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1978-07-17 Regular Meeting o o o 247 MINUTES OF REGULAR MEETING, JULY 17, 1978 ASSEMBLY The New Hanover COunty ~oard of Commissioners met in,Regular Session on Monday, July 17, 1978, at 9:00 o'clock a. m. ,in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were Commissioners George E. Alper; Karen E. Gottovi; Vivian S. Wright; Chairman Claud O'Shields, Jr., County Manager Dan W. Eller; County Attorney James C. Fox; and Clerk to the Board, Alyce B. Rusmisell. Comm. Ellen C. Williams was absent. Chm. O'Shields called the meeting to order. Rev. Bobby Stafford, Associate Minister of Temple Baptist Church, offered the invocation. APPROVAL OF MINUTES: REGULAR MEETING, JULY 3, 1978 Comm. Alper moved, seconded by Comm. Gottovi, that the Minutes of the Regular Meeting of July 3, 1978, be approved as presented. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. 0' Shields Absent: Comm. Williams WORK PROGRAM OF SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION Mr. Clenton Smith, Executive Director of the Southeastern Economic Development Commission, appeared before the Board to discuss the work program of SEDC and ex- plained the process which would be followed in the grant application for work to be done at the New Hanover County Airport. FINAL PLAT APPROVAL - EDGEWATER SUBDIVISION, SECTION 2 Mr. Harry Oakes of the Planning Department repprted to the Board that the preliminary plan and final plat for Edgewater Subdivision, Section 2, had been approved by the Plan- ning Commission on July 5, 1978. Mr. oakes also reported that the Planning Commission recommended that the Commissioners approve a variance from the Subdivision Regulations to permit private roads in the subdivision. Comm. Wright moved, seconded by Comm. Alper, to approve the final plat of Edgewater Subdivision, Section 2, with the variance for private roads. Upon vote, the motion car- ried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams FINAL PLAT APPROVAL - BETWEEN THE CREEKS SUBDIVISION Mr. Harry Oakes of the Planning Department reported that the final plat for Between the Creeks was recommended for approval by the Planning Commission at the me~ting of July 5. Mr. Oakes also reported that the Planning Commission recommended the Commis- sioners approve a variance from the Subdivision Regulations to permit'private roads and that a performance bond had been submitted to insure that the required improvements would be installed prior to December 6, 1978. Comm. Gottovi moved to approve the final plat of Between the Creeks with the variance for private roads and acceptance of the performance bond to insure improvements. Comm. Alper requested an amendment to the motion to state that approval was subject to prospective buyers being notified that it was in a CAMA permit area. County Attorney Fox stated that he did not feel this could be required since it was not a part of the Subdivision Regulations. Chm. O'Shields seconded Comm. Gottovi's motion and upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Wright and Chm. O'Shields Voting Noe: Comm. Alper Absent: Comm. Williams 248 .:zf"~ MINUTES OF REGULAR MEETING, JULY 17, 1978 (CONTINUED) FINAL PLAT APPROVAL - FIGURE EIGHT ISLAND, SECTION 18 Mr. Harry Oakes reported that the final plats were recommended for approval by the Planning Commission on July 5 and explained the variances which were recommended pertaining to the dunes and the private roads. Comm. Alper moved, seconded by Comm. Wright, to approve the final plat of Figure Eight Island, Section 18, with the recommended variances. Mr. Oakes also reported that a check in the amount of $18,000 had been submitted to the county to insure that all required improvements would be installed. Upon vote, the motion for approval carried as follows: o Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams FIRE PROTECTION DISTRICTS Chm. O'Shields reported that the Commissioners had been furnished copies of the N. C. General Statutes pertaining to establishment of fire protection service districts and were requested to advise the County Manager whether or not to begin preparations for establish- ment of these service districts. County Manager Eller explained the alternatives for setting up fire protection districts. Mr. Steve Vosnock of Castle Hayne Volunteer Fire Department commented. Chm. O'Shields moved to proce9d on this from the standpoint of the 8 ,districts and instruct the County Manager to work with the State insurance people, with the Volunteer Fire Departments and the Tax Office in obtaining the information and keep the Board in- formed on the progress. Comms. Wright, Gottovi and Alper offered their opinions on this matter. Mr. Tom Herring, Chairman of the New Hanover Fire Inspections Committee, commented. o Comm. Gottovi seconded Chm. O'Shields motion. Chm. O'Shields clarified his motion to include that information would be obtained from all interested parties and that a final decision would be made at a later date. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams BREAK Chm. O'Shields recessed the meeting for a break from 10:14 o'clock a. m. until 10:26 o'clock a. m. FUNDING AND BUDGET TRANSFER FOR NEW HANOVER RESCUE SQUAD AMBULANCE Mr. Hilton Jones and Mr. Thomas Johnson, of the New Hanover Volunteer Rescue Squad, appeared before the Board to request funds in the amount of $14,000 for a new ambulance. Comm. Wright moved, seconded by Comm. Gottovi, to approve the $14,000 for a new ambulance for New Hanover Volunteer Rescue Squad with the funds to come from the Con- tingencies account. Upon vote, the motion carried as follows: Absent: Comm. Williams o Voting Aye: Comm. Alper, Gottovi, Wright and ChID. O'Shields EXTENSION OF CONTRACT FOR SEWER SYSTEM EVALUATION' SURVEY' County Manager Eller explained that Henry von Oesen & Associates had suggested that the time for the Sewer System Evaluation for the City of Wilmington be extended approxi- mately 120 days in order that observations could be made during summer storms. Comm. Alper moved, seconded by COIll1\. Wright, to extend the time for the Sewer System Evaluation until OCtober 1, 1978, as recommended. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams o o o 249 MINUTES OF REGULAR MEETING, JULY 17, 1978 (CONTINUED) AMENDMENT TO EROSION & SEDIMENTATION ORDINANCE The County Attorney had requested this matter further review. be postponed until a later date for I I APPROVAL OF REPORT OF COLLECTOR OF REVENUE THROUGH JUNE 30, 1978 " COmm. Gottovi moved, seconded by Comm. Alper, approval of the Report of the Col- lector of Revenue through June 30, 1978. upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and ChID. O'Shields Absent: Comm. Williams A 'copy of the Report is contained in Exhibit Book VI, Page 11. APPROVAL OF TAX ABATEMENTS County Attorney Fox reported that he had reviewed the list and found it to be in order. Comm. Alper moved, seconded by Chm. O'Shields, to waive the penalty charged to Leslie Byrd and approve the list of tax abatements. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi and ChID. O'Shields Voting Noe: Comm. Wright Absent: Comm. Williams A copy of the List is contained in Exhibit Book VI, Page 12. PLAQUE FOR LAW ENFORCEMENT CENTER Comm. Gottovi moved that the plaque for the Law Enforcement Center contain the names of those people who were on the Board when the contracts were let and also the names of the County Manager, the Architect and the Contractor. Comm. Gottovi restated the motion, seconded by COmm. Wright, that the plaque bear the names of the General Contractor for Phase II, the Architect, the Commissioners, the County Manager and the Department Head who were ,involved at the time the contracts were let. Upon vote,' the motion carried as follows: Voting Aye: COmm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams DISCUSSION ON CONTRACT FOR REIMBURSEMENT - N. C. DEPARTMENT OF CORRECTIONS The Commissioners had been furnished copies of a contract with the N. C. Department of Correction for reimbursement of per diem costs for male misdemeanants committed to the custody of the County for sentences qf 30 to 180 days. After discussion on the conditions in the contract, Comm. Alper moved to postpone until a later date to obtain additional information. No action was taken. INCREASE IN RENTAL RATES FOR ADMINISTRATION BUILDING Comm. Wright moved, seconded by Comm. Alper, that rental rates on space in the, Administration Building be increased to $5.25 per square foot effective October 1, 1978, as recommended by the County Manager. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams WARNING SIGNS FOR UNPROTECTED AREA AT FORT FISHER County Manager Eller reported that he had received a request from area rescue squad members that signed be erected on the unguarded beach areas warning swimmers. Mike Chappell of the Carolina Beach Rescue Squad commented on the need for warning signs. It was agreed to work with the State on getting some signs posted in the unguarded beach areas around Fort Fisher. 250 ';>'''6 MINUTES OF REGULAR MEETING, JULY 17, 1978 (CONTINUED) CERTIFICATION OF ROSTERS OF SOUTH WILMINGI'ON, FEDERAL POINT AND CASTLE HAYNE VOLUNTEER FIRE DEPARTMENTS Comm. Wright moved, seconded by Comm. Gottovi, to approve the rosters of members of the Castle Hayne, Federal Point and South Wilmington Volunteer Fire Departments. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams o AWARD OF BIDS FOR TENNIS COURTS AT HUGH MACRAE PARK The Commissioners had been furnished copies of a tabulation of bids received on the tennis courts at Hugh MacRae Park. A copy of the bid tabulation is contained in Exhibit Book VI, Page 13. County Manager Eller and the Director of Parks & Recreation, Steve Stevens, explained the bids and recommended they be awarded as follows: Clearing, grading & paving parking lot Clearing, grading pad for 4 tennis courts Construction of 4 cold mix tennis courts Installation of nets, posts ,and center straps- Installation of fencing around 4 courts Hinton Const. Co. - $12,161.40 - 'Hinton Const. Co. - 6,200.00 Kay Building Co. 33,933.00 Kay Building Co. 1,778.00 McCalls Fence 8,597.00 TOTAL $62,669.40 Mr. Stevens explained the'additional funds necessary for lighting, curbing and land- scape work. Chm. 0' Shields moved to put in the curbing for the courts and appropriate out of this year's budget $5,635 for lighting of the 4 courts. Comm. Wright moved, seconded by Comm. Alper, to approve al,l the' items included in 0 the $71,394.43 accepting the bids as recommended by Mr. Stevens, increasing the fund balance by $63,000 and the remainder to come from the current year's appropriation. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams DISCUSSION ON APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Mr. William B. Farris, of the Planning Department, appeared before the Board to explain the procedures and commitments which would be required for New Hanover County to make application for Community Development Block Grant Funds and answered questions from the Commissioners. After discussion on the necessity of having a Housing Assistance Program, it was agreed to get someone from the HUD office in Greensboro to attend the first meeting in August to explain the types of programs that could be provided. ADOPTION OF RESTATED RESOLUTION CREATING AIRPORT COMMISSION Comm. Alper moved, seconded by Comm. Gottovi, to adopt the Restated Resolution for the Airport Commission as drawn by the County Attorney. Upon vote, the motion, carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. 0' Shields o Absent: Comm. Williams A copy of the Resolution is contained in Exhibit Book VI, Page 14. TRASH DISPOSAL PROBLEMS AT WILMINGTON BEACH Comm. Gottovi commented on the letter' received from a resident of Kure Beach about the trash disposal problems in that area. It was agreed to ask the County Manager to pursue the matter with officials at Carolina Beach to see if a solution to the problem ?ould be reached. " 251 MINUTES OF REGULAR MEETING, JULY 17, 1978 (CONTINUED) RECLASSIFICATION OF PUBLIC HEALTH NURSE FROM PHN I TO PHN II Comm. Alper moved, seconded by Comm, Gottovi, to approve the reclassification of Thelma S. Briggs, from PHN I to PHN II, inithe Family Planning budget for the Health Department. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: COmm. Williams o AUDIT OF OAR BOOKS Comm. Gottovi moved, seconded by Comm. Wright, to instruct the County's outside auditors, Lowrimore, Warwick & Company, to audit the books of the ,Offender Aid and Restoration Program before the County takes it over, as recommended by the County Manager. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and ChID. O'Shields Absent: Comm. Williams REQUEST FOR REZONING OF HOSPITAL PROPERTY County Attorney Fox reported that he felt it would be appropriate to have the area surrounding the New Hanover Memorial Hospital rezoned as requested by the Hospital Board. Comm. Alper moved, seconded by Comm. Gottovi, to approve the submission of an appli- cation for rezoning the area surrounding the Hospital and the submission of an applica- tion for Special Use Permit for the parking lot and authorize the County Manager or Chairman to sign the applications. Upon vote, the motion carried as follows: :Voting Aye: COmm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams o AUTHORIZATION OF LEASE/PURCHASE AGREEMENT WITH HOSPITAL County Manager Eller explained that the County Attorney and the Attorney for New Hanover Memorial Hospital had revised the Lease/Purchase Agreement between the County and the Hospital for purchase of the property east of the'Hospita~ to reflect current dates and change the annual payment date to January 15. . Comm. Alper moved, seconded by Comm. Gottovi, to authorize the Chairman to execute the revised Lease/Purchase Agreement with New Hanover Memorial Hospital. upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams A copy of the Agreement is on file in the County Manager's Office. CHANGE ORDER - ADMINISTRATION BUILDING CAPITAL PROJECT County Manager Eller explained the Change Order on the Administration Building Capital Project increasing the contract with Jordan-Blanton-Myers in the amount of $400.44 for rebuilding a pump. Comm. Alper moved, seconded by Comm. Gottovi, approval of the change order in the Administration Building Capital Project as requested.and< the following budget amendment necessitated by the change order: Debit - Acct. #81 575 76, Contingencies $400.44 0 Credit - Acct. #81 575 73, Labor $ 54.00 Acet. #81 575 74, Non-Labor 21. 00 Acct. #81 575 75, Equipment 325.44 Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: COmm. Williams 1252 -=< s .;z MINUTES OF REGULAR MEETING, JULY 17, 1978 (CONTINUED) DISCUSSION ON MEETING IN 'RALEIGH CONCERNING THE LANDFILL The Commissioners discussed the meeting.thatwas going to be held in Raleigh on Thursday to discuss the problems at the landfill with representatives of the Department of Natural Resources & Community Development. Mr. C. G. Berry commented. EXECUTIVE SESSION Comm. Alper moved, seconded by Comm. Gottovi, that the meeting be recessed to Execu- tive Session. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, l'lright and Chm. O'Shields o Absent: Comm. Williams Chm. O'Shields recessed the meeting to Executive Session, at 12:11 o'clock p. m. Chm. O'Shields reconvened the meeting to Public Session at 12:45 o'clock p. m. APPOINTMENT OF ED SAMUELS TO AIRPORT COMMISSION AND SETTING OF TERMS OF MEMBERS Comm. Wright moved, seconded by Comm. Alper, to appoint Ed Samuels as the seventh member on the Airport Commission as stated in the Restated Resolution and that the terms of the members be set as follows: Mr. :J;..enox Cooper 1 year Mr. George Kidder 1 year Mr. Raiford Trask, Jr. 2 years Mr. W. Ed Samuels 2 years Mr. Paul Gregory 3 years Mrs. Audrey Feenstra 3 years Upon vote, the motion carried as follows: ,~ Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: COmm. Williams o APPOINTMENT OF ERNEST SWAIN TO MUSEUM BOARD OF TRUSTEES Comm. Gottovi moved, seconded by Comm. Alper, that Mr. Ernest Swain be appointed to the Museum Board of Trustees for a 3-year term. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: Comm. Williams Comm. Gottovi moved, seconded by Comm. Alper, to give the letter received from the Daughters of the Confederacy requesting one of their members be appointed to the Museum Board of Trustees to the Board for consideration. Upon vote, the IrDtion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Absent: COmm. Williams REAPPOINTMENT OF SNIFFEN AND HOLLIS TO PLANNING COMMISSION Comm. Wright moved, seconded by Comm. Alper, to reappoint Mr. Richard Sniffen and Mr. Charles Hollis to the Planning Commission for additional three-year terms. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Wright and Chm. O'Shields Voting Noe: Comm. Gottovi 0 Absent: COmm. Williams AUTHORIZATION FOR SALARY FOR MUSEUM DIRECTOR Comm. Gottovi moved, seconded by Comm. Alper, that the County Manager be authorized to hire the new Museum Director at Grade 70, Step 4, which is a salary of $16,662 annually. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. 0' Shields Absent: Comm. Williams o o '0 253 MINUTES OF REGULAR MEETING, JULY 17, 1978 (CONTINUED) ADJOURNMENT Comm. Alper moved, seconded by Comm: Wright, that the meeting be adjourned. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and ChID. O'Shields Absent: Comm. Williams Chm. O'Shields adjourned the meeting at 12:49 o'clock p. m. Re~pectfully submitted, &e'y' Alyce B. Clerk to 4.If......oIZ?,.: -~ L6 Rusmisell the Board abr MINUTES OF REGULAR MEETING, AUGUST 7, 1978 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, August 7, 1978, at 9:00 o'clock a',m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were Commissioners George E. Alper; Karen E. Gottovi, Ellen C. Williams; Vivian S. Wright, Chairman Claud O'Shields, Jr., County Manager Dan W. Eller, County Attorney James C. Fox; and Clerk to the Board, Alyce B. Rusmisell. No members were absent. ChID. O'Shields called the meeting to order. Rev. S. L. Doty of Battle Park Baptist Church offered the invocation. APPROVAL OF MINUTES: REGULAR MEETING, JULY 17, 1978 Comm. Williams requested permission to abstain from voting on approval of the Minutes since she was absent from the meeting. Comm. Wright moved, seconded by Comm. Alper, approval of the Minutes of the Regular Meeting of July 17, 1978, and that Comm. Williams be allowed to abstain from voting since she was not present at the meeting. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Wright and Chm. O'Shields Abstaining: Comm. Williams PRESENTATION OF CONSOLIDATION COMMITTEE REPORT Mr. William A. Raney, Chairman of the Joint Committee to Study the Feasibility of Consolidation, formally presented to the Board and representatives from the municipali- ties within the County the report from the Committee. The Commissioners, members of the Committee and other in,~erested persons commented. ChID. O'Shields expressed appreciation Eo the members of the Committee for the work they had done. Planning Director Richard Fender commented. REQUEST FOR ENDORSEMENT OF RESOLUTIONS OF DEMOCRATIC PARTY Mr. Herb McKim. Chairman of the Democratic Party in New Hanover County, appeared before the Board and presented a Resolution of the Democratic Party requesting that the State of North Carolina implement a district representation system throughout the State' and a proposal that all governments take steps to bring the rate of inflation under control. Mr. McKim requested that the Commissioners endorse these two items. A copy of the Resolution and the proposal are contained in Exhibit Book VI, Page 15. No action was taken.