administrative Grant $9,372
Assistance Payments $9,372
EXPLANATION: To budget additional State allocation. No additional county funds are required.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
179
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180
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
Consent Item #: 12.2Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 03-0154
ADJUSTMENT DEBIT CREDIT
Office Day Care $1,617,067
Day Care Services $1,617,067
EXPLANATION: To budget additional state funds received for State Subsidy Day Care. No additional county
dollars are required.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
181
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182
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
Consent Item #: 12.3Estimated Time:Page Number:
DEPARTMENT: Northeast Branch Library/Commissioners/Transfer to Other Funds
BUDGET AMENDMENT #: 2003-32
ADJUSTMENT DEBIT CREDIT
Northeast Branch Library
Transfer in from General Fund $565
Extended Project Expense $565
Commissioners
Appropriate Fund Balance $565
Transfer to Other Funds
Transfer to Capital Projects $565
EXPLANATION: Necessary to close the Northeast Branch Library Capital Project-Fund 322
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
Consent Item #: 12.4Estimated Time:Page Number:
DEPARTMENT: Controlled Substance Tax
BUDGET AMENDMENT #: 2003-33
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax $5,440
Capital Project Expense $5,440
EXPLANATION: To increase the budget for additional revenue received 2/26/03. Controlled Substance Tax funds
are budgeted as received and must be used for law enforcement as the Sheriff deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Budget Amendment
Consent Item #: 12.5Estimated Time:Page Number:
DEPARTMENT: Federal Forfeited Property
BUDGET AMENDMENT #: 2003-34
ADJUSTMENT DEBIT CREDIT
Federally Forfeited Property $12,068
Capital Project Expense $12,068
EXPLANATION: To increase budget for additional revenue received on 2/14/03 and 2/26/03. Federal Forfeited
Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Additional Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Mark Boyer
Contact: Mark Boyer
Item Does Not Require Review
SUBJECT:
National County Government Week/Week of the Young Child Proclamation
BRIEF SUMMARY:
The theme of this year's National County Government Week (April 6-12) is "Counties Care for Kids". The same week is
also designated as Week of the Young Child. In collaboration with the New Hanover County Partnership for Children
(Smart-Start), the attached Proclamation has been written to demonstrate the ways New Hanover County government
interacts with agencies which serve our community's youth.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt attached Proclamation. The New Hanover Partnership for Children has also arranged a small presentation for
commissioners. A banner has also been created which will be displayed with the Proclamation on the main floor of the
Historic Courthouse building during the NC Azalea Festival.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Proclamation
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
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PROCLAMATION
BY THE
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
WHEREAS, counties provide critical services to the children and families that live in our community, and
WHEREAS, counties provide medical services, recreational facilities, child safety programs, educational development, health care,
alternatives to delinquency, and many other services to children, and
WHEREAS, county officials and employees use their role as leaders to encourage better children?s health, increase early childhood
development and promote safe and effective parenting strategies, and
WHEREAS, working with various public and private agencies, county government provides solutions to the problems facing today?s
children,
NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners does hereby declare the week of
April 6-12, 2003 to be National County Government Week, and as the Week of the Young Child in New Hanover County in recognition
of the leadership, innovation and valuable service provided to the young people of our community.
Adopted this, the 24th day of March 2003.
New Hanover County Board of Commissioners
[Attest]
Ted Davis Jr., Chairman
Lucie F. Harrell, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Additional Item #: 2Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Approval of Bird Management Plan for the North End of Shell Island
BRIEF SUMMARY:
A management plan for the conservation of bird nesting habitat on the north end of Shell Island is required as a permit
condition for the Mason Inlet Relocation Project. A map will be presented showing the protection of the sound side from
human disturbance using a combination of rope and stake fences and signage. Money to implement the plan will come
initially from the beach nourishment portions of the Room Occupancy Tax Fund and will ultimately be assessed to the
benefitting property owners of the Project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends approval
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 03/24/03
Additional Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Approval of Proposal from the Audubon Society to Implement the Approved Plan for the North
End of Shell Island
BRIEF SUMMARY:
The Audubon Society has submitted the attached proposal to manage the north end in accordance with the approved bird
nesting habitat plan. Their fee will be a little less than $25,000.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners approve the proposal and authorize the County Manager to execute a contract.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: Funding will come from the beach renourishment portion of the Room Occupancy Tax Fund, with eventual
reimbursement through assessment of the property owners benefitting from the Project.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved
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