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1980-04-21 Regular Meeting 582 MINUTES OF SPECIAL MEETING, APRIL 17, 1980 (CONTINUED) DISCUSSION ON PROPOSED JUDICIAL FACILITIES (CONTINUED) Commissioner Armistead moved, seconded by Commissioner O'Shields to reduce the Courtrooms back like the program said and get the building back down to size. Upon vote, the motion carried as follows: Voting Aye: Absent: Commissioner Armistead, Gottovi, O'Shields and Chairman Williams Commissioner Wright DISCUSSION OF FUNDING SOURCES FOR WATER & SEWER SYSTEM, JUDICIAL BUILDING AND ADJOURNMENT Commissioner Armistead moved that the meeting be adjourned. o County Manager Cooper explained the financing arrangements for the Water and Sewer System and the Judicial Building. Commissioner a'Shields seconded Commissioner Armistead's motion for adjournment, and upon vote the motion carried as follows: Voting aye: Absent: Commissioners Armistead, Gottovi, O'Shields and Chairman Williams Commissioner Wright Chairman Williams adjourned the meeting at 3:17 o'clock p. m. Respectfully submitted, ~4.AJ~ Alyce B. Rusmisell Clerk to the Board MINUTES OF REGULAR MEETING, APRIL 21, 1980 ASSEMBLY 0 The New Hanover County Board of Commissioners met in Regular Session on Monday, April 21, 1980, at 9:15 o'clock a. m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. (The meeting was ~heduled to begin at 9:00 o'clock a.m. but was delayed at the request of the Chairman due to her having another commitment.) Members present were Commissioners Karen E. Gottovi; Claud O'Shields, Jr.; Vivian S. Wright; Chairman Ellen C. Williams; County Manager George F. Cooper; Attorney Frank B. Gibson, of the County Attorney's Office; and Clerk to the Board, Alyce B. Rusmisell. Comm. Ho~rd L. Armistead, Jr. was absent. Chm. Williams called the meeting order and apologized for delaying the meeting. Rev. B.H. Baskerville of Chestnut Street Presbyterian Church'offer~d the invocation. APPROVAL OF MINUTES: REGULAR MEETING APRIL 8, 1980 Comm. Gottovi moved, seconded by Comm. O'Shields, to approve the Minutes of the Regular Meeting of April 8, 1980, as presented. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. Williams Carom. Annistead RESIGNATION OF COMMISSIONER VIVIAN S. WRIGHT 0 Comm. Wright read into the record the following statement of resignation from the Board of Commissioners effective after the meeting on Apr~l, 28, 1980: STATEMENT TO THE BOARD OF COMMISSIONERS - APRIL 21, 1980 It has been a great honor and privilege for me to have served on the Board of Commissioners since 1972; but today I am resigning my position as a Commissioner effective at the close of the meeting to be held on April 28, 1980. o o o 583 MINUTES OF REGULAR MEETING, APRIL 21, 1980 (CONTINUED) ! RESIGNATION OF COMMISSIONER VIVIAN S. ,WRIGHT (CONTINUED) , AS you all know, a little over a year ago I became a candidate for the 7th' District Seat in Congress. Now the demands on my time with the campaign have escalated to the point that I believe it would be unfair to the citizens of our county for me to continue as a Commissioner for these last few months. I love this county and its people and have always tried to give my best to them, and I would not want to continue to serve if time did not permit me to continue giving my best. I do look forward to serving the people of our county and the other five counties in this district as a member of Congress after November. With the Lord's help, I'm going to win this campaign, and my office will be open to anyone in this district who needs help. It is my earnest hope that the New Han~ver County Republican Executive Committee will nominate and the remaining four commissioners will appoint someone to fill the unexpired portion of my term who holds a strong conservative philosophy. The citizens of our county have elected me twice with very heavy votes, and the views I hold should continue to be represented on this Board. I do not plan to have a part in the selec- tion of a nominee to succeed me; but when someone is appointed to the vacancy, I will be glad to give advice and assistance to my successor if such is desired. Our county has many fine people working in its various departments, and it has been a pleasure to work with them. It has been a source of satisfaction to me that I have had a part in selecting two very fine county managers, because the tone of the county's work is set by the person who carries out the Board of Commissioners' policies. Leaving a position such as this is difficult as ,there are always problems you would like to see solved and projects you would like to see completed. I am satisfied, however, that I have given my best to the county; and I will give my best to all six counties in this district as a member of Congress after November. I have enjoyed working with this Board and the staff and pray God will guide and bless each of you. Thank you. A copy of Comm. Wright's signed statement is contained,in Exhibit Book VII, Page 56. BREAK Chm. Williams recessed the meeting for a break from 9:20 o'clock a.m. until 9:30 o'clock a.m. " APPROVAL OF CONSENT AGENDA Comm. Gottovi moved, seconded by Comm. Wright, to approve the following items on the Consent Agenda and called attention to the first item which was the execution of the acceptance of the Community Development Block Gra~t for the construction of the Flemington Water System. Upon vote, the motion for approval of the Consent Agenda carried as follows: Voting Aye: , Absent: Comm. Gottovi, O'Shields, Wright and Chm. williams Comm. Armistead E;XE,CUTION ,OF' HUD GRANT FOR FLEMINGTON WATER: SYSTEM The Chairman was authorized to execute acceptance documents for the Community Development Block Grant in the amount of $153,000 for construction of the if Flemington Water System. " ACCEPTANCE OF BUS FROM THE CITY OF WILMINGTON The Commissioners accepted the transfer of title to a 55 passenger bus from the City of Wilmington for prisoner holding and transfer by the New Hanover County Sheriff's Department. APPROVAL OF REPORT OF COLLECTOR OF REVENUE THROUGH MARCH' 31, 1980 The report of the Collector of Revenue through March 31, 1980, was approved. A copy of the Report is contained in Exhibit Book VII, Page 57. APPROVAL OF TAX ABATEMENTS AND REFUNDS The List of Tax Abatements and Refunds were approved. I I A copy of the list 'is: contained in Exhibit Book VII, Page 58. AMENDMENT TO PERSONNEL POLICY The Commissioners approved an amendmebt to the method of vacation and sick leave accumulation in the Personnel P61icy so the rate 'would be accumulating on a bi-weekly basis inste~d of on a monthly basis as it was prior to the im- plementation of the new payroll system. The total accumulation over a twelve- month period would not change. Copies of the pages amended are contained in Exhibit Book VII, Page 59. 584,' MINUTES OF REGULAR MEETING, APRIL 21, 1980 (CONTINUED) APPROVAL.,OF CONSENT AGENDA (CONTINUED) BUDGET AMENDMENTS - CLERK OF COURT The following amendments were approved in the Clerk of Court budget to complete necessary purchases for ,the ,courthouse offices, ,judicial officers ,and"-i;aw Library: , ,. _. 'O_~ " ' Debit Acct. tll.445 61, Contingencies -, Credit - Acct. tll 640 53, Dues & Subscriptions ,Debit - Acct. tll 640 74, Capital Outlay - Equipment Credit - Acct. tll 640 33, Supplies & Materials $'2;000. $ 2,000. $ 2, 000. $ 2,000. BUDGET AMENDMENTS - HEALTH DEPARTMENT The following amendments were approved in the Health Department budget to reimburse the department for the administration of influenza vaccine to high risk patients in New Hanover County by the Division of Health Services and are to be used to purchase a conference table for the Health Director's Office: o Debit - Acct. t44 368 04, Revenue Credit - Acct. t44 590 74, Equipment $ $ 220.15 220.15 To account for additional funds granted from the Division of Health Services to provide extra services to children on the waiting list for the School Health Program: Debit - Acct. ~44 361 13, School Health Revenue Credit - Acct. t44 590 68, School Health $ .520. $ 520. BUDGET AMENDMENT - MUSEUM The following amendment was requested in the Museum budget to cover the reimbursement from the insurance company on a camera that:was 'stolen. The funds were to be used to replace the camera: Debit - Acct. tll 335 00, Miscellaneous Income Credit - Acct. tll 625 74, Equipment $ $ 500. 500. BUDGET AMENDMENT - TAX DEPARTMENT The following amendment was approved in the Tax Department budget to increase the contracted services account for the balance of the computer work necessary and to acquire the necessar~ software: o Debit - Acct. Ul 450 02, Salaries & Wages $ 5,000. Acct." Ul ,450 05, FICA 5,000. Acct. Ul 450 07, Retirement 6,000. Acct. Ul 450 10, Auto Allowance 500. Acct. tll 450 16, M & R Equipment 500. Acct. Ul 450 27, Advertising 3,000. Acct. Ul 450 53, Dues & Subscriptions 700. Credit - Acct. Ul 450 45, Contracted Services $20,700. DISCUSSION ON PUBLIC SERVICE DISTRICTS Mr. Jake Wicker, Assistant Director of the Institute of Government in Chapel Hill, addressed the Commissioners with regard to the establishment of Water and Sewer service districts in the County. He outlined the types of districts and the procedures.necessary to create service districts. Mr. Wicker then answered questions from the Commissioners and County Manager. NEW HANOVER COUNTY LEADERSHIP DAY PROCLAMATION Mr. Dick Larson, President of the J. T. Hoggard Student Council and Mr. Alexander Merrick, President of New Hanover Student Council appeared before the Board tq re- quest that April 22, 1980, be proclaimed as New Hanover County Student Leadership Day. o Comm. Wright moved, seconded by Comm. O'Shields, adoption of the following Proclamation: PROCLAMATION FOR NEW HANOVER COUNTY STUDENT LEADERSHIP DAY Whereas, the National Association of Student Councils has designated April 22, 1980 as National Student Leadership Day, and; Whereas, the New Hanover County Commissioners wish to recognize and show appreciation for the contributions of student leaders in our three county high schools, We, therefore, proclaim April 22, 1980 as New Hanover County Student Leadership Day. o o o I".~'~""""'~"; 585 MINUTES OF REGULAR MEETING, APRIL 21, 1980 (CONTINUED) NEW HANOVER COUNTY LEADERSHIP DAY PROCLAMATION (CONTINUED) Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, o 'Shields, Wright and Chm. Williams Comm. Armistead REQUEST FOR COUNTY'S PARTICIPATION IN ALBERT SCHWEITZER AWARDS Mr. Hugh MacRae II and Mr. Meares Harriss appeared before the Board to explain the Albert Schweitzer Awards for 1980, and requested the Commissioners consider participation in the 1980/81 budget in the amount of $5,000. EMERGENCY MEDICAL SERVICES WEEK RESOLUTION Representatives from the New Hanover Volunteer Rescue Squad and the Ogden ~escue Squad appeared before the Board to request the week of April 21 - April 27 be proclaimed as Emergency Medical Services Appreciation Week. The following Proclamation was adopted by consent of the Board members present: BE IT ORDAINED THAT The Commissioners of New Hanover County do hereby declare the week of April 21 through April 27, 1980, as NEW HANOVER COUNTY EMERGENCY MEDICAL SERVICES APPRECIATION WEEK in conjunction with North Carolina Emergency Medical Services Appreciation Week. '. Adopted this the 21st day of April, 1980. ACCEPTANCE OF LUCILLE SHUFFLER BUILDING FOR USE AS SENIOR CENTER AND FUNDING FOR MYRTLE GROVE CENTER ' Rev. B. H. Baskerville appeared before the Board to request consideration of the acceptance of the Lucille Shuffler Building from the Board of Education for an annual rental of $1.00 to be used as a multi-purpose senior center. Mrs. Dolli Asbury, Executive Director of the Services for the Aging,and Mrs. Linda Bedo, Aging Counselor of the Council of Governments, explained the proposed uses and renovation of the building and outlined possible funding SOurces. The following persons commented: Mr. Sid Enten, President of AARP Mr. Bill Crabtree Mrs. August Cooper Mr. Jim Gearhart Mr. C. G. Berry Mr. Don Blake Comm. Williams moved, seconded by Comm. Gottovi, to appropriate $5,000 for the Myrtle Grove Center and to transfer the funds from Contingencies to Miscellaneous Expense. Upon vote, the motion carried as follows; Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. williams Comm. Armistead Carom. Gottovi moved, seconded by Carom. a.Shields, to approve the request of Services for the Aging to accept the Board of Education's offer of the Lucille Shuffler Building for a senior center for a period of 10 years for $1.00 a year and appropriate the $48.107 to Capital Outlay - M & R Buildings in the General Fund. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. Williams Comm. Armistead BREAK Chm. Williams recessed the meeting for a break from 10:35 o'clock a.m. until 10:45 o'clock a.m. REMARKS OF MR. C. G. BERRY Mr. C. G. Berry commented on the renovation of the Belk Building to be used as a Library. 58& MINUTES OF REGULAR MEETING, APRIL 21, 1980 (CONTINUED) FINAL PLAT APPROVAL - MARYWOOD SUBDIVISION Mr. Harry E. Oakes of the Planning Department reported that the plat of Marywood Subdivision was granted final approval by the Planning Commission on April 2, 1980. Comm. Gottovi moved, seconded by Comm. Wright, to approve the final plat of Marywood Subdivision. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. Williams Comm. Armistead BUDGET AMENDMENT - SOCIAL SERVICES County Manager Cooper and Comm. Gottovi explained the reallocation of funds in the Department of Social Services. o Comm. Gottovi moved, seconded by Comm. Williams, to approve the following amendment in the Social Services budget to cover underbudgeted expenditure items through the end of this fiscal year: Revenue Debit - Acct. *41 350 14, Program Staff $ 8,061 Acct. *41 350 11, Chore Services 71,004 Acct. *41 351 02, Information & Referral 2,250 Acct. *41 609 61, Title XX Contingency 6,750 Credit - Acct. *41 609 14, Travel, Meetings & Schools $ 5,000 Acct. *41 609 32, Copying & Duplicating 2,201 Acct. *41 609 54, Insurance & Bonds 860 Acct. *41 610 11, Chore Services 71,004 Acct. *41 611 91, Information & Referral 9,000 Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. Williams Comm. Armistead VOLUNTEER RECOGNITION 0 Asst. County Manager Gary Cannon reported that he had received a request from volunteer coordinators in County agencies that the Commissioners recognize the many volunteers who give a tremendous amount of time and effort in County agencies. Comm. O'Shields moved, seconded by Comm. Wright, that the Commissioners sponsor a reception on May 1, from 4:00 p.m. to 6:00 p.m. to personally meet with the volun- teers and thank them for a job well done and allocate $300 to spend on refreshments. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. williams Comm. Armistead REQUEST FOR INCREASE IN LANDFILL CHARGES Mr. Jack Sher of Waste Management, Inc. and County Engineer Bob Williams appeared before the Board to explain and answer questions from the Board on Waste Management's request for a $.21 per cubic 'yard increase in fees effective July 1, 1980. . Chm. Williams asked if there was anyone present to speak on this matter, and the fOllowing persons commented: Mr. Angus Phillips Mr. G. E. Saunders Mr. Jerry Saunders Mrs. Betty Saunders Mr. Dave Kelka Mr. Ernest Puskas o Comm. Gottovi moved, seconded by Comm. O'Shields, to postpone this discussion until there was a little more information available, to have the contract looked at again and to see the Profit and Loss Statements before anything was done on the increase request. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shields, Wright and Chm. williams Comm. Armistead o o D MINUTES OF, REGULAR MEETING, APRIL 21, 1980 (CONTINUED) 587. RENEWAL OF VOLUNTEER FIRE DEPARTMENT AGREEMENTS Comm. O'Shie1ds moved, seconded by Comm. Wright, to notify the Departments that the County wished to renew the Agreement with them services. Upon vote, the motion carried as follows: Volunteer Fire for fire pro~ection Voting Aye: Absent: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Comm. Armistead ADDITIONAL ITEMS - COUNTY COMMISSIONERS AND COUNTY MANAGER LETTER OF OPPOSITION TO HOUSE BILL CONCERNING BARRIER ISLANDS Comm. O'Shie1ds commented on the information received asking for endorsemen~ of opposition to House Bill 5981 to Establish Barrier Island Nation Parks and moved, seconded by Comm. Gottovi, to endorse the opposition of Wrightsvi11e Beach Jnd oppose the enactment of that bill as written. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Comm. Armistead DESIGNATION OF COMM. O'SHIELDS AS VOTING DELEGATE FOR SPRING LEGISLATIVE CONFERENCE Comm. Gottovi moved, seconded by Chm. Williams to designate Comm. O'Shie1ds as New Hanover County's voting delegate to the North Carolina Association of County Commissioners Spring Legislative Conference. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Comm. Armistead CANCELLATION OF SPECIAL MEETING ON APRIL 23 Chm. Williams announced that the Special Meeting called for April 23 at 7:00 p.m. had been cancelled. CHANGE ORDER & BUDGET AMENDMENT - TAXIWAY "B" County Manager Cooper explained Supplemental Agreement No. 1 and Change Order No. 3 to the Contract with Dickerson, Inc. - for Taxiway "B" - Airport Capital Project. Comm. O'Shie1ds moved, seconded by Comm. Gottovi, to approve Supplemental Agree- ment No. 1 to the contract with Dickerson, Inc. for the installation of 75 linear feet of 3-inch steel conduit under an existing taxiway to provide for installing underground circuits and Change Order No. 3 to the contract with Dickerson, Inc. to provide for the modification to the motorized chain link fence gate, addition of electrical connections and new lamps for the Runway 16-34 High Intensity Run- way Light rehabilitation and for the addition of concrete pads around the threshold lights on Runway 34, and the following budget amendments to cover the Changes: Debi t - Acct. !l85 575 76, Contingencies $ 14,500 Credit - Acct. !l85 575 70, Paving Contract $ 14,500 Debi t - Acct. !l85 575 56, Contingencies $ 855 Credit - Acct. !l85 575 70, Paving Contract $ 855 Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Absent: Comm. Armistead BUDGET TRANSFER - BUILDING & GROUNDS Chm. Williams moved, seconded by Comm. O'Shie1ds, to approve the following transfer in the Buildings & Grounds budget to cover cleaning supplies for the remainder of the year along with general maintenance and repair, as funds were underbudgeted in the account causing a shortage: Debit - Acct. !Ill 620 73, Capital Outlay - Other Improvements - Parks Credit - Acct. !Ill 535,15, Maintenance & Repair - B & G $8,000. $8,000. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Comm. Armistead ACCEPTANCE OF HYDROGEOLOGIST PROPOSAL FOR STUDY OF POTENTIAL GROUNDWATER SUPPLY Comm. Gottovi moved, seconded by Comm. O'Shie1ds, to accept the proposal from Mr. Harry E. LeGrand, Hydrogeo10gist, to study the potential for groundwater development in New Hanover County for the amount of $10,000 with an additional sum of $2,500 for expenses that might be incurred after completion of the report. 588 MINUTES OF REGULAR MEETING, APRIL 21, 1980 (CONTINUED) ADDITIONAL ITEMS -,COUNTY COMMISSIONERS AND COUNTY MANAGER (CONTINUED) ACCEPTANCE OF HYDROGEOLOG1ST PROPOSAL FOR STUDY OF POTENTIAL GROUNDWATER SUPPLY (CONTINUED) Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Comm. Armistead DISCUSSION ON BIDS FOR FLEMINGTON WATER SYSTEM County Manager Cooper reported that information and bid specifications were ready to put the F1emington Water System out on bids and recommended that the Commis~' sioners allow that the request for bids be released. o DISCUSSION ON CONSULTANT'S FINAL REPORT ON LANDFILL SITES CountyMan~gerCooper requested direction from the Board on the time schedule for public input and for his recommendations on the proposed site selection. It was-felt that a letter should be written to the Consultants expressing the Board's concern about the time restraints the County was under. Mr. Walter Yates commented. Rev. Whitted commented. APPOINTMENT OF JABE V. HARDEE TO ZONING BOARD OF ADJUSTMENT Comm. O'Shie1ds moved, seconded by Chm. Williams, to appoint Mr. Jabe V. Hardee as an Alternate Member of the Zoning Board of Adjustment to fill an unexpired term until November 15, 1981. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, 0'Shie1ds, Wright and Chm. Williams Comm. Armistead ADJOURNMENT Comm. Gottovi moved, seconded by Comm. Wright, that the meeting be adjourned. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Gottovi, O'Shie1ds, Wright and Chm. Williams Comm. Armistead o Chm. Williams adjourned the meeting at 11:50 o'clock a.m. Respectfully submitted, ~,.<$.;{~ Alyce B. Rusmise11 Clerk to the Board MINUTES OF REGULAR MEETING, MAY 5, 1980 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, May 5, 1980, at 7:00 o'clock p.m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were Commissioners Karen E. Gottovi; Claud Q'Shields, Jr.; Chairman Ellen ,C. Williams; County Manager George F. Cooper; County Attorney James C. Fox; and Clerk to the Board, Alyce B. Rusmisell~ Commissioner Howard L. Armistead, was absent. Jr. Chm. Williams called the meeting to order o Comm. O'Shields offered the invocation. Chm. Williams stated that Comm. Armistead was absent due to a death in his family.