1980-06-25 Special Meeting
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621'
MINUTES OF SPECIAL MEETING, JUNE 25, 1980
ASSEMBLY
The New Hanover County Board of Commissioners met in Special Sessi0n on
Wednesday, June 25, 1980, at 7:00 o'clock~. m. in the Assembly Room, New Hanover
County Administration Bu~lding, Wilmington, North Carolina.
Members present were Commissioners Howard L. Armistead, Jr.; Karen E. Gottovi;
Claud O'Shields, Jr.; Chairman EllenC. Williams; County Manager George F. Cooper;
County Attorney James C. Fox; and Clerk to the Board, Alyce B. Rusmisell. No
members were absent.
Chm. Williams called the meeting to order.
Rev. S. L. Doty offered the invocation.
Chm. Williams stated the purpose for which the Special Meeting was called.
DISCUSSION ON FUNDS BUDGETED FOR CAROLINA AND KURE BEACHES AND RESCISSION OF
PREVIOU$"llC)'nGN
Mayor Ted Seawell of Carolina Beach and Mayor S. L. Doty of Kure Beach appeared
before the Board to discuss the restrictions placed on the funds budgeted for the
lifeguards at Carolina and Kure Beaches and the EMS funds budgeted for Carolina
Beach.
Comm. Armistead stated his reason for the motion placing the restrictions
on the funds.
The Commissioners and County Attorney Fox commented on the matter.
Comm. Gottovi moved to rescind the motion to withhold these funds and put
them back in the proper category in the budget to be released as they would have
been per the County Manager's prior agreement with the former City Manager of
Carolina Beach.
Comm. O'Shields seconded the"motion with the condition that the County would
get a letter from the two mayors stating that they would do all they could as
elected officials to continue to work with the County during the interim period
the landfill was down there to keep it open and have it ,'rim as orderly as possible.
Comm. Gottovi accepted the second to her motion with those conditions, and
upon vote the motion carried unanimously.
APPROVAL OF CONSENT AGENDA
Upon motion by Comm. O'Shields, seconded by Comm. Armistead, the Consent
Agenda containing the following items was unanimously 'approved.
RESOLUTION ON PERCENTAGE TO COVER SUPPLEMENTAL BENEFITS ON LAW ENFORCEMENT
OFFICERS RETIREMENT FUND
The following Resolution was adopted for supplemental benefits on the Law
Enforcement Retirement Fund:
The New Hanover County Commissioners do hereby resolve that there will be a
contribution made to the Law Enforcement Officers Retirement Fund in the
amount of 4.2% of gross wages of the participating members. This is effective
for the fiscal year July 1, 1980 through June 3D, 1981.
RESOLUTION ON BUDGET AMENDMENT PROCEDURES
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
COUNTY OF NEW HANOVER, NORTH CAROLINA
RESOLVED:
(1) All"apopropj:"iations concerning line items other than salaries, fringe
benefits and capital outlay within a division ,or a department can be
redistributed as the need arises by the department head~ecuting a
budget amendment request. This request would be sent to the finance
officer with 'a copy to the'budget officer and entered on the books.
(2) All transfers concerning salaries, fringe benefits, and capital outlay
that do not increase the overall departmental budget are approved by
the budget officer.
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MINUTES OF SPECIAL MEETING, JUNE 25, 1980
APPROVAL OF CONSENT AGENDA (CONTINUED)
RESOLUTION ON BUDGET AMENDMENT PROCEDURES (CONTINUED)
(3) All transfers which involve a movement of funds from one department
to another up to $2,500, are approved by the budget officer. These
will be reported to the board of county commissioners at the next
regular meeting and entered in the minutes.
(4) All transfers which involve a movement of funds from one deoartment
to another over $2,500 will be submitted to the board of county
commissioners. Their approval is required before the amend~~nt be-
comes valid.
Adopted this
25 th
day of June
1980.
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BUDGET TRANSFER - TAX DEPARTMENT
The following amendment in the Tax Department budget to cover a shortage
in the printing account caused, by overruns:
Debit - Acct. 1111 450 32, Copying & Duplicating
Credit - Acct. '1111::450 12;'Pritititig'
$250.
$250.
BUDGET TRANSFER - JAIL
The following transfers in the Sheriff's Department/Jail budget to carry
the jail through June 30, 1980:
Debit
Credit
- Acct.
- Acc t.
Acct.
1111
1111
1111
510 02,
520 02,
520 33,
Salaries & Wages
Salaries & Wages
Supplies & Materials
$11,000.
6,000.
5,000.
BUDGET TRANSFER - DATA PROCESSING
The following transfer in the Data Processing budget to reallocate unused
money to areas of need:
Debit - Acct. #11 441 90, Transfer to Debt Services
Credit - Acct. #11 441 04, Professional Services
$153.51
$153.51
BUDGET TRANSFER - CAPE FEAR TECHNICAL INSTITUTE
The following transfer in the Cape Fear Technical Institute budget due to
increase in telephone rates:
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Debit - Acct. #6126, Water & Electricity
Credit - Acct. #7121, Telephone
$304.
304.
BUDGET TRANSFER - NON-DEPARTMENTAL
The following transfer in the non-departmental budget to increase the
amount of estimated sales tax paid and refunded for the fiscal year:
Debit
Credit
- Acct.
- Acct.
Acct.
1111
1111
1111
367
660
660
01,
37,
39,
Sales Tax
State Sales Tax
County Sales Tax
$2,000.
1,500.
500.
BUDGET TRANSFER - ADMINISTRATION
The following transfer in the administration budget to balance accounts
for remainder of Fiscal Year:
Debit - Acct. 1111 420 10, Auto Allowance $400.
Acct. 1111 420 02, Salaries & Wages $940.
Credit - Acct. 1111 420 14, Travel, Meetings, & Schools $750.
Acct. 1/11 420 11, Telephone & Postage 100.
Acct. 1111 420 32, Copying & Duplicating;' 450.
Acct. 1111 420 53, Dues & Subscriptions 40.
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BUDGET TRANSFER - SOCIAL SERVICES
The following transfers in the Social Services budget to cover,increase in
telephone and postage not adequately budgeted and to cover inadequate
estimates in AFDC - Foster Care:
Debit
Credit
- Acct.
- Acct.
Acct.
/141
/141
1/41
609
609
609
10,
11,
33,
Auto Allowance
Telephone & Postage
Supplies & Materials
$6,300.
6,050.
250.
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MINUTES OF SPECIAL MEETING, JUNE 25, 1980
APPROVAL OF CONSENT AGENDA (CONTINUED)
BUDGET TRANSFERS - SOCIAL SERVICES(CONTlNUED)
Debit - Acct. #41 610 06, State Foster Home Fund
Credit - Acct. #41 609 09, AFDC Foster Care
$6,000.
$6,000.
BUDGET TRANSFER - MUSEUM
The following transfers in the Museum budget to balance accounts through
June 30:
J Debit - Acct. 1111 625 74, Equipment $ 122.
Acct. 1111 625 13, Utilities 68.
Credit - Acct. 1111 625 16, M & R - Equipment 70.
Acct. 1111 625 32, Copying & Duplicating~' 37.
Acct. 1111 625 11, Telephone & Postage 15.
Acct. 1111 625 12, Pr~nting 18.
Acct. 1111 625 33, Supplies & Materials 50.
BUDGET TRANSFER - HOSPITAL EXPANSION
The following amendment in the Hospital Expansion project to disburse
payment to the Hospital for interest earned on Certificates of Deposit
being neld in contingencies:
Debit - Acct. #18 329 00, Interest
Credit - Acct. #78 575 91, Payment to Hospital
$20,518.32
20,518.32
BUDGET TRANSFER - GOVERNING BODY
The following transfer in the Governing Body budget
cabinets & 2 bookcases for Commissioners' offices:
to purchase 2 filing
Debit - Acct. fill 410 02, Salaries & Wages
Credit, - Acct. 1111 410 74, Equipment
BUDGET TRANSFER - LEGAL
0 The following transfer in the Legal Budget:
Debit - Acct. 1111 445 61, Contingencies
Credit - Acct. 1111 470 04, Legal - Professional Fees
$750.
750.
$11 ,800.
11 ,800.
ADOPTION OF BUDGET ORDINANCE FOR FISCAL YEAR 1980/81
Comm. O'Shields moved, ~econded by Comm. Gottovi, to adopt the Budget
Ordinance for Fiscal Year 1980/81. Upon vote, motion carried as follows:
Voting Aye:
Voting Noe:
Comm. Armistead, Gottovi and O'Shields
Chm. Williams
Mr. M. H. Vaughan commented on the contribution to' the Committee of 100.
A copy of the Budget Ordinance is contained in Exhibit Book VII Page 69.
DISCUSSION ON BIDS RECEIVED ON CLAY FOR THE CAROLINA BEACH LANDFILL
County Manager Cooper commented on the bids received on the clay for the
Carolina Beach landfill and stated he would like to delay this item until July 7.
ACCEPTANCE OF ADDITIONAL NOAA GRANT
Upon motion by Comm. Armistead, seconded by Comm. Gottovi, the additional
NOAA grant was accepted and the following amendments to the Special Terms and
Conditions of contract No. 4462,!,nanimously,approved:
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4. Grant amount awarded - $2,000.00
5. Local match requirement - $250.00 to be paid as follows:
$125.00 in cash on or before July 1,1980 and $125.00 as documented
expenditures for services in-kind due prior to termination of this contract.
6. Total amount of compensation -,$2,152:00
7. Attachments-
A. Additional Mapping
BREAK
Chm. Williams recessed the meeting for a break from 8:00 o'clock p. m. until
8:10 o'clock p. m.
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MINUTES OF SPECIAL MEETING, JUNE 25, 1980
ADOPTION OF AMENIDlENT, TO AMBULANCE ORDINANCE
Upon motion by Comm. O'Shields, seconded by Comm. Armistead, the following
amendment to the Ambulance Ordinance was unanimously adopted to c~ange the effective
date:
ORDINANCE AMENDING THE NEW HANOVER COUNTY
AMBULANCE ORDINANCE
WHEREAS the Board of Commissioners has heretofore enacted the New Hanover County
Ambulance Ordinance, the same to be effective July 1, 1980, and
WHEREAS the Board of Commissioners desires to change said effective date,
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and
WHEREAS the Commissioners desire to repeal the Ordinance Making it Un-
lawful to Provide Ambulance Service in New Hanover County Without a Franchise,
heretofore, adopted on April 21, 1975,
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS:
1. Effective June 30, 1981, the Ordinance entitled "An Ordinance Making
it Unlawful to Provide Ambulance Service in New Hanover County Without a Franchise"
adopted by the Board of Commissioners of New Hanover County on April 21, 1975,
is repealed.
2. Section 16.2 of the New Hanover County Ambulance Ordinance adopted by
the Board of Commissioners the 5th day of February, 1979, is changed to read as
follows:
"16.2. 'The effective date of said ordinance is changed to July 1, 1981."
Adopted this ,
25th
day of
June
,1980.
AWARD OF BID FOR CONSTRUCTION OF FLEMING TON WATER SYSTEM
The Commissioners had been furnished copies of a tabulation of bids received
for construction of the Water Supply System for Flemington.
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Comm.Gottovi moved, seconded by Comm. O'Shields, to award the contract
to the low bidder, Rothrock Construction Company, in the amount of $187,946.40
as recommended by the Consulting Engineers, Henry vou Oesen & Associates.
Upon vote, the motion carried unanimously.
A copy of the bid tabulation is contained in Exhibit Book VII, Page 70.
APPOINTMENT OF MRS. JAN MORGAN TO REPLACE COMM. WRIGHT
Comm. O'Shields moved, seconded by Comm. Gottovi, to accept the Republican
Party's nomination for the vacant seat on the County Commission which was Mrs.
Jan Morgan. Upon vote, the motion carried unanimously.
EXECUTIVE SESSION
Comm. O'Shields moved, seconded by Comm. Gottovi, to recess the meeting to
Executive Session to discuss legal matters. Upon vote, the motion carried un-
animously.
Chm. Williams recessed the meeting to Executive Session at 8:16 o'clock p. m.
Chm. Williams reconvened the meeting to Public Session at 8:45 o'clock p. m.
ADJOURNMENT
Chm. Williams moved, seconded by Comm. O'Shields, that the meeting 'be adjourned.
Upon vote, the motion carried unanimously.
Chm. Williams adjourned the meeting at 8:45 o'clock p. m.
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Respectfully submitted,
tJo/-L- d; ,A~
Alyce B. Rusmisell
Clerk to the Board