Agenda 2003 09-02
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
September 2, 2003 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:35 p.m. 1. Consideration of Adoption of Proclamation Declaring the Week of September 5
17-23, 2003 as Constitution Week in New Hanover County
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5:40 p.m. 2. Recognition of Fire Departments for Improved ISO Ratings
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5:45 p.m. 3. Presentation of Inclusion Model Concept by Partners for Economic Inclusion
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5:55 p.m. 4. Presentation by Sharpe Architects on Emergency Operations Center
6:10 p.m. 5. 19
Public Hearing: Consideration of Approval of Local Law Enforcement Block
Grant (LLEBG) for Fiscal Year 2003 from the U.S. Department of Justice,
Bureau of Justice Assistant. A public hearing is required.
Public Hearings:
6:15 p.m. 6.1 Request by Jere LeGwin to Rezone Approximately 0.5 Acres of property 21
Located at 7965 Market Street at the Corner of Mendenhall Drive and Market
from R-15 Residential to O&I Office and Institutional (Z-768, 08/03)
6:30 p.m. 6.2 Request by UNC-W to Expand a Special Use Permit for a Marine Research and 29
Education Facility Located at 5600 Marvin Moss Lane on the East Side of
Masonboro Loop Road Across from Foxwood Lane (S-329, 08/03)
7:15 p.m. 7. Meeting of the Water and Sewer District77
7:20 p.m. 8. Committee Appointments to the Cape Fear Museum Advisory Board43
7:30 p.m. Non Agenda Items (limit 3 minutes)
7:40 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
7:50 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes79
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Minutes83
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2. Approval of Organizational Chart
3. Approval of Emergency Operations Center Grant Award and Associated Budget 87
Amendment #04-0032
4. Approval of Revisions to Personnel Policy95
5. Approval of Smallpox Vaccination Leave105
Approval of Budget Amendments:
6.1 #04-0030 Various109
6.2 #04-0028 Library ? Partnership for Children 111
6.3 #2004-09 Greenbrier Sewer Capital Project 113
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Carole Weiss, Regent of Stamp Defiance Chapter,
Daughters of the American Revolution
Contact: Lucie F. Harrell
SUBJECT:
Consideration of Adoption of Proclamation Declaring the Week of September 17-23, 2003 as
Constitution Week in New Hanover County
BRIEF SUMMARY:
Request Carole Weiss, Regent of Stamp Defiance Chapter to receive Proclamation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
proclamationconstitution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Adopt proclamation.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 2Estimated Time:Page Number:
Department: Fire Services Presenter: Chairman Davis
Contact: Donnie Hall
Item Does Not Require Review
SUBJECT:
Recognition of Fire Departments for Improved ISO Ratings.
BRIEF SUMMARY:
Presentation of certificates of appreciation to Myrtle Grove VFD, Ogden Fire/Rescue, Castle Hayne Fire/Rescue and New
Hanover County Fire Dept. for their extensive work in achieving an increased insurance rating for the citizens of their
respective fire districts. The ratings are as follows:
Myrtle Grove 5/9 - residents within 1,000 ft. of a fire hydrant receive a rating of 5.
Ogden Fire/Rescue - 5/9 - residents within 1,000 ft. of a fire hydrant receive a rating of 5.
Castle Hayne Fire/Rescue - 6 - residents within the 5 mile radius of station qualify for a 6. Castle Hayne has a 6 mile
district therefore, those outside the 5 mile radius would not qualify.
NHCFD Station #51 - 5/9 - residents within 1,000 ft. of hydrant receive 5 ratings.
An increased rating to a 5 or 6 represents a savings to the resident on their homeowners insurance of approximately $200
per $100,000 of insurance.
A thank you and recognition of their contributions should also be made to the NHC full/part time firefighters for their
assistance.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Presentation to these departments of certificate of appreciation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present certificates and thank the Fire Departments for their good work.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Patricia Melvin
Contact: Patricia Melvin
Item Does Not Require Review
SUBJECT:
Presentation of Inclusion Model Concept by Partners for Economic Inclusion
BRIEF SUMMARY:
A subcommittee of the Partners for Economic Inclusion has developed a concept for including small, minority, and
disadvantaged businesses in purchasing and contracting. This inclusion will stimulate small business development and
enhance the overall economic well-being of this region. It is known as the "Inclusion Model". Ideally, this model will be
implemented uniformly among public and private sectors of southeastern North Carolina. A coalition of public and private
sector businesses are being requested to support this effort and participate actively in the full development and
implementation of the model.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation. Pledge support of the effort, and direct appropriate staff involvement in the design and implementation
of the model.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and pledge support, direct staff to assist in the design and implementation of the model.
COMMISSIONERS' ACTIONS/COMMENTS:
As recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 4Estimated Time:Page Number:
Department: Engineering Presenter: Andy Atkinson; Rick Collins, Sharpe Architects
Contact: Max Maxwell, Engineering Department
SUBJECT:
Emergency Operations Center
BRIEF SUMMARY:
Rick Collins with Sharpe Architects will give a presentation on the design and bid package for the new Emergency
Operations Center. The NHC Emergency Operations Center consist of the operations center itself and office space for the
staff and operations support.
The Operations Center is 2,091 square feet of new construction adjacent to the north side of the Market Place facility what
is now a parking lot. The center is designed in accordance with National Fire Protection Association Standards for
emergency response facilities and the International Building Code. The center features a large flexible space for
communication teams and a command center. A kitchen and toilet room are located in the center itself. The center will
have its own emergency generator and redundant mechanical systems and will be fully sprinkled.
The 3,588 square foot office area is upfit space located in the existing storage area of the Market Place facility. The space
contains offices, conference room, storage, future bunk rooms, showers, and toilet facilities.
Estimated budget for the EOC and related tower is $1,000,000. Funding source is certificates of participation (COP's). A
budget amendment and creation of project ordinance will be brought back after bid opening.
Upon award of the construction contract, the construction duration should be approximately 6 months.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests the County Commissioners to authorize staff to proceed with the project and formally bid the project for
construction.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: Transfer from the General Fund (Associated budget amendment)
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Consensus of the board was to design the EOC and 911 Center as one building on the South Side. Move ahead with the
design on both areas. When design is preliminarily drawn bring back for final approval.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 5Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Local Law Enforcement Block Grant (LLEBG) for Fiscal Year 2003 from the U.S. Department of
Justice, Bureau of Justice Assistance. The grant requires a public hearing be held for
discussion of the use of funds.
BRIEF SUMMARY:
The Sheriff's Office has been notified that its preliminary application for the FY2003 LLEBG grant has been approved by the
Bureau of Justice Assistance (BJA) in the amount of $86,053. The LLEBG Program requires a 10 percent cash match of
$9,561 (calculated as one-ninth of the award amount). The Sheriff has agreed to fund the local match requirement from
Federal Forfeited Property funds. The grant requires a public hearing be held for discussion of the use of funds.
FY2003 LLEBG grant funding in the amount of $24,518 will be used to assist in the funding of a new Assistant District
Attorney position dedicated to drug prosecutions (item approved on August 4, 2003). The new Assistant District Attorney will
be a State employee of the Administrative Office of the Courts. The remaining FY2003 LLEBG grant funding will be used to
purchase bullet proof vests for Sheriff's Office law enforcement officers.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval to proceed with the LLEBG grant process and request that the Board of Commissioners hold a
PUBLIC HEARING at the September 2, 2003, night meeting on use of the grant funds. After closing the public
hearing, recommend approval of the following: Acceptance of the grant when awarded, authorize the County Manager to
sign grant, and approval of the associated budget amendment when grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Federal funds $86,053 Local Match: Federal Forfeited Property Funds $9,561
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend the Board conduct the public hearing and then authorize execution of grant and approval of budget
amendment when the grant is awarded.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended above. Public Hearing held as required.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 6.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
CASE: Z-768, 08/03; APPLICANT: Jere Legwin
BRIEF SUMMARY:
Applicant is requesting to rezone approximately 0.5 acres of property located at 7965 Market Street from R-15 Residential
to O&I Office & Institutional
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The petitioner presented his rezoning request. The Board asked several questions about the site and the location of some
of the existing landscape elements on the site. Since the site is narrow and given the landscaping and setback
requirements, the Board asked if the area was large enough to accommodate any improvements. One Board member was
concerned about the design of the site and felt that the petitioner should pursue a conditional use rezoning so they could
review the site plan. No one spoke in support or opposition and the Board voted 5-1 to recommend approval with the
adjustments to the zoning district boundary as recommended by Staff.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Z-768 Pet SumZ-768 Sum.d
(2 plus maps)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 6.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
S-329, 08/03 Special Use Permit for: Marine Research and Educational Facility in an R-15
Residential District
BRIEF SUMMARY:
Request by UNC-W to expand a Special Use Permit for a Marine Research and Educational Facility located at 5600 Marvin
Moss Lane on the east side of Masonboro Loop Road across from Foxwood Lane.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Paul Boney of Boney Architects presented the plans on behalf of UNCW. An official from UNCW explained that the
University intends to use the new space to accommodate all of the offices and personnel associated with the marine
sciences program. The Board asked if there was capacity in the existing HVAC system to accommodate the addition rather
than adding another system. One person spoke in opposition and stated her concern for noise and runoff. The petitioner
addressed her concerns and offered to further discuss any other issues. The Board voted 5-0 to recommend approval
with three conditions:
1) Stormwater management shall comply with the County Ordinance, 2) The additional parking shall remain unpaved, 3) All
previous conditions shall remain.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-329 Finding of FS-329 Pet Sum
( 2 plus overall site plan and maps)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved special use permit with 3 recommendations by staff. New building must be no more than 25,500 sq. ft.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Regular Item #: 8Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments to the Cape Fear Museum Advisory Board
BRIEF SUMMARY:
Vacancies exist on the Advisory Board
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Appointed the following:
Griffith, Pritchett, Fishero, Chase
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 79
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve the minutes of the Regular Meeting held on August 4, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Minutes 83
2. Approval of Organizational Chart 85
3. Approval of Emergency Operations Center Grant Award and Associated Budget 87
Amendment #04-0032
4. Approval of Revisions to Personnel Policy 95
5. Approval of Smallpox Vaccination Leave 105
Approval of Budget Amendments:
6.1 #04-0030 Various 109
6.2 #04-0028 Library ? Partnership for Children 111
6.3 #2004-09 Greenbrier Sewer Capital Project 113
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting August 4, 2003
Budget Work Session May 29, 2003
Joint Meeting with Airport Authority June 2, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Consent Item #: 2Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Approval of Organizational Chart
BRIEF SUMMARY:
As a result of Andy Atkinson's retirement, the New Hanover County Organizational Chart will be changed to move the
departments he currently supervises to the Manager and Assistant Managers. The proposed chart has been shared with
department heads. It is being submitted for official approval by the Board.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve new organizational chart.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
OrganizationalC
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Consent Item #: 3Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
Emergency Operations Center Grant Award and Associated Budget Amendment
#04-0032
BRIEF SUMMARY:
The New Hanover County Department of Emergency Management has been awarded an Emergency Operations Center
Grant in the amount of $1,600 to be used for the purchase of a digital computer projection unit for the emergency
operations center. This is a 50% federal grant, with the required 50% local match having already been documented in our
Emergency Mangement Planning Grant Application. This grant requires that we purchase the equipment and submit a
copy of the invoice for reimbursement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve acceptance of the attached Emergency Operations Center Grant award in the amount of $1,600.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Emergency Operations Center Grant Award Agreement
Cost Report
BA 04-0032.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0032
ADJUSTMENT DEBIT CREDIT
NC Department - Crime Control and $1,600
Public Safety
Computer Expenses $1,600
EXPLANATION: To budget Grant funds for digital computer projector.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Consent Item #: 4Estimated Time:Page Number:
Department: Human Resources Presenter: Andre R. Mallette
Contact: Andre R. Mallette
SUBJECT:
Revisions to Personnel Policy
BRIEF SUMMARY:
Attached are two revisions to the County's Personnel policy that are intended to clarify the administration of each section.
Article III Sec 4. Performance-based Pay Increases - The current policy establishes 10 steps as the maximum
allowable merit increase for an individual during the fiscal year. That amount may be awarded as a lump sum or on a
cumulative basis. The 10 step increase may be awarded only for employees whose overall performance rating is above
expected or exceptional. An employee in the development range is limited to a 5 step increase if their overall rating is
expected. This revision is being recommended to clarify that an employee in the development range, who is performing at
the expected level, may only receive up to 5 steps in cumulative awards for the year..
Article VII Sec 18.Leave Without Pay-Retention and Continuation of Benefits
- This section is being revised to
clarify the length of time the County will contribute to the medical and dental insurance premiums while an employee is on
Military Leave without Pay. In this regard, Military Leave without Pay will be treated the same as Workers'
Compensation Leave without Pay and approved medical leaves. The County will contribute its share of the medical and
dental insurance premiums for a period of leave without pay up to one year.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
I recommend that the Board of Commissioners approve the requested revisions to the Personnel Policy and that they
become effective immediately upon approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Rev Art 3, Sec 4 8 Rev Art 7, Sec 18,25
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
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COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
COMMENTS BY: LGL:
COMMENTS BY: FIN:
COMMENTS BY: BUD:
COMMENTS BY: HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Consent Item #: 5Estimated Time:Page Number:
Department: Human Resources Presenter: Andre R. Mallette
Contact: Andre R. Mallette
SUBJECT:
Smallpox Vaccination Leave
BRIEF SUMMARY:
The Governor approved HB 273 - Adverse Reactions to Smallpox Vaccination and it became law on June 12, 2003.
The legislation requires all local governments that employ firefighters, law enforcement officers, paramedics, or other first
responders to enact a policy regarding sick leave and salary continuation for absences from work due to adverse reaction
from smallpox vaccinations received in employment pursuant to the Homeland Security Act. The policies are to become
effective within 90 days of the effective date of the act (by September 10).
HB 273 also amended the Workers' Compensation Act to provide explicitly that infection with smallpox, infection with
vaccinia (the virus in the smallpox vaccine) and any other adverse reaction caused by smallpox vaccine is an occupational
disease within the meaning of the Workers' Compensation Act.
Attached for your review and approval is the policy that we developed to comply with the legislation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of the proposed policy to become effective immediately upon approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Smallpox Vaccination Leave
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
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COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
COMMENTS BY: LGL:
COMMENTS BY: FIN:
COMMENTS BY: BUD:
COMMENTS BY: HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Budget Amendment
Consent Item #: 6.1Estimated Time:Page Number:
DEPARTMENT: Various
BUDGET AMENDMENT #: 04-0030
ADJUSTMENT DEBIT CREDIT
Planning
NCCCPS-SARF Grant $16,500
Relocation Assistance $16,500
Aging
Prescription Assistance Grant $8,476
Temporary Salaries $3,904
FICA $299
Contracted Services $1,529
Telephone $355
Postage $138
Printing $300
Supplies $22
Employee Reimbursements $253
Training and Travel $630
Computer Expenses $1,046
Health
CFMF Grant $1,553
Contracted Services $1,253
Supplies $300
Community Hlth. Improvement Grt $1,013
Contracted Services $1,013
Cooperative Extension
Master Gardeners Grant $3,601
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Contracted Services $3,601
USDA Pesticide Recycling Grant $7,635
Coop. Ext. Extended Proj. Exp. $7,635
Commissioners
Appropriated Fund Balance $61,290
Juvenile Day Reporting Center
Building Modifications $56,732
Computer Expenses $4,558
Commissioners
Appropriated Fund Balance $31
Sheriff-LLEBG
Bureau of Justice Asst. Grant $273
Supplies $304
Commissioners
Appropriated Fund Balance $7,235
Sheriff
NHTSA Safe Roads Grant $2,412
Supplies $9,647
EXPLANATION: To rollover unexpended grant funds from FY 02-03 to FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Budget Amendment
Consent Item #: 6.2Estimated Time:Page Number:
DEPARTMENT: Library-Partnership for Children
BUDGET AMENDMENT #: 04-0028
ADJUSTMENT DEBIT CREDIT
Partnership for Children Grant $41,000
Temporary Salaries $23,514
FICA $4,019
Supplies $852
Employee Reimbursements $2,074
Postage $60
Printing $450
Books $9,851
Telephone $180
EXPLANATION: To increase budget to actual amount of award for FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Budget Amendment
Consent Item #: 6.3Estimated Time:Page Number:
DEPARTMENT: Greenbrier Sewer Capital Project
BUDGET AMENDMENT #: 2004-09
ADJUSTMENT DEBIT CREDIT
Sales Tax Refund $11,812
Extended Project Expense $662
Transfer to other funds/Sewer $12,474
EXPLANATION: For accounting purposes only; to close fund 805-Greenbrier Sewer
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/02/03
Additional Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Andy Atkinson
Contact: Andy Atkinson
Item Does Not Require Review
SUBJECT:
Endorsing Grant applications for Family Services of the Lower Cape Fear and New Hanover
County Schools
BRIEF SUMMARY:
Grant applications are being requested by the Division of Social Services, State Department of HHS that address the at-risk
children in our community. The grant must contain a signature by "a County Commissioner." There is no financial
obligation on the part of the County. Family Services grant request is for $51,913. The County Schools is requesting
$36,428. The Family Services grant request has been endorsed by the NHC Schools and the Department of Social
Services. The NHC Schools grant request has been endorsed by the Department of Social Services and Southeastern
Center for Mental Health.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend endorsing the grant applications for Family Services of the Lower Cape Fear and New Hanover County
Schools.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend endorsing the grant applications as recommended above. There is no County funding required for either of
these grant applications.
COMMISSIONERS' ACTIONS/COMMENTS:
Endorsed both grants for applications.
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