Agenda 2003 08-18
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
August 18, 2003 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards7
9:45 a.m. 2. Recognition of New Employees9
9:50 a.m. 3. Recognition of Wyatt Blanchard as ?Engineer of the Year?11
9:55 a.m. 4. Recognition of 2003 Ketner Award Winners13
10:05 a.m. 5. Recognition of NACIO 2003 Awards of Excellence/NHCTV15
10:10 a.m. 6. Introduction of Mr. Richard Meyer, Interim CEO, New Hanover Regional 17
Medical Center
10:20 a.m. 7. Presentation by Veronica McLaurin-Brown on Eliminating the Achievement 19
Gap and Consideration of Proclamation in Support for the Board of
Education?s Commitment to Eliminating the Achievement Gap
10:30 a.m.
Break
10:40 a.m. 8. Consideration of Hugh MacRae Park Improvements, Parks Policies23
Public Hearings:
11:10 a.m. 9. Public Hearing for 2003-04 Secondary Unpaved Road Construction Program 31
11:40 a.m. 10.1 Text Amendment: Amend Permitted Use Table of the New Hanover County 39
Zoning Ordinance Case A-330, 07/03
11:55 a.m. 10.2 Text Amendment: Amend Section 23-42, Case A-331, 07/03 43
12:10 p.m.
Lunch Break
12:45 p.m. 11. Status Report and Update for Repair of Spray Dryer Absorber Unit 3A and
45
Consideration of Entering into Contract for Engineering Services
1:15 p.m. 12. Consideration of Franchises for County-wide Solid Waste Collection System53
69
1:45 p.m. 13. Consideration of Dredging Intracoastal Waterway Contract #04-0048 and
Associated Budget Amendment 2004-05
2:00 p.m. 14. Consideration of Drainage Project to Correct Flooding Problems on Old Mill 75
Road in Runnymeade
2:30 p.m.
Break
2:40 p.m. 15. Consideration of Offer to Purchase County Law Enforcement Center79
3:10 p.m. 16. Consideration of Sale of County Property81
3:25 p.m. 17. Consideration of Request for Qualifications for a Consultant to Improve Public 83
Safety Radio System Coverage and Associated Budget Amendment #04-0022
3:55 p.m. 18. Consideration of Amendments to the New Hanover County Policy and 89
Procedures For Appointments to County Boards, Commissions, Committees or
Authorities
4:05 p.m. 19. Approval of Request for New Position ? Project Engineer ? Water and Sewer 95
Department
4:15 p.m. 20. Committee Appointments97
4:45 p.m.
Break
4:55 p.m. 21. Meeting of the Water and Sewer District135
5:20 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
5:25 p.m. Non-Agenda Items (limit three minutes)
5:30 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Status Update for Northside Wastewater Treatment Plant Expansion137
3. Consideration of Option for Acquisition of Land Water Treatment Plant139
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Request to Accept Change in Home and Community Block Grant 145
Funds for 2004 and Accept Increase Change in Required County Match for Senior
Center Outreach Funds 2004
2. Approval of Emergency Management Performance Grant (EMPG) Award 159
Agreement and Cost Report. Emergency Management Performance Grant
Supplemental Funds Grant Agreement and Cost Report
3. Approval of Road Improvements for Castle Hayne Park163
4. Approval of Renewal of Contract #02-0378 Mason Inlet Relocation Project 165
Annual Renewal of Environmental Services ? Land Management and Associated
Budget Amendment #2004-05
5. Approval of Annual Renewal of Contract #02-0379 Gahagan and Bryant 171
Associates and Associated Budget Amendment #2004-05
185
6. Approval of Award of Contract #02-0319 for Property Storage Building ? New
Jail Site
7. Approval of Request for Public School Building Capital Funds187
8. Approval to Establish Budget for Register of Deeds Automation Fund and 189
Approval of Associated Budget Amendment
9. Approval of Fire District Improvements and Associated Budget Amendment #04-193
0017
10. Consideration of Change of Tax Value on R06205-018-006-000 ? BPOE Elks 195
Lodge #552
11. Approval of Collection Settlement Reports and Charges of 2003 Levy197
203
12. Approval of Release of Value
13. Approval of New Hanover County and New Hanover County Fire District 205
Collection Reports
14. Approval of Grant Proposal for the N.C. Public Beach and Waterfront Access 211
Program
219
15. Permission to Apply for CAMA Grant for Phase II of the Airlie Overlook
16. Approval of Reorganization Plan of the New Hanover County Juvenile Day 225
Treatment Program to Expand Services and Maximize Revenue Potential Through
Medicaid Billing
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17. Consideration of Request for Enforcement by the Wildlife Resource Commission 231
of the No-Wake Zone in Lee?s Cut
18. Approval of Local Governmental Resolution Authorizing Application for a North 241
Carolina Governor?s Highway Safety Program Grant
Approval of Budget Amendments:
19.1 #2004-07 Controlled Substance Tax245
247
19.2 #2004-08 Federally Forfeited Property
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Geraldine C. Tyson - Property Management; Sudie H. Manacusa - Environmental Management; Candace A.
Artis - Health; Anita S. Muccia - Sheriff's Office; Darryl Canty - Sheriff's Office; Chawana M. Moore - Sheriff's Office; Joseph L.
Jewell - Sheriff's Office; Jeffrey S. Pope - Sheriff's Office; Deborah A. Grymes - Planning; Keith A. Studt - Health; Mildred C.
Lincoln - Health; Rosalyn M. Bauerlein - Health; Brian M. Bocnuk - Social Services; Carolyn G. Walker - Social Services; Kevin
R. White - Social Services; Jerry L. Drye - Library
TEN (10) YEAR: Donna S. Blanton - Public Safety Communications; Matthew D. Payne - Sheriff's Office; Donna M. Gray -
Social Services; Jerry E. May - Engineering; Marilyn O. Roberts - Health; Candace W. Caporaletti - Health; Jamie R. Richter -
Social Services; Octavia M. Spicer - Social Services; Jeanie L. Martindale - Social Services; Jane B. Simcoe - Library
FIFTEEN (15) YEAR: Michael S. Winebar - Human Resources; James D. Derseraux, Jr. - Property Mgmt.; Arthur T. Wilkinson -
Property Mgmt.; Marie Y. Clarkson - Property Mgmt.; James E. Dowdy - Sheriff's Office; Chadrick C. Lewis - Sheriff's Office;
William E. Crowningshield - Sheriff's Office; Grady A. Hobbs - Inspections; Kemp P. Burpeau - Legal; David A. Wittenberg -
Property Mgmt.; Peggy W. Foose - Social Services; Diane S. Holmes - Social Services; LaWanda Jenkins - Social Services;
Angela R. Lewis - Social Services; Loretta B. Murphy - Social Services
TWENTY (20) YEAR: Amy Akin - Finance; Jerome James - Landfill; Roosevelt Sidberry - Landfill; Rosetta S. Bryant - Human
Resources; Audrey W. Burgess - Property Mgmt.; Donald E. Bryant, Jr. - Sheriff's Office; Stephen A. Jones - Sheriff's Office
TWENTY-FIVE (25) YEAR: Phyllis B. Motte - Tax; Delores J. Miller - Environmental Management
THIRTY (30) YEAR: Payricia J. Raynor - Tax
THIRTY-FIVE (35) YEAR: Elizabeth P. Summey - Health
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
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ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Dave Weaver, Assistant County Manager
Item Does Not Require Review
SUBJECT:
Honoring Wyatt Blanchard as "Engineer of the Year"
BRIEF SUMMARY:
Wyatt Blanchard has been awarded the honor of "Engineer of the Year" from the Professional Engineers of North Carolina
(Southeastern North Carolina Chapter). We wish to present the award to him at this Board meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize and congratulate Wyatt Blanchard and present award.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented award.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
2003 Ketner Award Winners
BRIEF SUMMARY:
New Hanover County is proud to have two winners of the 2003 NC Association of County Commissioners Ketner Employee
Productivity Awards. Kim Roane and her teammates from the Health Department were selected for their Medical Records
Barcoding Project. Kathy Bujalksi was cited for her Overdue Book Management by Telephone Project. These innovative
County employees were among ten winners selected statewide from 98 projects submitted. The Ketner Awards are the
creation of John Ketner, founder of Food Lion, to recognize county employees on creativity, innovation and commitment to
improving county government.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize these employees for jobs well done.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize Ketner winners.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized winners.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
NACIO 2003 Awards of Excellence/NHCTV
BRIEF SUMMARY:
NHCTV, New Hanover County Government Access Television, was selected to receive awards for two television projects in
the 2003 Awards of Excellence program by the National Association of County Information Officers. NACIO is an affiliate
group of the National Association of Counties. The program "A Forever Family" was selected "Excellent", and "Am I Safe" a
public service announcement was selected "Superior"
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize Eric Peterson and Mark Boyer and air the "Am I Safe" PSA, which has also been entered in the 2003 National
Emmys competition.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Allen O'Neal, County Manager
Item Does Not Require Review
SUBJECT:
Introduction of Mr. Richard Meyer, Interim CEO of New Hanover Regional Medical Center
BRIEF SUMMARY:
Mr. Richard Meyer is the Interim CEO of New Hanover Regional Medical Center. This is simply an introduction to the Board
of Commissioners and an opportunity for you to formally welcome him to New Hanover County. Mr. Meyer will make a few
brief comments.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize Mr. Meyer.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized Mr. Meyer.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 7Estimated Time:Page Number:
Department: County Manager Presenter: Veronica Mclaurin-Brown, Special Assistant to the Superintendent of New
Hanover County Schools
Contact: Andy Atkinson
SUBJECT:
Presentation on Eliminating the Achievement Gap and Consideration of Proclamation in
Support of Board of Education's Commitment to Eliminating the Achievement Gap
BRIEF SUMMARY:
Veronica McLaurin-Brown has requested the opportunity to address the Board about Eliminating the Achievement Gap.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
p Proclam
Achievement Ga
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and consider the attached resolution.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation and adopted resolution.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
PROCLAMATION
, leadership by the Public Schools to achieve balanced racial and economic diversity in all schools will
WHEREAS
contribute to improving the levels of student achievement, creating stronger neighborhoods and increasing land
values and economic prosperity for New Hanover County; and
, all citizens and communities in New Hanover County benefit from policies established by the Public
WHEREAS
Schools that provide for and encourage the elimination of the achievement gap between black and white students; and
, research and experience demonstrate that schools with balanced diversity and equitable achievement by
WHEREAS
all students are better able to attract new businesses to the community which help maintain economic growth and
development;
that the New Hanover County Board of Commissioners supports the
NOW, THEREFORE BE IT PROCLAIMED
New Hanover County Board of Education in its commitment to take action to eliminate the achievement gap between
black and white students in all public schools in the New Hanover County; that such action will facilitate and
encourage collaborative efforts among New Hanover County Schools, New Hanover County neighborhoods, area
businesses and faith-based organizations to address the critical issues; and that the entire community, including
business, civic and government organizations, is encouraged to adopt this proclamation and act now to eliminate the
achievement gap for all children in our community.
th
Adopted the 18 day of August, 2003
_________________________
Ted Davis, Jr., Chairman
Board of County Commissioners
_____________________________
Lucie F. Harrell, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 8Estimated Time:Page Number:
Department: Parks Presenter: Neal Lewis
Contact: Neal Lewis
SUBJECT:
Hugh MacRae Park Improvements, Parks Policies
BRIEF SUMMARY:
1) HUGH MacRae PARK;
A) The Parks Department has installed gates at the entrances to Hugh MacRae Park. The gates will be closed each night
at 12:00 AM by the Sheriff's Department, and opened at 6:45 AM each morning by the Parks Department. The Parks
Department and the Sheriff's department feel that the gates will have a significant impact on loitering, vandalism and other
problems at the park after regular operating hours.
B) The increase in the number and size of horse shows at the equestrian ring, coupled with more use of other areas at the
park has resulted in the need to adjust the policy for reservation of the horse ring. The proposed new policy is attached. It
should be noted that all major events, with the exception of established major events such as the Azalea Festival Horse
Show and Piney Woods, must meet the reservation requirements of the attached new policy. Also attached are the rules
for major events which would also apply to horse shows. Please not that, in practice, the County Parks Director will waive
certain requirements for certain events, such as the need for hiring security for horse shows.
C) One element of the current renovation program at the park is the replacement of the playground for 5-12 year-olds. The
Parks Department has received bids for a new playground and has awarded the contract to Miracle Equipment Company
for an amount not to exceed $88,000. The funds are in the current budget. A color rendition of the proposed playground will
be presented at the meeting.
2) ATHLETIC TOURNAMENT FEE SCHEDULE:
The number of tournaments being held at County parks has increased dramatically over the past two years.
Reservation requests for the coming year show a continued increase. There is a cost to the County when these
tournaments are held. Due to budget constraints, the Parks Department cannot financially support this increased activity.
The proposed fee schedule passes some of the costs of these tournaments to the teams visiting the County and to the
sponsors of the tournaments. In turn, the Parks Department will be able to provide more adequate service for these events.
The proposed fee schedule is attached.
The New Hanover County Parks and Recreation Advisory Board discussed all of these items at its July 9, 2003, meeting
and granted its consent and approval for these proposals.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
1A. Approve plans to close gates at the entrances to Hugh MacRae Park during hours the park is
closed to the public (12:00 AM until 6:45 AM).
1B. Consider approval of the proposed rental policy for the equestrian ring at Hugh MacRae Park.
There are several "horse show" groups in the county that may wish to comment on this matter.
1C. Acknowledge award of bid. The funds are in the approved budget and the County Manager is
authorized to award the bid and sign the appropriate contracts. However, given the high
usage and visibility of the playground at Hugh MacRae Park, the Manager requests public
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acknowledgement.
2. Approval of the fee schedule for non-league athletic tournaments and events at County parks.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
equestrian rental Rules for Major EvEvents Fee ScheduTournament Fee Schedu
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
1B removed for later consideration. Item 1A approved. Acknowledged award of bids for playground replacement.
Tournament fee schedule approved. All approved 5-0.
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NEW HANOVER COUNTY
PARKS DEPARTMENT
Hugh MacRae Park Equestrian Ring
Rental Policy
Following are the guidelines for the reservation of the Equestrian Ring at Hugh MacRae Park:
1) Rental of the equestrian ring will comply with the terms and conditions of the ?New Hanover County Parks Department Major Events
Reservation Policy.?
2) Reservations may be made up to six (6) months in advance of the date of the event.
3) Fees must be paid within ten (10) working days of the reservation request. All other conditions (insurance, health permits, security, green
box, etc.) must be completed and submitted at least two (2) weeks prior to the event.
4) There will be no ?rain dates,? unless they are requested as a separate event date and paid for just as any other reservation.
5) A full refund will be made if an event is cancelled at least sixty (60) days prior to the event date. Cancellation after that time will result in
forfeiture of all fees.
6) Equestrian ring hours are 8:00 AM until 10:30 PM. The park is closed on New Year?s Day and Christmas Day.
7) All activity related to an event at the equestrian ring will be confined to the area surrounding the ring and the open area south of the ring.
This includes horses, vehicles with trailers and equipment. The limits of the equestrian area are defined by a fence near Picnic Shelter #6, the
Parkway Drive entrance, the park entrance road from College Road, and the main road through the park. Spectator vehicles may park
throughout the park in designated parking areas.
8) Every effort should be made to insure the safety and well-being of all visitors to the park.
August, 2003
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NEW HANOVER COUNTY
PARKS DEPARTMENT
RULES FOR MAJOR EVENTS
Any organization holding a Major Event on a facility under the control of the New Hanover County Parks
Department shall follow the rules listed below:
1. A Major Event, for these purposes, is defined as one which will attract at least Two Hundred (200)
participants, or one which in the opinion of the New Hanover County Parks Department will necessitate
special concerns because of its nature.
2. A Major Event shall be sponsored by a non-profit community organization, co-sponsored by a non-profit
organization and a for-profit concern, or sponsored by a for-profit concern so long as a portion of any
proceeds derived from the event are contributed to a non-profit organization. New Hanover County retains the
right to verify contributions to non-profit organizations.
3. A Major Event shall follow all State and Local laws, including New Hanover County Parks Ordinances
(attached).
4. The event sponsor is responsible for contacting the New Hanover County Parks Department to schedule the
event, and to obtain a copy of the Major Event Reservation Packet. This Packet includes necessary reservation
forms and other information required in advance of the event. The event sponsor is responsible for
completing the Major Event Reservation Form, and for submitting this form and any others required by the
County prior to confirmation of the event schedule.
5. The event sponsor is responsible for obtaining liability insurance coverage with a minimum of One Million
Dollars ($1,000,000) of coverage per event. A Certificate of Insurance verifying this coverage must be
submitted with the reservation Form. New Hanover County shall be named as an additional insured in the
policy. New Hanover County may require a higher aggregate amount of liability insurance coverage for some
events.
6. The event sponsor shall obtain liquor liability insurance coverage with limits of at least One Million
Dollars ($1,000,000) per occurrence, specifically for the possession and/or distribution of beer and/or wine, if
beer and/or wine is to be allowed at the event.
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7. Beer and wine are allowed on park property in accordance with established Ordinance rules. Glass
containers are not allowed. Fortified spirits are not allowed. The sale of beer and/or wine is allowed by only
by non-profit event sponsors, providing that the organization has obtained the required permit from North
Carolina Alcohol Law Enforcement. The sale of beer and/or wine directly or indirectly through admission or
other fees is governed by this requirement (see attached NCALE address).
8. The event sponsor shall contract directly with the New Hanover County Sheriffs department for a
=
minimum of Two (2) off-duty sworn law enforcement officers to be in attendance during the event, at the
sponsors expense. A copy of the receipt for these services shall be submitted to the Parks Department in
=
advance of the event. One of these officers shall be responsible for security within the area reserved for the
event, and one shall be responsible for the security of the remainder of the park area during the event. It is
recommended that One (1) additional law enforcement officer be utilized within the event area for each
additional two hundred people in attendance (i.e. three total officers for 400 people, four total officers for 600
people, etc.).
9. The event sponsor shall schedule a meeting with the New Hanover County Parks Superintendent for the
purpose of coordinating logistical issues. This meeting is required before final approval will be given for the
event.
10. The placement of tent stakes, anchors or any other objects into the ground may only be permitted in
certain areas. These locations must be approved in advance by the Parks Superintendent.
11. Dogs and other pets are strictly prohibited from the site of the event. The event sponsor shall include
notice of this prohibition in all advertising for the event, and shall monitor the event for compliance with this
prohibition. The event sponsor shall be responsible for removal of dogs and pets from the event site.
12. The event sponsor may place approved banners or signs advertising an event on park property no more
than two weeks in advance of the event, in locations approved by the Parks Superintendent. The event
sponsor is responsible for erecting banners/signs and for removing all of them within two days of the
conclusion of the event.
13. The event sponsor shall complete a Major Event Reservation Form, and submit the form within Ten (10)
working days to the New Hanover County Parks Department for preliminary approval.
14. Upon preliminary approval by the Parks Department, the event sponsor shall submit all required
documentation and fees within Ten (10) working days. A Fee Schedule is included in the Major Events
Guidelines.
June, 2002
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PARKS DEPARTMENT STAFF DATE
NEW HANOVER COUNTY PARKS DEPARTMENT
MAJOR EVENT RENTAL FEE SCHEDULE
1. General Rental (Required): NON-PROFIT
FOR-PROFIT
A. Hugh MacRae Park Tennis Lawn Area* $100/4-Hours $200/4-Hours
B. Ogden Park Large Athletic Field* $200/4-Hours $400/4-Hours
C. Hugh MacRae Equestrian Ring $100/Day $100/Day
$ 75/Night $ 75/Night
D. Greenbox Service (8 Cubic Yards) $195 $195
E. Set-Up/Breakdown $150 $150
(*Note: This includes 100-Amp Electrical Service)
2. Utilities Rental(Optional - Depending on Event):
A. Electrical Service (Additional) $25/Service$25/Service
B. Potable Water (Food Service Only) $25/Service $25/Service
C. Athletic Field Lighting $ 75/3 Hours$ 75/3 Hours
D. Ogden Park Concession Building $150/Day $150/Day
3. Non-County Rental Fees:
These fees are doubled for events sponsored by individuals/organizations which do not reside in New
Hanover County.
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NEW HANOVER COUNTY
PARKS DEPARTMENT
ATHLETIC TOURNAMENT
FEE SCHEDULE
1. Field Use Fee $ 250/weekend/field
Includes fields with lights from 12:00 PM, Friday until 10:30 PM, Sunday.
Additional days would cost $100/Day.
2. Team Fees $ 30/team
3. Concession Stand Fees $ 150/Concession Stand
Fees will be reduced for the following reasons:
1. Lights are not requested.
2. Concession stand is not requested.
3. A full weekend is not requetsed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 9Estimated Time:Page Number:
Department: Governing Body Presenter: Lanny T. Wilson, NCDOT Board, Allen Pope, Div. Engineer
Contact: Allen Pope, Division Engineer
Item Does Not Require Review
SUBJECT:
Public Hearing to Consider the 2003-2004 NCDOT Secondary Unpaved Road Construction
Program for New Hanover County.
BRIEF SUMMARY:
Mr. Lanny Wilson and Mr. Allen Pope will present the NCDOT Secondary Unpaved Road Construction Program for New
Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold the Public Hearing and Accept the 2003-2004 Secondary Unpaved Road Construction Program.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Held public hearing. Unpaved Road Construction Program approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 10.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
CASE : A-330, 07/03 Applicant: Anthony Saffo
BRIEF SUMMARY:
The applicant is requesting to Amend the Permitted Use Table of the New Hanover County Zoning Ordinance to
allow ?Adult Entertainment Establishments? by Special Use Permit in the I-2 Heavy Industrial District.
If approved an ?S? would be placed in the appropriate column of Section 50.5 The Permitted Use Table.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 7/10/03:
The applicant presented the request. After some discussion about the permitted uses and the dimensional requirements for
industrial districts, the Planning Board concluded that allowing Adult Entertainment Establishments by special use permit
was reasonable in the Heavy Industrial District because the Board would be able to review any proposed plans through the
Special Use Permit Process voted 5-0 to Recommend Approval. The staff recommends against the Planning Board
change.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
A-330 Adult Ent
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Request denied, 5-0.
COMMENTS BY: LGL:
COMMENTS BY:
FIN:
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COMMENTS BY:
BUD:
COMMENTS BY:
HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 10.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
CASE : A-331, 07/03 Applicant: NHC Planning
BRIEF SUMMARY:
The New Hanover County Planning Department is requesting to Amend Section 23-42 the definition of ?Yard? to allow
HVAC units attached to the principle dwelling unit as a permitted use in the side yard
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 7/10/03:
The Planning Board asked some questions about how the setback was measured when there was a roof overhang. After
further discussion about other setbacks and uses permitted within the yard, the Planning Board voted 5-0 to recommend
approval of the amendment with the following wording;
HVAC units elevated to comply with Floodplain regulations may be permitted in any side Yard provided the supporting
structure is at least five (5) feet from the adjoining property line.
The Planning Board Members felt there should be a minimum spacing of at least 5 feet.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
A-331 hvac amendment063
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 11Estimated Time:Page Number:
Department: Environmental Management Presenter: Bruce Shell/Ray Church/John Hubbard
Contact: John Hubbard
SUBJECT:
Status Report and Update for Repair of Spray Dryer Absorber Unit 3A and Consideration of
Entering into Contract for Engineering Services
BRIEF SUMMARY:
The Board requested that this item be continued from the August 4, 2003 meeting.
As a result of the May 31 storm Unit 3A suffered a catastrophic failure to its spray dryer absorber. Subsequent to the failure,
analysis of the structure's metal thickness revealed that replacement is the only viable option.
The spray dryer absorber is part of the air pollution control equipment. Specifically, it reduces the amount of acid gases (i.e.,
sulfur dioxide and hydrogen chloride) by injecting a fine mist of lime into the flue gas as it travels towards the stack. The
combination of lime and acids form a salt (called flyash) which collects in the next pollution control equipment, the
baghouse, for disposal. This specific failure has rendered WASTEC's largest combustor (250 tons of municipal solid waste
per day) inoperable.
Staff issued an RFP to various companies for a turnkey approach to replacing the scrubber. During the negotiation phase
staff also requested that the companies break out costs. In reviewing the proposals, staff determined that it would be more
cost effective and quicker if replacement went in two phases: phase one being the purchase of engineering design, nozzles
and controls and phase two being fabrication, construction and insulation. Turbosonic Inc. provided the most attractive
package for phase one in the amount of $141, 828. Based on estimates received from local companies, staff anticipates
that phase two will not exceed $445,000.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board take the following actions and adopt the attached resolution:
1. Award the contract to Turbosonic Inc. for the purchase of engineering design, nozzles, and
controls for $141,828.
2. Authorize the County Manager to enter a contract with the lowest responsible bidder for
construction without further Board action under G.S. 143-129.2 provided the bid does
not exceed $445,000.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding source line item is 700-485-4193-6300.
ATTACHMENTS:
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Scrubber Memo to Commissresolution.turbosba04-0025.d
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended above with the addition of considering the possibility of sending trash outside New Hanover
County in order to prolong the life of the Landfill. Motion approved 3-2, Caster and Greer voting no.
COMMENTS BY: LGL:
COMMENTS BY: FIN:
COMMENTS BY: BUD:
COMMENTS BY: HR:
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RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, due to the damage sustained to the # 3 scrubber at WASTEC, staff proceeded with the Proposal
procedure outlined in General Statutes 143-129.2 for Spray Dryer Absorber, RFP # 03-314;
AND WHEREAS, this process was utilized to enable the WASTEC facility to contract with a company to
design and complete the project in a turn-key method to provide a more expedient solution than regular formal bid
procedures;
AND WHEREAS, after review of the proposals, it has been determined by staff that selecting the design
presented by one of the bidders and awarding the contract for design only and allowing County staff to formally bid
the construction of the unit will be more expedient and also provide a cost savings to the County;
AND WHEREAS, after thorough review of the designs provided, the staff determined that the design
recommendations provided by Turbosonic, Inc. of Waterloo, ON, Canada best match the needs of the operation of
the WASTEC Facility:
AND WHEREAS, because of the type of facility, recommendation of the design firm for the contract is made
in accordance with General Statute 143-129.2;
AND WHEREAS, because this has become an engineering services contract and not a construction contract,
all bid deposits received by the bidders are unnecessary and need to be returned;
AND WHEREAS, upon approval of the design contract and receipt of design, staff will pursue a construction
formal bid process to secure bids for the replacement of the scrubber as expeditiously as possible;
AND WHEREAS, the Environmental Management Department Director, the Finance Director and the
County Manager recommend that the contract for the design of the scrubber unit be awarded to Turbosonic, Inc.of
Wateroo, ON, Canada in the amount of $141,828;
AND WHEREAS, funds have been previously appropriated and are now in Account No. 700-485-4193-6300
to cover this contract;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County
that the contract for design services for the replacement of the scrubber unit for the WASTEC Facility be awarded to
Turbosonic, Inc. in the amount of $141,828; and that the County Manager is hereby authorized and directed to
execute contract # 03-0314, contract form to be approved by the County Attorney. The County Manager is hereby
authorized and directed to enter into a contract with the lowest bidder for construction without further Board action
under G.S. 143-129.2 provided the bid does not exceed $445,000.
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BE IT FURTHER RESOLVED that the Purchasing Agent is hereby authorized to return the bid deposits to all
bidders.
This 18th day of August, 2003.
(SEAL)
_______________________________________
Chairman, Board of County Commissioners
ATTEST:
_________________________________
Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: WASTEC
BUDGET AMENDMENT #: 04-0025
ADJUSTMENT DEBIT CREDIT
Appropriate Fund Balance $830,000
Adm-Other Improvements $830,000
EXPLANATION: To rollover funds approved at the June 16, 2003 Commissioners' meeting for repairs to the
scrubber.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 12Estimated Time:Page Number:
Department: Environmental Management Presenter: Ray Church / Holt Moore
Contact: Ray Church or Holt Moore
SUBJECT:
Consideration of Contract Terms for County-wide Solid Waste Collection System
BRIEF SUMMARY:
Staff and the three waste haulers contemplated for providing the proposed mandatory county-wide collection of solid waste,
and other related services, have reached a tentative agreement as to the terms of the contracts for service. These
contracts are necessary to facilitate the solid waste collection system which was approved by a majority of the Board
several months ago. The purpose of this item is for the Board to consider the primary terms of the contracts and to give
staff direction in moving forward with the contracts. If the terms are approved by the Board, no further Board action will be
necessary, and staff will draft the final versions, and the contracts will be executed by the Chairman and the waste haulers.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and approve terms tentatively agreed upon by staff and the waste haulers, and instruct staff to proceed with
execution of contracts.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Solid Waste MemoCurbside Contra
(1) Memorandum setting forth primary terms of contracts as proposed, with explanation, (2) sample contract.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2, Caster andGreer opposed.
COMMENTS BY: LGL:
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COMMENTS BY: FIN:
COMMENTS BY: BUD:
COMMENTS BY: HR:
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ALLEN O?NEAL
NEW HANOVER COUNTY
County Manager
OFFICE OF THE COUNTY MANAGER
ANDREW J. ATKINSON CPA
320 CHESTNUT STREET, ROOM 502
Deputy County Manager
WILMINGTON, NORTH CAROLINA 28401-4058
PATRICIA A. MELVIN
TELEPHONE (910) 341-7184
Assistant County Manager
FAX (910) 341-4027
DAVID F. WEAVER
Assistant County Manager
August 11, 2003
230 Market Place Drive
Telephone (910) 798-7139
TO: Board of County Commissioners
FROM: Ray Church, Director
Environmental Management
THROUGH: Allen O?Neal, County Manager
Dave Weaver, Assistant County Manager
RE: Solid Waste Collection System
The New Hanover County Board of Commissioners directed staff to develop a solid waste collection system for the unincorporated
portion of the County. The purpose of the mandatory solid waste collection system is to improve services to the citizens, improve
efficiencies in the collection of solid waste, improve recycling rates, reduce illegal dumping, and reduce the open burning of trash and
yard debris.
Staff was further instructed to work with the three waste haulers providing residential collection services and to assign exclusive zones
based on the number of customers that they were servicing on January 1, 2002.
Through submittal of customer information by the haulers, it was determined that A-1 Sanitation Service, Inc. and Waste Industries, Inc.
provide service to forty (40) percent of the customers each in the unincorporated area. Trash Removal Service (Waste Management)
provides service to the remaining twenty (20) percent. Using these percentages, staff was able to define service areas that were agreed
to by the waste haulers.
The haulers were requested to submit confidential bids to the County Attorney?s office for each of the services to be provided: garbage
collection; curb side recycling; yard waste collection; and bulky item (appliances, furniture, etc.) collection. Staff reviewed the bids and
made a counter offer to the haulers. The haulers were requested to respond to the counter offer. Each hauler rejected the counter offer
for a variety of reasons but it did indicate that prices were negotiable. In a meeting on August 6, 2003, staff and the haulers came to an
agreement of $25.00 per month with the following cost:
Garbage $13.41; Recycling $3.49, Yard Waste $5.16; Bulky Item $2.94. Back door service for the handicapped is at no additional cost
(Back door service is typically double the normal rate.) Each additional cart is $12.00. Customers will be billed three (3) months in
advance.
This price was compared to the City of Wilmington?s cost of $19.10 per month. There are several reasons that the costs are higher in
the unincorporated area:
Billing - City of Wilmington provides billing, under this system, the haulers provide the billing service.
Set-up cost - Initial costs and maintaining the billing system are borne by the hauler.
Bad Debt ? Haulers will carry bad debt from non-payment. The County Attorney?s Office will use various means available to it
under the recently passed ordinance to enforce the requirement that residents participate in the system.
Density - Neighborhoods in the unincorporated area are not as densely populated.
Distance ? Travel time between the disposal facilities and the unincorporated area takes longer than in the City. Travel time from
haulers place of business to the collection route takes longer.
Service calls - The haulers will field calls for service. This is a function provided by City Solid Waste staff.
Subsidy - There is some subsidy from the City?s General Fund to cover the differential cost between the contracted costs for
collection and payment made by the elderly, handicapped, and low income. ($19.10 vs. $8.70)
City Collection staff ? City staff provide yard waste and bulky item collection to all City residents. Garbage collection is also
provided by City staff to approximately 40 percent of City residents. Some of these employees provide other services within the
solid waste system when not collecting garbage, yard waste, or bulky items.
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In every case, the haulers increased the number of customers over the number previously serviced. This is due to citizens disposing of
waste in methods other than roll out containers. Some of those methods include: taking waste to the dumpster at their place of work,
illegal use of commercial dumpsters, sharing roll out carts, self serving by delivering wastes to the landfill, illegal dumping, and illegal
burning. In order to service the additional number of customers, the haulers are required to make capital purchases of trucks and
equipment. Delivery of new trucks takes a minimum of sixty (60) days from the date of order. Additionally, the haulers state that they
will need several weeks to deliver carts to new customers and the delivery of recycling containers to each residence. In response to
these concerns, staff and the haulers have agreed to a contractual start date of January 1, 2004, with the first collection date being
Monday, January 5, 2004, for all services. The term of the contract is for seven years. At the end of the contract, with consent of the
operator, the contract shall be renewed for a mutually agreeable period in the absence of a finding by the County of sufficient grounds
for non-renewal including but not limited to substantial violations of the contract.
This has been a long and arduous process and there are many more details than are delivered in this memorandum. I will be glad to
answer any questions you may have.
Thank you.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 13Estimated Time:Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Dredging Intracoastal Waterway
Contract # 04-0048 and Associated Budget Amendment 2004-05
BRIEF SUMMARY:
On May 19, 2003, the New Hanover County Board of Commissioners instructed staff to seek bids for the dredging of the
Intracoastal Waterway associated with the Mason Inlet Relocation Project. Pursuant to Condition No. 17 of the Permit issued by
the Army Corps of Engineers, New Hanover County must remove shoaled material from the Atlantic Intracoastal Waterway
(AIWW) in order to maintain safe and efficient navigation. Figure Eight Island is contractually obligated to pay for this work. On
July 21, 2003 bids for this work were opened publicly and Cottrell Contracting Company of Chesapeake, VA was the successful
low bidder with a bid of $240,775.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff request the Board award the contract for dredging the AIWW to Cottrell Contracting Company in the amount of $240,775.
Also, staff request approval of the associated budget amendment in the amount of $277,227.50. This value represents the cost
of engineering services and the cost of construction with a 10% contingency.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Room Occupancy Tax
ATTACHMENTS:
d
ba2004-05.
Gahagan and Bryant Associates letter dated July 25, 2003
Bid Recap Sheet
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
69
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: Mason's Inlet/Room Occupancy Tax
BUDGET AMENDMENT #: 2004-05
ADJUSTMENT DEBIT CREDIT
Mason's Inlet - Maintenance
Transfer in from ROTS $512,312
Extended Project Expense $512,312
Room Occupancy Tax
Appropriate Fund Balance $512,312
Transfer to Capital Projects $512,312
EXPLANATION: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet Project for
Gahagan and Bryant, Cottrell Contracting Company, and Land Management Group.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 14Estimated Time:Page Number:
Department: Engineering Presenter: Dave Weaver/Wyatt Blanchard
Contact: Dave Weaver
SUBJECT:
Consideration of Drainage Project to Correct Flooding Problems on Old Mill Road in
Runnymeade
BRIEF SUMMARY:
Old Mill Road in Runnymeade subdivision increasingly becomes flooded during heavy rains, resulting in both a section of the
500 block becoming impassible for vehicles including emergency vehicles, and flooding at least one home on a frequent basis.
Analysis of the problem by the Engineering staff points to the following solution, as shown on the attached map:
1) Clearing of 1200 feet of ditch running between Woolwitch Road and Alex Trask Road. The County, by authority of its
drainage ordinance passed in 2001, may order the property owners to clear the ditch and may assess them if they do not. If the
ditch was to be cleared, the total cost would be approximately $9,000, or $450/house for each of the homes along the ditch.
2) Replacement of a 160 foot long 15" diameter drainage pipe possibly with a 24" diameter pipe, off of Old Mill Road. The
estimated cost is $10,000. Staff recommends that the funds for replacement come from remaining grant money for hurricane
drainage work. Assessment of property owners would not be appropriate because the drainage issue involves upgrading the
pipe size and not simple ditch maintenance.
The County does not have a drainage program funded by County tax dollars. This particular case deserves County intervention,
because at least one house is being frequently flooded.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board of Commissioners direct staff to implement the above measures.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 800-470-4199
ATTACHMENTS:
Location Map
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
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Concur with recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Item 1 approved as recommended, vote was 5-0. Item 2 approved 4-1, Davis opposed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 15Estimated Time:Page Number:
Department: Finance Presenter: Mike Queen
Contact: Bruce Shell
SUBJECT:
Offer to Purchase County Law Enforcement Center
BRIEF SUMMARY:
The First Baptist Church of Wilmington will present a proposal to the Board of County Commissioners to purchase the
County's Law Enforcement Center. The Church will provide details of the purchase and how the facility would be used.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Listen to presentation
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
After hearing First Baptist's presentation, consider next move.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2 to accept the offer of First Baptist, with the exception of the rent payment requested for use of the 911
Center. Davis and Pritchett opposed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 16Estimated Time:Page Number:
Department: Finance Presenter: Bruce T. Shell
Contact: Bruce T. Shell
SUBJECT:
Consideration Sale of County Property
BRIEF SUMMARY:
New Hanover County has received an offer to purchase vacant property located between the Northeast Branch Library and
the City of Wilmington Fire Station located off Military Cutoff Road. An affirmative decision by the County Commissioners
would be subject to an advertised ten day upset period.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider proposal.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider proposal.
COMMISSIONERS' ACTIONS/COMMENTS:
Removed ? no action taken.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 17Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Request for Qualifications for a Consultant to Improve Public Safety Radio
System Coverage and Associated Budget Amendment 04-0022
BRIEF SUMMARY:
Staff has been meeting with the Mayors of Carolina and Kure Beaches, their staff, and others to address the lack of adequate
public safety radio coverage south of Snows Cut. The major issue is that emergency responders are not always able to transmit
out with hand-held radios, which can create dangerous situations. Although the issue is complex, the present focus is on two
possible solutions:
1) Re-configuration of the existing system of conventional repeaters for a very rough estimate of $200,000.
2) Development of a new simulcast 800 mhz system that could parallel and operate in harmony with the existing 800 mhz
system at Flemington, at a cost of several million dollars. This second option would provide additional benefits, such as
increased backup for the existing 800 mhz system.
An independent analysis of the situation by an outside independent expert is necessary to help the County determine its next
step. The attached Request for Qualifications may be used in this regard. The proposed analysis would cost less than $50,000.
Funds for the study will need to come from appropriated fund balance. No funds have been budgeted for either of the above
possible solutions for FY 03/04.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners direct staff to solicit qualifications packages from consultants and to negotiate a
scope of work at a cost not to exceed $50,000. A Commissioner may wish to work with staff in this process. Recommend
approval of attached Budget Amendment 04-0022.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
quest for qualifiBA 04-0022.
re
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
I am always careful and sometimes very reluctant to recommend the use of consultants. However, there are times that the
"consultant path" is the most appropriate and prevents costly mistakes down the road. Now - having said all of that I
recommend the Commissioners direct staff to solicit qualification packages from consultants to negotiate a scope of work
not to exceed $50,000. In addition, I respectfully request a County Commissioner work with County staff in reviewing
qualification packages and developing the recommendation for the consultant to be selected.
COMMISSIONERS' ACTIONS/COMMENTS:
Bring back at the next meeting. Postponed.
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REQUEST FOR QUALIFICATIONS
IMPROVEMENT OF THE NEW HANOVER COUNTY
PUBLIC SAFETY RADIO SYSTEM COVERAGE
New Hanover County is seeking professional consulting services for the analysis of existing radio
coverage for emergency response and the development of options to correct any gaps in coverage.
More specifically, the project will include, at a minimum, the following components.
1) Analysis of the existing level of coverage in the County, particularly in the area south of Snows Cut
(Carolina Beach and Kure Beach) and in the northwestern part of the County (Castle Hayne).
2) Analysis of the following options, at a minimum:
1) Examination of the existing Sea Breeze tower and associated components (antennas,
conventional repeaters, etc) serving Carolina and Kure Beaches to determine if re-
configuration, modifications, or equipment additions would improve coverage.
2) Analysis of the possible construction of a new simulcast 800 mhz system to serve the
Carolina/Kure Beach area, using either the existing Sea Breeze tower or the construction of a
new tower, that would work in harmony with the existing Flemington system.
3) Possible development of a single new tower, perhaps in the center of the County, to replace
the existing County system, including the Flemington and Sea Breeze towers.
4) Comparative analysis of the advantages and disadvantages of the options, including costs.
3) Examination of the potential cost for upgrading the County 800 mhz system from 14 channels to 25
channels, including an assessment of the Flemington towers ability to hold the extra equipment.
=
In order for your submittal to be responsive, it must include:
1) A list of personnel who would be assigned to the project along with resumes, hourly rates including
all overhead and profit, and a list of reimbursable and related cost.
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2) A list of similar projects performed in the past including the client, negotiated fees and final fees paid.
3) Any other information which may be helpful in the evaluation of your response.
4) All qualifications packages must be limited to no more than thirty (30) pages.
Your qualifications package must be submitted to the New Hanover County Engineering Department, 230
Market Place Drive Suite 160, Wilmington, North Carolina 28403 no later than __________________, in order for
it to be considered. A minimum of twelve (12) copies of the qualification package must be submitted.
Qualifications will be reviewed by the County and respondents may be invited to an interview. The County
will contact you within four weeks of the due date.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
Item #:Estimated Time:Page Number:
DEPARTMENT: Department of Emergency Management
BUDGET AMENDMENT #: 04-0022
ADJUSTMENT DEBIT CREDIT
Appropriated Fund Balance $50,000
Emergency Management:
Contracted Services $50,000
EXPLANATION: To budget for a consultant to review options for improvements to the Public Safety Radio System
Coverage south of Snows Cut.
ADDITIONAL INFORMATION: Emergency responders are not always able to transmit out with hand-held radios.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
The item was postponed until the next meeting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 18Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Amendments to the New Hanover County Policy and Procedures For Appointments to County
Boards, Commissions, Committees or Authorities
BRIEF SUMMARY:
As requested at the August 4, 2003 meeting, the Policy and Procedures for Appointments to County Board has been
amended as follows:
Section 1 - G: Incorporation of the "Conflict of Interest" language into the Policy for Appointments to County Boards.
Section 2 -A(1): Removed the word "quarterly" since advertising for boards is required more frequently.
Section 3 -A(3) Deleted language noting that "Certificates of Appreciation" for service would be presented at regular
meetings of the Board. Currently, a letter and Certificate of Appreciation are signed by the Chairman and forwarded to
a former member.
The web site has been changed to reflect that the Museum Board of Trustees is now the Cape Fear Museum Advisory
Board; the Committee Brochure is in the process of being changed; and the Conflict of Interest language has been
incorporated as part of the Committee Application. (See attachments.)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the changes as presented.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 19Estimated Time:Page Number:
Department: Engineering Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Request for New Position - Project Engineer - Water and Sewer Department
BRIEF SUMMARY:
The work load for Engineering for water and sewer projects, including planning, design, construction and system operations and
working with drainage concerns of the citizens is steadily increasing. It is critical to hire another engineer to assist the existing
engineer in charge of this work to help with all of the projects and to provide back-up. This option would also help provide more
in-house design capability for small projects.
The position would be a Project Engineer at a pay grade of PT 08 ($48,922 - $75,046). No budget amendment is required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
I recommend that the new position be approved.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation: Water and Sewer Operating Fund
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. No additional funds are necessary.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
COMMENTS BY: HR: HR agrees with the classification requested and revised salary grade for that classification.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Regular Item #: 20Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following Boards and Committees:
Adult Care Home Community Advisory Committee (Kay Stewart)
Board of Examiners of Electricians (Harris, other vacancy held until next meeting)
Board of Mechanical Examiners (Lewis, Williams, and Sims)
Commission for Women (Simmons)
Inspections Department Advisory Council (Nathans)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments as needed
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Appointments made as noted above. All 5-0.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Status Update for Northside Wastewater Treatment Plant Expansion 137
3. Consideration of Option for Acquisition of Land Water Treatment Plant 139
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Status Update for Northside Wastewater Treatment Plant Expansion
BRIEF SUMMARY:
McKim and Creed Engineers, consultants for the expansion of the referenced wastewater treatment plant, will provide an update
on the status of the schedule for design and construction of the northside wastewater treatment plant expansion.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Information only.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No funds involved.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear report. Information only.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard report. No action. Board desires to meet with our delegation to discuss this with them.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Option for Acquisition of Land Water Treatment Plant
BRIEF SUMMARY:
The District's representative has been working to locate a site for construction of the proposed water treatment plant in the area
northeast of Ogden. A minimum area of eight (8) acres is required to have sufficient area for the treatment plant site.
The original areas selected involved a high percentage of wetlands. A 46.4 acre site has been located at 7601 Old Oak Road
(see attached map). This tract of land has been released by the Corps of Engineers as being wet except for a few minor
pockets and ditches. This is a much larger tract than needed but the remaining land can be used for other County purposes.
This is the only tract of land in the area which can be purchased at a somewhat reasonable cost and not involve more than
minimal wetland area.
The owner will not sell a portion of the tract. They are asking $1,075,000 for the entire 46.4 acres which equates to $23,169 per
acre.
To allow our Engineer to proceed with the water treatment plant design, an environmental assessment (EA) must be performed.
In order to complete the EA, a treatment plant site must be selected and under contract as a minimum.
In order to obligate the property, earnest money in the amount of $10,000 is required. The agreement will remain in effect until
August 20, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the contract for the purchase of a water treatment site be approved, with authorization for the County
Manager to execute the purchase agreement for $10,000 only.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: 800-470-4197-6000
ATTACHMENTS:
Location Map
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
139
COMMISSIONERS' ACTIONS/COMMENTS:
Purchase approved, 4-1 Boseman opposed.
COMMENTS BY: HR: I don't know if the length the agreement would remain effective was intentionally left blank or not.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Request to Accept Change in Home and Community Block Grant 145
Funds for 2004 and Accept Increase Change in Required County Match for Senior
Center Outreach Funds 2004
2. Approval of Emergency Management Performance Grant (EMPG) Award 159
Agreement and Cost Report. Emergency Management Performance Grant
Supplemental Funds Grant Agreement and Cost Report
3. Approval of Road Improvements for Castle Hayne Park 163
4. Approval of Renewal of Contract #02-0378 Mason Inlet Relocation Project 165
Annual Renewal of Environmental Services ? Land Management and Associated
Budget Amendment #2004-05
5. Approval of Annual Renewal of Contract #02-0379 Gahagan and Bryant 171
Associates and Associated Budget Amendment #2004-05
6. Approval of Award of Contract #02-0319 for Property Storage Building ? New 185
Jail Site
7. Approval of Request for Public School Building Capital Funds 187
8. Approval to Establish Budget for Register of Deeds Automation Fund and 189
Approval of Associated Budget Amendment
9. Approval of Fire District Improvements and Associated Budget Amendment #04-193
0017
10. Consideration of Change of Tax Value on R06205-018-006-000 ? BPOE Elks 195
Lodge #552
11. Approval of Collection Settlement Reports and Charges of 2003 Levy 197
12. Approval of Release of Value 203
13. Approval of New Hanover County and New Hanover County Fire District 205
Collection Reports
14. Approval of Grant Proposal for the N.C. Public Beach and Waterfront Access 211
Program
15. Permission to Apply for CAMA Grant for Phase II of the Airlie Overlook 219
16. Approval of Local Governmental Resolution Authorizing Application for a North 225
Carolina Governor?s Highway Safety Program Grant.
17. Consideration of Request for Enforcement by the Wildlife Resource Commission 231
of the No-Wake Zone in Lee?s Cut
143
18. Approval of Local Governmental Resolution Authorizing Application for a North 241
Carolina Governor?s Highway Safety Program Grant
Approval of Budget Amendments:
19.1 #2004-07 Capital Project Expense 245
19.2 #2004-08 Federally Forfeited Property 247
144
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 1Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Request Commissioners Accept Change in Home and Community Block Grant Funds for 2004
and Accept Change in Required County Match for Senior Center Outreach Funds 2004.
BRIEF SUMMARY:
The Department of Aging was notified on July 14, 2003 that Home and Community Care Block Grants (HCCBG) funds for
2004 will be reduced by $15,728. The HCCBG Advisory Committee advised if a reduction should occur, that each agency
receive an equal reduction. Based on this directive, the attached DOA 731 and DOA 732 forms reflect the new funding
levels. Total HCCBG funding for FY 2004 will be $761,089.
The Department of Aging was also informed that the required match for Senior Center Outreach funds would increase from
10% to 25%. Total funding for Senior Center Outreach is $1470 with a 25% match of $490. The Department of Aging has
funds in the approved 2004 budget to cover this increased match. No additional County funds are needed.
The Department of Aging will utilize monies raised by the 2003 Chocolate Fantasy Adventure fundraiser to replace monies
lost by the HCCBG reduction. The CFA funds will be used in those programs the Deprtment of Aging directly administers
(Home Delivered Meals, Transportation, Congregate Meals, etc.) There will be no loss of services in these areas.
The programs offered via contractual agreements (Adult Day Care, In Home Aide, Adult Day Health and Group Respite) will
be affected by the reduction. The reduction in each service area is approximately 2.2 percent.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Commissioner accept the new Home and Community Block Grant funding for 2004 in the amount of
$761,089 and accept the change in Senior Center Outreach required match from 10% to 25%.
Signature required on DOA 731, DOA 732 and Senior Center Outreach addendum forms.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Notification of change in HCCBG funding level for 2004 and change in Senior Center Outreach match.
Addendum for Senior Center Outreach grant. Requires signature.
DOA 731 and DOA 732 forms. Require signature.
BA - 04-0018
REVIEWED BY:
145
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
146
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: Aging
BUDGET AMENDMENT #: 04-0018
ADJUSTMENT DEBIT CREDIT
CDBG - Social $2,361
Nutrition - CDBG $3,871
Nutrition - CDBG $2,976
CDBG - Social $24
CDBG - Social $4,606
CDBG - Social $2,046
Departmental Supplies $156
Contracted Services $2,361
Contracted Services - Meals $3,871
Contracted Services - Meals $2,976
Departmental Supplies $24
Contracted Services $4,606
Contracted Services $2,046
CDBG - Social $156
EXPLANATION: Adjusting operating budget for FY 03-04 to reflect changes made in Home Community Care Block
Grant Funds.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 2Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Carol Thiel
SUBJECT:
Approval of
1) Emergency Management Performance Grant (EMPG) Award Agreement and Cost Report
2) Emergency Management Performance Grant Supplemental Funds Grant Agreement and
Cost Report
BRIEF SUMMARY:
The Emergency Management Performance Grant is the annual federal pass-through grant from the NC Division of
Emergency Management that provides funds ($16,937.59) to assist local emergency management agencies in developing
and maintaining a comprehensive emergency management program.
The Emergency Management Performance Grant Supplemental Funds Grant ($19,792) is based on the same funding
criteria as the EMPG, but can also be used to coordinate, plan and implement Homeland Security activities.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request board ratify signed grant documents as presented.
Approve the associated budget amendment #04-0023.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Emergency Management Performance Grant Award Agreement and associated Cost Report
Emergency Management Performance Grant Supplemental Award Agreement and associated Cost Report
BA 04-0023.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
159
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. The background documentation for this item is voluminous. It is available for inspection in the
County Manager's office if you are interested.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
160
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0023
ADJUSTMENT DEBIT CREDIT
NC Dept Crime Control & Public Safety $19,792
Contracted Services $19,792
EXPLANATION: To budget for the Emergency Management Performance Supplemental Funds Grant.
ADDITIONAL INFORMATION: These are additional funds to the initial EMPG Grant received.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 3Estimated Time:Page Number:
Department: Engineering Presenter: Max Maxwell
Contact: Max Maxwell
SUBJECT:
Road Improvements for Castle Hayne Park
BRIEF SUMMARY:
On July 25th, 2003, staff received bids for the second time for Road Improvements for Castle Hayne Park. The project
involves grading and paving the gravel entrance road from Parmele Road to the existing paving in Castle Hayne Park. This
is the final phase of construction and will complete the Castle Hayne Park Project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the project be awared to the apparent low bidder APAC Inc, in the amount of $29,137.00 and
authorize the County Manager to execute the contract. (Contract is voluminous and is available in the County Manager's
Office for review.)
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding Acct. 315-612-8210-6000
ATTACHMENTS:
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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164
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 4Estimated Time:Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Mason Inlet Relocation Project Annual Renewal of Environmental Services Contract # 02-0378 -
Land Management
BRIEF SUMMARY:
Pursuant to the permit conditions of the Mason Inlet Relocation Project issued by the Army Corps of Engineers, New Hanover
County is required to provide monitoring and reporting data to federal and state agencies. On August 5, 2002, New Hanover
County executed a contract with a local environmental consulting firm, Land Management Group, to provide services associated
with the Mason Inlet Project. As required by contract, New Hanover County must renew the contract annually. The fee for year
two services is $93,250. This fee will be paid for from Room occupancy Tax funds but eventually will be assessed from
benefitting property owners.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff request the County Commissioners approve renewal of Contract # 02-0378 for year two services with Land Management
Group for $93,250. Staff also request approval of associated budget amendment of $102,575 which represents the contract
value plus a 10% contingency to cover the cost of instrument repair/replacement and other miscellaneous cost associated with
the environmental management of the project.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Room Occupancy Tax
ATTACHMENTS:
ba2004-05.d
Land Management Group's letter dated July 28, 2003
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
165
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of contract renewal and attached budget amendment.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
166
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: Mason's Inlet/Room Occupancy Tax
BUDGET AMENDMENT #: 2004-05
ADJUSTMENT DEBIT CREDIT
Mason's Inlet - Maintenance
Transfer in from ROTS $512,312
Extended Project Expense $512,312
Room Occupancy Tax
Appropriate Fund Balance $512,312
Transfer to Capital Projects $512,312
EXPLANATION: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet Project for
Gahagan and Bryant, Cottrell Contracting Company, and Land Management Group.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 5Estimated Time:Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Annual Renewal of Contract # 02-0379 Gahagan and Bryant Associates
BRIEF SUMMARY:
Pursuant to the Permit Conditions of the Mason Inlet Relocation Project issued by the Army Corps of Engineers, New Hanover
County is required to provide monitoring and reporting data to the Federal and State regulatory agencies. On July 10, 2002,
New Hanover County executed a contract with a local engineering firm to provide engineering services associated with the
Mason Inlet Project. As required by contract, New Hanover County must renew the contract annually. The original proposal
provided by the engineer, which was made part of the contract, defines the budget for year two services at $132,510. This fee
will be paid by ROT funds but will eventually be assessed against benefitting property owners.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff request the County Commissioners approve renewal of Contract # 02-0379 for year two engineering services with
Gahagan and Bryant Associates for $132,510. Also, staff request approval of associated budget amendment for $132,510 to
cover the cost of these professional services.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Room Occupancy Tax
ATTACHMENTS:
d
ba2004-05.
Gahagan and Bryant Associates Budget for Services
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of contract renewal and attached budget amendment.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
171
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: Mason's Inlet/Room Occupancy Tax
BUDGET AMENDMENT #: 2004-05
ADJUSTMENT DEBIT CREDIT
Mason's Inlet - Maintenance
Transfer in from ROTS $512,312
Extended Project Expense $512,312
Room Occupancy Tax
Appropriate Fund Balance $512,312
Transfer to Capital Projects $512,312
EXPLANATION: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet Project for
Gahagan and Bryant, Cottrell Contracting Company, and Land Management Group.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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184
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 6Estimated Time:Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Contract # 02-0319
Property Storage Building - New Jail Site
BRIEF SUMMARY:
On July 23, 2003, County staff opened bids for the Property Storage Building to be located at the new Jail. Originally included in
J.M. Thompson's contract as an allowance of $210,000, the building was removed from their scope of work in an effort to save
money. The successful low bidder for this work is Dixie General Contractors of Wallace, N.C., with a bid of $158,800.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends award of the contract for the construction of the Property Storage Building to Dixie General Contractors in the
amount of $158,800.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 366-431-3660-6000
ATTACHMENTS:
Bid Recap Sheet
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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186
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 7Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Request for Public School Building Capital Funds
BRIEF SUMMARY:
The Board of Education is requesting State reimbursement for funds spent on the previously built Parsley Elementary
School. These qualifying funds will be used with existing funds to build an elementary school on Murrayville Road. Upon
approval of this application, the Board of Education will present to the Board of County Commissioners a budget for the new
school construction.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve application.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Application - Public School Building Capital Fund
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
187
188
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 8Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Establish Budget for Register of Deeds Automation Fund
BRIEF SUMMARY:
The N.C. General Assembly established provisions effective January 1, 2002 that provided funds for automation of the
Register of Deeds from existing Register of Deeds revenues. The provision provides that 10 percent of revenues received
must be earmarked for automation. The attached budget amendment establishes a budget of $201,300 in this automation
fund based on projections for fiscal year 2003-04.
The Register of Deeds is working with the County Information Technology Department to upgrade existing software
applications in order to serve the public more efficiently.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve budget amendment.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
BA 04-0016.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved
189
190
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
DEPARTMENT: Finance
BUDGET AMENDMENT #: 04-0016
ADJUSTMENT DEBIT CREDIT
Registration Fees $201,300
Computer Expenses $201,300
EXPLANATION: To budget Register of Deeds Automation and Preservation Fund revenues for FY 2003-2004 under
NC General Statute 161-11.3
ADDITIONAL INFORMATION: The Register of Deeds is working with the County Information Technology
Department to upgrade existing software applications in order to serve the public more efficiently.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
191
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 9Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Fire District Improvements
BRIEF SUMMARY:
For the current FY 03-04 Budget, a one cent tax increase was approved by the County Commissioners. The increase is to
be used to replace aged equipment and add additional staffing to existing stations. The additional staff includes three shift
fire fighters at Federal Point with an accompanying supervisor, and two additional daytime fire fighters at Wrightsboro Fire
Department. The primary objective of these new positions is to help with emergency response. They will help expedite the
efforts of reducing the insurance rates for these districts.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the new positions for staffing at Wrightsboro and Federal Point Fire Rescue.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 6
Explanation: The new positions will be funded by the tax increase in the fire district.
$ 276, 522.00 Staffing- (Annual Increase to District Budget)
$230,435.00 Staffing- (Prorated for starting after beginning of FY 03-04)
$11,500.00 Start-up expense (Safety equipment, uniforms and physicals)
$241, 935.00 Total for FY 03-04
ATTACHMENTS:
BA 04-0017.
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
193
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
Item #:Estimated Time:Page Number:
DEPARTMENT: Fire Services
BUDGET AMENDMENT #: 04-0017
ADJUSTMENT DEBIT CREDIT
Administrative Reserve $241,935
Salaries and Wages $156,556
Overtime $17,950
FICA $13,335
Retirement $8,628
Insurance $33,600
Disability $366
Uniforms $2,000
Safety Equipment $7,500
Contracted Services $2,000
EXPLANATION: To transfer funds from Fire Service District administrative reserve to fund Additional staff for
Federal Point and Wrightsboro Fire Departments.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
194
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 10Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Change of Tax Value on R06205-018-006-000 - BPOE Elks Lodge #552
BRIEF SUMMARY:
In preparation for the BPOE Elks Lodge #552 appeal of value before the North Carolina Property Tax Commission which
was to be held in August 2003, a review of the property was conducted by the new Appraisal Supervisor. It is his opinion
that the four hundredths of an acre detriment for the 2.47 acres identifed to be the drainage area was insufficient to
adequately identify the actual runoff/drainage area. There does not appear to be any changes to this property since the
value was appealed to the Board of E&R in 2002. This is a reduction of $160,729 from the previous land value of
$796,502.
Mr. Pat Mulvey, representative of the Elks Lodge, has indicated that the drainage problem occurred when the NC DOT
placed three (3) 40" drainage pipes under Oleander Drive to accommodate accumulated water runoff from the west side of
the road. The runoff drainage area goes diagonally across the property owned by the lodge. To remediate the runoff
problem it is anticipated to cost more than $200,000.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board approve the decrease in value for tax year 2002 to $635,773.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Tax Assessor.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 11Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Approval of Collection Settlement Reports and Charges of 2003 Levy
BRIEF SUMMARY:
As required by NCGS 105-347 and 105-349, settlement of 2002 levy and charges for 2003 are submitted to the Board for
the Collector of Revenue. Attached is the charge sheet.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board recognize the efforts of the Collector and her staff, accept the 2002 settlement and charge Patricia
J. Raynor with the collection of the 2003 levy. If approved, the Chairman, Clerk and Collector must sign the charge sheet.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
CHARGEDOC.wpdNHCDEL.SETNHCFDDELset.wpNHCSETT.DOCnhcfdset.w
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 12Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Bob Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing available upon request)
Allston, Carrie G. $ 34,308
Atkinson, Edna R. 29,199
Baker, Christine H. 63,930
Barr, Virginia D. 44,435
Burwell, Mary Lee 42,773
Buck, Myrtle B. 50,675
Ellerby, Doris 35,968
King, Robert E. Jr. 30,934
Pollei, Mary E. 111,474
Reid, Mabel J. 46,913
Sandin, Dorothy J. 56,594
Shaw, Ulysses 25,841
Woodall, Audrey M. 50,396
Request the following late list penalties be released as this was the taxpayer's first offense:
C&C Transportation, Inc. $ 39.85
Cory Everson's 3,547.34
Ennett, Alex T. Shannon 37.96
Heinberg, Bill Insurance 1,874.63
Plaza Pub, (The) 71.61
Licari Accounting 800.84
Russo Enterprises, Inc. d/b/a Club Tropics 998.58
State Street Coastal Ventures 115.37
Violets Hair Salon 566.40
Wilmington National Peening 3,541.65
Request approval of the following delinquent applications for exemption from property tax for the following organizations:
(applications and letters explaining late filing available upon request)
Calvary Baptist Churc, Inc. R04815-006-016-000
Greek Orthodox Community Church of St. Nicholas R05511-002-026-001
Kure Memorial Chapel R09213-012-004-000
Yahweh Center Children's Village R01100-008-016-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Release approval of these releases.
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FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
COMMENTS BY: LGL:
COMMENTS BY:
FIN:
COMMENTS BY:
BUD:
COMMENTS BY:
HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 13Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of June 30 and July 31, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
NHCColrpt603.NHCColrpt703.
2 other attachments to follow
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 14Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Approval of Grant Proposal for the N.C. Public Beach and Waterfront Access Program.
BRIEF SUMMARY:
The NC Division of Coastal Management has reviewed our preliminary application and asked New Hanover County to
submit a final application for the above referenced project. Through the Hazard Mitigation Grant Program, the County
purchased a 7 acre parcel, mainly marsh including an island off the Intracoastal Waterway earlier this year. The property
provides an excellent access to the waterway in an area where there currently is none. The site provides a beautiful view of
the waterway and Masonboro Island. Several vacant parcels, which would be ideal for parking, exist on the landward side
of this site. The site is envisioned to serve as a passive, with possibly kayak/canoe access, access for the neighborhood.
We have been in contact with the owner of two adjacent properties. This application proposes purchasing the first of these
two. The property is approximately .6 acres and it fronts tidal marsh on the waterway. The site could be used for parking
between 12 and 15 cars. This grant program requires a 25% local match. The final price will be determined after appraisal
and negotiations.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize the planning and parks department to submit a final grant application for acquisition of additional land adjacent to
this site. Request approval of necessary budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Amend budget to fund $62,500 (25% of $250,000) for the required match.
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved submittal of grant application for acquisition of subject property, no action taken on budget amendment. Vote
was 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 15Estimated Time:Page Number:
Department: Airlie Presenter: Thomas Herrera-Mishler
Contact: Thomas Herrera-Mishler
SUBJECT:
Permission to Apply for CAMA Grant for Phase II of the Airlie Overlook
BRIEF SUMMARY:
Airlie Gardens seeks permission to apply for a grant from CAMA in the amount of $106,310. Grant funds will be used to
expand the Airlie Overlook (built in part with funds from a CAMA grant). The expanded overlook will allow visitors a closer
look at Bradley Creek and provide new educational opportunities at the Gardens. County matching funds for this grant are
a part of the current budget for projects that will be undertaken at this gardens.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Grant permission to Airlie Gardens to apply for CAMA Grant to begin Phase II of the Airlie Overlook. Request approval of
necessary budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
CAMA 2.docpreapp.do
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 16Estimated Time:Page Number:
Department: County Manager Presenter: Richard Christian
Contact: Richard Christian
SUBJECT:
Reorganization Plan of the New Hanover County Juvenile Day Treatment Program to Expand
Services and Maximize Revenue Potential Through Medicaid Billing.
BRIEF SUMMARY:
Under the current Medicaid license we can now provide billable Day Treatment service for children that include a variety of
services designed to meet the treatment needs of the individual in a structured setting. These services include therapeutic or
rehabilitation goals and individually specific treatment objectives designed to provide intensive services that enable the client to
maintain his/her residence in a non-institutional setting.
In order to provide the Medicaid services restructuring of our organization is necessary. We are requesting the following new
positions:
3 Treatment Supervisors (grant funded)
1 Fiscal Technician
1 Van Driver
Also the following reclassifications are requested:
* Move John Ranali's position from a Community Services Specialist to Mental Health Administrator. John's responsibilities will
be expanded to oversee the Medicaid billing operation.
* Program Manager position to a Clinical Manager.
* Administrative Support Services to a Support Services Coordinator
* Intervention Technicians and Counselor positions reclassified to Intervention Specialist.
* Teacher position to a Teacher Supervisor
All of the above have been reviewed and approved by Human Resources. Funding for these changes is provided by Medicaid
Revenues or grants that are currently awarded to New Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve new positions and reclassifications as shown above. Also approve budget amendment. All employees understand
this is a grant, Medicaid funded organization and if revenues are not there positions will be eliminated.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: In addition, Position(s) Modification or Change. Medicaid and Grant Revenues
ATTACHMENTS:
225
BA 04-0019.Organization ChReorganization P
NOTICE: E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties
by an authorized county official.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
Consent Item #:Estimated Time:Page Number:
DEPARTMENT: Juvenile Services
BUDGET AMENDMENT #: 04-0019
ADJUSTMENT DEBIT CREDIT
Title XIX Fees $132,153
Safe Schools Grant $120,773
Salaries and Wages $182,938
Social Security Taxes $13,995
Retirement - Local Govt $11,113
Medical Insurance Expense $44,880
EXPLANATION: To increase budget for Safe Schools Grant and Medicaid Revenues, and create a
new organizational structure for the Juvenile Day Treatment Center.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 17Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Consideration of Request for Enforcement by the Wildlife Resource Commission of the No-
Wake Zone in Lee's Cut
BRIEF SUMMARY:
Attached is a request from the N.C. Wildlife Resource Commission (WRC) asking that the County submit a letter requesting the
WRC to enforce the No-Wake Zone in Lee's Cut. The No-Wake Zone was created by the attached State legislation for Lee's
Cut in the channel just north of the Wrightsville Beach bridge. Please note in the second directive in the letter that the
Commissioners apparently have never explicitly authorized the Sheriff's Department to place No Wake Zone markers in Lee's
Cut. The Commissioners, however, do fund the Sheriff's Department for boating safety activities and did adopt the attached
resolution in 1997 endorsing the creation of a No Wake Zone in Lee's Cut. This second directive is somewhat of a moot point
since the markers are in place.
Two buoys are in place at each end of the channel with another half-way up the channel. The Sheriff's Department has stated
that they have no problem with enforcement by the WRC. Also attached is a letter from a Lee's Cut resident supporting the No-
Wake Zone.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners authorize Chairman Davis to sign the attached letter requesting the WRC to enforce
the No-Wake Zone.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No funds involved
ATTACHMENTS:
Letter from N.C. Wildlife
Legislation Bill
Copy of letter from homeowner
Resolution approved in 1997
wildlife
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend Approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Consent Item #: 18Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Approval of Local Governmental Resolution Authorizing Application for a North Carolina
Governor's Highway Safety Program Grant.
BRIEF SUMMARY:
The Sheriff's Office wishes to apply for $27,690 in grant funds from the Governor's Highway Safety Program with no local
match requirement. The funds will be used to purchase Stop Stick Rack kits, which are rubber mats with sharp objects
protruding upward to lower or stop vehicle chases by means of tire deflation.
The next step in the funding process is the submission of a project contract application and a local governmental resolution.
The resolution authorizes application in the form prescribed by the Governor's Highway Safety Program. Copy of grant is
available in the County manager's Office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval to apply for the grant funds and submission of the required resolution. Further, recommend approval
of the associated budget amendment if the grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Federal Funds (no local match requirement)
ATTACHMENTS:
Local Governmental Resolution
Small Highway Safety Project Contract is available in the County Manager' Office for review.
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
COMMENTS BY: LGL:
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COMMENTS BY:
FIN:
COMMENTS BY:
BUD:
COMMENTS BY:
HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
Consent Item #: 19.1Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2004-07
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax $8,038
Capital Project Expense $8,038
EXPLANATION: To increase budget for additional revenue received on August 5, and July 22, 2003. Controlled
Substance Tax funds are budgeted as received and must be used for law enforcement as the Sheriff deems
necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 08/18/03
Budget Amendment
Consent Item #: 19.2Estimated Time:Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 2004-08
ADJUSTMENT DEBIT CREDIT
Federally Forfeited Property $2,297
Capital Project Expense $2,297
EXPLANATION: To increase budget for additional revenue received on July 22, 2003. Federal Forfeited Property
funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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