HomeMy WebLinkAboutAgenda 2003 10-20
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
October 20, 2003 9:00 a.m.`
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards5
9:25 a.m. 2. Recognition of New Employees7
9:35 a.m. 3. Consideration of Resolution Recognizing Andrew J. Atkinson, Deputy County 9
Manager, for over Twenty Years of Service to New Hanover County
9:40 a.m. 4. Presentation by the Audubon Society on the Bird Conservation Program and
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Mason Inlet Relocation Project
9:50 a.m. 5. Consideration of Resolution Dedicating the River Road Bike Lanes13
10:00 a.m. 6. Public Hearing: 2004 N. C. Small Cities Community Development Block 15
Grant Program - Scattered Site Housing Program
: Consideration of Adoption of Amendments to the Flood Plain 23
10:20 a.m. 7. PublicHearing
Management Regulations
10:40 a.m. 8. Update Presentation on Recently Completed County-Wide Address Collection 47
Project
11:00 a.m.
Break
11:10 a.m. 9. Consideration of Request for Assistance to Obtain Payment for Work
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Performed
11:20 a.m. 10. Status Report on the Activities Related to the Development of the Emergency 51
Communications Center (911) and the Emergency Operations Center (EOC)
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11:40 a.m. 11. Discussion/Consideration of the Future Use of the Law Enforcement Center
(LEC)
12:00 p.m.
Lunch Break
12:30 p.m. 12. Committee Appointments55
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12:45 p.m. 13. Meeting of the Water and Sewer District
1:30 p.m. 14. Additional Items:
County Commissioners
County Attorney
County Manager
1:40 p.m. 15. Non-Agenda Items (limit three minutes)
1:50 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes73
3. Consideration of Resolution for Condemnation for Sewer Easement75
4. Update Presentation on Water and Sewer Construction Activities/Projects79
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes89
2. Ratification of Environmental Protection Agency Grant for Water Quality 91
Improvements in the Smith Creek Area
3. Approval of Request to Submit Grant Application and Local Governmental 93
Resolution to the North Carolina Governor?s Highway Safety Program for the
2004 Law Enforcement Liaison Reimbursement Grant
4. Approval of Addition of Two Positions to NCSU Payroll and Related Budget 95
Amendment 04-0065 (Cooperative Extension Service)
5. Approval of Contract #04-0118 with Gregory Poole Equipment Company for the 97
Purchase of a Caterpillar D8R Dozer Through Installment Financing for the
Landfill
6. Approval of Disposal of Surplus Equipment and Vehicles Through County 101
Auction to be Held November 8, 2003
7. Approval of Cape Fear Garden Club Grant Award for the Juvenile Day Treatment 119
Program and Related Budget Amendment 04-0066
8. Approval of Waiver of Restrictive Covenants by New Market, LLC121
New Hanover County Contract 04-0120
9. Approval of New Hanover County Contract 04-0112 - Amendment of Lease with 127
Airport Authority
10. Approval of Transfer of Funds from the Library?s Gift Account to the Library 133
Foundation of New Hanover County
11. Approval of New Hanover County and New Hanover County Fire District 135
Collection Reports
12. Approval of Release of Tax Value139
13. Approval of Change Order for BMS Architects141
Approval of Budget Amendments:
14.1 #04-0063 Human Relations Partnership Initiative 143
14.2 #04-0068 Health Department Programs 145
14.3 #2004-14 Federal Forfeited Property 147
14.4 #2004-15 Controlled Substance Tax 149
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 1Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Sharon P. Oakes - Tax Dept.; James F. Pridgen - Fire Services; Donald W. Chestnut - Fire Services; Dorian K.
Flowers - Fire Services; Jerry W. Garrett - Fire Services; Brett A. Ham - Fire Services; James R. House - Fire Services; John A.
Lorek - Fire Services; Willie D. Murray - Fire Services; Malcolm H. Smith - Fire Services; Sean W. Socie - Fire Services; Regina
D. Anderson - Social Services; Elizabeth E. Schmitt - Social Services
TEN (10) YEAR: William T. Parker - Sheriff's Office; Bobby D. Blackmon - Sheriff's Office; Cheryl M. Jones - Social Services
FIFTEEN (15) YEAR: Barbara B. Hull - Finance Dept.
TWENTY (20) YEAR: Vonzella Jones - Sheriff's Office
TWENTY-FIVE (25) YEAR: Ruth E. Foy - Health Dept. and Avery G. Rollinson - Health Dept.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Consideration of Resolution Recognizing Andrew J. Atkinson, Deputy County Manager, for
over Twenty Years of Service to New Hanover County
BRIEF SUMMARY:
A resolution is attached to recognize Andrew J. Atkinson and thank him for his years of service to New Hanover County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
AndyResolution
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of resolution and presentation to Andy Atkinson.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved resolution and presented.
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RESOLUTION
OF THE
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
WHEREAS, Andrew J. (Andy) Atkinson has served the citizens of New Hanover County for twenty-four years as Deputy County
Manager, and prior to that as Finance Director, and
WHEREAS, while serving as Finance Director, Andy initiated a 20-year history of Certificates of Excellence in Financial Reporting
recognition for New Hanover County by the Government Finance Officers Association of the United States and Canada, and
WHEREAS, Andy played the key role in the reform and improvement of the juvenile justice system in New Hanover County by
providing leadership to the Juvenile Crime Prevention Council, securing significant grant funding for youth programs and establishing
the Juvenile Day Treatment Program, and
WHEREAS, with his leadership, the 911 Center successfully evolved from a division of the Sheriff?s Department into the Public Safety
Communications Center, and established a Policy Board of user agencies in the decision making process for the center, and
WHEREAS, his expertise benefited multiple County capital projects including the judicial building expansion, parking deck, library
renovation, law enforcement renovations, and jail construction, and
WHEREAS, Andy?s eagerness to utilize new technologies has led to improved systems for staff use, easier access to information by the
public, and cost savings through such systems as electronic monitoring and video first arraignment, and
WHEREAS, Andy has taught over 160 staff from New Hanover County, the City of Wilmington and New Hanover Regional Medical
Center as a facilitator for ?7 Habits of Highly Effective People? as well as Effective Groups training, and
WHEREAS, Andy has served the community in leadership capacities in the Cape Fear Area United Way including campaign and
board chairman, and the Episcopal Diocese of East Carolina as an ordained Deacon and many other charitable organizations,
NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners does hereby thank and recognize
Andrew J. Atkinson, for many years of loyal service to the citizens of New Hanover County, and wish him well in his retirement from
public service and in his new endeavors.
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Adopted this, the 20
day of October, 2003.
New Hanover County Board of Commissioners
Ted Davis, Jr., Chairman
Robert G. Greer. Vice Chairman
Julia Boseman, Commissioner
William A. Caster, Commissioner
Nancy H. Pritchett, Commissioner
[Attest]
Lucie F. Harrell, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 4Estimated Time:Page Number:
Department: County Manager Presenter: Walker Golder
Contact: Dave Weaver
Item Does Not Require Review
SUBJECT:
Presentation by the Audubon Society on the Bird Conservation Program and Mason Inlet
Relocation Project
BRIEF SUMMARY:
Walker Golder with the National Audubon Society will present information on the great success of the Spring-Summer 2003
bird conservation program on Shell Island as evidenced by nesting and other statistics. This program is required as a
condition of and has been funded through the Mason Inlet Relocation Project. Mr. Golder will also present information on
public visitation, volunteerism, and educational efforts by the Audubon program, which are associated with a potential eco-
tourism economy.
Mr. Golder will discuss actions that are necessary for continuation and improvement of the program. These actions include
modification of the existing Audubon contract to include a year-round presence, ordinance modifications, and modifications
to the site plan to control and improve public access. Mr. Golder will also address potential funding sources in the
partnership between the County and Audubon.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends the Commissioners:
1) Commend the Audubon Society on their success with this year's bird conservation program, including
Audubon's success in educating and gaining support from the public; and
2) Consider implementing the actions suggested by Audubon in order to further this successful program.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Agree with recommendations above.
COMMISSIONERS' ACTIONS/COMMENTS:
Commissioner Pritchett moved to delay action until staff brings back more information concerning what is required and not
required in accordance with the permit. Also, staff to bring back a recommendation concerning what needs to be done as
to management and monitoring of this area. Seconded by Chairman Davis. Passed 3-2, with Greer and Caster voting no.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 5Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Resolution Dedicating the River Road Bike Lanes
BRIEF SUMMARY:
The NC Department of Transportation has completed resurfacing River Road and adding four
foot wide bike lanes on each side of the road. The bike lanes have been a top priority for local
cyclists for many years. The addition of these lanes is a giant step in making New Hanover
County a bicycle friendly community. To commemorate this event the New Hanover Bicycle
Advisory Committee is having a bike lane dedication and bike ride on Saturday, October 25, at
8:30 a.m.. The attached resolution recognizes DOT for installing the bike lanes and announces
the formal dedication on October 25th.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Sign the attached resolution supporting the River Road Bike Lane dedication.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
dedication reso river rd
(1)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Adopted resolution.
COMMENTS BY: LGL:
COMMENTS BY:
FIN:
COMMENTS BY: BUD:
COMMENTS BY:
HR:
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 6Estimated Time:Page Number:
Department: Planning Presenter: Wanda Coston
Contact: Wanda Coston
SUBJECT:
Public Hearing - 2004 North Carolina (NC) Small Cities Community Development Block Grant
(CDBG) Program-Scattered Site Housing Program (SSHP)
BRIEF SUMMARY:
The 2004 SSHP is the second non-competitive grant, in this category, to be awarded to the County. Projects must include
activities in which a majority of funds are directed toward improving, preserving or developing residential areas; address the
national objective of benefiting low and moderate income persons; and/or aid in the prevention or elimination of slums and
blight. New Hanover County is one of 33 counties in the State which is eligible to receive $400,000 in non-competitive
funds, to be used to implement a housing program to benefit very low-income owner occupied households. In order to
comply with the terms and conditions set forth in the grant requirements the County must submit an application, certify that
a detailed citizen participation plan is being followed and to adopt an Optional Coverage Relocation Plan.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
1) Request that the Commissioners approve the attached application to be submitted and conduct a public hearing for
citizen comments in order to comply with the requirements for implementation of the proposed county SSHP. This hearing
is intended to solicit public input.
2) Request adoption of the attached New Hanover County Citizen Participation Plan and Resolution in accordance with
Section .1002 Citizen Participation of the North Carolina CDBG Regulations (4NCAC19L).
3) Request adoption of the attached resolution establishing Policy and Plan for Optional Coverage Relocation Assistance as
outlined under the required Uniform Relocation Assistance and Real Property Acquisition Policies Act, Sections
570.496a(d) and 570.606(d), of the interim rule, which describes the Act.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Grant Funding by the North Carolina Department of Commerce, Division of Community Assistance, SSHP
ATTACHMENTS:
CitizenParticipationResolutCitizenParticipationPlan
(3 items)
Resolution Establishing Poli
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES:
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COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct public hearing. Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Public Hearing held. Recommendations approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 7Estimated Time:Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
Item Does Not Require Review
SUBJECT:
Public Hearing - Consideration of Adoption of Amendments to the
Flood Plain Management Regulations
BRIEF SUMMARY:
The following amendment to the Flood Plain Management Regulations is a result of the Unified Development Ordinance (UDO)
process. The amendment combines the County?s old regulations with the City of Wilmington and the State of North Carolina
minimum standards for Coastal Flood Plain Regulations. Recommendations from the County?s All Hazard Mitigation Plan have
also been included where appropriate. Changes from the existing ordinance have been highlighted and deletions are indicated
by strikethrough. The attached memo explains the more significant changes.
Following a work session on August 13, the New Hanover County Planning Board voted 7-0 to recommend approval of the
proposed changes at their September 4th meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the attached Flood Plain Management Regulations with the changes as indicated. The Board may
wish to schedule a workshop before final adoption.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
y for 10-20-0
A-332 CC summarA-332flood ordinance final 1
(2 documents)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
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Postponed until after work session is held on Nov.12.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 8Estimated Time:Page Number:
Department: IT Presenter: Mike Arkinson and Bill Clontz
Contact: Bill Clontz
Item Does Not Require Review
SUBJECT:
Update on Recently Completed County-Wide Address Collection Project
BRIEF SUMMARY:
This project was recently completed by McKim and Creed within the allowed time, within the approved budget and with an
error rate that was half of what was anticipated. The County now has recorded in our computer system an exact latitude
and longitude of every building in New Hanover County. Further, we have modified our Inspections process to capture the
location of all new buildings in the county. This is very valuable data because it is so widely used. Most County
departments rely on it, especially public safety functions. Other users include the City, beaches, the business community
and the public.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Information only.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
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Postponed until Nov. 17 meeting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 9Estimated Time:Page Number:
Department: County Manager Presenter: Harry Dorsey
Contact: Patricia A. Melvin
Item Does Not Require Review
SUBJECT:
Payment for Work Performed
BRIEF SUMMARY:
Harry Dorsey, Owner of Carolina Communications, requested placement on the County Commissioners' agenda. His
company performed work on the jail project, as a subcontractor to McGregor Industries, Inc. McGregor is J.M.Thompson's
subcontractor for the jail's security system. Carolina Communications' last day on the project was April 14, 2003.
Documents demonstrate that the amount payable to Carolina Communications totals $96,000. $44,000 of that amount is
for work performed during the month of February, 2003. The remaining $52,000 is retainage. County staff sought to
mediate this situation, to no avail. McGregor desires to resolve the matter utilizing the services of an arbitrator, to which Mr.
Dorsey objects. Staff has notified J.M.Thompson of the alleged "failure to pay".
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear Mr. Dorsey. A formal opportunity will be available to address Mr. Dorsey's concerns during the scheduled December
mediation with the general contractor, J. M. Thompson.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with the recommendation noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard Mr. Dorsey.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 10Estimated Time:Page Number:
Department: County Manager Presenter: Andy Atkinson
Contact: Andy Atkinson
Item Does Not Require Review
SUBJECT:
Status Report on the Activities Related to the Development of the Emergency Communications
Center (911) and the Emergency Operations Center (EOC)
BRIEF SUMMARY:
Contract amendments are presently being completed in order to combine the efforts of the two architectural firms presently
working on each of these facilities. Sharp Architects have completed design work on the new EOC. Ware Bonsell will be
required to design the 911 Center as a new structure instead of an expanded space in the LEC.
Currently, approximately $70,000 has been expended for architectural services. The plan is to move ahead with design and
then bid. Once bids are received, we will come back to the Board for award of the construction contracts. Funds were
budgeted for this project at the September 15, 2003 meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Update only - no action required.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
With the change in status of the LEC, I wanted to revisit this with you prior to moving ahead. I believe that it is best to move
functions to the new space as discussed in September. In order for the 911 Center to be expanded, the EOC needed a
new facility regardless of the ownership of the LEC. Functionally, it is better for these two agencies to be co-located. I
recommend continuing as recommended 9/15/03.
COMMISSIONERS' ACTIONS/COMMENTS:
Continue with the 911/EOC construction as approved at the meeting on 9/15/03 meeting. Motion carried 3-2, Chairman
Davis and Commissioner Boseman voted no.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 11Estimated Time:Page Number:
Department: County Manager Presenter: Andy Atkinson
Contact: Andy Atkinson
Item Does Not Require Review
SUBJECT:
Discussion/Consideration of the Future Use of the Law Enforcement Center (LEC)
BRIEF SUMMARY:
Since the decision has been made to keep the LEC, direction is needed for staff to develop a plan for the building.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Discussion by the Board. Direct staff as necessary.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Direct staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion made to relocate Sheriff?s office to Blue Clay Road with the Sheriff committing $150,000 toward the cost. Motion
passed 3-2, commissioners Boseman and Davis voted no. Also, staff to report back to the Commissioners by the first of
the year on future use of LEC.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Regular Item #: 12Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following:
Adult Care Home Community Advisory Committee (Maxwell and Walker)
Board of Examiners of Electricians (Steele)
Risk Management Advisory Committee (Hicks)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Made appointments noted above.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 73
3. Consideration of Resolution for Condemnation for Sewer Easement 75
4. Update Presentation on Water and Sewer Construction Activities/Projects 79
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the minutes of the August 18, 2003 meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Resolution for Condemnation for Sewer Easement
Tax Parcel No. RO4211-007-003-000
Glynnwood Village a Subline of the
Brookfield/Brierwood Sewer Project
BRIEF SUMMARY:
Staff has been informed by the original lending company, Homeside Lending, Inc., that they have transferred ownership of the
referenced property to HUD. Attempts are being made to contact a local listing for HUD. Those attempts have not been
successful. Condemnation may be necessary to obtain the easement within a reasonable length of time, since ownership is in
question.
Staff will continue to work on owner notification to attempt to obtain a resolution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends approval of the Resolution authorizing condemnation, with authorization for the Chairman to execute.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Brookfield/Briarwood
ATTACHMENTS:
glynwoodvillageresol
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with County Engineer's recommendation.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Water & Sewer Item #: 4Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Update on Water and Sewer Construction Activities/Projects
Kings Grant
Middle Sound
Brookfield/Briarwood
Water Treatment Plant
BRIEF SUMMARY:
The referenced water and sewer projects, as shown on the attached maps, are all under construction except the water treatment
plant. The status of the projects are as follow:
Kings Grant Section I
Contract completion March 2004. All work is ahead of schedule. Contractor plans to have the project complete prior to January
1, 2004.
Kings Grant Section II
Contract completion August 2004. Contractor has just begun work. He has provided a schedule indicating the resources and
the equipment to complete the project by August of 2004. It will be thirty to sixty days before this can be confirmed.
Kings Grant Section III
Contract completion May 2004. This project has not proceeded in a manner which has indicated completion will take place by
May. Staff, along with our consulting engineer, has had several meetings with the contractor concerning the progress issue.
The contractor has also been put on notice that he must provide a schedule and the resources to complete the project within the
contract time, or other action may be necessary.
Middle Sound Division I
Contract completion March 2004. This project is proceeding well but due to the excess rain and the rainy season approaching, it
appears that completion could be sixty (60) days beyond March 2004.
Middle Sound Division II
Contract completion June 2004. This contract is proceeding well with substantial completion by the end of June 2004.
Middle Sound Division III
The contractor which was awarded this contract went into bankruptcy and the contract was taken over by the bonding company.
The bonding company has been cooperative and has given the work to another contractor for completion. The new contractor
has begun work and is anticipated to complete the work by February 2004.
Brookfield/Briarwood
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Contract completion July 2004. The contractor has just begun this project. At this time, he anticipates completion in July of
2004 unless we receive an unusual amount of rain this winter.
Water Treatment Plant
Dan Dawson with WK Dickson will provide a brief status of this project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommendation is not needed.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No funds involved
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard update.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Approval of Minutes 89
2. Ratification of Environmental Protection Agency Grant for Water Quality 91
Improvements in the Smith Creek Area
3. Approval of Request to Submit Grant Application and Local Governmental 93
Resolution to the North Carolina Governor?s Highway Safety Program for the
2004 Law Enforcement Liaison Reimbursement Grant
4. Approval of Addition of Two Positions to NCSU Payroll and Related Budget 95
Amendment 04-0065 (Cooperative Extension Service)
5. Approval of Contract #04-0118 with Gregory Poole Equipment Company for the 97
Purchase of a Caterpillar D8R Dozer Through Installment Financing for the
Landfill
6. Approval of Disposal of Surplus Equipment and Vehicles Through County 101
Auction to be Held November 8, 2003
7. Approval of Cape Fear Garden Club Grant Award for the Juvenile Day Treatment 119
Program and Related Budget Amendment 04-0066
8. Approval of Waiver of Restrictive Covenants by New Market, LLC 121
New Hanover County Contract 04-0120
9. Approval of New Hanover County Contract 04-0112 - Amendment of Lease with 127
Airport Authority
10. Approval of Transfer of Funds from the Library?s Gift Account to the Library 133
Foundation of New Hanover County
11. Approval of New Hanover County and New Hanover County Fire District 135
Collection Reports
12. Approval of Release of Tax Value 139
13. Approval of Change Order for BMS Architects 141
Approval of Budget Amendments:
14.1 #04-0063 Human Relations Partnership Initiative 143
14.2 #04-0068 Health Department Programs 145
14.3 #2004-14 Federal Forfeited Property 147
14.4 #2004-15 Controlled Substance Tax 149
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88
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting, August 18, 2003
Airlie Gardens Work Session, September 11, 2003
Emergency Sessions - Hurricane Isabel
September 16, 2003
September 17, 2002
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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90
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 2Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Ratification of Environmental Protection Agency Grant for $157,500 for Water Quality
Improvements in the Smith Creek Area
BRIEF SUMMARY:
The U. S. Environmental Protection Agency (EPA) has awarded the County $157,500 for watershed improvements. The
grant application was approved by the County Commissioner at the May 6, 2002 meeting, as detailed in the attached
agenda item. Matching funds are not required.
These funds will be used for establishment of Best Management Practices (BMPs) for water quality improvement in two
areas of the upper Smith Creek watershed. One area is near Laney High School and will also be used for environmental
education. The second area will be along Candlewood Drive where the County purchased several properties using FEMA
funds for acquisition of repetitive flood loss properties. The BMPs will include such measures as stream and wetland
restorations, and floodplains improvement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board ratify the grant and authorize the County Manager to proceed forward with the project.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with recommendation above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
91
92
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 3Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit Grant Application and Local Governmental Resolution to the North Carolina
Governor's Highway Safety Program for the 2004 Law Enforcement Liaison (LEL)
Reimbursement Grant
BRIEF SUMMARY:
In return for participating in the NC Governor's Highway Safety Program's regional plan, the Sheriff's Office is eligible to
apply for the 2004 Law Enforcement Liaison (LEL) Reimbursement Grant for equipment and in-state travel funds.
The local governmental resolution authorizes an application in the form prescribed by the Governor's Highway Safety
Program for federal funding in the amount of $13,000, with no local match requirement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to submit a grant application and local governmental resolution to the
Governor's Highway Safety Program for the 2004 Law Enforcement Liaison (LEL) Reimbursement Grant. Additionally,
recommend acceptance of grant and approval of associated budget amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: $13,000 in federal funds (no local match requirement). Funding breakdown: $5,000 in-state travel and $8,000
equipment.
ATTACHMENTS:
Local Governmental Resolution
Note: A copy of the complete grant application is available in the County Manager's Office for review.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
93
94
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 4Estimated Time:Page Number:
Department: Cooperative Extension Service Presenter: Melissa Hight
Contact: Melissa Hight
SUBJECT:
Addition of Two Positions to NCSU Payroll
(Cooperative Extension Service)
BRIEF SUMMARY:
The Cooperative Extension Service is requesting two positions currently funded by the Arboretum Foundation be included in
the staffing agreement between the North Carolina Cooperative Extension Service/North Carolina State University and New
Hanover County.
The funding will be split equally between the County and the Arboretum Foundation for the cost of the Ability Garden
Program Manager with benefits. The Arboretum Secretary will continue to be funded by the Arboretum Foundation, with no
contribution from the County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve including the Ability Garden Program Manager and Arboretum Secretary position in the staffing agreement
between North Carolina Cooperative Extension Service/North Carolina State University and New Hanover County.
Approve the related budget amendment budgeting funds from contingency for the cost of one half of the Ability Garden
Program Manager for the remainder of the FY.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: There is an additional $13,700 County cost for the remainder of the FY and the additional annual cost to the
County will be $22,818 adjusted for salary or benefit adjustments implemented by the State.
ATTACHMENTS:
04-0065.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
95
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Budget Amendment
DEPARTMENT: Non-Departmental/Contingencies/Cooperative Extension
BUDGET AMENDMENT #: 04-0065
ADJUSTMENT DEBIT CREDIT
Non-Departmental/Contingencies:
Contingencies $13,700
Cooperative Extension:
Contribution from Arboretum $36,300
Foundation
Professional Services $50,000
EXPLANATION: To transfer funds from Contingency for the additional county cost of the positions being added to
the Cooperative Extension Agreement with NC State for the remainder of the fiscal year. To budget Contribution
from the Arboretum Foundation for the remainder of the cost of the positions.
ADDITIONAL INFORMATION: With approval of this budget amendment the remaining balance in Contingencies
will be $211,300.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
96
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 5Estimated Time:Page Number:
Department: Environmental Management Presenter:
Contact: Amy Akin
SUBJECT:
Approval of Contract # 04-0118 with Gregory Poole Equipment Company for the Purchase of a
Caterpillar D8R Dozer Through Installment Financing for the Landfill
BRIEF SUMMARY:
In the adopted budget for this fiscal year, the Landfill received approval to purchase a bulldozer through installment debt
financing. There are several other items that will be purchased with financing and therefore, financing will be secured as a
lump sum amount when all items have been purchased and an exact financing amount is known. At that time, the
installment contract will be brought back to the Board of Commissioners for approval to finalize the financing. As part of
the resolution, reimbursement language is being included to acknowledge that the Caterpillar D8R dozer is being purchased
with the intent to reimburse the County with the installment financing proceeds.
Through G.S. 143-129(g) the County is allowed to "piggy back" on another government's contract if the vendor is willing to
provide the item at the same or better price. Orange County, North Carolina formally bid for a bulldozer and awarded the
contract to Gregory Poole Equipment Company for a Caterpillar D8R dozer on September 5, 2003. Gregory Poole
Equipment Company has extended the same pricing to New Hanover County and allowed New Hanover County to add and
delete options to customize the unit as needed.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution:
1. awarding contract # 04-0118 with Gregory Poole Equipment Company for the purchase of a Caterpillar D8R dozer in the
amount of $424,288.00
2. approving the purchase to be made through installment financing with the understanding the County will reimburse itself
at a later date
3. authorizing the County Manager to execute the contract
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funds to pay debt service payments to become due in this fiscal year were appropriated in account # 700-
480-4191-5940 in the adopted budget for the current fiscal year.
ATTACHMENTS:
The resolution is attached.
04-0118 resolution fo
The draft contract is being forwarded to the County Manager's Office.
97
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
98
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100
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 6Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Amy Akin
SUBJECT:
Disposal of Surplus Equipment and Vehicles Through County Auction to be Held November 8,
2003
BRIEF SUMMARY:
Resolution for approval to authorize Finance Director's designated representative to dispose of surplus equipment and
vehicles through County Auction to be held November 8, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution authorizing Finance Director's designated representative to dispose of surplus
equipment and vehicles through the County Auction to be held November 8, 2003.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Resolution and auction list.
y04 auction resol
f
Auction List revised 10-7 for
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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102
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104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 7Estimated Time:Page Number:
Department: County Manager Presenter: Richard Christian
Contact: Richard Christian
Item Does Not Require Review
SUBJECT:
Cape Fear Garden Club Grant Award
BRIEF SUMMARY:
The Cape Fear Garden Club has awarded the NHC Juvenile Day Treatment Program a grant in the amount of $8000. The
grant will be used as part of the beautification project to purchase plant stock and complete the first phase of the
landscaping project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
That the Commissioners agree to accept the funding, approve the associated budget amendment #04-0066, and thank the
Cape Fear Garden Club.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
04-0066.d
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
119
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Budget Amendment
DEPARTMENT: JUVENILE DAY TREATMENT CENTER
BUDGET AMENDMENT #: 04-0066
ADJUSTMENT DEBIT CREDIT
Contribution - Cape Fear Garden Club $8,000
M&R Buildings and Grounds $8,000
EXPLANATION: Received grant from Cape Fear Garden Club for first phase of Grounds beautification project at
the Juvenile Day Treatment Center.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
120
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 8Estimated Time:Page Number:
Department: Legal Presenter: Kemp P. Burpeau, Deputy County Attorney and Bruce Shell, Finance Director
Contact: Kemp P. Burpeau, Deputy County Attorney and Bruce Shell, Finance Director
SUBJECT:
Request for Approval of Waiver of Restrictive Covenants by New Market, LLC
New Hanover County Contract #04-0120
BRIEF SUMMARY:
As a property owner at Marketplace Mall, the County has been asked by New Market, LLC to agree to an amendment of the
restrictive covenants to address a proposed use by Wayne Stamey, a prospective purchaser of a portion of the Mall tract to
be sold by New Market. Mr. Stamey desires to store automobiles on the site he intends to purchase, in conjunction with his
adjacent auto dealership. County staff has examined the proposal and sees no detriment from such use, as the area
surrounding the buildings are already in use for parking. The area would be used only for storage, not sales.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize Manager to sign New Hanover County Contract #04-0120.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
(04)0120WaiverofRestrictiveC
REVIEWED BY:
LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
121
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123
124
125
126
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 9Estimated Time:Page Number:
Department: Legal Presenter: Kemp P. Burpeau, Deputy County Attorney
Contact: Kemp P. Burpeau, Deputy County Attorney
SUBJECT:
New Hanover County Contract #04-0112
Amendment of Lease with Airport Authority
BRIEF SUMMARY:
In 1989 the County leased the airport tracts to the Airport Authority for a thirty (30) year period. The description intended to
cover "all that property and premises presently known as the New Hanover County International Airport." The original lease
inadvertently omitted a certain parcel reference and instead included a non-airport reference. This proposed lease
amendment will correct these clerical errors.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize execution of Lease Amendment to correct clerical errors.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
portLeaseAmen
(04)0112-Air
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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129
130
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132
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 10Estimated Time:Page Number:
Department: Library Presenter: Mary Hatcher, Chair Library Advisory Board
Contact: David Paynter
SUBJECT:
Library Foundation
BRIEF SUMMARY:
The Library Advisory Board has established a library foundation; "The mission of the Library Foundation of New Hanover
County is to strengthen the services of the New Hanover County Public Library by providing funding that complements, but
does not supplant the responsibility of New Hanover County to adequately support its public library system." The foundation
will be a tax exempt 501-C organization, which will be able to accept gifts, bequests, and other funds to improve library
service. The Library Administration and Advisory Board thought it appropriate that memorials and gifts recently received in
honor of David Brinkley be transferred to the Library Foundation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize transfer of $11,835 from the Library's gift account to the Library Foundation of New Hanover County
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
COMMENTS BY: FIN: Unless it is earmarked for the Foundation, this is a precedent you should think twice about
starting.
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134
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 11Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of September 30, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Sept03NHCColrpt
1 other to follow
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
135
136
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138
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 12Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion (applications and letters explaining late
filing are available upon request):
Ballenger, Marian $ 39,756
Benson, Winfred B. $ 47,527
Freeman, Betty Bloodworth $ 39,456
Glover, Marvin $ 50,869
Hewett, James A. Shirley G. $ 46,060
McLamb, Leroy Pamela C. $ 58,566
Noland, John C. Jr. $ 61,114
Oerter, Gladys $ 58,035
Philemon, Bessie C. $ 38,335
Potter, Gale $ 21,657
Smith, Frances L. $ 86,699
Tate, Elizabeth H. $ 20,000
Thompson, Frederick $ 45,952
Topka, Uta $ 45,121
Whitman, Sherwood L. $ 38,748
Wilson, Edward R. $ 38,625
Request the following late list penalties be released as this was the taxpayer's first offense:
Burnett, Gilbert H. $ 29.78
Hickmon, James R. Patricia F. $ 18.57
McKesson Automation Systems, Inc. $ 7.93
Myers, Cynthia D. $ 9.74
Request approval of the following delinquent applications for exemption from property tax for the following organizations:
(applications and letters explaining late filing available upon request)
Anchor Baptist Church R02900-004-028-000
Mount Zion AME Church R04819-018-001-000
Warner Outreach Ministries R04809-012-010-000
R04809-012-011-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
139
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
140
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Consent Item #: 13Estimated Time:Page Number:
Department: Airlie Presenter: Thomas Herrera-Mishler
Contact: Thomas Herrera-Mishler/ Max Maxwell
SUBJECT:
Change Order for BMS Architects
BRIEF SUMMARY:
The Airlie Gardens Foundation Board has approved the conceptual design for the visitor center and staff facilities as
proposed by BMS Architects. This design is based on the master plan adopted by the County Commissioners in February
2002. Airlie Gardens now requires the development of full construction documents in order to build these facilities and
requests amendment of the original design contract with BMS Architects to include full design of the proposed visitor center
and staff facilities. The change order amount is not to exceed $200,000 and is to be paid for with funds from the existing
Airlie Gardens Capital Improvements Fund. These drawings are essential in order to have an accurate package to present
to prospective donors for the $2.2 million Capital Campaign required to construct these structures.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the change order be awarded to BMS Architects for construction documents and authorization for
the County Manager to execute the change order.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Fund 305-495-3050-7300-6000 (Airlie Gardens Capital Improvements Fund)
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Commissioner Boseman voting no.
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142
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Budget Amendment
Consent Item #: 14.1Estimated Time:Page Number:
DEPARTMENT: Human Relations
BUDGET AMENDMENT #: 04-0063
ADJUSTMENT DEBIT CREDIT
HUD Grant $50,000
Contract Services $50,000
EXPLANATION: To increase budget for additional award of $50,000 to Human Relations for Partnership Initiative.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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144
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Budget Amendment
Consent Item #: 14.2Estimated Time:Page Number:
DEPARTMENT: Health
BUDGET AMENDMENT #: 04-0068
ADJUSTMENT DEBIT CREDIT
Maternity Care Coordination:
State Grant $7,500
Salaries & Wages $6,750
Employee Reimbursements $750
Breast & Cervical Cancer Program:
State Grant $3,910
Contracted Services $3,910
Temporary Assistance to Needy
Families:
Temp Aid to Needy Families $17,827
Salaries & Wages $17,827
EXPLANATION: To budget additional state revenue for Health Department Programs.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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146
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Budget Amendment
Consent Item #: 14.3Estimated Time:Page Number:
DEPARTMENT: Federal Forfeited Property
BUDGET AMENDMENT #: 2004-14
ADJUSTMENT DEBIT CREDIT
Federally Forfeited Property $1,279
Capital Project Expense $1,279
EXPLANATION: To increase budget for additional revenue received on September 8, 2003.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
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148
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Budget Amendment
Consent Item #: 14.4Estimated Time:Page Number:
DEPARTMENT: Controlled Substance Tax
BUDGET AMENDMENT #: 2004-15
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax $3,316
Capital Project Expense $3,316
EXPLANATION: To increase budget for additional revenue received on October 6, 2003.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved.
149
150
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Additional Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Dave Weaver
SUBJECT:
Return of Hurricane Isabel Fund to More Distressed Counties
BRIEF SUMMARY:
Blue Cross/Blue Shield generously donated $1.0 million to the State for use to aid victims of Hurricane Isabel whose
damages are not met by FEMA aid. Based on the State appropriation formula, the County will receive $44,871 and possibly
more if other donations are received.
Two factors should be noted. First, residents of other counties are in greater need of these funds than New Hanover
County residents. Although some New Hanover residents have suffered damage from Isabel, the level of damage is much
greater further north. Second, based on the County's experience with a similar fund during Hurricane Floyd, the cost and
bureaucracy of administering this relatively small amount of funds in compliance with State requirements does not justify
the benefits.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board of Commissioners return its allocated funds to the State for disbursement to more
impacted counties.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Removed, will be brought back at a later time if necessary.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/20/03
Additional Item #: 2Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney and Holt Moore, Assistant County Attorney
Contact: Wanda M. Copley, County Attorney and Holt Moore, Assistant County Attorney
SUBJECT:
Closed Session pursuant to G.S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with our attorney regarding a matter of litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hold the closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
Held Closed session
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