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1990-10-15 RM Exhibits C08SEi~T AGENDA OCT 1 5 1990 . DATE: ITEM No. :_l NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS Collections thru September 28, 1990 1990 Original Tax Levy Per Scroll Discoveries Added Less Abatements Total Taxes Charged Listing Penalties Charged Total Levy Collections To Date Outstanding Balance Percentage Collected $ 944,520.45 8,276.62 279.30 $ 952,517.77 849. 77 $ 953,367.54 - 49,654.59 $ 903,712.95 5.21% Back Taxes Real Estate and Personal Property Charges Added Less Abatements Total Taxes Due Collections to Date Outstanding Balance Percentage Collected $ 45,038.73 12.77 331.00 $ 44,720.50 4,858.14 $ 39,862.36 10.86% This report is for fiscal year beginning July 1, 1990. R~::U~~ s~~tt{L ~~ Patricia J. Ra~r . ~ Collector of Revenue PJR:sw \ ) C01~SENT AGENDA DATE: OCT 151990 '-" ITEM No. 4, NEW HANOVER COUNTY TAX COLLECTIONS Collections thru September 28, 1990 Back Taxes -- Real Estate and Personal Property Less Abatements Total Taxes Due Collections to Date Outstanding Balance Percentage Collected 1990 $ 34,610,078.89 195,077.13 8,778.64 $ 34,796,377.38 28,666.95 $ 34,825,044.33 2,063,327.91 $ 32,761,716.42 5.93% $ 2,588,328.96 9,322.35 2,579,006.61 278,567.97 $ 2,300,438.64 10.81% Original Tax Levy Per Scroll Discoveries Added Less Abatements Total Taxes Charged Listing Penalties Charged Total Levy Collections To Date Outstanding Balance Percentage Collected Room Occupancy Tax Collections - September - $ 197,749.00 -Fiscal YTD - $ 615,700.48 Privilege License Collections $15,837.86 September $ 581.33 Fiscal YTD EMS Collections - September- $ 00.00 - Fiscal YTD - $ 00.00 Total money processed through Collection Office for New Hanover County, City of Wilmington, Wrightsville Beach, Carolina Beach, and Kure Beach to date - $4,278,518.87. This report is for fiscal year beginning July 1, 1990. Respectfully submitted, ~~ . ~~r\~ %~J r I LL"'-' - Patricia J. Ra n . . Collector of Revenue PJR:sw / . . . ?, POLICY ON ACCESS TO COUNTY DATA STORED IN THE COMPUTER SYSTEM The Data that New Hanover County possesses is a valuable asset that is used in the furtherance of county business. Because of its importance, that data must be protected from any unwanted modification or from total destruction. In order to fully protect this data, the MIS Department is assigned the responsibility of installing a security plan that will insure that the probability of data destruction is minimized. Further, should data be destroyed, the department is responsible for insuring that there is a suitable restoration procedure in place to recover from that event with as little impact as possible. The MIS Department and some User Departments are increasingly receiving requests for County data from various sources. Most of the requests are from county residents, but some requests have been received from sources outside the county. The requests for data tend to fall in one of the following categories: Requests For Data that Is On-Hand: There is a sizeable amount of data that is prepared for use by the county departments as a normal course of doing business. In some cases, the citizen's request for data can be satisfied by using this already available information. Requests for Data that is Not On-Hand: Most often, the request for data is not satisfied by already existing information so a new procedure must be created to satisfy the request. In this case, the Department Head receiving the request must follow the procedures that are outlined later in this policy to satisfy the request. It is expensive to the county to provide unlimited ad hoc data to the public. This expense arises from the process that must be followed in preparing the data for the requester. Computer programs must be written to extract and format the data to the requester's specifications, mainframe computer time must be consumed to process the request, and clerical hours must be expended to complete the preparation of the requested data. By the time the request is satisfied, many hours of staff time and considerable machine resources have been expended on the request. But more importantly, the workload created by fulfilling these requests divert our staff from other critical projects that are needed by county departments. Because of the workload impact on the MIS Staff, any request that requires any special preparation will receive the lowest priority of the staff workload and will be completed when time permits. To insure that all requests for data are handled in a consistent fashion, a detailed policy that provides adequate guidelines for handling these requests must be established. To that end, the following policy concerning county data is recommended. a. HOW TO REQUEST DATA FROM COUNTY FilES: The MIS Department will provide certain data that is stored in the files of the computer system. The following procedure should be followed by a citizen who wishes to receive computer-based data from the county. The citizen should contact the agency who has primary responsibility for that data and make the request known to the department head. Example: If the citizen needed some tax information on his property, he should call the Tax Department and make that request. The Department Head will then follow the procedure described below to process the request. ~ . . . b. RECEIVING REQUESTS FOR COUNTY DATA: The responsibility for handling public requests for county data will be assigned to the department that is the primary user ("owner") of that data. It will be that department head who must receive the request for data and who must determine whether that request should be considered. In making that decision, the Department Manager should follow the guidelines contained in the attached document. If his recommendation is to proceed with the request, he must determine if the request can be satisfied with data already on-hand or whether special processing will be required. If the request can be fulfilled by data that is prepared through the normal course of the business cycle, then that data could be made available to the requester. If the request is valid and within the guidelines of this policy, the Department Head should collect reimbursements for all costs incurred in providing the data and then release the desired information to the requester. If special processing is required, the Department Head will make an official request to the MIS Deportment for the necessary data. The MIS Department will then seek approval to fulfill that request from the MIS Steering Committee. If that committee approves the request, MIS will proceed with fulfilling it. Otherwise, the requesting department head will be notified of the denial and he will be responsible for communicating that decision to the requester. In either case, the legal guidelines outlined in the attached document must be followed in determining whether data can be released to the public. c. ACCESS OF DATA FROM DIAL-UP PERSONAL COMPUTERS: Because it would be impossible to maintain a Data Security Plan for county data if outside users were allowed to dial into the various active data files of the county from their home computers, it will not be possible to consider that option. Anyon-line access that is granted will require that a copy of the desired file be created into which the requester can inquire. The requester will be restricted to this "shadow" file and will not be permitted in the active data files. The requester will be responsible for the sizeable costs associated with the creation and refreshing of these files. d. TYPES OF OUTPUT MEDIA: The county has the capability to produce mainframe computer output on a printed page, a terminal screen or on magnetic tape. If a request for county data is approved, the requester can choose which of these output options best suits his needs. There is no capability to supply mainframe data on floppy diskettes or any other Personal Computer media. e. AUTHORIZED USE OF COUNTY DATA: Requests for data from the county computer system by New Hanover County citizens will be considered if there is a public service to be realized by providing that data. f. COSTS ASSOCIATED WITH REQUESTS FOR COUNTY DATA: The requester of county data will be responsible for reimbursing the county for all costs associated with the preparation of the requested data. This cost will include all direct, indirect and supplies costs resulting from the request. The MIS Department will make an estimate of the cost and the requester will be required to deposit that amount before any work can be started. - g. INDIVIDUAL RIGHTS TO PRIVACY: For the most part, the data retained by the county is public data and can be accessed by any citizen at any of the public terminals available in the county. There is a corresponding obligation, however, to protect the privacy of those individuals whose personal data is contained within . . . the data files. Example: It would be reasonable to display an employee's' name on a public screen, but because of security Issues It would not be approprIate to dIsplay hIs home address and phone number on a screen. Therefore, any request for information must be based on a "Need to Know" requirement rather than on some possible business venture that is based on widespread solicitation. It is the recommendation of the MIS Steering Committee that this resolution be approved by the County Commissioners and that it become the basis for handling all requests for data from the county computing system. I . I I $. ~ . PrISon Wllh cour ordc Officla Inv~s"i!alln~ ior tax liability or pro~cul1on l>r.."n.trd mio.lo dni"n'lrd fKr!'on~ AcadrmlC rrKarchr-r I ....prilc.nt ! Off, I tmplo~c('. E mplo\'re , '" IInr )",.gnatrd GeneT" lormr, ..uthOrllcd ~ oprr ! 01 du,~ hCf'osed rohl.e ! cmplo\'cc allC'nt \I~{H In,~c' ph\ SIClitn... . - , . lilt Ii ! S , : t r I' : ~ .. , t ! ! ! e ~ I! J , ;- t , f ( . ! , . , . ~ , , r ~ '41 Sf Rf ^.V"'l ^kl r TI)..\ . ~atm A~e O.le 01 o,i"onal rmplo\'menl C urrtnl 00'11100 IIllr DOllr' prrformrd' II r~('C'r.t mM S.I." 1):11~ ::r.(i ai':1(Hi.~! I I i I I i I j I i I , i i Ofllce 10 which correnlly ''''/lned Date 01 m()~t reccm promollon. dcmollon. 1ran~fcr. s.us~nslOn. In I ! I I I I o\prhc,"on i \1u.... " U-..l \1u,t \la, '0 I .. '0 (jovuOln~ I .. 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""fore <: :) ~ ... rmployment <: ,",0 '0 Must May '0 '\0 '0 '"' lh. Mrdlcal record pruden! > >- < .. .- M D nol d,sclo", '0 '0 Must M.~ Must '\0 "0 - :I Reference kttrr ohlalOrd ahrr v. employmrnt but brlor< Z I z .. ~ promollon h, Y.. Ye, \ r, ~(l Yr, ,,"0 .... IIo0ICS. tntrrnal dralts. Inlernal '" :) commUnlcallon ~ t., '01 used lor .ny :r pc:r,onnrl drCls.on 'red not '('cd nol 'red nUl 'red nol 'red nol 'eed not '\rrd not ~ v lhl usrd lor any pc:rsonnd I v. decIsion , MO\l Mu.., 'eed not I 'rrd nOI '0 'rrd nor ,",0 .. .. In\'ulI~ativt rcpons .. .. I - la. Brlore complrllon or .. .. conclusion 01 Criminal action '('cd nnl '('cd nOI 'ccd onl '('C'd nUl 'rrd not 'erd not 'rrd not .. .. .. {bl Ahrr complellon or conclu.ion .. .. of cnminal action \lu\l MU"I Ma' Ma' Ma, '01 oS! '0 .. .. .. .. Information IdentifYing undercovfr .. .. law cnlorcemtnt allC'm 'rrd nOI 'red nOI 'Clod nnl 'crd nul 'red nOI 'erd n('l 'cC'd nOl .. .. .. sep.rallon. or other chan/lr rOSltlon classification I. " Iq-\.,,_ ..nd INI....IIlPl.., "frk"mln.l tl\ Chap.rr ~!to nll}tt' 'c".. III I~I Inl,'ftn41tt.n .rh.'......\J ht ~n".n h\ rhun, f'('hOfl , 'A h. rnrnlltlntd In .hI' rchclnnrl a('h, luh dr""'''rllon.. .fr ,n,I'tlu f<<flfd, 't..n..,r. It,llh thrtUA\.'UlfCn..'\' .)IIht- .,)\c.n1n, t\tMh Inf I hi' '''\rlnlnll ,,"I\h lite' ,Ind ""',,""r.. nill ""'1"11" mJU""C'fl m., Inlul m ..n\ 1'C""lIn III an\ prhonnC'l. n ..n" the flt."".n hll Ih..1 f'l<"r,,'nnC'lacllon ..hI" QC'lnmlnln, In "'fllIn" thai ,he fdl'e~ l'"cnll..I," m"lnl..lmn, conlu.ll'f":c In the itdmlnl'ltellon, the k'cl..nd ...u..: hi' " n iJ,.tt"fmm.Il"" ,,...a ~. " rutol .IHd ;,nd ..,,,,I,,hlt- IHI ruhlu tn"f"('I'llfln Ind ht-co ""f1 ol'hr rmplo\'C'c'.. 1"I',\unfKl'llc Y' ,~ -:. ~.- ......r .'1. I' EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS The New Hanover County Board of Commissioners met in Regular Session on Monday, October 15, 1990 at 9:00 AM in the Assembly Room of the New Hanover County Courthouse, Wilmington, North Carolina. Members present were: Fred Retchin, Chairman Jonathan Barfield, Sr, Chairman E.L. Mathews, Jr., Vice-Chairman Nolan O'Neal Robert G. Greer * * * * * * * * * * * * Jonath~n Barfield, Sr. presented the following resolution and moved that it be adopted: .-- WHEREAS, the bond order hereinafter described has taken effect, and it is desirable to make provision for the issuance of bonds authorized by said bond order; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of New Hanover, North Carolina (the MIssuerM), as follows: 1. Pursuant to and in accordance with the school bond order adopted by the Board of Commissioners on August 7, 1989, the Issuer shall issue its bonds of the aggregate principal amount of $5,000,000 (the MBondsM). The Bonds shall be desig- nated MParks and Recreational Facilities Bonds.M The period of usefulness of the capital project to be financed by the issuance of the Bonds is a period of forty years, computed from November 1, 1990. 2. The Bonds shall be dated November 1, 1990 and shall bear interest from their date at a rate or rates which shall be hereafter determined upon the public sale thereof and such inter- est shall be payable on May 1, 1991 and semi-annually thereafter on May 1 and November 1. The Bonds shall mature, subject to the right of prior redemption as hereinafter set forth, annually on May 1, as follows: Principal Principal Year Amount Year Amount 1992 $300,000 2000 $300,000 1993 300,000 2001 300,000 1994 300,000 2002 300,000 1995 300,000 2003 300,000 1996 300,000 2004 400,000 1997 300,000 2005 400,000 1998 300,000 2006 400,000 1999 300,000 2007 200,000 Debt service will be payable to the owners of Bonds shown on the records of the hereinafter designated Bond Registrar of the Issuer on the record date which shall be the fifteenth day of the calendar month (whether or not a business day) next preceding a debt service payment date. 3. The Bonds will be issued in fully registered form by means of a book entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to The Depository Trust Company, New York, New York (MOTCM), and immobilized in its custody. The book entry system will evidence ownership of the Bonds in the prin- cipal amounts of $5,000 or whole multiples thereof, with trans- fers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by -2- ...-- DTC. Interest on the Bonds will be payable at th~ ti~es stated in the preceding paragraph, and principal of the Bonds will be paid annually on May 1, as set forth in the foregoing maturity schedule, in clearinghouse funds to DTC or its nominee as regis- tered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants of DTC will be the responsibility of such participants and other nominees of beneficial owners. The Issuer will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. In the event that (a) DTC determines not to continue to act as securities depository for the Bonds, or (b) the Issuer determines that continuation of the book entry system of evidence and transfer of ownership of the Bonds would adversely affect the interests of the beneficial owners of the Bonds, the Issuer will discontinue the book entry system with DTC. If the Issuer fails to identify another qualified securities depository to replace DTC, the Issuer will authenticate and deliver replacement Bonds in the form of fully registered certificates. Each Bond shall bear interest from the interest payment date next preceding the date on which it is authenticated unless it is (a) authenticated upon an interest payment date in which event it shall bear interest from such interest payment date, or (b) authenticated prior to the first interest payment date in which event it shall bear interest from its date; provided, however, that if at the time of authentication interest is in default, such Bond shall bear interest from the date to which interest has been paid. The principal of and the interest and any redemption premium on the Bonds shall be payable in any coin or currency of the United states of America which is legal tender for the payment of public and private debts on the respective dates of payment thereof. 4. The Bonds shall bear the manual or facsimile signa- tures of the Chairman and the Clerk of the Board of Commissioners of the Issuer and the official seal or a facsimile of the offi- cial seal of the Issuer shall be impressed or imprinted, as the case may be, on the Bonds. The certificate of the Local Government commission of North Carolina to be endorsed on all Bonds shall bear the manual or facsimile signature of the Secretary of said commission or of a representative designated by said Secretary and the certificate of authentication of the Bond Registrar to be endorsed on all Bonds shall be executed as provided hereinafter. -3- .--- In case any officer of the Issuer or the Local Government Commission of North Carolina whose manual or facsimile signature shall appear on any Bonds shall cease to be such officer before the delivery of such Bonds, such manual or fac- simile signature shall nevertheless be valid and sufficient for all purposes the same as if he had remained in office until such delivery, and any Bond may bear the manual or facsimile signa- tures of such persons as at the actual time of the execution of such Bond shall be the proper officers to sign such Bond although at the date of such Bond such persons may not have been such officers. No Bond shall be valid or become obligatory for any purpose or be entitled to any benefit or security under this resolution until it shall have been authenticated by the execu- tion by the Bond Registrar of the certificate of authentication endorsed thereon. 5. The Bonds and the endorsements thereon shall be in substantially the following form: -4- NO. R- $ united states of America state of North Carolina COUNTY OF NEW HANOVER PARKS AND RECREATIONAL FACILITIES BOND INTEREST RATE MATURITY , DATE DATE OF ORIGINAL ISSUE CUSIP November 1, 1990 REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: DOLLARS The County of New Hanover (hereinafter referred to as WCountyW), a county of the State of North Carolina, acknowledges itself indebted and for value received hereby promises to pay to the registered owner named above, on the date specified above, upon surrender hereof, at the office of the Director of Finance of the County, 320 Chestnut Street, Wilmington, North Carolina 28401 (the wBond Registrar-), the principal sum shown above and to pay to the registered owner hereof, by check mailed to the registered owner at its address as it appears on the bond regis- tration books of the County, interest on such principal sum from the date of this bond or from the May 1 or November 1 next preceding the date of authentication to which interest shall have been paid, unless such date of authentication is a May 1 or November 1 to which interest shall have been paid, in which case from such date, such interest to the maturity hereof being payable on May 1, 1991 and semi-annually thereafter on May 1 and November 1 of each year, at the rate per annum specified above, until payment of such principal sum. The interest so payable on any such interest payment date will be paid to the person in whose name this bond is registered at the close of business on the record date for such interest, which shall be the fifteenth day of the calendar month (whether or not a business day) next preceding such interest payment date. Both the principal of and the interest on this bond shall be paid in any coin or currency of the United States of America that is legal tender for the payment of public and private debts on the respective dates of payment thereof. -5- . This' bond is issued in accordance with the Registered Public obligations Act, Chapter 159E of the General statutes of North Carolina, and pursuant to The Local Government Finance Act of the state of North Carolina, as amended, a bond order adopted by the Board of Commissioners of the County on August 7, 1989 (the .Bond Order.) and a resolution adopted by said Board (the .Resolution.) to pay c~pital costs of improving the county's parks and recreational facilities. The issuance of this bond and the contracting of the indebtedness evidenced thereby have been approved by a majority of the qualified voters of the County voting at an election held in the county on November 7, 1989. The bonds maturing on and after May 1, 2001 shall be subject to redemption prior to their stated maturities at the option of the County on or after May 1, 2000, in whole at any time or in part on any interest payment date, at a redemption price equal to the principal amount of each bond to be redeemed together with accrued interest thereon to the redemption date plus a redemption premium of one-half of one percent (1/2 of 1%) of the principal amount of each bond to be redeemed for each period of twelve months or part thereof between the redemption date and the maturity date of each bond to be redeemed, provided that such premium shall not exceed two percent (2%) of such principal amount. If less than all of the bonds of different maturities are called for redemption, the bonds to be redeemed shall be called in the inverse order of their maturities. If less than all of the bonds of any maturity are called for redemption, the bonds to be redeemed shall be selected by lot; provided, however, that the portion of any bond to be redeemed shall be in the principal amount of $5,000 or some multiple thereof and that, in selecting bonds for redemption, the Bond Registrar shall treat each bond as representing that number of bonds which is obtained by dividing the principal amount of such bond by $5,000. Not more than forty-five (45) days nor less than thirty (30) days before the redemption date of any bonds to be redeemed, whether such redemption be in whole or in part, the County shall cause a notice of such redemption to be mailed, postage prepaid, to The Depository Trust Company ("DTC") or its nominee. On the date fixed for redemption, notice having been given as aforesaid, the bonds or portions thereof so called for redemption shall be due and payable at the redemption price provided for the redemp- tion of such bonds or portions thereof on such date and, if moneys for payment of such redemption price and the accrued interest are held by the Bond Registrar as provided in the Resolution, interest on the bonds or the portions thereof so called for redemption shall cease to accrue. If a portion of this bond shall be called for redemption, a new bond or bonds in principal amount equal to the unredeemed portion hereof will be issued to DTC or its nominee upon the surrender hereof. -6- The.bonds will be issued in fully registered form by means of a book entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to DTC and immobilized in its custody. The book entry system will evidence ownership of the bonds in principal amounts of $5,000 or whole multiples thereof, with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; trans- fer of principal and interest payments to beneficial owners by participants of DTC will be the responsibility of such partici- pants and other nominees of beneficial owners. The County will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. The Bond Registrar shall keep at its office the books of the County for the registration of transfer of bonds. The transfer of this bond may be registered only upon such books and as otherwise provided in the Resolution upon the surrender hereof to the Bond Registrar together with an assignment duly executed by the registered owner hereof or his attorney or legal represen- tative in such form as shall be satisfactory to the Bond Regis- trar. Upon any such registration of transfer, the Bond Registrar shall deliver in exchange for this bond a new bond or bonds, registered in the name of the transferee, of authorized denomina- tions, in an aggregate principal amount equal to the unredeemed principal amount of this bond, of the same maturity and bearing interest at the same rate. The Bond Registrar shall not be required to exchange or register the transfer of any bond during a period beginning at the opening of business fifteen (15) days before the day of the mailing of a notice of redemption of bonds or any portion thereof and ending at the close of business on the day of such mailing or of any bond called for redemption in whole or in part pursuant to the Resolution. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the state of North Carolina to exist, be performed or happen prece- dent to or in the issuance of this bond, exist, have been per- formed and have happened, and that the amount of this bond, together with all other indebtedness of the county, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this bond in accordance with its terms. -7- . This' bond shall not be valid or become obligatory for any purpose or be entitled to any benefit or security under the Bond Order or the Resolution until this bond shall have been endorsed by the authorized representative of the Local Government Commission of North Carolina and authenticated by the execution by the Bond Registrar of the certificate of authentication endorsed hereon. IN WITNESS WHEREOF, the County has caused this bond [to be manually signed by] [to bear the facsimile signatures of] the Chairman and the Clerk of the Board of Commissioners of the County and [a facsimile of] its official seal to be [imprinted] [impressed] hereon, and this bond to be dated November 1, 1990. Chairman, Board of Commissioners (SEAL) Clerk, Board of Commissioners -8- CERTIFICATE OF LOCAL GOVERNMENT COMMISSION The issuance of the within bond has been approved under the provisions of The Local Government Bond Act of North Carolina. Robert M. High Secretary, Local Government Commission CERTIFICATE OF AUTHENTICATION This bond is one of the Bonds of the issue designated herein and issued under the provisions of the within-mentioned bond order and resolution. COUNTY OF NEW HANOVER DIRECTOR OF FINANCE, as Bond Registrar BY: Authorized signatory Date of Authentication: -9- ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto the within Bond and irrevocably appoints attorney-in-fact, to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without any alteration whatsoever. Signature Guaranteed: -10- '6. The Bonds maturing on and after May 1, 2001 shall be subject to redemption prior to their stated maturities at' the' option of the Issuer on or after May 1, 2000, in whole at any time or in part on any interest payment date, at a redemption price equal to the principal amount of each Bond to be redeemed together with accrued interest thereon to the redemption date plus a redemption premium of one-half of one percent (1/2 of 1%) of the principal amount of each Bond to be redeemed for each period of twelve months or part thereof between the redemption date and the maturity date of each Bond to be redeemed, provided that such pre- mium shall not exceed two percent (2%) of such principal amount. If less than all of the Bonds of any maturity are called for re- demption, the Bonds to be redeemed shall be selected by lot; pro- vided, however, that the portion of any Bond to be redeemed shall be in the principal amount of $5,000 or some multiple thereof and that, in selecting Bonds for redemption, the Bond Registrar shall treat each Bond as representing that number of Bonds which is ob- tained by dividing the principal amount of such Bonds by $5,000. For so long as a book-entry system is used for determining benefi- cial ownership of the Bonds, if less than all of the Bonds within a maturity are to be redeemed, DTC and its participants shall de- termine by lot which of the Bonds within a maturity are to be redeemed. If less than all of the Bonds of different maturities are called for redemption, the Bonds to be redeemed shall be called in the inverse order of their maturities. Not more than forty-five (45) days nor less than thirty (30) days before the redemption date of any Bonds to be redeemed, whether such redemption be in whole or in part, the Issuer shall cause a notice of such redemption to be mailed, postage prepaid, to DTC or its nominee. Each such notice shall identify the Bonds or portions thereof to be redeemed by reference to their numbers and shall set forth the date designated for redemption, the redemption price to be paid and the maturities of the Bonds to be redeemed. If any Bond is to be redeemed in part only, the notice of redemption shall state also that on or after the redemption date, upon surrender of such Bond, a new Bond or Bonds in princi- pal amount equal to the unredeemed portion of such Bond will be issued. On or before the date fixed for redemption, moneys shall be deposited with the Bond Registrar to pay the principal of and the redemption premium, if any, on the Bonds or portions thereof called for redemption as well as the interest accruing thereon to the redemption date thereof. On the date fixed for redemption, notice having been given in the manner and under the conditions hereinabove provided, the Bonds or portions thereof called for redemption shall be due and payable at the redemption price provided therefor, plus accrued interest to such date. If moneys sufficient to pay the -11- redemption price of the Bonds or portions thereof-to b~ redeemed, plus accrued interest thereon to the date fixed for redemption, are held by the Bond Registrar in trust for the registered owners of Bonds or portions thereof called for redemption, such Bonds or portions thereof shall cease to be entitled to any benefits or security under this resolution or to be deemed outstanding, and the registered owners of such Bonds or portions thereof shall have no rights in respect thereof except to receive payment of the redemption price thereof, plus accrued interest to the date of redemption. If a portion of a Bond shall be selected for redemption, the registered owner thereof or his attorney or legal representa- tive shall present and surrender such Bond to the Bond Registrar for payment of the principal amount thereof so called for redemp- tion and the redemption premium, if any, on such principal amount, and the Bond Registrar shall authenticate and deliver to or upon the order of such registered owner or his legal representative, without charge therefor, for the unredeemed portion of the prin- cipal amount of the Bond so surrendered, a Bond or Bonds of the same maturity, of any denomination or denominations authorized by this resolution and bearing interest at the same rate. 7. Bonds, upon surrender thereof at the office of the Bond Registrar together with an assignment duly executed by the registered owner or his attorney or legal representative in such form as shall be satisfactory to the Bond Registrar, may, at the option of the registered owner thereof, be exchanged for an equal aggregate principal amount of Bonds of the same maturity, of any denomination or denominations authorized by this resolution and bearing interest at the same rate. The transfer of any Bond may be registered only upon the registration books of the Issuer upon the surrender thereof to the Bond Registrar together with an assignment duly executed by the registered owner or his attorney or legal representative in such form as shall be satisfactory to the Bond Registrar. Upon any such registration of transfer, the Bond Registrar shall authenti- cate and deliver in exchange for such Bond a new Bond or Bonds, registered in the name of the transferee, of any denomination or denominations authorized by this resolution, in an aggregate prin- cipal amount equal to the unredeemed principal amount of such Bond so surrendered, of the same maturity and bearing interest at the same rate. In all cases in which Bonds shall be exchanged or the transfer of Bonds shall be registered hereunder, the Bond Regis- trar shall authenticate and deliver at the earliest practicable time Bonds in accordance with the provisions of this resolution. All Bonds surrendered in any such exchange or registration of transfer shall forthwith be cancelled by the Bond Registrar. The -12- Issuer or' the Bond Registrar may make a charge for shipping and out-of-pocket costs for every such exchange or registration of transfer of Bonds sufficient to reimburse it for any tax or other governmental charge required to be paid with respect to such exchange or registration of transfer, but no other charge shall be made for exchanging or registering the transfer of Bonds under this resolution. The Bond Registrar shall not be required to exchange or register the transfer of any Bond during a period beginning at the opening of business fifteen (15) days before the day of the mailing of a notice of redemption of Bonds or any portion thereof and ending at the close of business on the day of such mailing or of any Bond called for redemption in whole or in part pursuant to this section 7. As to any Bond, the person in whose name the same shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal or redemption price of any such Bond and the interest on any such Bond shall be made only to or upon the order of the reg- istered owner thereof or his legal representative. All such pay- ments shall be valid and effectual to satisfy and discharge the liability upon such Bond, including the redemption premium, if any, and interest thereon, to the extent of the sum or sums so paid. The Issuer shall appoint such registrars, transfer agents, depositaries or other agents and make such other arrange- ments as may be necessary for the registration, registration of transfer and exchange of Bonds within a reasonable time according to then commercial standards and for the timely payment of prin- cipal, interest and any redemption premium with respect to the Bonds. The Director of Finance of the Issuer is hereby appointed the registrar, transfer agent and paying agent for the Bonds (col- lectively, the -Bond Registrar-), subject to the right of the governing body of the Issuer to appoint another Bond Registrar, and as such shall keep at his office at 320 Chestnut Street, Wilmington, North Carolina 28401, the books of the Issuer for the registration, registration of transfer, exchange and payment of the Bonds as provided in this resolution. 8. The Local Government Commission of North Carolina is hereby requested to sell the Bonds and to state in the Notice of Sale of the Bonds that bidders may name one rate of interest for part of the Bonds and another rate or rates for the balance of the Bonds. The Bonds shall bear interest at such rate or rates as may be named in the proposal to purchase said Bonds which shall be accepted by said Local Government Commission. 9. The Chairman and the Clerk of the Board of Commis- sioners and the Director of Finance of the Issuer are hereby authorized and directed to cause the Bonds to be prepared and, -13- when they "shall have been duly sold by said Local'Gover~ent. Commission, to execute the Bonds and have the Bonds endorsed and authenticated as provided herein and to deliver the Bonds to the purchaser or purchasers to whom they may be sold by said Local Government Commission. 10. The Issuer covenants to comply with the provisions of the Internal Revenue Code of 1986, as amended (the WCodeW), to the extent required to preserve the exclusion from gross income of interest on the Bonds for Federal income tax purposes. 11. The Chairman and the Clerk of the Board of Commis- sioners, the Director of Finance and other officers of the Issuer are hereby authorized and directed to execute and deliver for and on behalf of the Issuer any and all financing statements, certifi- cates, documents or other papers and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized. 12. The power to make any election on behalf of the Issuer with respect to the arbitrage rebate provisions of the Code applicable to said Bonds is hereby delegated to the Chairman of the Board of Commissioners and the Director of Finance of the Issuer. The motion having been duly seconded, and the resolution having been considered, it was adopted by the following vote: AYES: Fred Retchin, Chairman Jonathan Barfield, Sr., Vice-Chairman E.L. Mathews, Jr. Nolan O'Neal Robert G. Greer NAYS: None * * * * * * * * * * * * Ql -14- . ~.' RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMl.Y1ISSIONERS ''!' . WHEREAS, by contract # STE 90 - 0013, dated June 29, 1990 Tencarva Machinery Company agreed to supply New Hanover County with a quantity of Goulds Pumps for the County I s refuse fired steam generat:ing facility expansion project; and J\ WHEREAS, delivery quoted on boiler feed pumps #1101 and #1102 was twenty six (26) weeks (December 1990) but recently Tencarva Machine:ry Company advised the County's Consulting Engineer that these two pumps were not scheduled to be shipped until March 28, 1991, and s11ch date is unacceptable to the schedule for the overall project; and WHEREAS, the consulting engineer immediat.ely began searching for alternatives by contacting o.ther pump manufacturers of this type pump and only one manufacturer contacted is able to supply the needed pUmps by January 15, 1991 which will allow the County to maintain the project schedule, but the manufact,urer KSB, Inc. mus't immediately receive and accept a purchase order from the County in order to meet this deadline; and WHEREAS, NCGS S143-129 provides that . . . no purchase of apparatus, supplies, materials or equipment requiring an estimated expenditure of public money in an amount equal to or more than Twenty Thousand ($20,000) Dollars, except in cases of special emergency (emphasis added) involving the health and safety of the people or their property, shall be performed, nor shall any contract be awarded therefor by any county, unless the provisions of this section are complied with; and WHEREAS, the Board of County Commissioners considered all of the facts and recognizing the necessity for immediate action in order to obtain the necessary pumps in apt time considered the emergency nature of the sit.uation and. the Board of County Commissioners did hereby find as a fact that the existing schedule of work at the refuse fired steam generating facility expansion project is critical for the County and its citi.zens as the same relates to the health of the people, their property and their fiscal well being and that a three month delay and interruption of the proj ects scheduled work is adverse to the best interest of .the citizens of New Hanover County. NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners that a special emergency exists, requiring the County to immediately issue a purchase order to KSB, Inc. for two boiler feed pumps for delivery on or before January 15, 1991 in order to maintain the project schedule a.t the refuse fired steam generating facility expansion project. \~ t: \ ~,;. RATIFIED, this 15th day of October, 1990. ~VN~ , Cl . k to t.he Board - NEW HANOVER COUNTY q:J;fdL 0 0 Chal.rman, Board of Comm1.SS1.0ners 2 I, ~ \~ I New ){annuer QInuntl1 , " 1Boarll of (!Iotnmi,6,6ioncr,6 .1Sesulutinn WHEREAS, in North Carolina the Lead Regional Organizations, -'., as voluntary organizations serving municipal and county ~ governments, have established productive working relationships with the cities and counties across this state; and WHEREAS, many counties and cities need assistance in pursuing economic and community development opportunities, but federal assistance in the from of intergovernmental revenues has been severely curtailed in recent years; and WHEREAS, the 1990 General Assembly recognized this need through the appropriation of $960,300, of which $53,350 was allocated to the "Region 0" Council of Governments to help the Lead Regional Organizations assist local governments with grant applications, economic deyelopment, community development, and to support local industrial development activities and other activities as deemed appropriate by their local governments; and WHEREAS, these funds are not intended to be used for payment of member dues or assessments to a Lead Regional Organization or to supplant funds appropriated by the member governments; and WHEREAS, in the event that a request is not made by the City or County of New Hanover County for release of these funds to our regional Council, the funds will revert to the state's fund. NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners requests the release of its share of these funds in the amount of $14,254.14 to the "Region 0" Council of Governments at the earliest possible time in accordance with the provisions of Chapter 830 of the 1987 Session Laws (HB 1515). Adopted this the 15th day of October 1990. ---- ~~. .... ~~.~~~.. .~~.. .~~~.. ~~~.~~.................................... ..................................... ~ II , ,- .~ RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 9:30 a.m. on the 27th day of September, 1990, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the attached bids were received for Mechanical/Electrical and Instrumentation Services for the New Hanover County Steam Plant, Bid # FIN 90-0286; AND WHEREAS, the Environmental Management Department, the Finance Director and the County Manager recommend that the contract be awarded to Powerhouse Maintenance & Construction, Inc. of Wilmington, North Carolina, the lowest responsible bidder, in an amount not to exceed Seventy Thousand Dollars and No Cents ($70,000.00); AND and are contract; WHEREAS, funds have been previously appropriated now in Account No. 700-480-4192-3920 to cover this NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for Mechanical/Electrical and Instrumentation Services for the Environmental Management Department, Bid # FIN 90-0286 be awarded to Powerhouse Maintenance and Construction, Inc. in an amount not to exceed Seventy Thousand Dollars and No Cents ($70,000); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 15th day of october, 1990. Commissioners o ~~: ,;/~ ~to the Board NEW HANOVER COUNTY INTER-OFFICE m.::'~:k~~~~~~ ME M O~~~~,,~<~~,~~:t#W~;t<:::::~::::::~:::::::::::~~*,t%~~~:t~:::;~tK-:;;~'3i~~':~~:'~~~~\~~~"?::-'~"",~~~Th~~'= . . ~~~~:-'0~~.~\ ':" .~,':.:;~:-~~~.,::'~~';'.: CONTRACT WITH SUPERVISION ALL REPAIR CONTRACTS ARE DRAWN UP ON AN 8 HOUR DAY, 40 HOUR WORK WEEK REPLACE BOILER SIDE WALL CASING 40 HOUR WEEK, 8 HOURS PER DAY PHM PPM CEM 1 SUPERVISOR $ 24.30 $ 21.00 $ 20.00 2 WELDERS 1 FITTER RATES PER HOUR 18.61 18.20 17.25 . SU PERV I SOR, 40 MAN HOURS 972.00 840.00 800.00 JOURNEYMEN, 120 '.1AN HOURS 2,233.20 2,184.00 2,070.0~ SUBTOTAL 3,205.00 3,024.00 2,870.00 SUBSISTENCE $40 PER t~AN PER DAY, SUPERVISOR 175.00 175.00 $ 20 PER MAi~ PER DAY, JOURNEYMEN 300.00 300.00 TOOL RE~TAL @ 8% SMALL HAND TOOLS 267.60 GRANO TOTAL 3,205.20 3,499.00 3,612.60 RATES PER HOUR SUPERVISOR JOURNEYMEN 24.30 18.61 24.38 20.70 25.00 21. 33 . NEW HANOVER COUNTY INTER-OFFICE ..MEMO~~ ~'\'-t.%~1:.""":;'~~\:~~:.'.;\':.~ -'."':.' ~--- CONTRACT WITHOUT SUPERVISION ALL REPAIR CONTRACTS ARE DRAWN UP ON AN 8 HOUR DAY, 40 HOUR WEEK KEPLACE BOILER SIDE WALL CASING 40 HOUR WEEK, 8 HOURS PER DAY 2 WELDERS PHM PPM CEM 1 FITTER RATES PER HOUR $ 18.61 $ 18.20 $ 17.25 120 MAN HOURS 2,233.20 2,134.00 2,070.00 . SUBTOTAL $2,233.20 $2,184.00 $2,070.00 SUBSISTENCE $20 PER MAN PER DAY TOOL RENTAL 3% SMALL HAND TOOLS 300.00 300.00 189.60 GRAND TOTAL $2,233.20 $2,484.00 $2,559.60 RATE PER HOUR 13.61 20.70 21. 33 . . I, ,0.\ Vendor's Quote # 01225 COUNTY OF NEW HANOVER, NORTH CAROLINA BID PROPOSAL FORM BID # FIN 90-0286 - MECHANICAL/ELECTRICAL AND INSTRUMENTATtON SERVICES BID OPENING: SEPTEMBER 27, 1990; 9:30 A.M. License NolLth CaJtoUna Ge.nvr.a..t Corr.:tAac.toM #23936 American Society of Mechanical Engineers license number: R-1832 / S-23317 / PP23316 /U23318 B-1 . . \"J; . Wage Terms and considerations In the space provided below, define overtime, waiting time, holidays and/or any pay considerations: OVERTIME - All ho~ wo~ked ov~ eight ho~ p~ day Monday thnough Fniday. All ho~ wo~ked on Sa;tWLday and Sunday. I nvo..i..c.ed a;t ovvr.ti.me ~a;te. '. '. HOLWAY PAY - All ho~ wo~ked on 6ed~a1- hoUday.6 will be ..i..nvo..i..eed a;t double .tUn e ~a;te. Travel Pay In the space provided below, define and specify travel pay, travel expenses, living expenses, per .diem and any other related travel costs. N/A FOR THIS AREA. B-2 . . . ,,".\ Tool Rental Rates Description Daily Weekly Monthly 525.00 ,~g31.50 125.00 450.00 ': 36. 00 1'/6.00 52.50 783.75 53.64 181. 75 6.70 21. 70 Air Compressor, 250 CFM Welding Machine, 300 AMP 145.00 ---T- Elec. Angle Grinder, 6" portable Band Saw 10.50 oxyjAcet. cutting Ric oxyjAcet. Cart Third Party Tool Rental specify in the space provided below the basis for_third party rental tool rates. ,: ':AU t/UJui paMlj Jterz:t.ttU will be ,lnvo,lc.ed a:t c.o~t pM 20%. other Charges Specify in the space provided below the basis fo~charges for consumable supplies, materials and outside services. 1) ExpencUble ~uppUu '.6uc.h ~ wei.d JtodA, gltincUng bladu, buJut.tYl.g. g~u will. b e ,ln~ o-ic.ed PeA. ,lnchu.tJr.y ~ta.ndaJtd. .'. ... f'- --;. ~ 2) VeLivVty.fpic. eqlUpment will be billed a:t $35.00 peA tJUp. ~ . B-3 r , , . r '. - . i' ! :. . . ,."J, Bidder Information Please check as appropriate and complete the items below. The bidder is: \ An Individual . A Partnership between: A Joint Venture consisting of: x A corporation organi?ed under the laws of the state of NolLth c-aJtoUna (List name of state appearing on the corporate seal and affix seal below where indicated.) North Carolina Li~ense number 23936 (If corporation is organized under the laws of a state other than North carolina, list North Carolina license,nurnber.) BY: FRANK G. WEISS (name as above printed) TITLE: Vic.e Pltuident COMPANY: POWVthouAe Maintenanc.e & COn.6:tJwction, Inc.. P. O. Box. 10358 ADDRESS: lOR N /(PIrIr .4 110 11(((Z, SllU~ C 3 Wilmington, NC 28405 TELEPHONE: (919) 392-7370 SEAL - IF BID IS BY A CORPORATION ,..........,."" "...., :\t\\t>.NCE & "'.. ...... ~~ ......... ['0* .... ~... ~ .... .... ~'-:, : f;; / o?~OR~1". .... ~ ~ : ~ . (I ..... ~ ~ ~ . .0: ._: : :x:: SEAL : 0 . ~ffi\ j~1 .~.. .". ':, Q'... ..' .~ ,~ -. A..' I" ,. "', 'Yo ........ ~'t- ,...' ",' liTH C~RO\.'\ ,'" I" 1"\ " ""........~ ::~ft~ \ B-4 -' . . . . '. " .~:\ Vendor's Quote #FIN-90-028h COUNTY OF NEW HANOVER, NORTH CAROLINA BID PROPOSAL FORM BID # FIN 90-0286 - MECHANICAL/ELECTRICAL AND INSTRUMENTATtON SERVICES BID OPENING: SEPTEMBER 27, 1990; 9:30 A.M. License American Society of Mechanical Engineers license number: pp- 18,226 -A- 18.225 -S- 20,94') Wage Rates Classification Straight Time (per hour) Working Foreman $21 .00 19.60 Certified Welder Mechanic Welder 18.20 pipefitter 18.?0 Iron Worker 18.20 Millwright 18.20 Insulator 18.?0 Electrician 18.90 Industrial Electronic Tech. ? 1 .00 Instrument Technician ? 1'.00 Rigger 18 ?O Carpenter 1h RO Machinist 18.90 Time Keeper 17.75 Tool Room 17.75 * See page B-2 B-1 overtime (per hour) $30.?0 ?R ?O 26.20 26.20 26.20 26.20 26.20 27.20 30.20 30.20 ?h.?O 24.20 27.20 25.90 25.90 ,:.~ . wage Terms and Considerations In the space provided below, define overtime, waiting time, holidays and/or any pay considerations: Overtime is described as allover 40 hours per week- Should job be delayed Employees will be paid 4 hours show up pay. * Should PPM be awarded the contract, Billing Rates may be reduced by 5% by issuing a letter of credit in lieu of a Performance Bond. . Travel Pay In the space provided below, define and specify travel pay, travel expenses, living expenses, per .diem and any other related travel costs. TRAVEL/ATTENDANCE PROGRAM New Hanover County shall reimburse PPM at the following daily rates: Craft Supervisor Foreman Journeymen Helper Per Day $35.00 30.00 25.00 20.00 The following rules apply to all participants in the Travel/Attendance Program: (1) If an employee early outs or arrives late on a particular day for any reason, then the employee loses expenses for that day (2) If an employee is absent one day, then the employee loses expenses for two (2) days. (NO EXCUSED ABSENCES FOR ANY REASON.) (3) If an employee quits a job before it is finished or is terminated for any reason other than a R.O.F., then the employee will lose the total expenses for the entire job. - (4) If an~employee receives a safety violation, then the employee loses expenses for one (1) day. Any safety violations resulting in . termination employee will forfeit expenses for the entire job. : The purpose of this program is to reward employees who arrive at jobs on time stay the duration of those jobs, and live more than fifty (50) miles from the job site. B-2 )- ~ . . . ,:.~~ Tool Rental Rates Description Daily Weekly Monthly $ ,') nn t1?'1 nn 4'5.nn 17n . 00 18.00 63.00 31 .75 111.11 24.00 84.00 14.38 50.32 Air Compressor, 250 CFM Welding Machine, 300 AMP Elec. Angle Grinder, 6" Portable Band Saw oxyjAcet. Cutting Ric oxyjAcet. Cart Third party Tool Rental specify in the space provided below the basis for third party rental tool rates. Third Party to be invoiced at cost Plus 10% other Charges Specify in the space provided below the basis for charges for consumable supplies, materials and outside services. Consumables, materials, and sub-contractors will be invoiced cost Plus 10% B-3 r- " . . . \'.":l' Bidder Information Please check as appropriate and complete the items below. The bidder is: An Individual . A Partnership between: A Joint Venture consisting of: A corporation organized under the laws of the state of North Carolina (List name of state appearing on the corporate seal and affix seal below where indicated.) North Carolina License number 18885 (If corporation is organized under the laws of a state other than North Carolina, list North Carolina license number.) BY: TITLE: COMPANY: ADDRESS: TELEPHONE: SEAL. IF BID IS BY A CORPORATION ATTE By B-4 Th~eeman 17 I~~ (name as above printed) EnginRRr PPM, Tnr: PO. Rnx 11R Snr:ipty Hill, c:; r (803) 378-4715 . . RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 9:00 a.m. on the 27th day of September, 1990, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the attached bids were received for Refractory and Insulation Services for the New Hanover County Steam Plant, Bid # FIN 90-0288; AND WHEREAS, the Environmental Management Department, the Finance Director and the County Manager recommend that the contract be awarded to Republic Industries, Inc. of Wilmington, North carolina, the lowest responsible bidder, in an amount not to exceed Thirty Thousand Dollars and No Cents ($30,000.00); AND and are contract; WHEREAS, funds have been previously appropriated now in Account No. 700-480-4192-3920 to cover this NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for Refractory and Insulation Services for the Environmental Management Department, Bid # FIN 90-0288 be awarded to Republic Industries, Inc. in an amount not to exceed Thirty Thousand Dollars and No/Cents ($30,000.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 15th day of October, 1990. Ch~~Y Commissioners Cil NEW HANOVER COUNTY INTER-OFFICE ..-MEMO ,~\ .. ~t :"',:':,':,::..~~:.,,:..~:;..x..,~ x~..~..*"....,~....t:!4~~~~~~:~,::~~';"t~f:::;..\~..:"'-:::'~"';':~:.M..: ~:-~..~..x~.."~ .... ::..:-;f~::"--.::~.....".~x~~~';<.~~~~\t",::;.~,..':.~ ....'...,'..x ....,.. ... ,;' . '.' ALL CONTRACTS WILL BE WITH SUPERVISION ALL REPAIR CONTRACTS ARE DRAWN UP ON AN 3 HOUR, 40 HOUR WEEK REPAIR OF BOILER THROAT AND CB HOPPER, REMOVE ALL LOOSE REFACTORY AND ANCHORS, REPLACE BRICK, REFACTORY AND ANCHORS, SPRAY COAT ENTIRE SURFACE WITH GUNITE TO REQUIRED THICKNESS THURSTON REPUBLIC 1 SUPERV ISOR $32.00 $20.00 1 WORKING FOREMAN 27.90 16.80 1 GUNITE NOZZLE MAN 27.34 16.40 1 BRICK MASON 27.34 15.90 . 2 LABORERS X 2 17.50 15.00 TOTAL HOURS - 40 TOT AL ~1AN HOURS - 240 = $31,699.00 $20,232.00 WHEN APPLICABLE SUBSISTENCE TOTAL $195.00 300 MILE TRAVEL PAY TOTAL PER MILE - 17.5~ P/M = $52.50 300 MILE VEHICLE MILEAGE PER MILE - 23.~ P/M = $69.00 $270.00 28~ P/M = $84.00 27~ P/M = $81.00 AVERAGE HOURLY RATE = $132.08 $84.30 WITHOUT SUBSISTENCE, TRAVEL PAY, AND VEHICLE MILEAGE WHICH, WOULD BE AN UNKNOWN FACTOR, BUT TO BE TAKEN UNDER CONSIDERATION EXAMPLE: FOR A 300 MILE RADIUS ROUND TRIP AVERAGE HOURLY RATE $133.40 (INCLUDING ALL OF THE ABOVE) $36.12 . . . \', Vendor's Quote # COUNTY OF NEW HANOVER, NORTH CAROLINA BID PROPOSAL FORM BID # FIN 90-0288 REFRACTORY AND INSULATION SERVICES BID OPENING: SEPTEMBER 27, 1990;' 9: 00 A. M. In the space provided below, define overtime, waiting time, holidays and/or any pay considerations: : .:. '- Overtime Is charged for: ,;~t>~.~-. 1. All weekend work that is from 4:00 p.m., Friday until 7-:00 AM Sunday, and as follows: a) Two 12 hour shifts may be employed with eight (8) hours straight time and four (4) hours overtime per shift. b) Two 10 hour shifts may be employed with eight (8) hours straight time' and two (2) hours overtime per shift. 2. All work over 40 hours per calendar week. Holiday rate Is charged for: Sunday and Holidays: Memorial Day, Independence Day, Labor Day, Thanksgiving, New Year's Day. Add to gross wages: 1. Payroll Burden (State and Federal Unemployment Tax, Social Security, Worker's Comp.) 18% of Gross pay. 2. Overhead: 10% 3.. Profit: 10% Waiting Time If contractor's employees show up for work and work is canceled by Company prior to beginning work, contractor's employees will be paid 4 hours show up time and subsistence allowance for one day. B-1 . . . Travel Pay In the space provided below, define and specify travel pay, travel expenses, living expenses, per diem and any other related travel costs. Travel time will be paid at the rate of 17.5rt per mile. for travel from home station to job site at the start of job, and from job site to home station at the completion of job (ir-applicable). Subsistence at the rate of $45.00 per day for Foreman and Masons; $30 per day for other categories. Subsistence is charged only for employees more than 50 miles from their home base. Vehicle mileage at 23rt per mile, for personal vehicle used at beginning and end of specific job from home station to job site and from job site to home station (if applicable). If Company temporarily postpones work over 24 hours, the Foreman and Masons will be paid travel time and mileage from job site to home stations. Tool Rental Rates Description /A.,vr~ Daily Weekly Monthly Masonry Saws )j,') :1bn 780 Chipping Hammer dO ,r?O /90 Motor Mixer f,(~ J.~S (j,- J 5' Air Compressor (180 err!) 7$ 1. ;) ,:;- 07':- Gunite Rig 1/~s ,290 /,200 3(.,00 Third party Tool Rental specify in the space provided party rental tool rates. below the basis for third Outside Rental Equipment - Republic's Cost Plus 10%. B-2 . . . other Charges the space provided below the basis for charges specify in . bl Suppll'es, materials and outside serVlces. for consuma e 1. Materials - Republic Industries cost plus 10%. 2. (a) Expendable Items such as lumber, hardware, safety equipment rental equipment, etc. Our Cost Plus 10% for handling. (b) Subcontractor - Our cost for subcontractor plus 10% for handling. (c) Outside Freight - Our Cost Plus 10% for handling. B-3 . Bidder Information Please check as appropriate and complete the items below. The bidder is: An Individual A partnership between:' A Joint Venture consisting of: X A corporation organized under the laws of the state of NORTH CAROLINA (List name of state appearing on the corporate seal and affix seal below where indicated.) North Carolina License number 22006 (If corporation is organized under the laws of a state other than North Carolina, list North Carolina license number.) . BY: ----- ~- ) Lt::::l..-:::. / toad) -- TITLE: PRESIDENT COMPANY: REPUBLIC INDUSTRIES, INC. ADDRESS: P.O. BOX 5565, STATION 1 WILMINGTON, N.C. 28403 TELEPHONE: 919-799-2664 SEAL - IF BID IS BY A CORPORATION . By B-4 Republic Industries, Inc. Cost Plus Jobs - Material and Labor Rates . NEW HANOVER COUNTY QUOTE (September 27,1990) 1. Materials - Republic Industries cost plus 10%. 2. (a) Expendable items such as lumber, hardware, safety equipment rental equipment, etc. Our Cost Plus 10% for handling. (b) Subcontractor - Our cost for subcontractor plus 10% for handling. (c) Outside Freight - Our Cost Plus 10% for handling. (d) Outside Rental Equipment - Our Cost Plus 10% for handling. 3. Hauling Rates - Current established commercial rates: Truck and driver $21.00 per hour portal to portal maximum load limit is 16,000 Ibs. Overtime $27.65 per hour. 4. . Labor at prevailing rates ($/hr): Straight Overtime Overtime Time (Weekdays & (Sundays & Saturdays) Holidays) . (a) Supervisor $20.20 $30.30 $40.40 (b) Working Foreman $17.50 $26.25 $33.60 (c) Brickmason $16.90 $25.35 $31.80 (d) Gunite Nozzleman $17.10 $25.65 $32.80 (e) Apprentice Brickmason $15.50 $23.25 $31.00 (f) Welder $16.70 $25.05 $33.40 (g) Skilled Labor $9.90 $14.85 $19.80 (e) Unskilled Labor $7.50 $11.25 $15.00 (h) General Superintendent: $37.00 per hour (includes Travel and Expenses) A. Overtime rates are charged for: 1. All weekend work that is from 4:00 p~m" Friday until 7:00 a.m. Sunday and as follows: a) Two 12 hour shifts may be employed with eight (8) hours straight time and four (4) hours overtime per shift. b) Two 10 hour shifts may be employed with eight (8) hours straight time and two (2) hours overtime per shift. . 2. Sunday & Holidays: Memorial Day, Independence Day, Labor Day, Thanksgiving Day, New Year's Day. 5. Payroll Burden (State and Federal Unemployment Tax, Social Security, Worker's Comp.) (a) 18% of Gross Wages (4a, 4b, 4c, 4d, 4e, 4f, 4g, 4h) . 6. Travel time will be paid at the rate of 17.5rt per mile for travel from home station to job site at the start of job, and from job site to home station at the completion of job (if applicable). 7. Subsistence at the rate of $45.00 per day for brickmason foreman and journeyman masons; $30 per day for other categories. Subsistence is charged only for employees more than .50 miles from their home base. 8. Vehicle mileage at 23rt per mile, for personal vehicle used at beginning and end of specific job from home station to job site and from job site to home station (if applicable). If contractor's employees show up for work and work is cancelled by Company prior to beginning work, contractor's employees will be paid 4 hours show up time (item #4) and subsistence (item #7). If Company temporarily postpones work over 24 hours, the mason foreman and journeyman masons will be paid travel time (per item #6) and mileage (per item #8) from job site to home stations. . 9. Equipment Rental (Equipment owned by Republic Industries, Inc.) - Contractor will bill at the most favorable rate to the Company: . (a) Brick Saw (Blades Extra) (b) Plastic Air Rammer (c) Chipping Hammer (d) Gunite Machine (e) Tool Box & Other Small Tools (f) Other Equipment @ market rates Day $ 45.00 20.00 20.00 300.00 40.00 Week $ 260.00 80.00 80.00 1200.00 160.00 Month $ 780.00 180.00 180.00 3600.00 480.00 10. Diamond Saw Blades $495.00. Each prorated on basis of wear. 11. Overhead: 10% of Items 3, 4, 5, 6, 7, 8, and 9. 12. Profit: 10% of Items 3, 4, 5, 6, 7, 8, 9, and 11. Republic Industries, Inc. Approved By (Customer) Title' ~) 4 ~J:::J . David A. Nugen resident - . Date NOTE: All invoices are due 10 days from receipt by the customer. . . . Vendor's Quote # NR90-9-l3 COUNTY OF NEW HANOVER, NORTH CAROLINA BID PROPOSAL FORM BID # FIN 90-0288 REFRACTqRY AND INSULATION SERVICES BID OPENING: SEPTEMBER 27, 1990; 9:00 A.M. Wage Rates Classification straight Time* (per hour) Overtime* (per hour) supervisor 32.00 27.90 36.83 Working Foreman Brickmason 27.34 27.34 36.08 36.08 Gunite Nozzleman Insulator 22.00 33.00 Laborer 8.75 13.13 Wage Terms and Considerations In the space provided below, define overtime, waiting time, holidays and/or any pay considerations: Overtime rates apply to all hours worked on Saturday and over eight (8) hours per any given shift. Waiting time - NjA Holidays observed consist of nationally observed holidays. Supervisor will be invoiced at straight time rate for all hours worked. Double time rates apply to all hours worked on Sunday, Holidays and over twelve (12) hours per given shift. B-1 . . . Travel Pay In the space provided below, define and specify travel pay, travel expenses, living expenses, per diem and any other related travel costs. Travel pay is billed at .28e/ma~ per mile. *Travel expense is billed at .27e/mile per vehicle. Living expense and per diem $45.00/day per man. *Subject to change based on current gasoline prices. Tool Rental Rates Description Daily Weekly Monthly Masonry Saws (See below) Chipping Hammer No Charge --- Motor Mixer (See below) Air Compressor (See below) Gunite Rig $150 $450 $1,050 Third Party Tool Rental specify in the space provided below the basis for third party rental tool rates. All third party rentals would be billed at actual invoice plus 15%. B-2 . other Charges Specify in the space provided below the basis for charges for consumable supplies, materials and outside services. Charges for consumable supplies and materials would be billed.at manufacturers list price plus 10~ profit. Outside services would be billed at actual invoice plus 15%. . '. B-3