HomeMy WebLinkAboutAgenda 2003 11-03
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
November 3, 2003 5:30 p.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
5:45 p.m. 1. Consideration of Proclamation Declaring November 16, 2003 as Westfield 5
Works Wonders
5:50 p.m. 2. Consideration of New Hanover County Board of Commissioners 2004 7
Schedule of Regular Meetings
Public Hearings:
5:55 p.m. 3. Public Hearing - 2004 North Carolina (NC) Small Cities Community 11
Development Block Grant (CDBG) Program - Scattered Site Program (SSHP)
- Request by Design Solutions for Elton Tucker, Trustee to rezone 15
6:05 p.m. 4.1 Rezoning
approximately 20.88 acres of property located at 5960 Carolina Beach Road in
the southwestern quadrant of the intersection of Sanders and Carolina Beach
Roads from R-15 Residential to CD(B-1) Conditional Use B-1. (Z-769, 09/03)
6:35 p.m. 4.2 Rezoning - Request by Keith Calder for Bruce Cavenaugh to rezone 39
approximately 0.92 acres of property located between the 100 & 200 block of
Judges Road from R-15 Residential to I-1 Light Industrial. (Z-770, 10/03)
6:45 p.m. 4.3 Thoroughfare Classification Plan Amendment - Request by Planning staff to 43
amend the Thoroughfare Classification Plan to reclassify the entire length of
River Road to Collector Road status. (TCM-9, 10/03)
6:55 p.m. 5. Second Reading: Consideration of Contract Terms for County-Wide Solid 47
Waste Collection System
7:15 p.m.
Break
7:25 p.m. 6. Meeting of the Water and Sewer District55
7:40 p.m. 7. Non-Agenda Items (limit three minutes)
7:50 p.m. 8. Additional Items:
County Commissioners
County Attorney
County Manager
8:05 p.m. 9. Water and Sewer Agenda51
Closed Session Pursuant to G.S. 143-318.11(a)(3)
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8:20 p.m. 10. Regular Agenda
Closed Session Pursuant to G.S. 143-318.11(a)(3) and G.S. 131E-97.3
8:35 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes57
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes61
2. Approval of Authorization for Assistant County Managers to Execute County 63
Documents
3. Approval of Donation of a 1999 Ford 15 Passenger Club Van to St. Luke 65
Ministries, Inc. for the After School Day Care Program for Inner City Children At
Risk
4. Approval of Federal Emergency Management Act Funds 67
and Related Budget Amendment 04-0076
5. Approval of Keep America Beautiful Grant 69
and Related Budget Amendment 04-0077
6. Approval of Public School Building Capital Fund71
and Related Budget Amendment 2004-18
7. Approval of Administrative Office of the Courts Funding for Drug Court73
and Related Budget Amendment 04-0074
8. Approval of New Position Classifications to the Position Classification Plan75
9. Approval of Expenditure of Grassroots Reserve Dollars77
and Related Budget Amendment 04-0075
10. Approval of Acceptance of Land Donation from Mr.Bruce Jackson79
Approval of Budget Amendments:
11.1 #2004-16 Clean Water Management - Wetland Cells 83
11.2 #2004-17 Federal Point Volunteer Fire Department 85
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Valerie Watkins
Contact: Valarie Watkins, Westfield Shoppingtown
Item Does Not Require Review
SUBJECT:
Consideration of Proclamation Declaring November 16, 2003 as Westfield Works Wonders
BRIEF SUMMARY:
Westfield Shoppingtown is hosting its annual corporate charity event on November 16, 2003. The proclamation is in
support of the day to help non-profit organizations in our community. The Board has approved similar proclamations in the
past.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt proclamation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
WWWonders.do
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
PROCLAMATION
WHEREAS, on November 16, 2003, from 6-9 P.M., Westfield Shoppingtown Independence will host
Westfield Works Wonders, an annual corporate charity event; and
WHEREAS, last year, nationwide thirty-nine Westfield malls generated $1.5 million for over 2,300 different
non-profit organizations; and
WHEREAS, last year locally over fifty-eight charities participated and more than $50,000 was generated for
non-profit organizations in the Wilmington area; and
WHEREAS, New Hanover County is pleased to endorse Westfield Works Wonders as a charity
extravaganza that will support over fifty-four local non-profit organizations;
NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners does
hereby proclaim November 16, 2003 as Westfield Works Wonders day in New Hanover County and salutes
the non-profit groups who participate to enhance their service to the entire community.
Adopted this the 3rd day of November, 2003.
________________________________
Chairman
Attest:
_________________________________
Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
New Hanover County Board of Commissioners - 2004 Schedule of Regular Meetings
BRIEF SUMMARY:
Please note the attached 2004 Meeting Schedule for the Board of County Commissioners. Listed below are meetings that
vary from the regular schedule.
Tuesday, January 20, 2004: Monday, January 19, is the Martin Luther King, Jr. Holiday
Meetings in March have been changed to the second and fourth Monday because the NACo Legislative Conference is
being held in Washington, D.C. on February 27- March 2, 2004.
Only one meeting has been scheduled in July, which is Tuesday, July 6, 2004, since Monday is the 4th of July Holiday.
This meeting will begin at 2:00 p.m. to allow time for regular items to be heard that afternoon with Public Hearings
starting at 6:00 p.m.
Tuesday, September 7, 2003: Monday, September 5 is the Labor Day Holiday.
Meetings in November have been changed to the second and fourth Monday because Election Day is Tuesday,
November 2, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Amend or adopt the schedule as presented.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Adopt a schedule for 2004.
COMMISSIONERS' ACTIONS/COMMENTS:
The schedule was amended to move the July meeting from July 6 to July 12, 2004. Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 3Estimated Time:Page Number:
Department: Planning Presenter: Wanda Coston
Contact: Wanda Coston
SUBJECT:
Public Hearing - 2004 North Carolina (NC) Small Cities Community Development Block Grant
(CDBG) Program-Scattered Site Housing Program (SSHP)
BRIEF SUMMARY:
Federal and State CDBG regulations require that two public hearings are conducted to solicit citizen comments concerning
the implementation of the proposed County 2004 SSHP. CDBG regulations also require that strategies are developed that
identify and make available opportunities in employment and procurement to low income citizens within the County to the
greatest extent feasible. The plans to implement these strategies were given as part of the October 20 agenda item.
Additional copies will be made available as requested.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
1) Request that the Commissioners conduct a 2nd public hearing for citizen comments in order to comply with the
requirements for implementation of the proposed county SSHP. This hearing is intended to solicit public input.
2) Request adoption of the New Hanover County Equal Employment and Procurement Plan in accordance with Federal
and State CDBG Regulations.
3) Request adoption of the New Hanover County Local Economic Benefit Plan in accordance with Federal and State
CDBG Regulations.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Grant Funding by the North Carolina Department of Commerce, Division of Community Assistance, SSHP
ATTACHMENTS:
2 Resolutions
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct public hearing. Recommend approval. The first of the required public hearings was held at your last meeting.
There were no comments from the public.
COMMISSIONERS' ACTIONS/COMMENTS:
Conducted public hearing. Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 4.1Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
CASE: Z-769, 09/03; APPLICANT: Design Solutions for Tucker
REQUEST: R-15 Residential To CD (B-1) Conditional Use Neighborhood Business
BRIEF SUMMARY:
The petitioner is requesting a CD(B-1) Conditional Use Neighborhood Business Rezoning with a Special Use Permit for
Limited Commercial Uses and Residential Uses. The subject property is located in the southwestern quadrant of the
intersection of Carolina Beach Road and Sanders Road area. Staff Recommends Approval with the conditions listed
on the Special Use Permit Findings.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 10/2/03: The Planning Board recommends approval with the following five
conditions added to the accompanying Special Use Permit:
1) The developer shall make all improvements to the Sanders Road intersection as recommended in the TIA, driveways on
Carolina Beach Road should also be consolidated.
2) To provide as much inter-connectivity as possible, access shall be provided from the proposed project to the rear of the
lots that front on Carolina Beach Road.
3) Provide a pedestrian easement to the Bea Rivage Subdivision.
4) The buffers against the Beau Rivage Subdivision shall meet the minimum County standards and include an 8? high
opaque fence and 2 rows of Leyland Cypress.
5) To maintain the existing Cypress Ponds, the site shall be engineered to ensure that the water table remains at the
existing level.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Z-769 Finding of Ffd
Z-769 Pet SumZ-769 reference sect 72-38 oZ-769 Sum.
(4)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
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COMMISSIONERS' ACTIONS/COMMENTS:
Request to rezone from R-15 Residential to B-1 Conditional Use Neighborhood Business was approved 4-1, Boseman
dissenting.
Special Use Permit as requested with five conditions as submitted by the Planning Board was approved 3-2, Pritchett and
Boseman dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 4.2Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
CASE: Z-770, 10/03; APPLICANT: Calder & Calder for Bruce Cavenaugh
REQUEST: R-15 Residential To I-1 Light Industrial
BRIEF SUMMARY:
The petitioner is requesting a rezoning from R-15 Residential to I-1 Light Industrial. The property is located on
Judges Road behind an existing automobile dealership. The subject property is classified by the New Hanover County
Comprehensive Plan as Developed and is within the Urban Services Boundary. Recognizing the surrounding zoning
designation and the adjacent land uses Staff Recommends Approval of the rezoning petition. Additionally Staff
recommends that the Judges Road right of way adjacent to the subject property should also be included in the I-1 rezoning.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 10/2/03:
Keith Calder presented the request for Mr. Cavenaugh. No one spoke in support or opposition. After a
brief discussion the Planning Board unanimously voted to recommend approval as recommended by
staff.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Z-770 Sum.dZ-770 Pet Sum
(2)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 4.3Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
CASE: TCM-9, 10/03
APPLICANT: Planning Staff
REQUEST: To Reclassify River Road to Collector Road
LOCATION: The entire length of River Road from the City Limits to Carolina Beach Rd
BRIEF SUMMARY:
River Road is currently classified as a local road. Planning Staff is proposing to reclassify the road to collector road status.
As conditions change, revisions of the designation of certain facilities as indicated on the Thoroughfare Classification Plan
may be necessary. Recognizing the function of River Road as a collector road Staff recommends reclassifying the
entire length of River Road to Collector Road status.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 10/2/03:
Planning Staff presented the request and explained the implications of the proposed Thoroughfare Classification Plan
Amendment. No one spoke in support or in opposition. The Planning Board unanimously voted to Recommend Approval.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
u
TCM-9 River Rd S
(1)
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 5Estimated Time:Page Number:
Department: Legal Presenter: Ray Church and Holt Moore
Contact: Ray Church and Holt Moore
SUBJECT:
Second Reading
Consideration of Contract Terms for County-Wide Solid Waste Collection System
BRIEF SUMMARY:
This is the second reading of the contracts which were approved by the Board by a vote of 3 to 2 during the regular meeting
on August 18, 2003. The contracts are for the three waste haulers to provide residential solid waste collection and other
environmental services to all of the unincorporated County.
NOTE: Commissioners' Actions/Comments from 09/15/03: bring back on second meeting in October 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct second reading.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct second reading.
COMMISSIONERS' ACTIONS/COMMENTS:
Collection of household and yard waste at the rate of $19.95/month failed 3-2, Greer, Boseman and Caster opposing.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 9Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney, Kemp P. Burpeau, Deputy County Attorney, Wyatt
Blanchard, County Engineer
Contact: Kemp P. Burpeau, Deputy County Attorney, Wyatt Blanchard, County Engineer
SUBJECT:
Water and Sewer Agenda
Closed Session Pursuant to G.S. 143-318.11(a)(3)
BRIEF SUMMARY:
Closed Session to consult with our attorney regarding a matter of litigation.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
N/A
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
Held closed session to discuss potential litigation. No action was taken.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Regular Item #: 10Estimated Time:Page Number:
Department: Legal Presenter: Wanda M. Copley, County Attorney and Holt Moore, Assistant County Attorney
Contact: Wanda M. Copley, County Attorney and Holt Moore, Assistant County Attorney
SUBJECT:
Regular Agenda
Closed Session Pursuant to G.S. 143-318.11(a)(3) and G.S. 131E-97.3
BRIEF SUMMARY:
Closed Session to consult with our attorney regarding a matter of litigation and information relating to competitive health
care activities involving New Hanover Regional Medical Center.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hold Closed Session
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
N/A
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct closed session.
COMMISSIONERS' ACTIONS/COMMENTS:
Discussed legal matters. No action was taken.
The Board was contacted by a firm in Tennessee regarding a possible lease at New Hanover Regional Medical Center.
The Board is not interested.
COMMENTS BY: LGL:
COMMENTS BY:
FIN:
COMMENTS BY:
BUD:
COMMENTS BY:
HR:
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 57
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting, September 15, 2003
Regular Meeting, October 6, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 61
2. Approval of Authorization for Assistant County Managers to Execute County 63
Documents
3. Approval of Donation of a 1999 Ford 15 Passenger Club Van to St. Luke 65
Ministries, Inc. for the After School Day Care Program for Inner City Children At
Risk
4. Approval of Federal Emergency Management Act Funds 67
and Related Budget Amendment 04-0076
5. Approval of Keep America Beautiful Grant 69
and Related Budget Amendment 04-0077
6. Approval of Public School Building Capital Fund 71
and Related Budget Amendment 2004-18
7. Approval of Administrative Office of the Courts Funding for Drug Court 73
and Related Budget Amendment 04-0074
8. Approval of New Position Classifications to the Position Classification Plan 75
9. Approval of Expenditure of Grassroots Reserve Dollars 77
and Related Budget Amendment 04-0075
10. Approval of Acceptance of Land Donation from Mr.Bruce Jackson 79
Approval of Budget Amendments:
11.1 #2004-16 Clean Water Management - Wetland Cells 83
11.2 #2004-17 Federal Point Volunteer Fire Department 85
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting, September 15, 2003
Regular Meeting, October 6, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
The minutes of September 15, 2003 were removed.
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 2Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Authorization for Assistant County Managers to Execute County Documents
BRIEF SUMMARY:
Staff requests the Board's approval for the Assistant County Managers to be authorized to execute County documents in
the County Manager's absence or as directed to do so.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
gerDesigneeResolut
Mana
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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DRAFT
A RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
The New Hanover County Board of Commissioners does hereby resolve as follows:
WHEREAS,
the New Hanover County Board of Commissioners appoints the County Manager,
Allen O?Neal, to act on its behalf in operational and financial matters involving County government; and
WHEREAS,
in performing his duties as County Manager, certain documents, including but not
limited to contracts, grants, and fiscal instruments must be executed by the Manager on behalf of the
County; and
WHEREAS,
in the Manager?s absence, time may be of the essence in executing certain documents
and it is necessary for the Manager?s designee(s) to execute the required documents.
NOW, THEREFORE, BE IT RESOLVED
by the New Hanover County Board of Commissioners that
the Assistant County Managers, Patricia A. Melvin and David F. Weaver are hereby authorized to execute
documents in the Manager?s absence or pursuant to his directive.
rd
This the 3 day of November, 2003.
NEW HANOVER COUNTY
[SEAL]
______________________________
Ted Davis, Jr., Chairman
ATTEST:
____________________
Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 3Estimated Time:Page Number:
Department: Sheriff's Office Presenter:
Contact: Amy Akin
SUBJECT:
Donation of a 1999 Ford 15 Passenger Club Van to St. Luke Ministries, Inc. for the After School
Day Care Program for Inner City Children At Risk
BRIEF SUMMARY:
The Sheriff desires to transfer as a donation a 1999 Ford 15-Passenger Club Van to St. Luke Ministries, Inc. for the after
school day care program. The conditions of the conveyance would stipulate that the van was to be used only for the after
school day care program, or such other purpose as the County may authorize, and that when the van is sold, proceeds from
the sale shall be used exclusively for the after school day care program. General Statute 160A-279 authorizes the County
Board of Commissioners to approve this type of transfer of property and to attach conveyance conditions to assure the
property will be put to a public use.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval of the attached resolution which approves the transfer and directs County staff to process any
required documents to consummate the transaction.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No funds required for the transaction.
ATTACHMENTS:
resolution for transfer of van to a
REVIEWED BY:
LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 4Estimated Time:Page Number:
Department: Emergency Management Presenter:
Contact: Warren Lee
SUBJECT:
Federal Emergency Management Act Funds
BRIEF SUMMARY:
Emergency Management has been awarded a grant in the amount of $20,160 from FEMA for Emergency Operations
Planning. The funds will be used for updating the Emergency Operations Plan with emphasis on Terrorism Preparedness.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend acceptance of the grant; request authorization for Emergency Management Director, Warren Lee, to sign the
grant document; request approval of budget amendment #04-0076.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ba04-0076.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
DEPARTMENT: Emergency Management
BUDGET AMENDMENT #: 04-0076
ADJUSTMENT DEBIT CREDIT
Federal Emergency Mgmt. Act $20,160
Contracted Services $20,160
EXPLANATION: To budget grant awarded to Emergency Management for Emergency Operations Planning.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 5Estimated Time:Page Number:
Department: Environmental Management Presenter: Jason Hale, Solid Waste Planner
Contact: Jason Hale
Item Does Not Require Review
SUBJECT:
Keep America Beautiful Grant
BRIEF SUMMARY:
Keep America Beautiful has been offered a $1,315 grant (contract #04-0135) from N.C. Department of Environment and
Natural Resources. The associated project involves a two-year reinvigoration of the "Care Grounds" at Hugh McRae Park
with considerable assistance from the Juvenile Day Treatment Center. More specifically, for two consecutive years Center
youth volunteers will plant native seedlings in pots in an irrigation field at Hugh McRae Park. These volunteers will care for
the seedlings, then re-plant them in non-profit settings such as schools and parks throughout the community. The County's
match will be the time dedicated to the project by Juvenile Day Treatment Center youth volunteers and staff.
A copy of the grant is available for review in the County Manger's office.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff requests the Board of Commissioners accept the grant, authorize the County Manager to sign the grant document,
and approve budget amendment #04-0077.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ba04-0077.d
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
69
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
DEPARTMENT: Environmental Management
BUDGET AMENDMENT #: 04-0077
ADJUSTMENT DEBIT CREDIT
Urban Forestry Grant $1,315
Dept. Supplies $1,315
EXPLANATION: To budget grant awarded to Environmental Management-Keep American Beautiful
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
70
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 6Estimated Time:Page Number:
Department: Finance Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Public School Building Capital Fund
BRIEF SUMMARY:
The State has approved use of the Public School Building Capital Fund to reimburse for expenditures related to Parsley
Elementary School. The Board of Education will use these funds for Murrayville Elementary.
The fund currently has $780,412 remaining to be spent on state approved capital projects. This budget amendment of
$1,729,064 increases this funding to $2,509,476.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of budget amendment #2004-18.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ba2004-18.d
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
71
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
DEPARTMENT: Public School Building Capital Project Fund
BUDGET AMENDMENT #: 2004-18
ADJUSTMENT DEBIT CREDIT
Public School Bldg. Cap. Fund $1,729,064
Extended Project Expense $1,729,064
EXPLANATION: To increase project budget for Parsley Elementary School, approved for funding by Public School
Building Capital funds.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
72
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 7Estimated Time:Page Number:
Department: Finance Presenter:
Contact: Bruce Shell
SUBJECT:
Approval of Administrative Office of the Courts Funding for Drug Court
BRIEF SUMMARY:
The Administrative Office of the Courts has awarded a "good-faith" grant amount of $107,380 for fiscal year 2003-04 to
fund the Drug Court in New Hanover County. We presently contract with Coastal Horizons Center, Inc. to operate the
program for the County. No county funds are required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request acceptance of the grant and approval of budget amendment #04-0074.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: State $107,380
ATTACHMENTS:
ba04-0074.d
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
73
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
DEPARTMENT: Finance
BUDGET AMENDMENT #: 04-0074
ADJUSTMENT DEBIT CREDIT
Adm. Office of Courts Grant $107,380
Contracted Services $107,380
EXPLANATION: To budget grant from Administrative Office of the Courts to fund the Drug Court administered by
Coastal Horizons Center, Inc.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
74
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 8Estimated Time:Page Number:
Department: Human Resources Presenter: Andre' R. Mallette
Contact: Andre' R. Mallette
SUBJECT:
Approval of New Position Classifications to the Position Classification Plan
BRIEF SUMMARY:
As an ongoing responsibility, staff in the Human Resources Department review budgeted positions to determine whether
they are appropriately classified. If it is determined that a position needs to be reclassified, and the classification to which it
should be assigned exists in the County's approved Position Classification Plan, that recommendation is forwarded from
the Human Resources Director to the County Manager for approval. If, however, it is determined that a new classification
needs to be created, Article II Section 3 of the personnel policy requires that in addition to the approvals stated above, the
new classification must be submitted to the Board of Commissioners for their approval and that it be added to the Position
Classification Plan.
Listed below are six new classifications that are being recommended for inclusion in the Position Classification Plan.
Health Program Administrator - Pay Grade MG05 ($55,869 - $85,696)
Revaluation Coordinator - Pay Grade PT05 ($40,706 - $62,462)
Community Services Coordinator - Pay Grade PT07 ($46,405 - $71,178)
Sr. Information Support Services Specialist - Pay Grade PT05 ($40,706 - $62,462)
Information Technology Development Manager - Pay Grade PT09 ($52,083 - $79,893)
Executive Assistant to the County Manager - Pay Grade PT06 ($43,888 - $67,371)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve adding the classifications listed above to the County's Position Classification Plan.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES:
75
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
76
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 9Estimated Time:Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Approve Expenditure of Grassroots Reserve Dollars
BRIEF SUMMARY:
A number of years ago, $50,000 of Grassroots Science Museum Collaborative grant money was transferred to the Cape
Fear Museum Associates, Inc. to begin a reserve account with the potential to earn income. The money was to ultimately
go toward long-term improvements for the Museum. The Museum is now requesting approval to transfer this money back
into the Museum's budget to apply toward installing the long-term 20th-century exhibit. Specifically, the dollars will go
toward contracted services to gain the assistance of an exhibits media design firm to assist with audio-visual and interactive
components of the exhibit.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the transfer of $50,000 from Cape Fear Museum Associates, Inc. and approve related Budget Amendment #04-
0075.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
04-0075.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
77
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
DEPARTMENT: Museum
BUDGET AMENDMENT #: 04-0075
ADJUSTMENT DEBIT CREDIT
Contr/CF Museum Association $50,000
Transfer to Capital Project $50,000
EXPLANATION: Transfer of funds from Cape Fear Museum Associates, Inc. for the long-term 20th-century exhibit.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
78
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Consent Item #: 10Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Dexter Hayes
Item Does Not Require Review
SUBJECT:
Acceptance of Land Donation from Mr. Bruce Jackson
BRIEF SUMMARY:
Acceptance of a conservation and open space donation for a remnant parcel, noted by a star on the attached map, located
off Myrtle Grove Road. The property adjoins a recently acquired estuarine island that was purchased as part of the
Hurricane Floyd (FEMA) buyout. This donation will provide a natural expansion to the County property on the AIWW.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Staff recommends acceptance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
map attached
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recomend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
79
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82
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
Consent Item #: 11.1Estimated Time:Page Number:
DEPARTMENT: Clean Water Mgmt-Wetland Cells
BUDGET AMENDMENT #: 2004-16
ADJUSTMENT DEBIT CREDIT
Sales Tax Refund $23,924
Interest on Investments $25,814
Extended Project Expense $2,854
Transfer to Eng. Mgmt. $52,592
EXPLANATION: For accounting purposes only; to close fund 730-Clean Water Mgmt. -Wetland Cells
ADDITIONAL INFORMATION:
APPROVAL STATUS: For Budget Officer's approval; then report to Board Of Commissioners at next regular
meeting
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
83
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84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/03/03
Budget Amendment
Consent Item #: 11.2Estimated Time:Page Number:
DEPARTMENT: Federal Point VFD
BUDGET AMENDMENT #: 2004-17
ADJUSTMENT DEBIT CREDIT
Sales Tax Refund $18,710
Interest on Investments $14,733
Extended Project Expense $43,686
Transfer to Fire Service District $77,129
EXPLANATION: For accounting purposes only; to close fund 344-Federal Point VFD.
ADDITIONAL INFORMATION:
APPROVAL STATUS: For Budget Officer's approval; then report to Board Of Commissioners at next regular
meeting
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
85