Agenda 2003 12-01
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR., CHAIRMAN · ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · JULIA BOSEMAN, COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
December 1, 2003 2:00 p.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION
PLEDGE OF ALLEGIANCE
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
2:05 p.m. 1. Election of Chairman and Vice-Chairman
Wanda M. Copley, County Attorney Presiding
2:10 p.m. 2. Meeting of the Water and Sewer District
(for the purpose of electing a Chairman and Vice-Chairman)
2:10 p.m. 3. Election of Chairman and Vice-Chairman, Water and Sewer District
Wanda M. Copley, County Attorney Presiding
2:15 p.m. 4. APPROVALOF CONSENT AGENDA
2:30 p.m. 5. Consideration of Request by The Airlie Gardens Foundation that the County 5
Commissioners Grant All Funds Generated by Airlie Gardens to the Airlie
Garden Foundation Effective January 1, 2004 and Related Budget Amendment
04-0098
Public Hearing:
2:40 p.m. 6. Request by Stroud Engineering for Palm Beach Development Group to 7
consider a Special Use Permit for an 18 unit High Density development in an
R-15 Residential zoning District located at 1050 Dunhill Lane behind the
Amerihost Inn & Suites at Monkey Junction (S-504, 10/03)
2:55 p.m. 7. Consideration of Administrative Support Position for Veterans Services and
13
Related Budget Amendment 04-0099
3:00 p.m. 8. Consideration of Request for Three Permanent Custodial Positions for Property 19
Management
21
3:05 p.m. 9. Consideration of Annual Review and Approval of Public Official Bonds
3:15 p.m. 10. Meeting of the Water and Sewer District27
3:45 p.m. 11. Non-Agenda Items (limit three minutes)
3:50 p.m. 12. Additional Items:
County Commissioners
County Attorney
County Manager
4:00 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
Page
ITEMS OF BUSINESS
No.
1. Non-Agenda Items (limit 3 minutes)
2.Approval of Minutes
29
3.Presentation by Mark Cope and Betty Scott
31
3
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Page
ITEMS OF BUSINESS
No.
1. Approval of Minutes35
2. Approval of Grant Application for New Hanover Regional Medical Center
37
Emergency Medical Services
3. Approval of Airlie Gardens Water and Sewer Expansion Contract #04-009439
4. Approval of Changes in Bank of America Commercial Segment Deposit Account 41
Signature Card - New Hanover County/Jail Inmate Escrow Account
5. Approval of FEMA - Fire Act Grant for Castle Hayne Fire Department and 45
Related Budget Amendment 04-0087
Approval of Budget Amendments:
6.1 # 04-0083 Human Service Transportation 47
6.2 #04-0088 Fire Services 49
6.3 #04-0091 Human Service Transportation 51
6.4 #04-0095 Social Services 53
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Regular Item #: 5Estimated Time:Page Number:
Department: Airlie Presenter: Thomas Herrera-Mishler
Contact: Thomas Herrera-Mishler
SUBJECT:
Revenues Generated at Airlie Gardens
BRIEF SUMMARY:
At the October 9, 2003 meeting of the Airlie Gardens Foundation the following motion was made:
The Airlie Gardens Foundation requests that the County Commissioners grant all funds generated by Airlie Gardens to the
Airlie Gardens Foundation effective January 1, 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
That the Commissioners grant all funds generated by Airlie Gardens to the Airlie Gardens Foundation effective January 1,
2004.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Please note the FY03-04 Budget includes a projected revenue of $53,500 for Airlie Gardens. If this revenue
is removed from the General Fund Budget and expenditures not reduced or other revenue increased there will be a
$53,500 shortfall in the General Fund from this action in FY04-05. Impact for remainder of FY03-04 will be $25,300.
ATTACHMENTS:
04-0098.d
REVIEWED BY:
LEGAL: FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. However, please be advised that this is a departure from the traditions and standard practices here
in New Hanover County. The reason I am recommending this departure is that the County Commissioners have directed to
the extent possible that Airlie Gardens become self-sufficient. The process of becoming self-sufficient has to start
somewhere. In addition, recommend the attached budget amendment for the purpose of accurate record keeping.
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to approve failed 3-2, Greer, Boseman and Pritchett dissenting.
Substitute motion to grant 50% of revenues generated to the Foundation, 50% of revenues used for operating expenses.
Substitute motion failed 3-2: Boseman, Davis and Pritchett dissenting.
5
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
DEPARTMENT: Airlie Gardens
BUDGET AMENDMENT #: 04-0098
ADJUSTMENT DEBIT CREDIT
AIRLIE ADMISSIONS $25,300
CONTINGENCIES $25,300
EXPLANATION: To reduce Contingency expenditures to offset the General Fund loss of revenue due to General
Fund not receiving Airlie fees for the second half of FY 03-04. The loss in revenue on an annual basis is $53,000.
ADDITIONAL INFORMATION: With the approval of this Budget Amendment the amount remaining in Contingency
is $175,087.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Motion to approve failed 3-2, Greer, Boseman and Pritchett dissenting.
6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Regular Item #: 6Estimated Time:Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: S-504, 10/03 Special Use Permit for: 18 Unit High Density Residential
In an R-15 Residential District
BRIEF SUMMARY:
Request by Stroud Engineering for Palm Beach Development Group for a Special Use Permit for an 18 unit High Density
development in an R-15 Residential District located at 1050 Dunhill Lane behind the Amerihost Inn & Suites at Monkey
Junction.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 9/4/03:
The applicant's landscape architect presented the site plan and explained that the primary access to the project is from
Carolina Beach Road, stormwater management is already in place, the required landscaping can be accommodated, and
the use is a reasonable transition from commercial to single family residential. Three people from the nearby Brewster
Place Subdivision spoke in opposition to the proposed 18 unit high density development. The neighbors presented
concerns about the project possibly having a negative impact on their property values. Some of the neighbors had concerns
with traffic, trash in the right of way, lack of maintenance of the existing stormwater pond, and overflow parking that occurs
on the street when there are meetings at the hotel. The Planning Board debated and discussed all of the issues presented
and ultimately voted 4-1 to recommend approval with two conditions. 1) provide a vegetative buffer with an 8? high fence
on the north side of the ditch to screen parking and building, 2) provide a vegetative buffer around the pond along Dunhill
Lane & Chilmark Court.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
S-504 Finding of FS-504 Pet Sum
2 documents
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Denied 5-0.
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9
10
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12
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Regular Item #: 7Estimated Time:Page Number:
Department: Veteran Services Presenter: Patricia Melvin
Contact: Budd Baker
SUBJECT:
Consideration of Administrative Support Position for Veterans Services
BRIEF SUMMARY:
The need for administrative support in the Veterans Services office was communicated to the Board in a memo dated
October 27, 2003, which is attached. Staff recommends an Administrative Support Specialist position for the Veterans
Services Office. The agency receives an average of 25 telephone calls per day, with an average of five walk-in claimants
per day. Filing of claims must be done in person, and takes approximately 1-1/2 to 2 hours. This work is completed with
the assistance of a senior aide who works four (4) hours per day.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve Administrative Support Specialist position for the Veterans Services Office.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation: The estimated cost for the remainder of FY03/04 including benefits is $20,122. The total cost of salary and
benefits FY04/05 will be $41,739.
ATTACHMENTS:
04-0099.d
Memo dated October 27, 2003
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of new position and the attached budget amendment with an effective date of January 1, 2004.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
13
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
DEPARTMENT: Veterans Services
BUDGET AMENDMENT #: 04-0099
ADJUSTMENT DEBIT CREDIT
CONTINGENCIES $20,122
SALARIES AND WAGES $14,500
SOCIAL SECURITY TAXES $1,109
MEDICAL INSURANCE $4,513
EXPLANATION: To budget for an Administrative Support Specialist for Veterans Services for the second half of
FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Regular Item #: 8Estimated Time:Page Number:
Department: Property Management Presenter: Jerome Fennell
Contact: Audrey Burgess
SUBJECT:
Requesting Three Regular Custodial Positions
BRIEF SUMMARY:
I am requesting that three existing temporary custodial positions be made permanent. Regular positions would allow us to
retain good personnel that we have trained.
The addition of new space and the increase in housekeeping in existing spaces dictate the need for additional personnel.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 3
Explanation: No additional funding would be necessary. The County will absorb the cost for benefits ($12,500) for the
remainder of the fiscal year in the Property Management budget.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. Please be advised that this will impact next year/s budget by approximately $28,182. Positions will
be eligible for retirement in FY04-05.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Davis dissenting.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Regular Item #: 9Estimated Time:Page Number:
Department: Legal Presenter: None Required
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Annual Review and Approval of Public Official Bonds
BRIEF SUMMARY:
The Board is required to annually review public official bonds in December. The attached resolutions will approve existing
bonding of the Finance Officer, Sheriff, Register of Deeds, and ABC Board members handling funds, and set the amount of
the Sheriff's bond.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Enact Resolutions.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
SheriffBond03PublicOffical-FinanceRegisterSherPublicOfficialResoluAbcBond03.do
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval of attached resolutions.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
RESOLVED, that pursuant to the provisions of Section 162-8 of the North Carolina General
Statutes, the Board of Commissioners of New Hanover County, at its regular meeting on December 1,
2003, determined that the required Sheriffs Bond shall be in the total amount of Five Thousand
=
($5,000.00) Dollars.
st
ADOPTED this the 1 day of December, 2003.
NEW HANOVER COUNTY
(SEAL)
__________________________
Chairman
Board of County Commissioners
ATTEST:
_________________________
Clerk to the Board
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STATE OF NORTH CAROLINA
BOND APPROVAL
NEW HANOVER COUNTY
WHEREAS, pursuant to Chapter 109 of the North Carolina General Statutes, the Board of County
Commissioners conducts an annual review of public official bonds;
WHEREAS, said bonds have been reviewed by the County Attorney and found to be in full force
and to be in proper format.
NOW, THEREFORE, the Board of County Commissioners does hereby approve the Surety Bond
for the Finance Officer, Sheriff, Register of Deeds, and Tax Collector. This designation of approval is
hereby incorporated within the respective bond as if set out in its entirety on the face thereof.
st
This the 1 day of December, 2003.
NEW HANOVER COUNTY
(SEAL)
__________________________
Chairman
Board of County Commissioners
ATTEST:
_________________________
Clerk to the Board
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RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
RESOLVED, that pursuant to the requirements of Chapter 109 of the North Carolina General
Statutes, the Board of Commissioners of New Hanover County, at its regular meeting on December 1,
2003, approved the bonds of the Clerk of Superior Court of New Hanover County, New Hanover County
Finance Officer, New Hanover County Sheriff, Register of Deeds of New Hanover County, and New
Hanover County Tax Collector and FURTHER RESOLVED, the Chairman of the Board of Commissioners
is hereby authorized, empowered and directed to certify said approval of such Bonds, with the exception
of the Bond of the Clerk of Superior Court, which is not physically present in New Hanover County.
st
ADOPTED this the 1 day of December, 2003.
NEW HANOVER COUNTY
(SEAL)
__________________________
Chairman
Board of County Commissioners
ATTEST:
_________________________
Clerk to the Board
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RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
RESOLVED, that pursuant to the provisions of Section 18B-700 of the North Carolina General
Statutes, the Board of Commissioners of New Hanover County, at its regular meeting on December 1,
2003, does hereby exempt from the bond requirement of said Section 18B-700 any member of the New
Hanover County ABC Board who does not handle Board funds, including but not limited to the Chairman
of the New Hanover County ABC Board.
st
ADOPTED this the 1
day of December, 2003.
NEW HANOVER COUNTY
(SEAL)
__________________________
Chairman
Board of County Commissioners
ATTEST:
_________________________
Clerk to the Board
25
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
Page
ITEMS OF BUSINESS
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes
29
3. Presentation by Mark Cope and Betty Scott
31
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the minutes of the Regular Meeting held on November 3, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: County Manager Presenter: Betty Scott and Mark Cope
Contact: Allen O'Neal
SUBJECT:
Water and Sewer
BRIEF SUMMARY:
Mark O. Cope and Betty W. Scott have requested to speak on the Water and Sewer agenda.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. In an attempt to more fully prepare this item, Susan Wynn talked with Ms. Scott to obtain more
information as to the topics Ms. Scott and Mr. Cope wish to present. Ms. Scott would not offer specifics for the meeting but
indicated the subject is related to tap fees. I spoke with Water and Sewer Chairman, Bobby Greer, and at his direction
allocated 15 minutes for this item.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
31
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Page
ITEMS OF BUSINESS
No.
1. Approval of Minutes 35
2. Approval of Grant Application for New Hanover Regional Medical Center 37
Emergency Medical Services
3. Approval of Airlie Gardens Water and Sewer Expansion Contract #04-0094 39
4. Approval of Changes in Bank of America Commercial Segment Deposit Account 41
Signature Card - New Hanover County/Jail Inmate Escrow Account
5. Approval of FEMA - Fire Act Grant for Castle Hayne Fire Department and 45
Related Budget Amendment 04-0087
Approval of Budget Amendments:
6.1 # 04-0083 Human Service Transportation 47
6.2 #04-0088 Fire Services 49
6.3 #04-0091 Human Service Transportation 51
6.4 #04-0095 Social Services 53
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the minutes of the Regular Meeting held on November 3, 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve minutes.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Consent Item #: 2Estimated Time:Page Number:
Department: Emergency Management Presenter:
Contact: Warren Lee
SUBJECT:
Grant Application for New Hanover Regional Medical Center (NHRMC)
Emergency Medical Services (EMS)
BRIEF SUMMARY:
The County has been asked to act as the conduit agency for a grant that NHRMC EMS wishes to apply for. It is a
requirement of the State that the County receive the funds, NOT NHRMC. The amount of the grant is $29,450. NHRMC
EMS will use the funds to purchase decontamination equipment, personal protection equipment, and Bioterrorism
Preparedness Training. This will not impact New Hanover County's budget, it will be a "flow-through" grant.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for New Hanover County to apply for funds on behalf of NHRMC EMS; request approval for the
County Manager to sign the grant document; request approval for the Finance Director to serve as fiscal officer. We also
request acceptance of the grant, if awarded. This will require NO budget amendment since the funds will go through a
special account that is not a part of the General Fund.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Consent Item #: 3Estimated Time:Page Number:
Department: Engineering Presenter: Max Maxwell
Contact: Max Maxwell
SUBJECT:
Airlie Gardens Water and Sewer Expansion
Contract # 04-0094
BRIEF SUMMARY:
On November 10th, 2003, staff received bids for the second time for the Airlie Gardens Water and Sewer Expansion
Project. The scope of the project consists of a new water line tap on Airlie Road to supply water to the gardens, and a new
lift station and force main out to Airlie Road and entry road improvements. This project will give Airlie Gardens City Water
and Sewer, which is needed to provide proper restroom facilities in the future.
The apparent low bidder for this project is Thompson and Company with a bid amount of $396,486.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the project be awarded to Thompson and Company in the amount of $396,486 and authorization for
the chairman to execute the contract. (Contract is voluminous and is available in the County Manager's office.)
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: 305-495-3050-7300-6000 (Airlie Gardens Capital Improvements Fund - current balance is approximately
$1,090,000.)
ATTACHMENTS:
Bid Tabulation
r
Certified Bid Tab fo
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
39
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Consent Item #: 4Estimated Time:Page Number:
Department: Finance Presenter: Bruce T. Shell
Contact: Bruce T. Shell
SUBJECT:
Changes in Bank of America Commercial Segment Deposit Account Signature Card - New
Hanover County/Jail Inmate Escrow Account
BRIEF SUMMARY:
Attached is a Bank of America Commercial Segment Deposit Signature Card for the New Hanover County/Jail Inmate
Escrow Account. Changes in the signature card are being made as follows: removing Wayne Bailey, Service Desk Sgt.
and replacing with Gary M. Rogers, Detention Officer. These changes are being made as a result of personnel changes in
the Sheriff's Department.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of County Commissioners approve the changes to the New Hanover County/Jail Inmate Escrow
Account's signature card.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
The Bank of America Commercial Segment Deposit Account Signature Card is being submitted separately.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
41
42
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Consent Item #: 5Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
FEMA-Fire Act Grant for Castle Hayne Fire Department
BRIEF SUMMARY:
Castle Hayne Fire Rescue has been awarded a grant for the purchase of self-contained breathing apparatus (airpacks).
The grant is part of the Federal Fire Act Funding that is awarded to departments. The current airpacks are aged and have
resulted in several failures. The grant requires a 10% local match. The total grant awarded is $100,690, the local match is
$10,069.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Endorse the acceptance of the grant by Castle Hayne Fire Rescue and reimburse the department the local jurisdiction
portion of $10,069 from the Fire Service District Administrative Reserve after the purchase has been complete.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The funding source would be the Fire Service District- Administrative Reserve
ATTACHMENTS:
04-0087.d
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
45
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
DEPARTMENT: Fire Service District
BUDGET AMENDMENT #: 04-0087
ADJUSTMENT DEBIT CREDIT
ADMINISTRATIVE RESERVE $10,069
CASTLE HAYNE VFD $10,069
EXPLANATION: To transfer funds from administrative reserve to Castle Hayne VFD line for required local match
for Federal Fire Act Funding.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
46
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
Consent Item #: 6.1Estimated Time:Page Number:
DEPARTMENT: Human Service Transportation
BUDGET AMENDMENT #: 04-0083
ADJUSTMENT DEBIT CREDIT
DOT-Administration-State $7,640
Contract Services $2,940
Computer Expense $4,700
EXPLANATION: To adjust budget to actual amount of grant awards for FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
Consent Item #: 6.2Estimated Time:Page Number:
DEPARTMENT: Fire Services
BUDGET AMENDMENT #: 04-0088
ADJUSTMENT DEBIT CREDIT
ADMINISTRATIVE RESERVE $47,000
M&R EQUIPMENT $10,000
FIREFIGHTING SUPPLIES $37,000
EXPLANATION: When the FY 03-04 Budget was adopted funds were placed in Administrative Reserve to be
transferred during the year to replace aged equipment and fund other items necessary to work towards improving
the fire insurance rating.
ADDITIONAL INFORMATION: The transfer of funds from Administrative Reserve for turnout gear repair ($10,000)
and firefighting supplies ($37,000) is part of the effort to improve fire protection in New Hanover County.
APPROVAL STATUS: For Budget Officer's approval; then report to Board Of Commissioners at next regular
meeting
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
Consent Item #: 6.3Estimated Time:Page Number:
DEPARTMENT: Human Service Transportation
BUDGET AMENDMENT #: 04-0091
ADJUSTMENT DEBIT CREDIT
General Public Allocation $45,131
Contract Services-General Public $45,131
EXPLANATION: To increase budget to actual amount of General Public Transportation funding for FY 03-04.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/01/03
Budget Amendment
Consent Item #: 6.4Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 04-0095
ADJUSTMENT DEBIT CREDIT
DSS ADMIN GRANTS $104,587
OFFICE DAY CARE SERVICE $686,177
ASSISTANCE PAYMENTS $87,430
DAY CARE SERVICES $686,177
DAY CARE SERVICES $9,038
ASSISTANCE PAYMENTS $8,119
EXPLANATION: To budget additional Federal dollars for day care services and administration. No additional
county dollars are required.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
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