Agenda 2003 06-02
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
June 2, 2003 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:45 p.m. 1. Consideration of Approval of Funding for Master Plan of a Joint Fire Training
5
Facility
Public Hearings
6:00 p.m. 2.1 Zoning Text Amendment - Request by Planning Staff to Amend Section 72-29 9
of the Zoning Ordinance Regarding Special Use Permits for Dwelling Units
Contained Within the Principle Use. (A-327, 05/03)
6:05 p.m. 2.2 Special Use Permit - Request by the North Carolina Coastal Land Trust to 13
Permit a Dwelling Unit Within a Principle Use in an I-2 Heavy Industrial
Zoning District Located on 477 Acres of Property on the West Side of US
Highway 421 Between the North Cape Fear River Bridge and the Rail Road
Bridge. (S-501, 05/03)
6:15 p.m. 2.3 Special Use Permit - Request by Todd Byrd to Consider a Special Use Permit 19
for the Placement of a Single Wide Mobile Home in an R-20 Residential
Zoning District located at 2415 Oakley Road, Wrightsboro Community.
(S-502, 06/03)
6:20 p.m. 2.4 Road Closing - Request by Attorney Jim Snow for Webster Trask to Consider 25
Closing a Portion of Five Acre Road Located North of the 6500 Block of
Murrayville Road. The Board of County Commissioners adopted the
Resolution of Intent to Close a Portion of Five Acre Road on April 7, 2003.
(SC-79, 03/03)
6:30 p.m. 3. * Consideration of Recommended Funding to Specific Organizations
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7:00 p.m. and Public Hearing on the FY2003-2004 Recommended Budget
7:30 p.m.
Break
7:40 p.m. 3. Continue Public Hearing on the FY2003-2004 Recommended Budget
* Each person or organizational representative will be allowed three minutes to comment on the proposed FY2003-2004 budget.
The total public comment period will not exceed one hour.
8:00 p.m. 4. Second Reading35
Amendments to Solid Waste Ordinance, Chapter 44
8:10 p.m. 5. Consideration of Resolution for Final Approval - New Hanover County 45
General Obligation Bonds in an Amount Not To Exceed $35,000,000
8:20 p.m. 6. Meeting of the Water and Sewer District47
8:45 p.m. Non-Agenda Items (limit three minutes)
8:50 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
9:00 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit three minutes)
2. Approval of Minutes49
3. Consideration of Resolution for Final Approval - New Hanover County 51
Water and Sewer District General Obligation Bonds in an Amount Not to
Exceed $17,500,000
4. Consideration of Resolution for Condemnation for Sewer Easement53
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes59
61
2. Approval of the Use of School?s Capital Outlay Fund Balance for School Projects
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3. Approval of Amendments to the Airlie Gardens Foundation By-Laws
4. Approval of Resolution Requesting the Addition of Granny Road Extension to the
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State Road System
5. Approval of Local Governmental Resolution Authorizing Application for Law 73
Enforcement Equipment Funding
6. Approval of Request to Ratify Acceptance of an Additional HUD Grant Awarded
77
to Human Relations and Associated Budget Amendment 03-0206
7. Approval to Accept the Standard EEOC Grant FY02-03 and Associated Budget 79
Amendment 03-0205
Approval of Budget Amendments:
8.1 #03-019981
83
8.2 #03-0202
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 1Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Consideration of Approval of Funding for Master Plan of a Joint Fire Training Facility
BRIEF SUMMARY:
Wilmington International Airport, Cape Fear Community College, City of Wilmington and New Hanover County Department
of Fire Services have jointly conducted work sessions on the feasibility of constructing a joint fire fighter training facility in
New Hanover County. Property has been identified by the Airport.
It is anticipated that property for the facility will be provided by the Airport and that Cape Fear Community College will be
able to secure capital funding from the State for construction. The faculty would be supported by user fees for training. The
next phase of the project will be development of a master plan, at an estimated cost of $25,000. This cost will be shared
equally by the County and City.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the County Commissioners approve funding in the amount of $12,500 to jointly fund the master
planning phase of this project. The City will provide an additional $12,500.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding has been identified in the Fire Services District Budget this year that could be used for this project.
ATTACHMENTS:
Short Presentat
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear Presentation. Strongly recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 2.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: A-327, 05/03 Amend Section 72-29 of the Zoning Ordinance Allowing Special Use
Permits for Dwelling Units Contained Within the Principal Use in Conservation Areas
BRIEF SUMMARY:
In an effort to reduce illegal dumping, hunting and other illicit activities on conservation property in
commercial/industrial districts, it would be useful to have a caretaker reside on the premises provided that the language of
an associated conservation easement allows a dwelling on the property. Staff recommends the text amendment above to
allow the construction of a single dwelling unit for the purpose of maintaining conservation easements. Such use would only
be allowed by Special Use Permit. The Planning Board also voted to approve an unrelated minor housekeeping
amendment as shown on the attached document.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Several Board members were concerned about how this amendment would affect conservation lands and where
the special use permit requirements applied. Staff explained that the amendment would only affect those properties with
conservation easements in commercial and industrial districts where dwelling units are not permitted by right in the
underlying zoning district classification. After some discussion the Board voted 4-0 to recommend approval. The Planning
Board also voted to approve the unrelated minor housekeeping amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
A-327 Caretaker dwe
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
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CASE : A-327, 05/03 APPLICANT: Planning Staff
REQUEST: Amendsection 72-29 of the Zoning Ordinance regarding Special Use Permits for dwelling
units contained within the principal use.
If approved Section 72-29 would be amended to add item (10) to the ordinance. The underlined text shown
below would be added:
PLANNING BOARD RECOMMENDATION 05/01/03: Several Board members were concerned about how
this amendment would affect conservation lands and where the special use permit requirements applied. Staff
explained that the amendment would only affect those properties with conservation easements in commercial and
industrial districts where dwelling units are not permitted by right in the underlying zoning district classification.
After some discussion the Board voted 4-0 to recommend approval of the addition of item (10) below. (As a
minor housekeeping amendment, the Board also recommends amending item (3) below to say that the front yard
setback shall conform to the underlying district front yard setback.)
72-29: A dwelling unit incidental to and contained in the same building as the principal use provided that:
(1) The purpose of this provision is to allow close physical proximity required by the owner-operator or a full
time employee to effectively transact a small business and yet maintain economically and safely a family
dwelling unit within the same structure;
(2) The dwelling unit shall be occupied solely by the person engaged in the principal use, a full time employee, or
their family members residing with them;
(3) The building shall meet the minimum side and rear yard requirements of the R-15 (single family) district in
all cases. The front yard shall conform to the requirements of the appropriate B-1 or B-2 district underlying
zoning district.
(4) The site shall provide an area of open space, unobstructed by any buildings, parking or structures, equal to the
total floor space of the dwelling unit;
(5) The amount of floor area for the dwelling unit shall be not more than fifty percent (50%) of the total floor
area of the principal use;
(6) The dwelling unit shall be located totally above the ground floor or totally to the rear of the principal use so
as not to interrupt the commercial frontage;
(7) In addition to the required off-street parking for the principal use, two (2) off-street parking spaces shall be
provided for the dwelling unit; and
(8) A site plan and a building layout plan shall be presented with any Special Use Permit application. (5/7/79)
(9) A mobile home may be used as a separate and unattached residential structure under this provision, provided:
(A) An area of l5,000 sq. ft. can be designated for the use of residents, free from any use or
activity needed to operate the business, and;
(B) The mobile home shall be screened from view by adjacent properties or rights-of-way as
specified in Section 67 of this Ordinance, and;
(C) Items 2, 3, 6, 7 and 8 above shall be incorporated in the site review and approval of this
subsection. (11/5/79)
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(10) A single family dwelling unit may be constructed under this provision as a caretakers home for the
enforcement and maintenance of conservation areas, provided:
(A) The dwelling shall be occupied solely by the person engaged in the maintenance of the
conservation land, an employee of the organization holding the conservation easement, or
their family members residing with them.
(B) The Conservation Easement allows a residence on the designated conservation land.
(C) Items 3 and 8 above shall be incorporated in the site review and approval of this subsection.
STAFF SUMMARY
With the growing number of conservation lands in the County it has come to staff?s attention that
enforcement and maintenance of these conservation areas is difficult for some of the owners of this open space.
In an effort to reduce illegal dumping, hunting and other illicit activities on the property it would be useful to
have a caretaker reside on the premises provided that the language of the associated conservation easement
allows a dwelling on the property. Staff recommends the text amendment above to allow the construction of a
single dwelling unit for the purpose of maintaining conservation easements. Such use would only be allowed by
Special Use Permit.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 2.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: S-501, 05/03 A Dwelling Unit Incidental To the Principal Use
BRIEF SUMMARY:
Consideration of this agenda item is dependent upon approval of the previous text amendment item, A-327. Bruce Watkins
presented the request on behalf of the Coastal Land Trust. The purpose is to establish a caretaker residence within a
Conservation Easement on property zoned I-2 Heavy Industrial. The property shown on the attached location map is off of
421 North.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Planning Board questioned the petitioner how one family would be able to patrol such a large piece of property. Some
members of the Planning Board were concerned that the information shown on the site plan was not sufficient. The Board
also wanted official comments from the Sheriff's Department regarding concerns relating to the nearby shooting range.
After further discussion the Board voted 2-2 on a motion to approve the petition as submitted.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-501 Finding of FS-501 Pet Sum
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
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Case: S-501, 05/03Applicant: North Carolina Coastal Land Trust
SPECIAL USE PERMIT FOR: A Dwelling Unit Incidental To the PrincipalUse
Bruce Watkins presented the request on behalf of the Coastal Land
PLANNING BOARD RECOMMENDATION 05/01/03:
Trust. The Planning Board questioned the petitioner how one family would be able to patrol such a large piece of property.
Some members of the Planning Board were concerned that the information shown on the site plan was not sufficient. The
Board also wanted official comments from the Sheriffs department regarding concerns relating to the nearby shooting
range. After further discussion the Board voted 2-2 on a motion to approve the petition as submitted.
Preliminary Staff Findings
1. The board must find that the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved.
A.The subject property is located within the 421 North Fire District.
B.Proposed access to the site is from US 421
C.The site is served by private water and sewer.
2. The Board must find that the use meets all required conditions and specifications of the zoning ordinance.
A.One dwelling unit is proposed on the 477 acre site
B.The proposed location meets all setback requirements
C.The dwelling shall be occupied solely by the person engaged in the maintenance of the conservation land, an employee of the
organization holding the conservation easement, or their family members residing with them.
D.The petitioner has stated that a dwelling unit is permitted within the Conservation Easement.
3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that
the use is a public necessity.
A.The subject property is located in an I-2 Heavy Industrial District.
B.The subject property is more than 400 acres.
C.Nearby properties are used for industrial purposes. There is also an outdoor shooting range approximately 3,000 feet south of the
subject property.
4. The Board must find that the location and character of the use if developed according to the plan as submitted
and approved will be in harmony with the area in which it is to be located and in general conformity with the
plan of development for New Hanover County.
A.The site is classified Conservation by the New Hanover County Comprehensive Plan. The purpose of the conservation class is to
provide for effective long-term management and protection of significant, limited or irreplaceable natural resources while
protecting the rights of the property owner.
B.The proposed dwelling unit is for a caretaker who will help protect the conservation easement from illegal dumping, hunting, and
other illicit activities.
Planning Staff Concerns:
1) The proposed dwelling unit is within 6/10 of a mile from the sniper range on the adjacent property.
Sheriffs Department Comments:
After visiting with Baird Stewart and Dexter Hayes and looking at the proposed plans, I offer these observations. It was
never our intent to use land adjacent to the firing range as an impact area. All ranges were constructed to contain all
projectiles on our property and proper safety rules are in effect to help with this. But it made designing the ranges simpler,
knowing that the adjacent land would never be developed. The additional safety factor offered by having this unoccupied
land to contain an accidental discharge that leaves the property is a definite plus. According to the aerials, the proposed
site is @3000 feet north of the shooting positions of the sniper range. It would be my suggestion that the building site be
moved as far north as possible to maximize the safety factor. I hope this helps you in this matter.
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Case: S-501, 05/03
Petition Summary Data
Owner/Petitioner: North Carolina Coastal Land Trust
Existing Land Use: Vacant
Zoning History: July 1972 (Area 9A)
Land Classification: Conservation
Water Type: Well
Sewer Type: Septic
Recreation Area: USS North Carolina Battleship Memorial
Access & Traffic Volume: 13,000 US 421 North of the North Bridge (2001 ADT)
Fire District: 421 North Fire District
Watershed & Water Quality Classification: Cape Fear River
Aquifer Recharge Area: Chiefly a discharge area for ground-water flow
Conservation/Historic/Archaeologic Resources: Swamp Forest
Soils: Dorovian
Septic Suitability: Class IV (Unsuitable)
Schools: Parsley Elementary
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 2.3Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: S-502, 06/03
Special Use Permit for: A Single Wide Mobile Home in an R-20 Residential District
BRIEF SUMMARY:
The applicant, Todd Byrd, is requesting to place a single wide mobile home on his vacant property located in an R-20
Residential District, located at 2415 Oakley Road.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
See attached Preliminary Staff Findings.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
g of FS-502 Pet Sum
S-502 Findin
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Boseman no
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Case: S-502, 06/03 Special Use Permit for: A Single Wide Mobile Home in an R-20
Residential District
Applicant: Todd Byrd
Preliminary Staff Findings
1. The board must find that the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved.
A. The subject property is located within the Wrightsboro VFD.
B. The site will be served by private well and septic.
C. Access to the site is from Oakley Road.
2. The Board must find that the use meets all required conditions and specifications of the zoning ordinance.
A. The site is located in an R-20 Residential Zoning District. Minimum setbacks for structures can be met.
B. Singlewide mobile homes are permitted by special use permit in the R-20 Residential Zoning District.
C. The mobile home will be located on a 10,000 square foot existing lot of record.
D. One other mobile homes exist nearby.
3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that
the use is a public necessity.
A. No evidence has been presented that the proposed use will injure the value of adjoining or abutting property values.
B. The area has a rural character.
4. The Board must find that the location and character of the use if developed according to the plan as submitted
and approved will be in harmony with the area in which it is to be located and in general conformity with the
plan of development for New Hanover County.
A. The site is classified as resource protection by the New Hanover County Comprehensive Plan. The purpose of the
Resource Protection class is to provide for the preservation and protection of important natural, historic, scenic, wildlife
and recreational resources.
B. Mobile homes are located on similar properties in the area.
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S-502, 06/03
Case:
Petition Summary Data
Owner/Petitioner: Todd Byrd
Existing Land Use: Vacant
Zoning History: July 1 1974 (10A)
Land Classification: Resource Protection
Water Type: Private Well
Sewer Type: Septic
Recreation Area: Cape Fear Optimist Park
Access & Traffic Volume: 15,000 Castle Hayne Rd (2001 ADT)
Fire District: Wrightsboro
Watershed & Water Quality Classification: Ness Creek C(SW)
Aquifer Recharge Area: Secondary Recharge Area
Conservation/Historic/Archaeologic Resources: None
Soils: Onslow
Septic Suitability: Class II (Moderate Limitations)
Schools: Alderman Elementary
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 2.4Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: SC-79, 02/03
Request to Close a Portion of Five Acre Road
BRIEF SUMMARY:
Web Trask, on behalf of the School Board, has petitioned the County to close an approximate 285.85 foot segment of Five
Acre Road located near the 6500 block of Murrayville Road. (Map Book 38, Page 324) In accordance with N.C.G.S. 153A-
241, the Board of Commissioners adopted a Resolution of Intent to close the road segment on April 7, 2003. A site map
depicting the segment of road to be closed is attached along with an illustration of the proposed Murrayville Road
Elementary School site and aerial photo.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Based on a broader view of the area, between Murrayville Road and north to The By-Pass, staff continues to be concerned
that if the road segment is closed, access options for adjoining landowners, along with future divisions of adjacent
properties abutting Murrayville Road will become more difficult as additional traffic is generated. Additional demands will be
placed on the proposed school site and existing street network. Knowing the uncertain time table of future land
development and road designs for the surrounding properties along with the realization that leaving the road in its current
state will not jeopardize the construction or access to the school campus, Planning staff recommends that the Five Acre
Road segment remain open.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
SC-79.do
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Postponed to July 7, 2003 at request of applicant
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Request: Close Portion of Five Acre Road (SC - 79, 02/03)
Petitioner: Webster Trask
Location: North of the 6500 Block Murrayville Road
General Comments
Web Trask on behalf of the School Board has petitioned the County to close an approximate 285.85 foot segment of Five Acre
Road located near the 6500 block of Murrayville Road. (Map Book 38, Page 324) In accordance with N.C.G.S. 153A-241, the
Board of Commissioners adopted a Resolution of Intent to close the road segment on April 7, 2003. A site map depicting the
segment of road to be closed is attached along with an illustration of the proposed Murrayville Road Elementary School site
and aerial photo is attached.
Staff Observations
As depicted on the attached site map displaying adjoining land owners, this segment of Five Acre Road consists of an
unimproved 30 foot right of way. Several of these lots currently have access through an unnamed road to the east. Other
properties have direct access off Murrayville Road or Five Acre Road. County Engineering staff on reviewing the road closing
proposal indicates that utility and drainage easements will not be needed. Alternative access options for the adjoining
landowners as well as acreage tracts north of parcel 5 (proposed school site) need to be considered. Future subdivisions of
adjacent properties abutting Murrayville Road will also result in additional road connections and access improvements to allow
better service delivery & emergency response. A narrative by Attorney Snow outlining why a portion of Five Acre Road should
be closed is attached.
Staff Recommendation
The proposed Murrayville Road Elementary School site layout provides adequate ingress and egress through a proposed 60
foot access and utility easement from Murrayville Road to and through the school campus. An agreement with the Department
of Transportation (NCDOT) indicates that the 60 foot easement will be dedicated in the future as a public road right of way.
Improvements to Murrayville Road may be required by NCDOT.
Based on a broader view of the area, (between Murrayville Road and north to The By-Pass), staff continues to be concerned
that if the road segment is closed, access options for adjoining landowners, along with future divisions of adjacent properties
abutting Murrayville Road will become more difficult as additional traffic is generated. Additional demands will be placed on
the proposed school site and existing street network. Knowing the uncertain time table of future land development and road
designs for the surrounding properties along with the realization that leaving the road in its current state will not jeopardize
the construction or access to the school campus, Planning staff recommends that the Five Acre Road segment remain open.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 3Estimated Time:Page Number:
Department: Governing Body Presenter: Chairman Davis
Contact: Allen O'Neal, County Manager
Cam Griffin, Budget Director
SUBJECT:
Review Recommended Funding With Specific Organizations and Hold a Public Hearing on the
FY 2003-2004 Recommended Budget
BRIEF SUMMARY:
Beginning at 6:30 p.m., on June 2, 2003, the Board of County Commissioners will review FY 2003-2004 recommended
funding with specific organizations and hold a public hearing at 7:00 p.m. to receive public comments on the FY 2003-2004
Recommended Budget. Following is a list of organizations scheduled to address the Board of County Commissioners:
New Hanover County Schools
Cape Fear Community College
Health Department
Southeastern Center
Public Hearing on FY 2003-2004 Recommended Budget
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Begin at 6:30 p.m. on June 2, 2003, to review FY 2003-2004 recommended funding with specific organizations and hold a
public hearing at 7:00 p.m. to receive public comments on the FY 2003-2004 Recommended Budget.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Budget Director's recommendations.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 4Estimated Time:Page Number:
Department: Legal Presenter: Holt Moore, Assistant County Attorney and Ray Church, Environmental Management
Director
Contact: Holt Moore and Ray Church
SUBJECT:
Second Reading
Amendments to Solid Waste Ordinance, Chapter 44
BRIEF SUMMARY:
This is the second reading of the proposed amendments to Chapter 44 of the County Code, pertaining to solid waste, which
are an integral part of the mandatory residential collection system the Board has asked staff to create for its consideration,
and will be necessary for the system to be put into place. A second reading is required because it did not pass unanimously
at the May 19, 2003 meeting.
The proposed ordinance almost completely mirrors the City of Wilmington solid waste ordinance. The proposed ordinance
has been distributed to the haulers for comment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and adopt the proposed ordinance amendments.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
n
SolidWasteOrdinance6-2-03Ame
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Second reading required. Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2 (Greer, Caster no)
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Regular Item #: 5Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell, Finance Director and Wanda M. Copley, County Attorney
Contact: Bruce Shell, Finance Director and Wanda M. Copley, County Attorney
SUBJECT:
Regular Agenda
Resolution for Final Approval - New Hanover County General Obligation Bonds in an amount
not to exceed $35,000,000
BRIEF SUMMARY:
On April 21, 2003 a bond order authorizing General Obligation refunding bonds in an amount not to exceed $35,000,000
was introduced to the Board. The public hearing was held on May 5, 2003 at which the bond order in connection with this
issuance was approved. At the May 19, 2003 meeting the Board approved the issuance of the bonds in an amount not to
exceed $35,000,000. The bonds were sold by the Local Government Commission on May 28, 2003. The Board is now
required to consider approval of the resolution confirming the final results of the May 28, 2003 sale and approval of the
escrow deposit agreement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve resolution.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Resolution and escrow deposit agreement will be distributed to County Commissioners and staff upon receipt from bond
counsel.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit three minutes)
2. Approval of Minutes 49
3. Consideration of Resolution for Final Approval - New Hanover County 51
Water and Sewer District General Obligation Bonds in an Amount Not to
Exceed $17,500,000
4. Consideration of Resolution for Condemnation for Sewer Easement 53
47
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48
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following set of minutes: April 21, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
49
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50
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell, Finance Director and Wanda M. Copley, County Attorney
Contact: Bruce Shell, Finance Director and Wanda M. Copley, County Attorney
SUBJECT:
Water and Sewer District Agenda
Resolution for Final Approval - New Hanover County Water and Sewer District General
Obligation Bonds in an amount not to exceed $17,500,000
BRIEF SUMMARY:
On April 21, 2003 a bond order authorizing General Obligation refunding bonds in an amount not to exceed $10,500,000
was introduced to the Water and Sewer District Board. The public hearing was held on May 5, 2003 at which time the bond
order in connection with this issuance was approved. A bond order authorizing General Obligation refunding bonds in an
amount not to exceed $7,000,000 was also introduced to the District Board at the May 5, 2003 meeting. The District Board
held a public hearing during the May 19, 2003 meeting and approved the bond order in connection with the $7,000,000
issuance. The District Board on May 19, 2003, also approved the issuance of these bonds through a resolution which
combined the $10,500,000 and $7,000,000 issues for a total amount not to exceed $17,500,000. The bonds were sold by
the Local Government Commission on May 28, 2003. The District Board is now required to consider approval of the
resolution confirming the final results of the May 28, 2003 sale and approval of the escrow deposit agreement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve resolution
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Resolution and escrow deposit agreement will be distributed to County Commissioners and staff upon receipt from bond
counsel.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
51
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52
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Resolution for Condemnation for Sewer Easement
Tax Parcel No.R04400-003-019-000
Middle Sound Wastewater Project
BRIEF SUMMARY:
Staff has been working with the property owner's attorney for the last several months to obtain an easement across the
referenced property. We were recently informed that one of the two owners has died without a will. There are four possible
heirs and the attorney does not know where they live. The remaining owner has agreed to work with us.
Condemnation may be necessary to close the easement within a reasonable length of time since all owners may not be located.
Staff will continue to work with the attorney to try to obtain a resolution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Resolution, authorizing condemnation if necessary, be approved with authorization for the
Chairman to execute, if necessary.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
jp
Devane.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with County Engineer?s recommendation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
53
DRAFT
A RESOLUTION
OF THE
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
WHEREAS,
permanent and temporary sewer utility easements, on the property of the Virginia
Devane heirs, Deed Book 347, Page 494, New Hanover County Registry, more specifically described
as a five foot (5') wide permanent easement adjoining and abutting Middle Sound Loop Road,
together with a five foot (5') wide temporary construction easement, having a duration of three
hundred sixty-five (365) days from the date of acquisition, adjoining and abutting the northern line of
the referenced five foot (5') wide permanent easement; and
WHEREAS,
a thirty foot (30') wide permanent easement adjoining and abutting the entire
eastern property line of the subject parcel is necessary for construction of sewer utilities; and
WHEREAS,
it is necessary to utilize the District?s power of eminent domain to acquire the
above-referenced easements in that negotiations to acquire said easements have been unsuccessful
in obtaining the property owner?s consent.
NOW, THEREFORE, BE IT RESOLVED
that the Board of Commissioners of the New Hanover
County Water and Sewer District hereby resolves that the necessary easement on, over, and across
the Virginia Devane heirs property, Tax Parcel No. RO4400-003-019-000, Deed Book 347, Page 494,
New Hanover County Registry be acquired by condemnation. County staff is hereby authorized to
take any and all actions, including suit, necessary to obtain said real property interest.
nd
This the 2 day of June, 2003.
NEW HANOVER COUNTY
[SEAL]
__________________________________
Robert G. Greer, Chairman
ATTEST:
____________________
Clerk to the Board
54
55
56
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 59
2. Approval of the Use of School?s Capital Outlay Fund Balance for School Projects 61
3. Approval of Amendments to the Airlie Gardens Foundation By-Laws 65
4. Approval of Resolution Requesting the Addition of Granny Road Extension to the 71
State Road System
5. Approval of Local Governmental Resolution Authorizing Application for Law 73
Enforcement Equipment Funding
6. Approval of Request to Ratify Acceptance of an Additional HUD Grant Awarded 77
to Human Relations and Associated Budget Amendment 03-0206
7. Approval to Accept the Standard EEOC Grant FY02-03 and Associated Budget 79
Amendment 03-0205
Approval of Budget Amendments:
8.1 #03-0199 81
8.2 #03-0202 83
57
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58
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the minutes of the Regular Meeting held on May 5, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
59
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60
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 2Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
New Hanover County Schools Budget Amendments
BRIEF SUMMARY:
New Hanover County Board of Education passed a resolution appropriating School Capital Outlay fund balance for projects
that will be completed this summer. The projects include replacing Brogden Hall Gym floor, installation of grease traps at
several schools and HVAC Replacement at Myrtle Grove School.
The second budget amendment transfers funds from the Hoggard Roof Repair project which is complete to the HVAC
replacement project at Building 2 at Ogden Elementary School.
Budget amendment is presented for informational purpose only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the County Commissioners approve the use of the fund balance for the several projects mentioned above to
be completed prior to the beginning of the FY03-04 School year.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: No additional county funding is required.
ATTACHMENTS:
New Hanover County Administrative Unit Budget Amendment #5.
New Hanover County Schools Budget Transfer Request.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
61
62
63
64
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 3Estimated Time:Page Number:
Department: Airlie Presenter: Thomas Herrera-Mishler
Contact: Thomas Herrera-Mishler
SUBJECT:
Amendments to the Airlie Gardens Foundation By-Laws
BRIEF SUMMARY:
At their May 13, 2003 meeting the Airlie Gardens Foundation made amendments to the Foundation By-Laws. Proposed
changes to the By-Laws are indicated in italics in the attached document.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The Foundation's Board Members respectfully request that the Commissioners adopt the amendments as presented.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
B
Airlie Gardens Foundation
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Removed ?and direction? from Article I, Section 2d, line 2. Removed ?of the year? from Article III, Section 3, line 2.
Approved 5-0 with changes noted above
65
BY-LAWS OF THE AIRLIE GARDENS FOUNDATION, INC.
Article I - Purposes
Section 1: Mission Statement:
a. To establish an outstanding historic garden with cultural and environmental education programs that
serves the residents and visitors of New Hanover County.
Section 2: The general purposes of the Foundation are as follows:
a. To establish an endowment and receive and distribute monies for prospective funding of capital
improvements at Airlie Gardens and to encourage the accumulation and dissemination of knowledge
of and natural heritage of Southeastern North Carolina.
the history
b. To arrange for such meetings of Foundation officers or other interested individuals, as may be legally
necessary, or considered desirable in the furtherance of the aims and purposes of Airlie Gardens.
c. To encourage and arrange for gifts, grants, bequests, and devises to the Foundation for its work in the
furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use,
and conservation of all gifts, grants,
bequests, and devises so received.
d. To serve in an advisory capacity to the Gardens staff & County Commissioners. To provide advice
and direction for operations, policy, capital improvements and program development.
e. To provide oversight to all internal groups including but not limited to: volunteers, special event
committees and the Airlie Gardens Guild.
f. To foster relationships with other related organizations.
g. To serve as ambassadors for the Gardens to the community.
h. To participate in and support Airlie Gardens events and programs.
Article II - Membership
Section 1: The corporation will not have members.
Article III - Directors
Section 1: Composition of the Board. The Board of Directors shall consist of eleven (11) members, ten (10) of
which shall be appointed by the New Hanover County Commissioners as follows:
One (1) County Commissioner
Nine (9) At large members appointed by the County Commissioners
The following Board member shall serve by virtue of their position, as indicated:
One (1) Member of the Corbett family appointed by Corbett Package Company, its successors or
assigns
66
Section 2: Honorary Directors. In recognition of significant service to the Foundation or contributions of other
nature, the Board of Directors may also appoint honorary or emeritus directors. Such directors shall be considered ex
officio members of the Board but shall not have the power to vote at Board meetings.
Section 3: Elections,Terms and Vacancies. Terms of directors will be for three (3) years and will begin on
July 1 of the year following their appointment and expire on June 30 of the last year of their terms. Directors,
appointed or ratified by the New Hanover County Board of Commissioners, may serve a maximum of two
consecutive terms (six years); they will again be eligible for appointment to the Board after one year off the
Board.
Section 4:
Ex Oficio Members: The following ex officio members shall be included on the board with the
indicated term limits:
Cape Fear Garden Club Representative ? 2 Years
Azalea Festival Outgoing President ? 1 Year
Lebanon Chapel ? 2 Years
Section 5: Quorum.members of the Board with the power to vote shall
A simple majority of all duly appointed
constitute a quorum at any meeting of the Board.
Section 6: Function. The Board of Directors shall be the governing body of the Foundation.
Section 7: Attendance and Participation Requirements - All board members shall serve on at least one
standing committee of the Board and shall not miss more than 25% of the meetings of the Foundation and their
assigned committee.
Article IV - Officers
Section 1: Officers. The officers of this Corporation shall be a President, two Vice-Presidents, a Secretary, a
Treasurer, and such other officers or agents as the Board of Directors find to be needed.
Section 2. Method of Election. Vacancies. The officers shall be elected by a majority of the Directors present
at the annual Board meeting in August of each year. They shall hold office for two years (one term) following
their election or until successors are elected. Officers may serve a maximum of four years (2 terms). They will
again be eligible for election as officers one year after the completion of a second consecutive term. A vacancy
in any office shall be filled by the Executive Committee for the unexpired term of the official whose term is not
completed.
Section 3. Duties of Officers.
a.President. The President shall be responsible for carrying out the policies adopted by the Foundation and its
Board of Directors. He or she shall preside at all meetings of the Foundation membership, all meetings of the
Board of Directors, and all meetings of the Executive Committee. He or she shall execute all deeds,
contracts, agreements, transfers, and such other instruments as may be ordered by the Board of Directors.
b.Vice-Presidents. The Vice-Presidents shall perform such duties as may be prescribed from time-to-time by
the Board of Directors, the Executive Committee, or the President. Either Vice-President may, in case of the
absence or disability of the President, be assigned by the Board or Executive Committee to perform any or all
of the duties of the President.The County Commissioner appointee on the board of Directors will serve as
one of the Vice-Presidents of the Board.
c.Secretary. The Secretary shall preserve in the books of the foundation true records and minutes of all
67
meetings of the Foundation, its Board of Directors, and its Executive Committee.
d.Treasurer. Subject to the policies of the Foundation, custody and management of the assets of the
Foundation shall be undertaken by the Treasurer. All financial transactions shall be overseen and approved
by the Treasurer of the Foundation and the Director of the Gardens or his appointee. The Foundation shall
operate under an annual budget as recommended by the Director and the Treasurer and as amended and
adopted by the Board or by the Executive Committee acting for the Board. The Treasurer shall review and
authorize disbursement of funds according to the budget and transfer of funds among bank and investment
accounts, shall periodically review the status of the budget, interim financial statements, and the transactions
and books of the Foundation; shall monitor investment accounts and performance and shall recommend
changes to the Executive Committee; shall review the annual independent audit and recommend and monitor
corrective action, and shall render to the Executive Committee and the Board accounts of all fiscal
transactions and of the financial condition of the Foundation.
68
Article V - Executive Committee
Section 1: Composition. The Executive Committee shall consist of the:
President of the Foundation
Vice Presidents of the Foundation
Secretary of the Foundation
Treasurer of the Foundation
Director of Airlie Gardens (
Non-Voting Member)
The President shall serve as chairman of the Executive Committee
Section 2: Function. The Executive Committee shall act between the meetings of the Board of Directors and shall
possess all the powers of the Board in regard to the conduct of the business of the Foundation, provided,
however, that the Executive Committee shall have no power to alter or amend the By-laws of the
Foundation.
The Executive Committee shall oversee the solicitation, receipt, and disbursement of Foundation funds
within the approved annual budget and in accordance with the budgeting procedures established by the
Board. The Executive Committee shall also disburse to the Garden funds or grants raised or donated for
specific Garden purposes.
The Executive Committee will be charged with seeking qualified applicants for the at-large positions on the
Airlie Gardens Foundation and encouraging them to apply to the New Hanover County Board of
Commissioners.
Section 3: Procedure. Executive Committee action may be taken on simple majority vote by mail or other
means if a meeting is not practical.
Section 4: Quorum. Three (3) members of the Executive Committee shall constitute a quorum at any meeting
of the Committee.
Article VI - Committees
Section 1: Committees. The Board of Directors may, by resolution, provide for any and all committees necessary
for the proper conduct of the affairs of the Foundation. Committees may also be established by the
President as he or she, with the approval of the Executive Committee, deems desirable. The duties and
responsibilities of each committee, not inconsistent with the By-laws, shall be fixed by the Board of
Directors or the Executive Committee. The President and the Director of Airlie Gardens shall be
members ex officio of each committee and shall have the power to vote in committee meetings. All other
members shall be appointed for certain terms by the Board of Directors or by the Executive Committee
acting for the Board. Vacancies shall be filled by appointment of the President for unexpired terms.
Section 2: Standing Committees: The standing committees of the Board of Directors are:
a. Finance ? Reviews the Annual Budget
b. Buildings & Grounds
c. Development ? Subcommittees ? Capital Campaign, Endowment, Annual Fund/Membership
d. Programs & Outreach ? Subcommittees ? Events, Education, Volunteers
69
Non-Board Members may serve on the standing committees of the Board. The committee chair must be a
member of the Airlie Gardens Foundation.
Article VII - Meetings of the Foundation
Section 1: Regular Meetings. There shall be an annual meeting of the Board of Directors of the Foundation, to be
held in August in Wilmington, North Carolina, together with such additional meetings as the Board of
Directors may schedule.
Section 2: Special Meetings. Special meetings of the Foundation may be called by a majority vote of the Board of
Directors in any of its official meetings.
Section 3: Notice. At least five (5) days prior to the date set for any regular meeting of the Foundation, notice of the
time and place of such meeting shall be mailed to each member of the Foundation. Such notice may be
made through newsletters or other regular mailings.
Article VIII - Fiscal Year
Section 1: Duration. The fiscal year of the Foundation shall be from July 1 through June 30 inclusive.
Article IX - Amendments
Section 1: Method. These By-laws may be amended, altered, or repealed by a recommendation of the Board of
Directors at any regular meeting or at any special meeting (provided notice of the proposed change or
amendment is given in the notice of such special meeting), with final approval by the New Hanover
County Board of Commissioners.
70
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 4Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Consent: Adoption of Resolution Requesting the Addition of Granny Road Extension (SR2027) to the State Road
System - Division File No. 1038-N
BRIEF SUMMARY:
NCDOT has notified the office that they are considering the addition of Granny Road Extension, located off of Castle Hayne
Road. The Commissioners need to adopt the standard SR-2 Resolution for their further handling.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt Standard SR-2 Resolution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter from NCDOT
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
71
72
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 5Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Approval of Local Governmental Resolution Authorizing Application for Law Enforcement
Equipment Funding
BRIEF SUMMARY:
The Governor's Highway Safety Program (GHSP) has completed its review of the Fiscal Year 2003 equipment requests,
and the NHC Sheriff's Office proposal was approved for further consideration.
The next step in the funding process is the submission of a project contract application and a Local Governmental
Resolution. The resolution authorizes application in the form prescribed by the Governor's Highway Safety Program for
federal funding in the amount of $62,797 with a local match of $24,833 for a total project cost of $87,630. If the grant is
awarded, the Sheriff will use either Federal Forfeited Property funds or State Controlled Substance Tax funds to fund the
local match.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of the Local Governmental Resolution to seek federal funds for three traffic enforcement vehicles,
three radar units, and three in-car cameras and approval of the associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Total of $87,630: $62,797 federal funding and local match of $24,833, which the Sheriff will fund from Federal
Forfeited Property funds or State Controlled Substance Tax funds, if grant awarded.
ATTACHMENTS:
Local Governmental Resolution
Letter from the Governor's Highway Safety Program Acting Director
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
73
74
75
76
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 6Estimated Time:Page Number:
Department: Human Relations Presenter:
Contact: Carl Byrd
SUBJECT:
Request to Ratify Acceptance of an Additional HUD Grant Awarded to Human Relations
BRIEF SUMMARY:
HUD recently awarded Human Relations a grant of $250,000 to co-sponsor the Fair Housing Assistance training
conference. They have now awarded an additional $120,000 for this event. The grant had to be signed and returned prior
to this meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request ratification of the HUD grant in the amount of $120,000; request approval of associated budget amendment 03-
0206.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
w
ba03-0206.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
77
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Budget Amendment
DEPARTMENT: Human Relations
BUDGET AMENDMENT #: 03-0206
ADJUSTMENT DEBIT CREDIT
HUD Grant $120,000
Travel and Training $120,000
EXPLANATION: To budget additional HUD Grant awarded to Human Relations to co-host the HUD Training
conference.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
78
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Consent Item #: 7Estimated Time:Page Number:
Department: Human Relations Presenter:
Contact: Carl Byrd
SUBJECT:
FY 02-03 EEOC Grant
BRIEF SUMMARY:
The Human Relations Department has been awarded the standard EEOC grant for FY 02-03 in the amount of $26,200.
The budget amendment is prepared for the difference between $26,000 (amount already budgeted) and the actual grant
award of $26,200.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the EEOC Grant. Recommend authorization for the County Manager to sign the grant
document. Request approval of associated budget amendment 03-0205.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
w
ba03-0205.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
79
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Budget Amendment
DEPARTMENT: Human Relations
BUDGET AMENDMENT #: 03-0205
ADJUSTMENT DEBIT CREDIT
EEOC Grant $200
Contract Services $200
EXPLANATION: To increase budget to actual amount of FY 2002-03 EEOC Grant award.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
80
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Budget Amendment
Consent Item #: 8.1Estimated Time:Page Number:
DEPARTMENT: Health
BUDGET AMENDMENT #: 03-0199
ADJUSTMENT DEBIT CREDIT
State Grant $3,962
Contracted Services $3,962
EXPLANATION: Additional funds from Breast and Cervical Cancer Program (BCCCP) for current fiscal year.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Budget Amendment
Consent Item #: 8.2Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 03-0202
ADJUSTMENT DEBIT CREDIT
Other $2,150
Safe Summer Program $2,150
EXPLANATION: To budget contributions for the Safe Summer Camp.
ADDITIONAL INFORMATION: The Safe Summer Camp is a week long camp that takes place during the summer
and is open to all fifth graders in New Hanover County Schools that have graduated from the Drug Abuse
Resistance Education (D.A.R.E.) program during the school year. The School Resource Officers and volunteers
provide staff for the camp, which will be run for three separate weeks this year.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
83
84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 06/02/03
Additional Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Consideration of providing $125,000 to the Wilmington Regional Film Commission
BRIEF SUMMARY:
Consideration of providing $125,000 to the Wilmington Regional Film Commission, Inc. for support of the series, "One Tree
Hill", if the series is filmed here.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: Contingencies
ATTACHMENTS:
o
A1-1.d
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
85
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