Agenda 2003 05-19
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
May 19, 2003 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards5
9:25 a.m. 2. Recognition of New Employees7
9:30 a.m. 3. Consideration of Resolution in Appreciation of Dan Summers? Service to New 9
Hanover County
9:35 a.m. 4. Presentation on the Senior AIDES Program and Recognition of Older
11
Americans Month
9:40 a.m. 5. Consideration of Resolution Endorsing Presentation of U.S. Marine Corps 15
Band at Kenan Auditorium on July 10, 2003 by American Legion Post #10 in
th
Commemoration of the 50 Anniversary of the Signing of the Truce Ending the
Korean War
9:45 a.m. 6. Presentation on the Status of Veterans Services in New Hanover County17
9:55 a.m. 7. Presentation on Airlie Arts Festival19
10:00 a.m. 8. Presentation by UNCW Center for Marine Science Research of a Report on 21
Water Quality Entitled, ?Environmental Quality of Wilmington and New
Hanover County Watersheds 2001-2002.?
10:10 a.m. 9. Presentation of the County Manager?s Fiscal Year 2003-2004 Recommended
23
Budget
10:45 a.m. 10. First Reading25
Amendments to Solid Waste Ordinance, Chapter 44
27
10:55 a.m. 11. Committee Appointment
11:05 a.m.
Break
11:15 a.m. 12. Meeting of the Water and Sewer District45
a. Non-Agenda Items
b. Approval of Minutes
c. PUBLIC HEARING
New Hanover County Water and Sewer District
General Obligation Refunding Bonds
d. Consideration of Engineering Contract #03-0276
Rock Hill Area Water and Sewer Project
e. Consideration of Request for New Position
Water Treatment Operator
12:15 p.m.
Lunch Break
12:45 p.m. 13. Discussion of the County and City Entering into a Facilitation Process to Move 43
Forward with Agreeing upon a Concurrent Resolution to Establish a
Governmental Consolidation Study Commission
1:00 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
1:15 p.m. Non-Agenda Items (limit three minutes)
1:30 p.m. The Board will enter into a Closed Session pursuant to G.S. 143-318.11(a)(5)
to instruct the public body?s staff concerning the position to be taken by or on
behalf of the public body in negotiating the price and other material terms of a
proposed contracts for the acquisition of real properties.
2:00 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes47
3. Public Hearing49
New Hanover County Water and Sewer District
General Obligation Refunding Bonds
4. Consideration of Engineering Contract #03-0276
53
Rock Hill Area Water and Sewer Project
5. Consideration of Request for New Position55
Water Treatment Operator
3
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Minutes59
61
2. Approval of Procurement of Three Storage and Retrieval Units for Voter
Registration Records, Contract #03-0274 and Budget Amendment #03-0188
3. Approval of Dredging of Intracoastal Waterway at Mason Inlet65
4. Approval of Revisions to County Purchasing Policy to Bring It In Line With 77
General Statutes
5. Approval of New Hanover County and New Hanover County Fire District 79
Collection Reports
6. Approval of Release of Late Penalty83
7. Approval of 2001 Exemption on Partially Completed Construction for Cameron 85
Art Museum
Approval of Budget Amendments:
8.1 #03-017787
89
8.2 #03-0183
8.3 #03-018691
8.4 #03-018993
8.5 #03-019095
97
8.6 #03-0195
101
8.7 #03-0196
4
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County service recognition:
FIVE (5) YEAR: Mary D. Click - Sheriff's Dept.; Roger W. Whitlock - Sheriff's Dept.; Loyd D. Camden - Engineering;
Kimberly A. Roane - Health; Jeraldine K. Taylor - Health; Erica L. Price - Social Services; Tawana L. Roy - Library;
TEN (10) YEAR: Larry P. Jones, Jr. - Property Management; Susan L. Phiel - Social Services; Kelly H. Redenbaugh -
Social Services; and
FIFTEEN (15) YEAR: Jeanette B. Bell - Social Services and Brenda S. Hunt - Library.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards
5
{This page intentionally left blank}
6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees
7
{This page intentionally left blank}
8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Consideration of Resolution in Appreciation of Dan Summers' Service to New Hanover County
BRIEF SUMMARY:
A resolution is attached to recognize Dan Summers and thank him for his years of service to New Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
RESOLUTION Dan Summers
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of resolution and present to Dan Summers.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0
9
RESOLUTION
OF THE
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
WHEREAS, Dan Summers has served the citizens of New Hanover County since 1984 when he became
Director of the New Hanover County Emergency Management Department, and prior to that as an emergency
medical responder, and
WHEREAS, Dan Summers, through intensive training of other county, municipal and public sector employees
and public awareness campaigns has helped shape New Hanover County and its residents into one of the most
disaster-resistant and storm-ready communities in North Carolina and the country, and
WHEREAS, Dan Summers has earned numerous awards, certifications, and degrees including the North
Carolina Division of Emergency Management Level IV Professional Certification and is a past recipient of the
Outstanding Program in Emergency Management award, and
WHEREAS, under his direction, and due to his commitment to planning, New Hanover County has weathered
storms, fires and other natural and man-made emergencies, and
WHEREAS, under his command of the New Hanover County Emergency Management Department, New
Hanover County has not lost a single life as a direct result of Hurricanes Diana, Bertha, Fran, Dennis, and Floyd
as well as numerous tropical storms and other disaster events,
NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners does
hereby thank and recognize Dan Summers, for many years of loyal service to the citizens of New Hanover
County.
th
Adopted this, the 19 day of May 2003.
New Hanover County Board of Commissioners
[Attest]
Ted Davis, Jr., Chairman
Lucie F. Harrell, Clerk to the Board
10
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Allison Bowers
Contact: Allen O'Neal
SUBJECT:
Senior AIDES Program/Older Americans Awareness Month
BRIEF SUMMARY:
Allison Bowers, Chairperson of the Senior AIDES Advisory Council, has requested the opportunity to make a presentation
to the Board about the importance of the Senior AIDES Program, to request recognition of the month of May as Older
American Awareness Month, and present ribbons to each Commissioner.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and accept ribbons.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and approved (4-0) a proclamation to declare May, 2003 as Older Americans Month in New Hanover
County.
11
12
13
{This page intentionally left blank}
14
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 5Estimated Time:Page Number:
Department: Governing Body Presenter: Harold Davis
Contact: Lucie F. Harrell
SUBJECT:
Consideration of Resolution Endorsing Presentation of U.S. Marine Corps Band at Kenan
Auditorium on July 10, 2003 by American Legion Post # 10 in Commemoration of the 50th
Anniversary of the Signing of the Truce Ending the Korean War
BRIEF SUMMARY:
The Commissioners have been requested to endorse a presentation of the U.S. Marine Corps Band at Kenan Auditorium
on July 10, 2003 as commemoration of the 50th Anniversary of the signing of the truce ending the Korean War. The Band
will be sponsored by American Legion Post # 10.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the Resolution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
resolution-KoreanWar
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and recommend adoption of resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0
15
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION
WHEREAS, the United States of America was at war with Korea from June 25, 1950 to July 27, 1953, during which
time 177,461 North Carolina servicemen defended their country; and
WHEREAS, during the Korean War years, 16 servicemen from New Hanover County and 784 servicemen from
North Carolina gave their lives in defense of their country and 2,272 servicemen from North Carolina were wounded;
and
WHEREAS, there are currently15,260 veterans living in New Hanover County, of whom 2,320 served in the Korean
War; and
WHEREAS, the American Legion Post #10, along with UNCW will present a program featuring the U.S. Marine
th
Corps Band at Kenan Memorial Auditorium on July 10, 2003 to commemorate the 50 Anniversary of the signing of
the truce ending the Korean War;
NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners endorses this
fitting tribute to all our veterans who live in this County, especially veterans from the Korean War, and encourages its
citizens to support this event.
This the 19th day of May, 2003
Ted Davis, Jr., Chairman
Attest:
Lucie F. Harrell, Clerk to the Board
16
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 6Estimated Time:Page Number:
Department: Veteran Services Presenter: Budd Baker
Contact: Budd Baker
SUBJECT:
Status of Veterans Services in New Hanover County
BRIEF SUMMARY:
Budd Baker, New Hanover County Veterans Service Officer, will make a presentation to update the Board on the benefits
received by veterans and their dependents/survivors.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard
17
{This page intentionally left blank}
18
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 7Estimated Time:Page Number:
Department: Airlie Presenter: Thomas Herrera- Mishler, Ronna Zimmer
Contact: Thomas Herrera-Mishler
SUBJECT:
Presentation on Airlie Arts Festival
BRIEF SUMMARY:
Ronna Zimmer, Airlie Arts Festival Chairman and Thomas Herrera-Mishler will report on the success of the Arts Festival. In
addition, they will present a signed poster from the festival.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation and accept the poster.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
a
ArtsFestiv
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and accept the poster
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and accepted poster
19
The first annual Airlie Arts Festival drew well over 10,000 visitors to the New Hanover County?s lovely public
garden, doubling the Gardens? visitation rate for the season in just one weekend. Fine artists and artisans from
across the nation participated in the juried show, coming from as far away as Florida, Texas, New York and
th
Pennsylvania. Many of Wilmington?s best artists were also represented. Skilled acoustic musicians with the 13
annual Cape Fear Folk Festival filled the air with their own compositions, and the highly competitive new song
competition was held on Sunday afternoon. Creative kids activities allowed children to make their own art
projects including the wacky wearable ?recycled? art, displayed in a homegrown parade each afternoon. The
Gelede Spectacles were an integral part of the festival providing African drumming and dancing throughout the
weekend.
Corporate sponsors provided $27,000 in cash donations and over $60,000 in-kind support. Every major media
outlet in the region was a gold or platinum sponsor of the event resulting in extraordinary advertising for the
festival. The Star News published the festival?s program guide and distributed it to over 61,000 subscribers.
With strong support from the local film community, a professionally produced commercial helped communicate
the spirit of the festival to viewers on WECT, WWAY, WILM, and Time Warner.
In planning for over a year, more than 300 volunteers helped to make the weekend a success. The festival?s
success can be attributed to the strong volunteer leadership provided by Ronna Zimmer, Chair and the excellent
steering committee. Minnie Evans-Clauson, granddaughter of the famous local artist, served as secretary of the
Festival, and was one of many dedicated and hardworking volunteers. The Artists Services Committee, led by
Ann LaRue, was particularly effective and artists commented that they felt better treated at Airlie?s festival than
any other they had attended. Most plan to apply to return next year.
A letter to the editor in this week?s Star News stated ?There is little doubt in my mind that next year there will be
an increase of visitors who come to the area specifically to attend the festival. And I?m sure that local merchants,
hotels and restaurants will be ready for the influx in visitors?.?
The weekend was a joyous celebration of art, music, food, flowers, and fun. The First Look Gala drew over 700
people to get a preview of the artwork for sale and to enjoy an Italian themed garden party. Airlie?s First Friday
Jazz series drew a standing room only crowd on Friday night. Off site parking and shuttle transportation drew
strong praise in the visitor survey distributed as festivalgoers left. The Airlie Gardens Foundation and staff are
very proud of this event and the positive feedback we have received. The festival clearly helps fulfill the
Gardens mission to: ?Establish an outstanding historic garden that offers environmental education and cultural
programs to the residents and visitors of New Hanover County.?
20
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 8Estimated Time:Page Number:
Department: Planning Presenter: Michael Mallin
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Presentation by UNCW Center for Marine Science Research of a Report on Water Quality
Entitled "Environmental Quality of Wilmington and New Hanover County Watersheds 2001-
2002"
BRIEF SUMMARY:
The attached report provides a summary of the results from the New Hanover County Tidal Creeks Project water quality-
monitoring program. These studies were initiated in 1993 in response to growing community concern over declining water
quality in the tidal creeks, as expressed during the 1991-93 Land Use Plan Update public hearings. They are intended to
provide objective, scientific data that can be used in the development of the Comprehensive Plan, CAMA Land Use Plan,
and watershed management plans.
The Project?s goals have been to investigate the current environmental health of the County?s creeks; assess the sources
and mechanisms of water pollution; and to use this knowledge to help mitigate present and future pollution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Accept report
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
(9) Environmental Quality of Wilmington and New Hanover County Watersheds 2001-2002 Reports
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear summary of report and consider accepting report
COMMISSIONERS' ACTIONS/COMMENTS:
Heard
21
{This page intentionally left blank}
22
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 9Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Presentation of the County Manager's Fiscal Year 2003-2004 Recommended Budget
BRIEF SUMMARY:
The County Manager will present the Fiscal Year 2003-2004 Recommended Budget and deliver the budget message.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The County Manager recommends that the Board of County Commissioners consider the Recommended Budget, hear the
budget message, schedule a public hearing on the budget for June 2, 2003, and plan to adopt the FY 2003-2004 Budget on
June 16, 2003. It is recommended that organizations comment on their recommended funding on June 2, 2003 before the
public hearing and that the Board consider scheduling additional budget work sessions, if deemed necessary.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear budget presentation, schedule public hearing and plan to adopt the budget on June 16, 2003.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation
Budget work session scheduled on May 29, 2003
Public hearing scheduled June 2, 2003 at 7:00 p.m.
Plan to adopt budget at June 16, 2003 9:00 a.m. meeting
23
{This page intentionally left blank}
24
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 10Estimated Time:Page Number:
Department: Legal Presenter: Holt Moore, Assistant County Attorney and Ray Church, Environmental Management
Director
Contact: Holt Moore and Ray Church
SUBJECT:
First Reading
Amendments to Solid Waste Ordinance, Chapter 44
BRIEF SUMMARY:
The attached proposed amendments to Chapter 44 of the County Code, pertaining to solid waste, are an integral part of the
mandatory residential collection system which the Board has asked staff to create for its consideration, and will be
necessary for the system to be put into place.
The draft ordinance almost completely mirrors the City of Wilmington solid waste ordinance. The draft ordinance has been
distributed to the haulers for comment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider ordinance amendments. A second reading will be required if the ordinance amendments are not approved
unanimously.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Chapter 44 Ordinance Amendments will be distributed at staff conference.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hold first reading. If the vote is not unanimous, schedule a second reading at the next regularly scheduled meeting.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion passed 3-2, Caster & Greer dissenting
25
{This page intentionally left blank}
26
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 11Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointment
BRIEF SUMMARY:
A vacancy is on the Commission for Women.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Appoint one applicant to the Commission for Women.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointment.
COMMISSIONERS' ACTIONS/COMMENTS:
Commission for Women: Coleman appointed
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
{This page intentionally left blank}
42
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Regular Item #: 13Estimated Time:Page Number:
Department: Governing Body Presenter: Commissioner William A. Caster
Contact: Commissioner William A. Caster
Item Does Not Require Review
SUBJECT:
Discussion of the County and City Entering into a Facilitation Process to Move Forward with
Agreeing upon a Concurrent Resolution to Establish a Governmental Consolidation Study
Commission
BRIEF SUMMARY:
Due to the importance of this issue, it is imperative for the County Commissioners to discuss and consider engaging the
services of a facilitator to work with both the City Council and Board of County Commissioners to resolve the differences in
the Concurrent Resolution that must be adopted by each governing body before a Consolidation Study Commission can be
appointed.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider discussing the facilitation process. This item is on the agenda at the request of Commissioner Bill Caster.
COMMISSIONERS' ACTIONS/COMMENTS:
Discussed. Motion to proceed failed for lack of a second.
43
{This page intentionally left blank}
44
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 47
3. Public Hearing 49
New Hanover County Water and Sewer District
General Obligation Refunding Bonds
4. Consideration of Engineering Contract #03-0276 53
Rock Hill Area Water and Sewer Project
5. Consideration of Request for New Position 55
Water Treatment Operator
45
{This page intentionally left blank}
46
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water & Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting, May 5, 2003
Regular Meeting, April 7, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
47
{This page intentionally left blank}
48
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell, Finance Director and Wanda M. Copley, County Attorney
Contact: Bruce Shell and Wanda M. Copley
SUBJECT:
Public Hearing - New Hanover County Water and Sewer District General Obligation Refunding
Bonds
BRIEF SUMMARY:
The Board authorized on May 5, 2003 the application to the Local Government Commission as well as establishing a public
hearing on May 19, 2003 in connection with the debt refunding for the New Hanover County Water and Sewer District. The
District Board of Commissioners are required to hold a public hearing, adopt the attached order to approve the debt
refunding, and direct the Clerk to the Board to advertise such adoption of the proposed debt refunding of the $5,795,000 of
the New Hanover County Water and Sewer District General Obligation Refunding Bonds, Series 1994.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Public Hearing, adopt the attached Order, and direct the Clerk to advertise Notice of Adoption of Order.
FUNDING SOURCE:
Will above action result in: Position(s) Modification Or Change Number of Positions:
Explanation:
ATTACHMENTS:
g-FormalForm
BondOrder-NHCW&S$7millDebtRefundin
NoticeofAdoptionofBondOrder-NHCW&S$7millD
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation noted above
COMMISSIONERS' ACTIONS/COMMENTS:
Held public hearing, approved 5-0
49
BOND ORDER AUTHORIZING THE ISSUANCE OF
$7,000,000 GENERAL OBLIGATION REFUNDING BONDS
OF NEW HANOVER COUNTY WATER AND SEWER DISTRICT
WHEREAS, New Hanover County Water and Sewer District (the "District") has issued
General Obligation Refunding Bonds, Series 1994, dated January 1, 1994 and $5,795,000 of such Bonds
maturing in the years 2004 to 2012, inclusive, are outstanding (the "Outstanding Refunding Bonds"); and
WHEREAS, the Board of Commissioners of the County of New Hanover, sitting as the
governing body of the District, deems it advisable to refund the Outstanding Refunding Bonds pursuant to
and in accordance with The Local Government Finance Act; and
WHEREAS, an application has been filed with the Secretary of the Local Government
Commission of North Carolina requesting Commission approval of the Bonds hereinafter described as
required by The Local Government Finance Act, and the Secretary of the Local Government Commission
has notified the Board that the application has been accepted for submission to the Local Government
Commission; NOW, THEREFORE,
BE IT ORDERED by the Board of Commissioners of the County of New Hanover, sitting as
the governing body of New Hanover County Water and Sewer District, as follows:
Section 1. The Board of Commissioners of the County of New Hanover, sitting as the
governing body of the District, has ascertained and hereby determines that it is advisable to refund the
Outstanding Refunding Bonds.
Section 2. In order to raise the money required to refund the Outstanding Refunding Bonds
as set forth above, in addition to any funds which may be made available for such purpose from any other
source, bonds of the District are hereby authorized and shall be issued pursuant to The Local
Government Finance Act of North Carolina. The maximum aggregate principal amount of bonds
authorized by this bond order shall be $7,000,000.
Section 3. A tax sufficient to pay the principal of and interest on said bonds when due shall
be annually levied and collected.
Section 4. A sworn statement of the District's debt has been filed with the Clerk of the Board
of Commissioners and of the District and is open to public inspection.
Section 5. This bond order shall take effect upon its adoption.
th
Adopted this the 19 day of May, 2003.
[SEAL] NEW HANOVER COUNTY
WATER AND SEWER DISTRICT
__________________________________
ATTEST: Robert G. Greer, Chairman
______________________
Clerk to the Board
50
DRAFT
NOTICE OF ADOPTION OF BOND ORDER
"BOND ORDER AUTHORIZING THE ISSUANCE OF
$7,000,000 GENERAL OBLIGATION REFUNDING BONDS
OF NEW HANOVER COUNTY WATER AND SEWER DISTRICT"
WHEREAS, New Hanover County Water and Sewer District (the "District") has issued General
Obligation Refunding Bonds, Series 1994, dated January 1, 1994 and $5,795,000 of such Bonds maturing
in the years 2004 to 2012, inclusive, are outstanding (the "Outstanding Refunding Bonds"); and
WHEREAS, the Board of Commissioners of the County of New Hanover, sitting as the governing
body of the District, deems it advisable to refund the Outstanding Refunding Bonds pursuant to and in
accordance with The Local Government Finance Act; and
WHEREAS, an application has been filed with the Secretary of the Local Government Commission
of North Carolina requesting Commission approval of the Bonds hereinafter described as required by The
Local Government Finance Act, and the Secretary of the Local Government Commission has notified the
Board that the application has been accepted for submission to the Local Government Commission;
NOW, THEREFORE,
BE IT ORDERED by the Board of Commissioners of the County of New Hanover, sitting as the
governing body of New Hanover County Water and Sewer District, as follows:
Section 6. The Board of Commissioners of the County of New Hanover, sitting as the
governing body of the District, has ascertained and hereby determines that it is advisable to refund the
Outstanding Refunding Bonds.
Section 7. In order to raise the money required to refund the Outstanding Refunding Bonds
as set forth above, in addition to any funds which may be made available for such purpose from any other
source, bonds of the District are hereby authorized and shall be issued pursuant to The Local
Government Finance Act of North Carolina. The maximum aggregate principal amount of bonds
authorized by this bond order shall be $7,000,000 .
Section 8. A tax sufficient to pay the principal of and interest on said bonds when due shall
be annually levied and collected.
Section 9. A sworn statement of the District's debt has been filed with the Clerk of the Board
of Commissioners and of the District and is open to public inspection.
Section 10. This bond order shall take effect upon its adoption.
The foregoing bond order was adopted on the 19th day of May 2003, and is hereby
published this ___ day of May 2003. Any action or proceeding questioning the validity of the bond order
must be begun within thirty days after the date of publication of this notice.
Lucie F. Harrell
Clerk of the Board of Commissioners
of the County of New Hanover and
Clerk, New Hanover County Water
and Sewer District, North Carolina
51
{This page intentionally left blank}
52
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Engineering Contract #03-0276
Rock Hill Area Water and Sewer Project
Andrew and Kuske
BRIEF SUMMARY:
Staff has worked with Andrew and Kuske to establish a scope of services and a fee for the design services through the
construction administration phase of the proposed HUD water and sewer project for a portion of the Rock Hill Road area. The
negotiated fee is as follows:
Schematic Phase - $15,000
Design Phase - $60,000
Construction Administration - $15,000
Total $90,000
Due to the time restraints on the money, the engineer will be a on a tight time schedule and must have the project ready to bid
by early November. This includes acquiring all necessary permits.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
I recommend that the referenced contract be approved in the amount of $90,000 with authorization for the Chairman to execute.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: Currently Budgeted HUD Funding
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with County Engineer's recommendation noted above
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
53
{This page intentionally left blank}
54
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Water & Sewer Item #: 5Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Request for New Position
Water Treatment Operator
BRIEF SUMMARY:
The District water system presently has approximately 9,044 customers. We have two water treatment operators to take all
required samples and perform all field testing. In addition to testing, the operators must respond to customers concerns, provide
system flushing, maintain and exercise valves, monitor wells, maintain records, file reports, respond and repair problems, etc.
In addition to the numerous existing required test samples and testing, the North Carolina Public Water Supply Section is now
going to require that daily chlorine residual samples be taken at all entry points (wells) and an additional five samples in the
distribution systems each day. This will be a total of thirty-five (35) test per day, seven days per week. It will take one person
more than eight hours per day to perform all the required chlorine test.
In order to provide the additional testing it will require the time of more than one position, therefore we are asking for one
additional Water Treatment Operator position.
The pay grade for a person in this position is WOZ1 ($25,438 - $39,000). A copy of the class specification is attached for your
reference.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Based on the requirements, I recommend that the position be approved.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation: Requirements by North Carolina Public Water Supply. This position can be funded through the Water and
Sewer District Fund.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. This is an example of another unfunded mandate.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
55
{This page intentionally left blank}
56
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 59
2. Approval of Procurement of Three Storage and Retrieval Units for Voter 61
Registration Records, Contract #03-0274 and Budget Amendment #03-0188
3. Approval of Dredging of Intracoastal Waterway at Mason Inlet 65
4. Approval of Revisions to County Purchasing Policy to Bring It In Line With 77
General Statutes
5. Approval of New Hanover County and New Hanover County Fire District 79
Collection Reports
6. Approval of Release of Late Penalty 83
7. Approval of 2001 Exemption on Partially Completed Construction for Cameron 85
Art Museum
Approval of Budget Amendments:
8.1 #03-0177 87
8.2 #03-0183 89
8.3 #03-0186 91
8.4 #03-0189 93
8.5 #03-0190 95
8.6 #03-0195 97
8.7 #03-0196 101
57
{This page intentionally left blank}
58
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approval of the following sets of minutes:
Regular Meeting, May 5, 2003
Board of Equalization & Review Meeting, May 5, 2003
Regular Meeting, April 7, 2003
Special Meeting, January 30, 2003
Special Meeting, December 23, 2002
Closed Session, December 23, 2002
Closed Session, December 16, 2002
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
59
{This page intentionally left blank}
60
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 2Estimated Time:Page Number:
Department: Elections Presenter:
Contact: Amy Akin
SUBJECT:
Purchase of Three Lektriever 102 Storage and Retrieval Units
BRIEF SUMMARY:
Pursuant to General Statute 163-82.10 the County Board of Elections shall maintain custody of the official registration
records of all voters in the County and keep them in a place where they are secure. The actual voter registration form is
developed by the State Board of Elections and is used by all counties. Based on the voter registration form specifications
and the requirements for security and document use within the Elections Office, in 1989 the Elections Office standardized
on the record filing system manufactured by Kardex, Inc. and purchased their system at that time. It has continued to be
the standard system for the Elections Office.
Kardex, Inc. has certified to the County that Patterson Business Systems, Inc. is the sole distributor of their Kardex products
in the state of North Carolina. Therefore, based on the sole source exemption allowed in General Statutes, the County has
negotiated a purchase price of $71,742.00 and a trade-in price on three existing units of $9,000.00 resulting in a net
payment amount of $62,742.00.
Funds are available in the Board of Elections budget to proceed with the purchase.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt attached resolution:
1. awarding procurement of thethree Lektriever 102 storage and retrieval units for voter
registration records from Patterson Business Systems, Inc. as a sole source purchase;
2. approving sale of three existing filing units as a trade-in on the purchase transaction;
3. approving contract # 03-0274 documenting purchase and trade-in transaction;
4. approving budget amendment # 03-0188 budgeting the trade-in transaction;
5. authorizing the County Manager to sign the contract.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Existing funds are available for the purchase in the Board of Elections Budget. The budget amendment is
budgeting the revenue received from the trade-in.
ATTACHMENTS:
Attached is the resolution for approval and the budget amendment.
03-0274 resolution foBA #03-0188.
61
The contract draft is available in the County Manager's Office.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
62
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, pursuant to General Statue 163-82.10 the county Board of Elections shall maintain custody of the official
registration records of all voters in the county and shall keep them in a place where they are secure;
AND WHEREAS, the voter registration form is developed by the state Board of Elections to be used by all counties in North
Carolina;
AND WHEREAS, based on the voter registration form specifications and the requirements for security and use within the
Elections Office, the Elections Office standardized on the record filing system manufactured by Kardex, Inc. in 1989;
AND WHEREAS, Kardex, Inc. has certified to the County that Patterson Business Systems, Inc., is the sole distributor of
their Kardex products in the state of North Carolina;
AND WHEREAS, General Statute 143-129(f) allows an exemption from formal bidding for purchase contracts when a
needed product is available from only one source of supply;
AND WHEREAS, the County has negotiated a purchase price of seventy-one thousand, seven hundred forty-two dollars
($71,742.00) for three Lektriever 102 units with a trade-in amount of nine thousand dollars ($9,000.00) for the Countys exiting filing
=
units (Fixed Asset # 010066, serial numbers 4158, 5294, 4996) resulting in a net payment amount of sixty-two thousand, seven
hundred forty-two dollars ($62,742.00);
AND WHEREAS, budget amendment # 03-0188 budgeting the trade-in transaction is submitted for approval;
AND WHEREAS, the Elections Director, the Finance Director and the County Manager recommend that contract # 03-0274
with Patterson Business Systems, Inc., of Raleigh, North Carolina, the sole source for the purchase of three Lektriever 102 units at a
purchase price of seventy-one thousand, seven hundred forty-two dollars ($71,742.00) and the sale through trade-in of three filing
units (Fixed Asset # 010066, serial numbers 4158, 5294, 4996) in the amount of nine thousand dollars ($9,000.00) resulting in a net
payment amount of sixty-two thousand, seven hundred forty-two dollars ($62,742.00) be approved;
AND WHEREAS, funds are available and appropriated and in Account No. 110-410-4170-1000-6400 to cover this contract;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that contract #
03-0274 with Patterson Business Systems, Inc., of Raleigh, North Carolina, the sole source for the purchase of three Lektriever 102
units at a purchase price of seventy-one thousand, seven hundred forty-two dollars ($71,742.00) and the sale through trade-in of three
filing units (Fixed Asset # 010066, serial numbers 4158, 5294, 4996) in the amount of nine thousand dollars ($9,000.00) resulting in
a net payment amount of sixty-two thousand, seven hundred forty-two dollars ($62,742.00) is approved; and that the County Manager
is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney; and that budget
amendment # 03-0188 is approved.
This 19th day of May, 2003.
(SEAL)
_______________________________________
Chairman, Board of County Commissioners
ATTEST:
_________________________________
Clerk to the Board
63
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
DEPARTMENT: General Government
BUDGET AMENDMENT #: 03-0188
ADJUSTMENT DEBIT CREDIT
Sale of Fixed Assets $9,000
Capital Outlay- Equipment $9,000
EXPLANATION: To budget revenue from sale of three Kardex Election Office Filing Units. Revenue received will
be used to match existing department funds to purchase three Kardveyor Lektriever 102 units.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
64
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 3Estimated Time:Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Mason Inlet
Dredging of Intracoastal Waterway
BRIEF SUMMARY:
Pursuant to Condition 17 of the Mason Inlet Relocation Project Permit issued by the Army Corps of Engineers, New Hanover
County has received notice dated April 21, 2003 that shoaled material must be removed from the Atlantic Intracoastal Waterway
(AIWW) in order to maintain safe and efficient navigation. Figure Eight Island is contractually obligated to pay for this work,
however, the County is responsible for seeing that this work is performed. The estimated cost for design and construction,
including a 10% contingency, is $241,570.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request the Board approve initiation of the design phase of this project as outlined by the proposal for engineering services from
Gahagan and Bryant Associates.
Staff request that the Board instruct staff to proceed with the development of a bid package and that staff advertise and receive
bids for this work to be done. Staff will return with a recommendation for the award of a contract for this work at a later date.
FUNDING SOURCE:
Explanation: This funding will come out of Room Occupancy Tax.
ATTACHMENTS:
Corps Letter dated April 21, 2003
Agreement with Figure Eight Island
Gahagan and Bryant Associates letter dated May 8, 2003
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve as recommended above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
65
66
67
68
69
70
71
72
73
74
75
{This page intentionally left blank}
76
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 4Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin
SUBJECT:
Revisions to County Purchasing Policy that would bring County Policy in line with General
Statutes
BRIEF SUMMARY:
The County's Purchasing Policy is written to comply with the North Carolina General Statutes in regards to the solicitation
and award of bids and disposal of property. Staff has prepared a resolution to revise the purchasing policy to be in
agreement with the General Statutes. The following revisions are being made.
1. Increase formal bid threshold for purchasing contracts from $50,000 to $90,000
2. Increase formal bid threshold for construction contracts from $100,000 to $300,000
3. Have the Finance Director or his designee keep a record of all property sold pursuant to
General Statute 160A-266(c) with no other reporting requirement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution revising the County Purchasing Policy to be in agreement with the General Statutes.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Requires no funding.
ATTACHMENTS:
ge of limits and
resolution for chan
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve changes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
77
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, the formal bidding thresholds in the New Hanover County Purchasing Policy are established in
accordance with limits imposed by North Carolina General Statutes;
AND WHEREAS, as a result of the General Assembly increasing the formal bid threshold for purchase contracts
and construction contracts, County staff have revised the County Purchasing Policy to reflect the limits established in G.S.
143-129(a);
AND WHEREAS, the procedure for the disposal of County personal property is established in accordance with
instructions imposed by North Carolina General Statutes;
AND WHEREAS, General Statute 160A-266(c) requires a record to be kept of all property sold under this section
and no further report to the Board of Commissioners is necessary;
AND WHEREAS, in accordance with General Statute 160A-266(c) the Finance Director or his designated
representative keeps a record of all property sold under this provision;
AND WHEREAS, the Finance Director and the County Manager desire to inform the Board of Commissioners of
actions being taken to bring the County Purchasing Policy into compliance with the General Statutes and request
concurrence from the Board of Commissioners on these actions;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that
the Board of Commissioners concur with the actions by staff to revise the County Purchasing Policy by increasing the
formal bid threshold for purchase contracts from fifty thousand dollars ($50,000.00) to ninety thousand dollars
($90,000.00); increasing the formal bid threshold for construction contracts from one hundred thousand dollars
($100,000.00) to three hundred thousand dollars ($300,000.00); and to have the Finance Director or his designated
representative keep a record of all property sold pursuant to General Statute 160A-266(c) with no other reporting
requirement.
This 19th day of May, 2003.
(SEAL)
_______________________________________
Chairman, Board of County Commissioners
ATTEST:
_________________________________
Clerk to the Board
78
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 5Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of April 30, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve reports.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
79
80
81
{This page intentionally left blank}
82
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 6Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following late list penalty be released as this was the taxpayer's first offense:
Johnson, Jerry B. $ 65.43
Request approval of the following delinquent applications for exemption from property tax for the following organizations:
(applications and letters explaining late filing available upon request)
Ogden Advent Christian Church R04406-001-005-000
R04410-001-005-000
R04410-001-006-000
Windemere Presbyterian Church R05018-004-001-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these releases.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve releases
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
83
{This page intentionally left blank}
84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Consent Item #: 7Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Approval of 2001 exemption on partially completed construction for Cameron Art Museum -
Parcel #R06500-003-099-000
BRIEF SUMMARY:
At their April 21, 2003 meeting, the Board approved the exemption of property which had no construction started on
January 1. This is a change in direction, philosophy and consistency with the application of the general statute previously
adhered to. It is the understanding of the board that other such appeals that have been heard by the NC Property Tax
Commission, have resulted in approval of the exemption request. This exemption request was initially denied for 2001.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Based on direction from the Board, approval is recommended to exempt the 2001 value of $1,537,677.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve as noted above
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
85
{This page intentionally left blank}
86
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.1Estimated Time:Page Number:
DEPARTMENT: Health Dept/ Women; Infants; and Children
BUDGET AMENDMENT #: 03-0177
ADJUSTMENT DEBIT CREDIT
WIC Health Grant $9,545
Salaries and Wages $9,545
EXPLANATION: To budget increase in Women, Infant and Children (WIC) State grant funding for FY 02-03 due to
increase in WIC caseload.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
87
{This page intentionally left blank}
88
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.2Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 03-0183
ADJUSTMENT DEBIT CREDIT
DSS Administrative Grants $7,696
Assistance Payments $7,696
EXPLANATION: Received an additional state allocation. No additional county dollars are required.
ADDITIONAL INFORMATION: 4/29/03
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
89
{This page intentionally left blank}
90
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.3Estimated Time:Page Number:
DEPARTMENT: Health- Project Assist
BUDGET AMENDMENT #: 03-0186
ADJUSTMENT DEBIT CREDIT
Project Assist $11,000
Salaries and Wages $11,000
EXPLANATION: Reduction in grant funds for Project Assist Health Educator because position has been vacant for
several months.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
91
{This page intentionally left blank}
92
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.4Estimated Time:Page Number:
DEPARTMENT: Federal Forfeited Property
BUDGET AMENDMENT #: 03-0189
ADJUSTMENT DEBIT CREDIT
Federally Forfeited Property $31,376
Capital Project Expense $31,376
EXPLANATION: To increase budget for additional revenue received on 4/04/03 and 4/16/03. Federal Forfeited
Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
93
{This page intentionally left blank}
94
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.5Estimated Time:Page Number:
DEPARTMENT: Controlled Substance Tax
BUDGET AMENDMENT #: 03-0190
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax $11,457
Capital Project Expense $11,457
EXPLANATION: To increase budget for additional revenue received on 3/18/03, 4/04/03, and 4/29/03. Controlled
Substance Tax funds are budgeted as received and must be used for law enforcement as the Sheriff deems
necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
95
{This page intentionally left blank}
96
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.6Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 03-0195
ADJUSTMENT DEBIT CREDIT
Jail Fees- State Incarcerations $300,000
Contributions from Schools $9,000
Departmental Supplies $300,000
Salaries and Wages $9,000
EXPLANATION: To budget $9,000 in revenue from the schools for School Resource (SRO) coverage at the Nova
Net Program.The Nova Net program is the night school operated at Lakeside School for students suspended from
the traditional day schools. Also, to budget an additional estimated $300,000 in jail fees for items the Sheriff feels
are essential.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
97
98
99
100
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Budget Amendment
Consent Item #: 8.7Estimated Time:Page Number:
DEPARTMENT: Juvenile Day Treatment Center
BUDGET AMENDMENT #: 03-0196
ADJUSTMENT DEBIT CREDIT
Juvenile Justice Deliquency-State $38,456
M&R - Buildings and Grounds $4,456
Building Modifications $34,000
EXPLANATION: To increase budget for increase in funding as a result of a reversion of JJDP funds from other
agencies
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-0
101
102
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Additional Item #: 1Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Additional Item - Regular Agenda
BRIEF SUMMARY:
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
AR1-1.wpd
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
103
104
105
106
107
108
109
110
111
112
113
114
115
116
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 05/19/03
Additional Item #: 2Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Additional Item - Water & Sewer Agenda
BRIEF SUMMARY:
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
AW1-1.wpd
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131