Agenda 2003 12-15
AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN · JULIA BOSEMAN, VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER · TED DAVIS, JR., COMMISSIONER · NANCY PRITCHETT, COMMISSIONER
··
ALLEN O?NEAL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD
December 15, 2003 9:00 a.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVALOF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of Plaque to Commissioner Ted Davis, Jr. In Appreciation of His
5
Service as Chairman of the Board of County Commissioners
9:25 a.m. 2. Presentation of New Hanover County Retirement Plaques7
9:40 a.m. 3. Presentation of New Hanover County Service Awards9
9:50 a.m. 4. Recognition of New Employees11
9:55 a.m. 5. Recognition of Department of Environmental Management?s National Award 13
10:05 a.m. 6. Recognition of Tiffany Allen?s State Award from the State Association of
23
Insurance Women
10:10 a.m. 7. Update/Discussion with the Port, Waterway & Beach Commission25
10:30 a.m. 8. Update on County E-Payment System for Inspections27
10:50 a.m. 9. Consideration of Date for FY 04-05 Budget Work Session29
11:00 a.m.
Break
33
11:10 a.m. 10. Appointment of Commissioners to Various Boards and Committees for 2004
11:40 a.m. 11. Committee Appointments35
12:25 p.m.
Lunch Break
12:55 p.m. 12. Meeting of the Water and Sewer District93
1:10 p.m. 13. Non-Agenda Items (limit three minutes)
1:20 p.m. 14. Additional Items:
County Commissioners
County Attorney
Clerk to the Board
County Manager
1:30 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes95
3. Consideration of Acceptance of Public Dedication, Middle Sound97
3
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes103
2. Approval of Adoption of State Road Resolution to Add Roads in Marsh Oaks 105
Subdivision to the State Highway System (Div. File 1034-N)
3. Approval to Accept Additional Home and Community Block Grant Funds in the 109
Amount of $5,716 and Related Budget Amendment #04-0101
115
4. New Hanover County Schools Budget Amendments
5. Approval of Agreement Between New Hanover County and the City of 135
Wilmington for a Community Fire and Life Safety Manager for New Hanover
County
6. Approval of Changes in the New Hanover County Health Department Fee Policy143
7. Approval to Accept Additional Family Planning Funding for the Health 145
Department and Related Budget Amendment #04-0107
8. Approval to Accept Additional Bioterrorism Funding for the Health Department147
and Related Budget Amendment #04-0110
9. Approval to Accept Additional Bioterrorism Funding for the Public Health 155
Regional Surveillance Team and Related Budget Amendment #04-0109
10. Approval to Submit a 2004 Grant Pre-Application to the Governor?s Crime 159
Commission for Project Information Technology
11. Approval to Submit a 2004 Grant Pre-Application to the Governor?s Crime 161
Commission for Project Safety Equipment
12. Approval of New Hanover County and New Hanover County Fire District 163
Collection Reports
167
13. Approval of Release of Tax Value
Approval of Budget Amendments:
169
14.1 #04-0105 Social Services
14.2 #04-0108 Library171
14.3 #2004-24 Judicial Building Capital Project173
14.4 #2004-26 Controlled Substance Tax175
14.5 #2004-27 Federal Forfeited Property177
4
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Chairman Robert G. Greer
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Presentation of Plaque to Commissioner Ted Davis, Jr. In Appreciation of His Service as
Chairman of the Board of County Commissioners
BRIEF SUMMARY:
On behalf of the Board, Chairman Greer will present a plaque in recognition of the outstanding service and leadership
provided by Commissioner Davis while serving as Chairman of the Board for the past three years.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present plaque.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented.
5
{This page intentionally left blank}
6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 2Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Mary Moore
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Retirement Plaques
BRIEF SUMMARY:
The following employees are eligible to receive New Hanover County Retirement Plaques:
Ann C. Servotte, NHC Library (Library Associate) - 14 years of service
Douglas A. Garrett, Inspections (Code Enforcement Official) - 20 years of service
James E. Jones, Property Management (Maintenance Assistant) - 10 years of service
Esther R. Adams, Health Dept. (Public Health Nurse) - 16 years of service
Beth W. Jones, Health Dept. (Public Health Nurse Supervisor - 27 years of service
Margaret R. Horton, Health Dept. (Public Health Nurse) - 20 years of service
John M. Bates - Inspections (Code Enforcement Official) - 16 years of service
Johnny R. Bullard, Social Services Dept. (Social Worker) - 29 years of service
Barbara T. Harts, Social Services Dept. (Fiscal Support Supervisor) - 18 years of service
Andrew J. Atkinson, Deputy County Manager - 24 years of service
Janice Brown, Social Services Dept. (Economic Services Caseworker) - 29 years of services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present plaques.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented.
7
{This page intentionally left blank}
8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 3Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR: Larry P. Bolick - Tax Dept.; Mary S. Wilson - Public Safety; Johnny L. Johnson - Sheriff's Office; Dominic P.
Segers - Sheriff's Office; Larry J. Burroughs - Engineering; Cory N. Sumner - Engineering; Helen M. Depuy - Social Services;
Dean W. Hollandsworth - Social Services; Richard F. Loeser - Aging; Frances E. Wooten - Aging
TEN (10) YEAR: Carol C. Honeycutt - Tax Dept.; Dennis G. Kudro - Sheriff's Office; Kimberly K. Carder - Register of Deeds;
Theodora A. Stenson - Social Services
FIFTEEN (15) YEAR: Sina C. Vereen - Register of Deeds; Suan R. Wright - Health Dept.
TWENTY (20) YEAR: David S. Stevenson - Sheriff's Office; Raymond L. Church - WASTEC; Olivia T. Lai - Social Services
TWENTY-FIVE (25) YEAR: Beverly B. Shareef - Library
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented.
9
{This page intentionally left blank}
10
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 4Estimated Time:Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
11
{This page intentionally left blank}
12
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 5Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal, Ray Church
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Recognition of Department of Environmental Management's National Award
BRIEF SUMMARY:
Ray Church and Staff of the Department of Environmental Management have been selected as a national winner in the
2003 Crown Communities Awards competition sponsored by American City and County Magazine for their entry,
"Constructed Wetlands for the Treatment of Landfill Leachate". The awards presentation was made on December 11, 2003
at the National League of Cities Conference in Nashville and an article about the project will be published in the December
2003 issue of American City & County magazine. Ray Church represented New Hanover County at the awards
presentation and will give a report.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recognize award and hear report by Ray Church.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Acknowledge achievements and hear report by Ray Church.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized award, heard presentation.
13
14
15
16
17
18
19
20
21
{This page intentionally left blank}
22
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 6Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
Item Does Not Require Review
SUBJECT:
Recognition of Tiffany Allen's State Award from the State Association of Insurance Women
BRIEF SUMMARY:
Tiffany Allen, Risk Management Specialist, received the "Insurance Professional of the Year" award at the State
Association of Insurance Women's Conference in November.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Acnowledge acheivement.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized award.
23
{This page intentionally left blank}
24
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 7Estimated Time:Page Number:
Department: County Manager Presenter: Richard Catlin
Contact: Allen O'Neal
SUBJECT:
Update/Discussion with the Port, Waterway & Beach Commission
BRIEF SUMMARY:
Richard Catlin, Chairman of the Port, Waterway & Beach Commission will update the Board on activities and discuss a "No
Wake Zone" at Snow's Cut.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear update presentation. It will be appropriate for the Board to discuss and consider requesting a "No Wake Zone" from
the N. C. Wildlife Resources Commission.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
25
26
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 8Estimated Time:Page Number:
Department: Inspections Presenter: Tony Roberts, Sandra Craig
Contact: Bill Clontz
Item Does Not Require Review
SUBJECT:
Update on County E-Payment System for Inspections
BRIEF SUMMARY:
One of the Programmatic Goals adopted in the Budget Resolution in June 2003, was to provide a computer system to
electronically collect payments from users of County services. We have developed an E-Payment System for the
Inspections Department that allows a permit holder to request an inspection, pay for that inspection, and schedule that
inspection electronically. In conjunction with Bank of America, the County can now accept any of the four major credit cards
as payment for Inspection services. The project has been implemented in a pilot mode and is operating very well.
Acceptance by the builders has been very good. This presentation is to inform the Board of the completion of one of the
Programmatic Goals established this year.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
No motion required
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
No Attachments
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard.
27
{This page intentionally left blank}
28
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 9Estimated Time:Page Number:
Department: County Manager Presenter: Allen O'Neal, Cam Griffin
Contact: Alen O'Neal, Cam Griffin
SUBJECT:
FY 04-05 Budget Work Session
BRIEF SUMMARY:
Staff has suggests January 15, 2004 following the Agenda Review Session as a time for the FY 04-05 Budget Work
Session. A memo to the Board and the Budget Calendar for Fiscal Year 2004-2005 are attached for review.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Schedule the FY 04-05 Budget Work Session
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
get Calendar
condensed Bud
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Scheduled FY 04-05 Budget Work Session on January 15, 2004, following the Commissioners? staff meeting.
29
30
31
{This page intentionally left blank}
32
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 10Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Appointment of Commissioners to Various Boards and Committees for 2004
BRIEF SUMMARY:
The Commissioners need to make the annual appointments/reappointments of Commissioners to serve on various
community and County boards for 2004.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments/reappointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
2003 Commissioner Appointments
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Made appointments.
33
34
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Regular Item #: 11Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following Boards and Committees:
Adult Care Home Community Advisory Committee: Annunziati, Corrigan
Board of Health : Wardrip, Lofgren, Hickmon
Human Relations Commission: Kane, Rice-Evans
Industrial Facilities & Pollution Control FinancingOddo
Nursing Home Community Advisory Committee: Grime
Tourism Development Authority: Bolda, Dickens, Pope
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Made appointments listed above.
35
{This page intentionally left blank}
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
{This page intentionally left blank}
92
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page
No.
1. Non-Agenda Items (limit 3 minutes)
2. Approval of Minutes 95
3. Consideration of Acceptance of Public Dedication, Middle Sound 97
93
{This page intentionally left blank}
94
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Water & Sewer Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approve the following sets of minutes:
Regular Meeting, November 17, 2003
Regular Meeting, December 1, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
95
{This page intentionally left blank}
96
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Water & Sewer Item #: 3Estimated Time:Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E Blanchard
SUBJECT:
Acceptance of Public Dedication
Middle Sound
BRIEF SUMMARY:
The County is currently in the process of installing a sewer system to serve the Middle Sound area. In order to complete this
system, it will be necessary to run these lines in roads that are not currently state maintained, for the most efficient routing. The
18 foot easement off of Turner Nursery Road (S.R. 1406) was not originally deeded to the Water and Sewer District. The
easement is platted and offered for public acceptance. Attached is a resolution accepting the easement for sewer purposes
only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Board accept the easement for sewer purposes only and authorize the Chairman to execute the
Resolution for acceptance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
yRoad-Chap153AAcceptance
TurnerNurser
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
97
A RESOLUTION
OF THE
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
BOARD OF COMMISSIONERS
WHEREAS, G.S. Chapter 153 A, Article 15 authorizes counties to establish water and sewer systems, and G.S.
Chapter 162A, Article 6 authorizes counties to establish a water and sewer district; and
WHEREAS, New Hanover County has established the New Hanover County Water and Sewer District, which
District has arranged for construction of a sewer system in the unincorporated County; and
WHEREAS, the District desires to locate portions of the sewer system within dedicated subdivision easements in
New Hanover County; and
WHEREAS, various easements in New Hanover County have been dedicated to the public use by the recordation
of a subdivision plat or other map; and
WHEREAS, G.S. 153A-158 authorizes acquisition of a fee or lesser interest in real property by gift, grant or other
lawful method; and
WHEREAS, the New Hanover County Water and Sewer District desires to accept the offer of dedication of a
subdivision easement for the purpose of providing sewer and/or water services to County residents by and through the
New Hanover County Water and Sewer District;
NOW, THEREFORE, BE IT RESOLVED as follows:
That New Hanover County Water and Sewer District hereby accepts for sewer and/or water utility and other public
purposes, in the Districts discretion, the offer of dedication of the subdivision easement as more fully set forth below:
=
Description:
Being that eighteen (18?) foot wide easement intersecting Turner Nursery Road (SR1406),
as shown on a survey of the R. H. Walker Estate recorded in Map Book 38, Page 326,
New Hanover County Registry.
The New Hanover County Water and Sewer District does now accept said subdivision streets for purposes of
providing any drainage services or road maintenance whatsoever.
th
ADOPTED, this the 15 day of December, 2003.
NEW HANOVER COUNTY
WATER AND SEWER DISTRICT
[SEAL]
______________________________
William A. Caster, Chairman
ATTEST:
____________________
Clerk to the Board
98
99
{This page intentionally left blank}
100
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 103
2. Approval of Adoption of State Road Resolution to Add Roads in Marsh Oaks 105
Subdivision to the State Highway System (Div. File 1034-N)
3. Approval to Accept Additional Home and Community Block Grant Funds in the 109
Amount of $5,716 and Related Budget Amendment #04-0101
4. New Hanover County Schools Budget Amendments 115
5. Approval of Agreement Between New Hanover County and the City of 135
Wilmington for a Community Fire and Life Safety Manager for New Hanover
County
6. Approval of Changes in the New Hanover County Health Department Fee Policy 143
7. Approval to Accept Additional Family Planning Funding for the Health 145
Department and Related Budget Amendment #04-0107
8. Approval to Accept Additional Bioterrorism Funding for the Health Department 147
and Related Budget Amendment #04-0110
9. Approval to Accept Additional Bioterrorism Funding for the Public Health 155
Regional Surveillance Team and Related Budget Amendment #04-0109
10. Approval to Submit a 2004 Grant Pre-Application to the Governor?s Crime 159
Commission for Project Information Technology
11. Approval to Submit a 2004 Grant Pre-Application to the Governor?s Crime 161
Commission for Project Safety Equipment
12. Approval of New Hanover County and New Hanover County Fire District 163
Collection Reports
13. Approval of Release of Tax Value 167
Approval of Budget Amendments:
14.1 #04-0105 Social Services 169
14.2 #04-0108 Library 171
14.3 #2004-24 Judicial Building Capital Project 173
14.4 #2004-26 Controlled Substance Tax 175
14.5 #2004-27 Federal Forfeited Property 177
101
{This page intentionally left blank}
102
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 1Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approval of the following set of minutes:
Regular Meeting, December 1, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
103
{This page intentionally left blank}
104
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 2Estimated Time:Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Adoption of State Road Resolution to Add Roads in Marsh Oaks Subdivision to the State
Highway System (Div. File 1034-N)
BRIEF SUMMARY:
NCDOT is considering the road additions and the District Engineer is recommending that the Board adopts the standard
SR2 Resolution.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt SR-2 Resolution
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
SR-1 Petition
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
105
106
107
108
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 3Estimated Time:Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Request Commissioners Accept Additional Home and Community Block Grant Funds in the
Amount of $5,716
BRIEF SUMMARY:
The NHC Department of Aging is eligible for additional Home and Community Block Grant (HCCBG) funds in the amount of
$5,716 for FY2003-2004. Funds will be used to upgrade computer technology and for print/copier costs for departmental
events.
Grant funding requires a 10% match of $635, which is in the approved FY2003- 2004 budget. No additional County funds
are required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Commissioners accept the additional HCCBG funds of $5,716 and approve the accompanying budget
amendment.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
04-0101.d
Letter from NC Division of Aging
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
109
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
DEPARTMENT: Aging
BUDGET AMENDMENT #: 04-0101
ADJUSTMENT DEBIT CREDIT
HOME AND COMMUNITY GRANT $5,716
COMPUTER TECHNOLOGY $4,716
RENT $1,000
EXPLANATION: To budget the additional Home and Community Block grant. Funds will be used to upgrade
technology and for rent.
ADDITIONAL INFORMATION: Funds require a 10% match which is approved in the FY 2003-2004 budget so no
additional County funds are required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
110
111
112
113
{This page intentionally left blank}
114
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 4Estimated Time:Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
New Hanover County Schools Budget Amendments
BRIEF SUMMARY:
Following are New Hanover County Schools Capital Outlay Amendments and Transfers that have been approved by the
Board of Education since July 1, 2003 that have not been presented to the County Commissioners.
Revision # 20, approved by the Board of Education on October 6, 2003, transfers balances from 1996 Bond project
balances to the construction of the new Murrayville Road Elementary School - $135,441.
Capital Outlay Amendment # 3, approved by the Board of Education September 9, 2003, reduces the carryover for Capital
Outlay Projects for invoices accrued back to FY 2002-03 - $390,324.
Budget Transfer Request approved by the Board of Education September 9, 2003, establishes budget for tenant upfit at
Laney Wrestling Facility - $18,595.
Budget Amendment #2, approved by the Board of Education on August 2003, is to record $10,955,978 in carryover in the
Capital Outlay Fund. The School Board does not appropriate funds for multi-year projects, so at the completion of the year
unexpended funds for capital projects that are not complete must be appropriated to the following fiscal year.
Budget Amendment #1, approved by Board of Education July, 2003, sets up budget for School Bus Lease financed by the
State - $745,293.
Budget Amendment #4, approved by the Board of Education on November 3, 2003, transfers remaining bond funds from
Parsley Elementary to Murrayville Elementary School - $2,509,476.
Amendments are presented for information purposes only.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
No action is necessary. Amendment is presented for information purposes only.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A
115
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No action required, for information purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
{This page intentionally left blank}
134
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 5Estimated Time:Page Number:
Department: Fire Services Presenter: Donnie Hall
Contact: Donnie Hall
SUBJECT:
Agreement Between New Hanover County and the City of Wilmington for a Community Fire and
Life Safety Manager for New Hanover County
BRIEF SUMMARY:
At their October 15, 2003 meeting the Board of Fire Commissioners recommended Fire Services enter into a joint funding
agreement with the Wilmington Fire Department for a Community Fire and Life Safety Manager for all of New Hanover
County. The position will be filled with a credentialed educator who will design, implement and evaluate efforts of reducing
the risk of fire and life safety injuries. The educator will be a City employee and the City will provide a car, office and
computer.
The County will contribute one-half of the annual salary and benefits. The FY03-04 County cost is $11,340. Full year
County funding in FY03-04 will be approximately $23,000.
Funds are available in the Fire Service administrative reserve account for the FY03-04 payment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve agreement with the City to provide a Community Fire and Life Safety Manager for all of New Hanover County.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: Funds are available in the Fire Service District Administrative Reserve Account.
ATTACHMENTS:
greement.d
a
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Strongly recommend approval. This is of benefit to the citizens of the County and the City.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
135
136
137
138
139
140
141
{This page intentionally left blank}
142
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 6Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett
SUBJECT:
Approval for Changes to New Hanover County Health Department Fee Policy to
Include Additions, and Deletions of Current Procedural Terminology (CPT) Codes, as
Well as Additions and Changes to Fees for Services
BRIEF SUMMARY:
The New Hanover County Health Department has recently received an updated listing of approved Medicaid
reimbursement rates for local health departments. Based on this information, coupled by the fact that the State
Laboratory will no longer be providing some services, a few changes are needed in the existing Health
Department Fee Policy. These changes are related only to services provided to clients served through Personal
Health Services. The recommended changes were approved by the New Hanover County Board of Health on
Wednesday, December 3, 2003. The financial impact of the changes will be minimal.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve changes to the New Hanover County Health Department Fee Policy as submitted.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The following is a breakdown of requested changes:
Change CPT Code Fee Justification
Needed
Addition 99172 $30.00 Establishing fee for Vision Screening (color) procedure provided in Child Health
Services
Addition N/A $27.00 Establishing fee for Ortho Evra birth control patches
Fee Change 11977 $193.14 Medicaid Reimbursement increased from $190.30 to $193.14 for Removal /
Reinsertion of Norplant
Fee Change 46900 $179.37 Medicaid Reimbursement increased from $179.07 to $179.37 for Destruction of
Anal Lesion(s)
Fee Change 96152 $22.19 Medicaid Reimbursement increased from $13.25 to $22.19 Intensive Psychosocial
Counseling
Fee Change 90676 $160.00 Medicaid Reimbursement increased from $120.00 to $160.00 for Rabies
Vaccination
Fee Change 99001 $18.00 Increase in Handling Fee from $15.00 to $18.00
Deletion 84479 26 No fee Lab Service sent to State Lab: T3 or T4 (State no longer providing this service)
143
Deletion 84443 26 No fee Lab Service sent to State Lab: Assay Thyroid Stim Hormone (State no longer
providing this service)
Add the following to "Medications Available for NHC Employees Section":
Addition N/A $12.00 Ortho Evra
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
144
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 7Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett
SUBJECT:
Request for Approval to Accept Additional Family Planning Funding for Use in the Temporary
Assistance for Needy Families (TANF) Budget in the Amount of $21,408
BRIEF SUMMARY:
New Hanover County Health Department will receive $21,408 in funding from the NC Department of Health and Human
Services, Division of Public Health, Women's and Children's Health Section to be used for Family Planning approved
expenses.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve receipt of additional state funding to be used to support the Family Planning Program in the amount of $21,408
and associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: These funds will be used to support salary and fringe of (existing) public health nursing staff providing above
listed services.
ATTACHMENTS:
04-0107.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
145
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
DEPARTMENT: HEALTH DEPARTMENT
BUDGET AMENDMENT #: 04-0107
ADJUSTMENT DEBIT CREDIT
TEMPORARY ASSISTANCE FOR NEEDY
FAMILIES:
STATE GRANT $21,408
SALARIES $21,408
EXPLANATION: To budget additional funds received from the State Women's Preventive Health Section to
support Family Planning outreach efforts.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
146
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 8Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett
SUBJECT:
Request for Approval to Accept Additional Bioterrorism Funding for the Health Department
BRIEF SUMMARY:
New Hanover County Health Department will receive $137,863 in funding from the NC Department of Health and Human
Services, Division of Public Health, Public Health Preparedness and Response Branch to be used to support the local
public health department in its effort to build strength and capacity allowing it to effectively respond to a bioterrorism event.
These funds will be used to fund a new "Health Planner" position for coordinating local bioterrorism efforts, temporary IT
staff to assist with added technology requirements, computer equipment, printing charges, operational supplies, and
training and travel for staff.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve receipt of state funding to be used to support the local public health department in its efforts to build strength
and capacity allowing it to effectively respond to a possible bioterrorism event in the amount of $137,863 and to approve
associated budget amendment.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions: 1
Explanation: These funds will be used to fund a new "Health Planner" position for coordinating local bioterrorism efforts for
the New Hanover County Health Department, temporary IT staff to assist with added technology requirements within the
health department, additional computer equipment, printing charges, operational supplies and training and travel for health
department staff.Cost of the position for the remainder of FY03-04 will be $29,844. Annual cost of position will be
$59,688. The positions funded by the grant will be eliminated when the grant funding has ended.
ATTACHMENTS:
Copy of contract addenda and budget amendment. A draft copy of the Health Planner position description is also attached.
Health Planner d04-0110.d
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval. If grant funds are eliminated the position will be eliminated.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
147
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
DEPARTMENT: Health
BUDGET AMENDMENT #: 04-110
ADJUSTMENT DEBIT CREDIT
Bioterrorism Preparedness $50,056
Bioterrorism Commun. & Assess. $4,068
Bioterrorism - SMS $5,666
Bioterrorism - Smallpox $78,073
Salaries and Wages $29,844
Temporary Salaries $22,000
Social Security Taxes $2,283
Retirement - Local Gov't Emp. $1,477
Medical Insurance Expense $6,016
Lt. Disability Insurance $63
Telephone Expense $20,000
Printing Charges $1,680
Departmental Supplies $13,000
Training and Travel $10,000
Computer Expenses $22,500
Capital Outlay - Equipment $9,000
EXPLANATION: To budget additional funds received from the State Bioterrorism program to support local health
department bioterrorism efforts.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
148
149
150
151
152
153
154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 9Estimated Time:Page Number:
Department: Health Presenter: Cindy Hewett, Business Manager
Contact: Cindy Hewett,
SUBJECT:
Request for Approval to Accept Additional Bioterrorism Funding for Use in the Public Health
Regional Surveillance Team - Region 2 (PHRST-2) Budget in the Amount of $71,880
BRIEF SUMMARY:
New Hanover County Health Department will receive an additional $71,880 in funding from the NC Department of Health
and Human Services, Division of Public Health, Public Preparedness and Response Branch to be used to support the
Regional Bioterrorism Program.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To approve receipt of additional state funding to be used to support the Regional Bioterrorism Program in the amount of
$71,880 and associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: These funds will be used to support the daily operations of the PHRST-2 Team hosted by the New Hanover
County Health Department. Due to this Team traveling extensively to other areas within the region and state, the majority of
these funds are needed in travel and training for PHRST-2 Staff.
ATTACHMENTS:
04-0109.d
Copy of Contract Addenda and budget amendment.
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
155
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
DEPARTMENT: Health - Public Health Bioterrorism
BUDGET AMENDMENT #: 04-0109
ADJUSTMENT DEBIT CREDIT
STATE GRANT $71,880
Telephone Expense $2,000
Radios $1,000
M&R - Equipment $1,000
M&R - Autos and Trucks $3,000
Printing Charges $2,000
Fuel and Supplies $1,000
Safety Equipment $10,000
Dues and Subscriptions $500
Training and Travel $51,380
EXPLANATION: Budgeting additional funds received from State Bioterrorism Program to support regional
bioterrorism efforts.
ADDITIONAL INFORMATION: Supporting documentation attached.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
156
157
{This page intentionally left blank}
158
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 10Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit a 2004 Grant Pre-Application to the Governor's Crime Commission for
Project Information Technology 2004-2005
BRIEF SUMMARY:
This grant would provide for the purchase of ten additional portable radios. These radios would enable the Sheriff's Office
to communicate with those agencies that have systems which are incompatible with the 800 MHz radio system. Each
agency with whom the Sheriff's Office has an inter-agency assistance agreement would be able to obtain, on a loan basis,
radios for use during special operations where communication with the Sheriff's Office is essential.
While the Sheriff's Office operates under the 800 MHz system, other local agencies do not. This would include Wrightsville
Beach, Pender County, and Brunswick County. When conducting joint operations during emergencies, these ten portable
radios could be loaned to other agencies. Drug operations which have been held jointly with Brunswick County have been
hampered due to both agencies not operating on the 800 MHz system. The ten additional radios would be P-25 compliant
and 700/800 MHz compatible.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the following: (1) approval for the Sheriff's Office to submit a 2004 Grant Pre-Application to the Governor's
Crime Commission for Project Information Technology 2004-2005; (2) General Fund Contingency funds used for the local
match; and (3) if grant awarded, acceptance of grant and approval of associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
Total grant project: $24,260 (10 portable radios, $2,426 each)
75% federal funding, $18,195
25% local match, $6,065, General Fund Contingency funds
ATTACHMENTS:
The 2004 Grant Pre-Application for Project Information Technology 2004-2005 is available in the County Manager's Office.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
159
{This page intentionally left blank}
160
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 11Estimated Time:Page Number:
Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit a 2004 Grant Pre-Application to the Governor's Crime Commission for
Project Safety 2004 - Equipment
BRIEF SUMMARY:
The Sheriff's Office dive team is required to perform search, rescue, and recovery operations in black water and
contaminated water conditions. Ordinary wet suits do not provide sufficient protection against contaminated water and
exposes deputies to all types of water-borne bacteria and debris.
This grant project would enable the Sheriff's Office to purchase two Viking heavy duty dive suits, thereby
increasing deputy safety and facilitating water rescue/recovery efforts.
It should be noted that the Sheriff's Office dive team is the only law enforcement dive team in this area. It serves Inter-
Coastal Waterway areas such as Carolina Beach, Kure Beach, Wrightsville Beach, and Wilmington Beach and fresh water
bodies in and around New Hanover County such as the Cape Fear River and Sutton Lake.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to submit a 2004 grant pre-application to the Governor's Crime Commission
for Project Safety 2204 - Equipment. Additionally, recommend acceptance of grant and approval of associated budget
amendment if grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
Total grant project: $5,350 (2 Viking heavy duty dive suits, $2,675 each):
75% federal funding, $4,012.50
25% local match, $1,337.50, which the Sheriff will fund with State Controlled Substance Tax funds, if grant awarded.
ATTACHMENTS:
The 2004 Grant Pre-Application is available in the County Manager's Office for review.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
161
{This page intentionally left blank}
162
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 12Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of November 30, 2003
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
two reports
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
163
164
165
{This page intentionally left blank}
166
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Consent Item #: 13Estimated Time:Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late
filing are available upon request)
Curry, Michael Thomas $30,840
Dennis, Arthur Lee 51,377
Glass, Jennelle L 20,000
Hyatt, Othell Josephine T. 32,479
Jones, Albert Nancy Pickett 25,970
McLean, Ruth J. 41,728
Pepping, Yvonne C. 40,905
Sloan, Leona 53,137
Vann, Ethel C. 30,907
White, Irene G. 59,859
Williams, Lacy Etal. 20,000
Wrench, Kermit Sullivan 37,598
Request the following late list penalties be released as this was the taxpayer's first offense:
Williams, James Thomas Jr. 18.57
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
167
{This page intentionally left blank}
168
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
Consent Item #: 14.1Estimated Time:Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 04-0105
ADJUSTMENT DEBIT CREDIT
OFFICE DAY CARE SERVICES $282,245
DAY CARE SERVICES $282,245
EXPLANATION: To budget additional federal/state funds for the Day Care Program. No additional County dollars
are required.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
169
{This page intentionally left blank}
170
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
Consent Item #: 14.2Estimated Time:Page Number:
DEPARTMENT: Library
BUDGET AMENDMENT #: 04-0108
ADJUSTMENT DEBIT CREDIT
OTHER $3,584
CONTRIBUTIONS $15,181
DEPARTMENTAL SUPPLIES $3,584
BOOKS AND PERIODICALS $15,181
EXPLANATION: To budget a contribution from Friends of the Library Gift Account and book sale to purchase a
replacement for security gate at main library - $3,584 and books and periodicals- $15,181.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
171
{This page intentionally left blank}
172
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
Consent Item #: 14.3Estimated Time:Page Number:
DEPARTMENT: Judicial Building Capital Project
BUDGET AMENDMENT #: 2004-24
ADJUSTMENT DEBIT CREDIT
Sales Tax Refund $124,285
Extended Project Expense $124,285
EXPLANATION: To budget sales tax received on the project.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
173
{This page intentionally left blank}
174
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
Consent Item #: 14.4Estimated Time:Page Number:
DEPARTMENT: Controlled Substance Tax
BUDGET AMENDMENT #: 2004-26
ADJUSTMENT DEBIT CREDIT
Controlled Substance Tax $7,002
Capital Project Expense $7,002
EXPLANATION: To increase budget for additional revenue received on October 29, 2003 and November 26, 2003.
ADDITIONAL INFORMATION: Controlled Substance Tax funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
175
{This page intentionally left blank}
176
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Budget Amendment
Consent Item #: 14.5Estimated Time:Page Number:
DEPARTMENT: Federal Forfeited Property
BUDGET AMENDMENT #: 2004-27
ADJUSTMENT DEBIT CREDIT
Federal Forfeited Property $2,894
Capital Project Expense $2,894
EXPLANATION: To increase budget for additional revenue received November 26, 2003.
ADDITIONAL INFORMATION: Federal Forfeited Property funds are budgeted as received and must be used for law
enforcement as the Sheriff deems necessary.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
177
178
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/15/03
Additional Item #: 1Estimated Time:Page Number:
Department: County Manager Presenter: John Ranalli
Contact: Patricia Melvin
SUBJECT:
Recommendation From the Juvenile Crime Prevention Council to Implement a Drug Abuse
Prevention Program for Students Attending Middle School
BRIEF SUMMARY:
The Juvenile Crime Prevention Council recommends that Program EASY (Educational Alternatives to Suspended Youth)
be funded in the amount of $10,000 to implement and organize a drug abuse prevention program called PROJECT ALERT
as part of an After School Program activity for students in New Hanover County attending the seventh and eighth grade.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Accept the recommendations from the JCPC as presented above.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: N.C. Department of Juvenile Justice and Delinquency Prevention (no County funds required).
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend the JCPC recommendations be accepted for submittal to the State.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
179