HomeMy WebLinkAboutAgenda 2003 09-15
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
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ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
September 15, 2003 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards5
9:30 a.m. 2. Recognition of New Employees7
9:35 a.m. 3. Consideration of Resolution Recognizing September 14-20, 2003 as 9
International Housekeeping Week
9:45 a.m. 4. Consideration of Naming the Division Drive Complex of Buildings in Honor of 11
the Late Winfred Simpson, Former Property Management Director
10:00 a.m. 5. Consideration of Request for Architectural Services for the Combined 13
Emergency Management (EM) and Public Safety Communications Center
(PSCC) Building
10:45 a.m. 6. 21
Second Reading: Consideration of Contract Terms for County-wide Solid
Waste Collection System
11:30a.m. 7. Consideration of Purchase of Simulcast 800 MHz Systems23
12:00 p.m.
Lunch Break
12:30 p.m. 8. Committee Appointments27
1:15 p.m. 9. Meeting of the Water and Sewer District121
1:20 p.m. 10. Non-Agenda Items
1:25 p.m. 11. Additional Items:
County Commissioners
County Manager
County Attorney
1:35 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes123
ADJOURN
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Minutes127
129
2. Approval to Accept Senior Center General Purpose Funds for $8,711
137
3. Approval to Accept a Donation from Volunteer Older Citizens Action League,
Inc., for $4,555 for the Purchase of a Computer, Printers (2), Copier
Supplies/Rental and Volunteer Recognition for Special Programs
4. Approval to Accept of Donation of a 1988 GMC Cargo Van for the County Fire 141
Department Special Operations Program and Approval of Related Budget
Amendment #04-0047
5. Approval of Fiscal Year 2003-04 HUD Grant and Associated Budget Amendment
145
04-0037
6. Approval of Five Additional School Health Nurse Positions and Associated 147
Budget Amendment #02-0053
149
7. Approval of Sale of an Easement to the NCDOT of Land on Military Cutoff
8. Approval of Change of Tax Value ? R05110-008-027-000 Leland D. Egland153
155
9. Approval of Release of Value
10. Approval of New Hanover County and New Hanover County Fire District
157
Collection Reports
11. Approval of Grant Funds for Safe Schools, ?U4Youth?161
12. Approval of SAFE KIDS Grant Application for $2,500 for Fire Prevention and 163
Associated Budget Amendment #04-0041
165
13. Approval to Accept Funds for Library Computer Lab
Approval of Budget Amendments:
14.1 #04-0033 Various Departments167
14.2 #04-0036 Various Departments171
14.3 #04-0038 Emergency Management175
14.4 #04-0039 Various Departments177
14.5 #04-0042 Health/Laboratory179
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14.6 #04-0043 Health: Laboratory Administration/Child Service 181
Coordination/Maternal Outreach/Maternity Care/Family Planning
14.7 #04-0049 Sheriff - Controlled Substance183
14.8 #04-0050 Federal Forfeited Property185
14.9 #04-0052 Sheriff ? Firing Range Capital Project187
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rose Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Mary E. Moore - Human Resources; Judith A. Neujahr - Sheriff's Office; Patrick B. Sellers - Sheriff's Office;
Stanley B. Taylor - Sheriff's Office; Nancy L. Willaford - Sheriff's Office; Melvin E. Keith - Inspections; John D. Bruce - WASTEC;
Barbara E. Codero - Health; Susan E. Diamond - Health; Ella M. Leatham - Social Services; and Sheila E. Martin - Social
Services
TEN (10) YEAR: Norma S. Troutman - Budget; David E. MacAlpine - Sheriff's Office; William N. Lewis - Parks and John J.
Norton - Parks
FIFTEEN (15) YEAR: Carl R. Sullivan - WASTEC (Landfill)
TWENTY (20) YEAR: BetteJean Anderson - Social Services; and Faye H. Smith - Social Services
THIRTY (30) YEAR: Norma C. Roberts - Tax Dept.; and Helen C. McKoy - Social Services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
International Housekeepers Week Resolution
BRIEF SUMMARY:
The week of September 14-20 is recognized by the International Executive Housekeepers Association, Inc. as International
Housekeepers Week. New Hanover County enjoys a highly qualified housekeeping staff who deserve recognition.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve attached Resolution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
pin
International Housekee
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved resolution.
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RESOLUTION
OF THE
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
WHEREAS, the ability to work in a comfortable environment lies in an organization?s housekeeping staff, and
WHEREAS, New Hanover County government is fortunate to have a professional, diligent, and highly qualified housekeeping staff,
and
WHEREAS, the International Executive Housekeeper's Association (I.E.H.A.) is a professional organization with over 17,000
members committed to a cleaner, safer, healthier environment and
WHEREAS, the I.E.H.A. recognizes the week of September 14 through 20 as International Housekeeping Week,
NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners does hereby express its
appreciation for the New Hanover County Property Management Department and it?s housekeeping staff and encourages all
organizations with professional staffs responsible for maintaining safe, clean and healthy work environments to recognize the dedication
and hard work of their housekeeping staff.
th
Adopted this, the 15 day of September 2003.
New Hanover County Board of Commissioners
[Attest]
Ted Davis, Jr. Chairman
Lucie F. Harrell, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Andy Atkinson
Item Does Not Require Review
SUBJECT:
Consider Naming the Division Drive Complex of Buildings after Winfred Simpson
BRIEF SUMMARY:
The County has buildings on Division Drive that house the following County operations: Property Management, Vehicle
Management, Water and Sewer Engineering, Transportation, and Vector Control. Most of this property was developed
while the late Winfred Simpson was the Director of Property Management. Staff would like to name the complex of
buildings as the Winfred Simpson Complex in honor Winfred Simpson. If approved, a dedication service will be held at 11
a.m. on October 31, 2003 to unveil a plaque in Mr. Simpson's honor and memory. Winfred worked for the County from
October 31, 1972 until he died on February 22, 2001.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for naming the complex of buildings owned by the County on Division Drive as the Winfred Simpson
Complex. Also, authorize the purchase of a plaque noting the event.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding for this is in the Property Management Operating Budget.
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As recommended above. Winfred Simpson was a long time county employee who was very dedicated to New Hanover
County. He was our friend and a very loyal County employee.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 5Estimated Time:Page Number:
Department: Engineering Presenter: Andy Atkinson
Contact: Greg Thompson, Andy Atkinson
SUBJECT:
Request for Approval for Architectural Services for the Combined Emergency Management
(EM) and Public Safety Communications Center (PSCC) Building
BRIEF SUMMARY:
We are moving forward with the design of a combined space for PSCC and EM at the Annex. Currently, we have two
contracts with two architects to perform design services for each of the projects. The scope of work for the PSCC was to
renovate existing space at the LEC, not to design and relocate data/communications and build a new facility at the annex
site. After meeting with Sharp Architects and Ware Bonsel, we are comfortable that the firms can work together to build
the combined space. By using the firms we are currently under contract with, we will benefit from all the preliminary work
they have already completed on these two areas. It is anticipated that the combined space will be approximately 5,500
square feet for the PSCC and EM space, not including the office space. Office space will add an additional 4,788 square
very
feet, however, this will be renovated space inside the current Administration Annex. We have established some
preliminary
budget numbers as shown on the attached worksheet.
The Capital Project Ordinance also moves money out of the annex capital project for the renovation of the Gold's Gym
space ($500,000), and establishes funds for the renovation of the Administration Building's 1st and 2nd floors ($114,000).
The revenue for this is rental income.
The Transfer from the General Fund shown in the Capital Project Ordinance of $1,530,071 are funds that were remaining
from the Parking Deck Capital Project and the Corning Project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize staff to amend current contracts for the architectural services for the combined Public Safety Communications
Center and Emergency Management Building. Also, adopt Capital Project Ordinance and budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Certificates of participation. Debt service on the Certificates of Participation will impact the General Fund
budget in future years.
ATTACHMENTS:
c
eoc-911 constru
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
As recommended above, authorize amendment to architectual contracts and adoption of budget amendment and capital
project ordinance.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2, Boseman and Davis voting no.
COMMENTS BY: LGL:
COMMENTS BY:
FIN:
COMMENTS BY:
BUD:
COMMENTS BY:
HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 6Estimated Time:Page Number:
Department: Legal Presenter: Ray Church, Environmental Management Director and Holt Moore, Assistant County
Attorney
Contact: Ray Church, Environmental Management Director and Holt Moore, Assistant County Attorney
SUBJECT:
Second Reading
Consideration of Contract Terms for County-wide Solid Waste Collection System
BRIEF SUMMARY:
This is the second reading of the contracts which were approved by the Board by vote of 3 to 2 during the regular meeting
on August 18, 2003. The contracts are for the three waste haulers to provide residential solid waste collection and other
environmental services to all of the unincorporated County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct second-reading.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
A link to the agenda of August 18, 2003 is provided below. The first reading and backup documents are on the agenda as
Regular Item Number 12 beginning on page 53 of the document.
http://www.nhcgov.com/CC/Agendoc/PDF/A030818.pdf
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct second reading.
COMMISSIONERS' ACTIONS/COMMENTS:
Bring back on second meeting in October 2003.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 7Estimated Time:Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee, David Weaver, Andy Atkinson
SUBJECT:
800 MHz Simulcast System
BRIEF SUMMARY:
Staff met with the Mayors of Carolina and Kure Beaches in order to reach consensus on the direction to take to solve the
reception problems with radio communications on the south end of the County. Please see the attached memo detailing
the recommendation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommendations are as follows: 1) Upgrade the single-site 800 MHz analog trunked radio system to a dual-site 800 MHz
"simulcast" analog trunked system. 2) Upgrade from 14 channels to 25 channels. 3) Work with Charter Communications to
see if the Hill Valley Walk tower can be used for the upgrade. 4) Evaluate sites in the southern end of the County to
determine the best long term site for the tower. 5) Negotiate for purchase of the Hill Valley Walk tower or if a better site is
available, negotiate to purchase land and procure tower for new site. 6) Require all future purchases of mobile and hand-
held radios by public service agencies be analog and digital platform compatible. This will facilitate the migration to a total
digital system at some point in the future.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding will be provided through the issuance of certificates of participation. The debt service will be
approximately $400,000 annually after two initial periods of interest only payments of approximately $185,000.
ATTACHMENTS:
ystemp
800MHz simulcast s
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Authorize staff to move forward with establishing the 800 MHz simulcast system as outlined in the attached memo. At each
stage of the process you will be kept informed of the actual costs.
COMMISSIONERS' ACTIONS/COMMENTS:
Hold until further questions are answered. Will be brought back at a later date.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Regular Item #: 8Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Appointments are needed for the following boards and committees:
Airlie Gardens Foundation Board of Directors (Lanier, Mannen, Venters)
New Hanover County Library Advisory Board (Ihig, jones,Lipsomb-Warren, Oddo)
Cape Fear Museum Advisory Board (Clinton)
New Hanover County Board of Examiners of Electricians (Robbins)
New Hanover Regional Medical Center Board of Trustees ( Van Velsor, Dawson, Lofton)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved appointments noted above.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 123
ADJOURN
121
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122
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes of the Regular Meeting held on September 2, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
123
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124
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Minutes 127
2. Approval to Accept Senior Center General Purpose Funds for $8,7111 129
3. Approval to Accept a Donation from Volunteer Older Citizens Action League, 137
Inc., for $4,555 for the Purchase of a Computer, Printers (2), Copier
Supplies/Rental and Volunteer Recognition for Special Programs
4. Approval to Accept of Donation of a 1988 GMC Cargo Van for the County Fire 141
Department Special Operations Program and Approval of Related Budget
Amendment #04-0047
5. Approval of Fiscal Year 2003-04 HUD Grant and Associated Budget Amendment 145
04-0037
6. Approval of Five Additional School Health Nurse Positions and Associated 147
Budget Amendment #02-0053
7. Approval of Sale of an Easement to the NCDOT of Land on Military Cutoff 149
8. Approval of Change of Tax Value ? R05110-008-027-000 Leland D. Egland 153
9. Approval of Release of Value 155
10. Approval of New Hanover County and New Hanover County Fire District 157
Collection Reports
11. Approval of Grant Funds for Safe Schools, ?U4Youth? 161
12. Approval of SAFE KIDS Grant Application for $2,500 for Fire Prevention and 163
Associated Budget Amendment #04-0041
13. Approval to Accept Funds for Library Computer Lab 165
Approval of Budget Amendments:
14.1 #04-0033 Various Departments 167
14.2 #04-0036 Various Departments 171
14.3 #04-0038 Emergency Management 175
14.4 #04-0039 Various Departments 177
14.5 #04-0042 Health/Laboratory 179
125
14.6 #04-0043 Health: Laboratory Administration/Child Service 181
Coordination/Maternal Outreach/Maternity Care/Family Planning
14.7 #04-0049 Sheriff - Controlled Substance 183
14.8 #04-0050 Federal Forfeited Property 185
14.9 #04-0052 Sheriff ? Firing Range Capital Project 187
126
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting, September 2, 2003
Budget Work Session, June 2, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
127
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128
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 2Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Request Permission to Accept Senior Center General Purpose Funds in the amount of $8,711
BRIEF SUMMARY:
The Department of Aging has received Senior Center General Purpose funds in the amount of $8,711 for FY03-04. These
funds are available because the NHC Senior Center has earned the title as "Senior Center of Excellence".
General Purpose funds require a 25% match of $2,904. The match and anticipated revenue is in the Department of Aging's
approved FY03-04 budget so no additional County money is required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners accept Senior Center General Purpose funds of $8,711 and authorize Chairman to sign
agreement accepting the funds.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Senior Center General Purpose documentation.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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136
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 3Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Request Permission to Accept a Donation from Volunteer Older Citizens Action League, Inc., in
the Amount of $4,555 for the Purchase of a Computer, Printers (2), Copier Supplies/Rental and
Volunteer Recognition for Special Programs and Approve Associated Budget Amendment #04-
0051
BRIEF SUMMARY:
The Department of Aging requests permission to accept a donation from the Volunteer Older Citizens Action League, Inc.
(VOCAL) in the amount of $4,555. The money will be used to purchase a computer, printers (2), copier supplies/rental and
volunteer recognition for special programs. VOCAL is a non-profit organization whose mission is to further the programs
offered by the Senior Center.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners accept the gift from VOCAL in the amount of $4,555 and approve associated budget
amendment #04-0051.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
BA04-0051.DO
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
DEPARTMENT: Aging
BUDGET AMENDMENT #: 04-0051
ADJUSTMENT DEBIT CREDIT
Other- Contribution from VOCAL $4,555
Rent on copier $240
Departmental Supplies $2,915
Volunteer Recognition $1,400
EXPLANATION: Budgeting a contribution from Volunteer Older Citizens Action League.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 4Estimated Time:Page Number:
Department: Fire Services Presenter:
Contact: Amy Akin
SUBJECT:
Acceptance of Donation of a 1988 GMC Cargo Van for the County Fire Department Special
Operations Program and Approval of Related Budget Amendment #04-0047 (for accounting
purposes only)
BRIEF SUMMARY:
The General Electric Company of Wilmington, North Carolina has a 1988 GMC cargo van valued at $2,750.00 and desires
to donate the vehicle to New Hanover County to supplement the County Fire Department Special Operations Program. The
County Fire Chief has inspected the cargo van and has determined that the cargo van would be an asset to the current
program. Staff is requesting that the Board of Commissioners accept the donation.
In order to record the donation, a budget amendment is required for accounting purposes only. It allows for recognition of
the value of the cargo van and adding the cargo van to inventory.
The attached resolution accepts the cargo van and approves the related budget amendment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution accepting the donation of the 1988 GMC cargo van valued at $2,750.00, approving the
related budget amendment, and directing County staff to process any required documents related to the transaction.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Only minor modifications and repairs will be necessary to place vehicle in service. No additional equipment
will be necessary to place cargo van in service and routine maintenance will be minimal.
ATTACHMENTS:
The resolution and budget amendment are attached:
BA 04-0047.
resolution for donation of cargo va
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
141
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
DEPARTMENT: Special Fire Service District/Fire Departments
BUDGET AMENDMENT #: 04-0047
ADJUSTMENT DEBIT CREDIT
Contribution $2,750
Motor Vehicle Purchases $2,750
EXPLANATION: Acceptance of Donation of Cargo Van
ADDITIONAL INFORMATION: General Electric has donated a van valued as above. Budget Amendment is
required for accounting purposes only.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 5Estimated Time:Page Number:
Department: Human Relations Presenter:
Contact: Carl Byrd
SUBJECT:
FY 03-04 HUD Grant
BRIEF SUMMARY:
The Human Relations Department has been awarded the standard HUD Cooperative Agreement Continuation Grant in the
amount of $43,600.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the grant; request authorization for the County Manager to sign the grant document; request
approval of associated budget amendment #04-0037
The grant application is available for review in the County Manager's office.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ba04-0037.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
145
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
DEPARTMENT: Human Relations
BUDGET AMENDMENT #: 04-0037
ADJUSTMENT DEBIT CREDIT
HUD Grant $3,600
Travel and Training $3,600
EXPLANATION: To increase budget to actual amount of FY 2004 HUD Grant award. (budgeted$40,000; actual
grant amount is $43,600)
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
146
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: David Rice
Contact: Cindy Hewett
SUBJECT:
Approval of Five Additional School Health Nurse Positions and Associated Budget Amendment
#02-0053
BRIEF SUMMARY:
The Schools have requested that the Health Department add five School Public Health Nurse positions to provide
improved medical care coverage in the schools.
The Schools will provide funding for these positions. The schools will increase their contribution to the County by $90,583
to fund the cost of these positions for the remainder of the school year.
The Schools are funding the contribution to the county for these positions from Medicaid Outreach Claiming Funds. These
funds do not reduce Medicaid funding the county receives from the State.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve additional five School Public Health Nurse Positions as long as the Schools provide funding for the positions.
Approve related Budget Amendment
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 5
Explanation:
ATTACHMENTS:
BA 04-0053.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
147
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
DEPARTMENT: School Health
BUDGET AMENDMENT #: 04-0053
ADJUSTMENT DEBIT CREDIT
Contributions From Schools $90,358
Salaries and Wages $68,051
Social Security Taxes $5,206
Ret - Local Govt Employee $3,389
Medical Insurance $8,694
Lt. Disability Insurance $143
Departmental Supplies $1,875
Employee Reimbursements $1,500
Training and Travel $1,500
EXPLANATION: To budget for (5) additional School Health Nurse positions as funded by New Hanover County
Schools.
ADDITIONAL INFORMATION: Approved by the New Hanover Board of Health on July 2, 2003.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
148
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 7Estimated Time:Page Number:
Department: County Manager Presenter:
Contact: Andy Atkinson, Hugh Thompson, NCDOT
SUBJECT:
Sale of an Easement to the NCDOT of Land on Military Cutoff
BRIEF SUMMARY:
As part of the widening project for Military Cutoff Road, the NCDOT needs to purchase part of our property next to the
Northeast Branch Library. A summary statement/offer to purchase and site map are attached for your use. It is anticipated
that bids will be let for this project in April of 2004. The offering price for the property is $129,900.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve sale of land to the NCDOT for $129,900.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve the sale of the easement to the NCDOT for $129,900.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
149
150
151
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152
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 8Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Change of Tax Value - R05110-008-027-000 - Leland D. Egland
BRIEF SUMMARY:
Mr. Egland did not agree with the decision made by the 2003 Board of E&R concerning the appealed tax value of subject
property. As a result of the decision, Mr. Egland appealed to the North Carolina Property Tax Commission. During
conversations with Mr. Egland, he conceded the listing agent had inflated the advertised square footage to be between
6,600 and 6,700. Because the house has irregular shapes, the square footage provided by the listing agent was initially
used by the Tax Department when calculating the tax value. Prior to the Board of E&R hearing, a review of the square
footage was conducted with the only personnel available to provide information, the listing agent, who indicated the actual
square footage was closer to 6,000 square feet. The tax value presented to the Board of E&R was based on 6,001 square
feet. After the Board of E&R hearing and during discussions with Mr. Egland, he provided the blue prints which identify
5,413 heated square feet.
This is considered a clerical error and is correctable under NC General Statutes. It is appropriate that the Board of E&R be
informed of this correction. The information provided to the Tax Department was inaccurate and misleading. It is
appropriate to reduce the square footage from 6,001 to 5,413, which results in a new tax value of $1,220,892. That is a
reduction in tax value of $153,781. Mr. Egland has reluctantly agreed to this value.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend that the board approve the corrected tax value of $1,220,892 for tax year 2003, required as a result of
incorrect information having been provided to the Tax Department and the board.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
153
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154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 9Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing available upon request)
Halsey, Charles T. Jr. $28,576
Hicks, Rovenia S. 34,816
McPhatter, Wilbur 33,929
Miles, W. L. Robin W. 124,459
Mitchell, George Jr. 46,729
Odum, Lillian E. 53,708
Stempkowski, Anna Etal. 47,050
Suggs, Frances 44,954
Thomas, Lucille Irving 31,867
Wade, Homer U L & Mary Grace Corvelli 75,619
Request approval of the following delinquent applications for exemption from property tax for the following organizations:
(applications and letters explaining late filing available upon request)
North Wilmington Community Church R03312-003-030-000
R03312-003-029-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
155
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
156
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 10Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of August 31, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2 to follow
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
157
158
159
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160
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 11Estimated Time:Page Number:
Department: Health Presenter: Janet McCumbee, Personal Health Services Director
Contact: Cindy Hewett, Business Manager, ext 6680
SUBJECT:
Request for Approval of Grant Funds- Safe Schools, "U4Youth"
BRIEF SUMMARY:
Health Department will receive funds from the Early Childhood component of the Safe Schools' grant, called U4Youth.
These funds will support salary/fringe and operating costs for a Child Find Specialist in the Personal Health Division over
the 3 year grant period. The position will coordinate enhanced Child Find community activities with the other key agencies
serving children birth to 5 years, to identify at risk children and ensure services are provided to prepare them for school.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept $49,000 from the NHC Safe Schools' Grant for FY 03-04 to hire a Child Find Specialist (classification- Program
Coordinator) and to approve associated budget amendment if grant is awarded. (Approved by the New Hanover County
Board of Health on September 3, 2003.)
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: Child Find Specialist (Program Coordinator) will enhance Child Find activities in NHC, working closely with
Health Dept. Child Service Coordination Program, and all agencies represented in Local Interagency Council, to identify
children in need of early intervention services.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
161
COMMENTS BY: HR: HR needs to see description of position to determine if the appropriate classification is being
requested.
162
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 12Estimated Time:Page Number:
Department: Health Presenter: Geoff Zuckerman, Injury Prevention Health Educator
Contact: Cindy Hewett, Business Manager, ext 6680
SUBJECT:
SAFE KIDS Grant Application for $2,500 for Fire Prevention
BRIEF SUMMARY:
National Safe Kids has formed a partnership with US Fire Administration and FEMA to make grant funding available to local
Safe Kids partnerships who are willing to partner with local fire agencies. The grant funds are to be primarily used to
reduce fire incidence, death and injuries. There are three levels of available funding, and partnerships are allowed to apply
for two of the three levels. NHC SAFE KIDS will be partnering with the City of Wilmington and NHC Fire Services and
applying for Level III funding of $2,500.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve grant application for $2,500, accept grant and approve associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The funds will be used to provide Life and Fire Safety Education, distribute safety devices and support existing
programs.
Safety Educations (Materials, printing and evaluation tools): $750
Safety Devices (Smoke Alarms, CO Detectors, and Fire Extinguishers): $ 750
Support existing programs( Risk Watch- workbooks and manuals) : $1,000
ATTACHMENTS:
ba 04-0041.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
163
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
DEPARTMENT: Health/Safe Kids Coalition
BUDGET AMENDMENT #: 04-0041
ADJUSTMENT DEBIT CREDIT
Safe Kids Coalition $2,500
Departmental Supplies $2,500
EXPLANATION: To budget additional $2,500 received from the Safe Kids Coalition to support the Risk Watch
Program.
ADDITIONAL INFORMATION: These additional funds were not applied for, rather they were awarded to the New
Hanover County Health Department to be used with the original $10,000 recently received from the Safe Kids
Coalition for the Risk Watch Program. Original grant was approved by the County Commissioners on July 7, 2003.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
164
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Consent Item #: 13Estimated Time:Page Number:
Department: Library Presenter:
Contact: David Paynter
SUBJECT:
LSTA Special Training Lab Grant
BRIEF SUMMARY:
The North Carolina State Library is providing grants of up to $30,000 to provide equipment for library computer labs, which
were originally funded through the Gates Foundation. No County funds are required. New Hanover qualifies for these
grants and will be using the funds to upgrade our equipment at the Northeast Regional Library.
Funding Source: LSTA Grant Agreement; Gates Training Lab Sustainability Grant
These forms are available for review in the County Manager's office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve receipt of grant funds and associated budget amendments
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
165
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166
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item: # 14.1
DEPARTMENT: Various
BUDGET AMENDMENT #: 04-0033
ADJUSTMENT DEBIT CREDIT
General Fund:
County Commissioners
Appropriated Fund Balance $629,806
NHC-TV:
Departmental Supplies $2,864
Finance:
Printing Charges $1,626
Departmental Supplies $213
Information Technology:
Contracted Services $1,495
M&R Equipment $8,969
Computer Expenses $66,288
Tax:
Computer Expenses $29,788
Register of Deeds:
Contracted Services $1,029
Capital Outlay - Equipment $8,945
Property Management:
Contracted Services $3,000
M&R - Buildings and Grounds $20,576
Building $2,417
Computer Expenses $1,801
Corning Project:
Other Improvements $3,577
Public Safety Communications:
Departmental Supplies $1,915
Contributions to Outside Agys. $12,492
Computer Expenses $6,319
167
Sheriff/Comm. Oriented Pol.:
Uniforms $420
Sheriff/Detention:
Radios $83,346
Departmental Supplies $36,378
Uniforms $121,756
Computer Expenses $9,234
Sheriff/Uniform Patrol:
Cleanup $4,614
Sheriff/Detectives:
Computer Expenses $3,092
Emergency Management:
Departmental Supplies $2,052
Computer Expenses $9,162
Planning:
Contracted Services $14,163
Departmental Supplies $712
Computer Expenses $2,700
Airlie Gardens:
Equipment Rent $1,955
Contracted Services $7,683
M&R - Buildings and Grounds $1,320
Printing Charges $4,894
Departmental Supplies $4,021
Uniforms $1,509
Other Improvements $3,793
Health/Environmental Health:
Departmental Supplies $5,640
Health/Vector Control:
Departmental Supplies $4,082
Health/PH/Bioterrorism:
Computer Expenses $387
Health/Administration:
Computer Expenses $12,438
Health/Child Health:
Departmental Supplies $83
Health/Project Assist:
Computer Expenses $139
Social Services/Admin:
Computer Expenses $52,825
Library:
Computer Expenses $1,605
Parks:
M&R -Buildings and Grounds $2,159
168
Motor Vehicle Purchases $9,116
Museum:
Contracted Services $7,294
M&R - Building and Grounds $34,993
Departmental Supplies $950
Computer Expenses $11,977
Auto. Enhancement Fund:
Appropriated Fund Balance $163,134
Computer Expenses $163,134
Fire Services:
Appropriated Fund Balance $2,314
Fire Services Admin:
Safety Equipment $2,314
Environmental Management:
Appropriated Fund Balance $406,970
Landfill:
Equipment Rent $56,836
Contracted Services $241,519
Recycling:
Contracted Services $10,000
Departmental Supplies $1,400
WASTEC ? Admin:
Other Improvements $42,000
WASTEC ? Maintenance:
Contracted Services $1,248
M&R - Equipment $53,967
169
Water and Sewer:
Appropriated Fund Balance $158,321
W & S Finance:
Revolving Loan Fund $523
W & S Engineering:
Contracted Services $14,872
Clean Up $2,090
Capital Project Expense $117,854
Motor Vehicle Purchases $20,482
W &S Drainage:
Contracted Services $2,500
EXPLANATION: To budget appropriated funds balance for outstanding purchase orders as of June 30, 2003.
The amounts should be added to each appropriation as it appears in the budget ordinance in order to account for
the payment against the fiscal year in which it is paid (adopted in the budget ordinances for FY 03-04 dated June
16, 2003.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be entered into minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
170
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item: # 14.2
DEPARTMENT: Various
BUDGET AMENDMENT #: 04-0036
ADJUSTMENT DEBIT CREDIT
General Fund:
County Commissioners:
Appropriated Fund Balance $1,530,358
NHC-TV:
Capital Outlay - Equipment $90,000
Information Technology:
Contracted Services $170,000
Legal:
Capital Outlay - Equipment $8,600
Engineering:
Temporary Salaries $18,821
Corning Project:
Contingencies $416,376
Sheriff - Detention:
Capital Outlay - Equipment $80,251
Sheriff - Uniform Patrol:
Safe Summer Program $3,012
Emergency Management:
Capital Outlay - Equipment $65,000
Economic and Physical Dev:
Wilmington Film Commission $125,000
Health - Vector Control:
Building $86,000
Contracted Services $25,000
Health - Animal Control:
Other Improvements $54,116
Social Svcs - Adoption Assist:
Special Child Adoption $19,232
Social Svcs - Child Day Care:
171
Share the Care $17,000
Airlie Gardens:
Contracted Services $78,000
Parks:
Other Improvements $192,000
Museum:
Land Costs $9,950
Contracted Services $23,000
Departmental Supplies $10,000
Other Improvements $39,000
Special Fire Service District:
Appropriated Fund Balance $14,134
Fire Departments:
Contracted Services $12,500
Fires Services Operations:
Departmental Supplies $1,634
Environmental Management Fund:
Appropriated Fund Balance $179,500
Wastec:
Other Improvements $179,500
Water and Sewer District Fund:
Appropriated Fund Balance $1,090,003
Water and Sewer Finance:
Revolving Loan Fund $30,904
Water & Sewer Engineering:
Capital Project Expense $1,059,099
172
EXPLANATION:
To rollover the following expenditures from FY02-03 to FY03-04. The above items were budgeted in FY02-03, but
completion of transaction or project did not occur prior to June 30,2003.
General Fund:
NHC-TV: Funds for continued improvements in NHC-TV.
Information Technology: Funds for the Microwave Tower and automated tax system. The microwave tower is to provide
an alternate and backup communication facility at the administrative annex.
Legal: Funds for a filing system
Engineering: Funds for temporary position at new detention facility.
Corning Project: Funds to continue work on the New Administration Annex.
Sheriff: Detention: Video Arraignment Equipment
Uniform Patrol: Safe Summer Camp
Emergency Management: Funds for enhancements (required by Progress Energy), to the new Emergency Operation
Center (EOC) such as a new and upgraded radio and other communication, projection and security equipment. (Project
Energy Donated the Funds)
Wilmington Film Commission: Support for One Tree Hill
Public Health:Vector Control: Funds for storage building and mosquito spraying.
Animal Control: Funds for Spay Neuter Building
DSS: Funds for Special Assistance Adoption Funds and Child Day Care Share the Care.
Requested more info
Airlie Gardens: Funds for the maintenance and improvements to the Gardens
Parks: Funds for improvements to Hugh MacRae Park.
Museum: Funds for Maintenance and improvements to Museum and its operation.
Fire Service District: Funds for Equipment and Joint Training Facility.
Environmental Management:
Wastec Admin: Carbon Injection System for Boilers #1 and #2.
Water and Sewer District: Funds for Capital Projects and the Revolving Loan Fund Program
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by the Board of County Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
173
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174
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.3Estimated Time:Page Number:
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0038
ADJUSTMENT DEBIT CREDIT
USAR Grant $6,284
Supplies $6,284
EXPLANATION: To budget an Urban Search and Rescue Grant for Emergency Management. The grant had been
approved by the Commissioners at their 9-16-02 meeting. The funds will be used to purchase protective clothing
for the Urban Search and Rescue Team.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
175
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176
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.4Estimated Time:Page Number:
DEPARTMENT: Various
BUDGET AMENDMENT #: 04-0039
ADJUSTMENT DEBIT CREDIT
Museum-Grassroots Science
Grassroots Science Grant $270,239
Administrative Reserve $270,239
Juvenile Day Reporting Center-
Schools
Contribution from Schools $57,512
Contracted Services $1,500
Postage $330
M&R-Bldgs and Grounds $1,500
Printing $1,000
Duplicating and Copying $970
Supplies $50,012
Books and Periodicals $2,000
Food Purchases $500
Uniforms $1,000
Employee Appreciation Day $1,000
Employee Reimbursements $300
In-House Training $1,000
Computer Expenses $3,400
Human Relations-HUD
HUD Grant $49,310
Training and Travel $49,310
Museum
IMS-Museum Grant $15,816
Contracted Services $11,710
Supplies $1,950
Training and Travel $2,156
177
EXPLANATION: To rollover unexpended grant funds from FY 02-03 to FY 03-04
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
178
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.5Estimated Time:Page Number:
DEPARTMENT: Health/Laboratory
BUDGET AMENDMENT #: 04-0042
ADJUSTMENT DEBIT CREDIT
State Grant $3,000
Computer Expenses $3,000
EXPLANATION: To budget $3,000 received from State Bioterrorism Program to be used specifically for a computer
and printer in the Health Department Laboratory.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
179
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180
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.6Estimated Time:Page Number:
DEPARTMENT: Health: Laboratory/Administration/Child Service Coordination/Maternal Outreach/
Maternity Care/ Family Planning
BUDGET AMENDMENT #: 04-0043
ADJUSTMENT DEBIT CREDIT
Laboratory:
Medicaid Maximization Funds $4,500
Administration:
Medicaid Maximization Funds $155,833
Child Health:
Medicaid Maximization Funds $68,000
Maternal Outreach:
Medicaid Maximization Funds $12,000
Maternity Care:
Medicaid Maximization Funds $10,000
Family Planning:
Medicaid Maximization Funds $23,000
Laboratory:
Capital Outlay - Equipment $4,500
Administration:
Contracted Services $15,000
Telephone Expense $1,200
M&R Equipment $500
Departmental Supplies $4,000
Building $39,933
Other Improvements $53,200
Computer Expenses $34,500
Capital Outlay - Equipment $7,500
Child Health:
Salaries and Wages $68,000
Maternal Outreach:
Salaries and Wages $12,000
Maternity Care:
Salaries and Wages $10,000
Family Planning:
Departmental Supplies $23,000
181
EXPLANATION: Medicaid Maximization Funds are cost settlement funds which were reimbursed to the New
Hanover County Health Department for services provided from July 2001 through June 2002. These funds must be
spent in the programs that provide services (such as Child Service Coordination) or that are part of the Women's
and Children's Health Programs (such as immunizations) or programs that provide administrative/medical records
support to these programs.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
182
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.7Estimated Time:Page Number:
DEPARTMENT: Controlled Substance
BUDGET AMENDMENT #: 04-0049
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax $3,361
Interest on Investments $1,453
Capital Project Expense $4,814
EXPLANATION: To increase budget for additional revenue received. Controlled Substance Tax funds are
budgeted as received and must be used for law enforcement, as the Sheriff deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
183
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184
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.8Estimated Time:Page Number:
DEPARTMENT: Federal Forfeited Property
BUDGET AMENDMENT #: 04-0050
ADJUSTMENT DEBIT CREDIT
Federally Forfeited Property $57,071
Interest on Investments $844
Capital Project Expense $57,915
EXPLANATION: To increase budget for additional revenue received. Federal Forfeited Property funds are
budgeted as received and must be used for law enforcement, as the Sheriff deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 09/15/03
Budget Amendment
Consent Item #: 14.9Estimated Time:Page Number:
DEPARTMENT: Sheriff - Firing Range Capital Project
BUDGET AMENDMENT #: 04-0052
ADJUSTMENT DEBIT CREDIT
Interest on Investments $4,220
Capital Project Expense $24
Transfer to General Fund $4,244
EXPLANATION: For accounting purposes only. To close fund 346-Firing Range.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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