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HomeMy WebLinkAbout1980-07-28 Regular Meeting . . -..~, . ~ . &J5" MINUTES OF REGULAR MEETING, JULY 7, 1980 (CONTINUED) 635 o o o CHANGE ORDER - LIBRARY PLUMBING CONTRACT (CONTINUED) Voting Aye: Comm. Morgan, O'Shields and Chm. Williams Voting Noe: Comm. Armistead Absent: Comm. Gottovi COMMENTS PERTAINING TO BOARD OF HEALTH ACTIONS Comm. O'Shields reported that he had not been able to attend the last Board of Health meeting and stated that he was a little disturbed about some of the action that had taken place concerning the regulations they wished to set up requiring the establishment of drainage districts. County Attorney Fox commented on the proposal to establish drainage districts. EXECUTIVE SESSION Chm. Williams moved, seconded by Comm. O'Shields, that the meeting be recessed to Executive Session to discuss litigation matters. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields,and Chm. Williams Comm. Gottovi Chm. Williams Chm. Williams recessed the meeting to Executive Session at 10:12 o'clock p.m. reconvened the meeting to Public Session at 10:23 o'clock p. m. ADJOURNMENT Comm. Armistead moved, seconded by Comm. O'Shields, that the meeting be ad- journed. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Chm. Williams Comm. Gottovi Chm. Williams adjourned the meeting at 10:23 o'clock p.m. Respectfully submitted, ~p. ~(".., ,;~ IL Alyce B. Rusmisell Clerk to the Board MINUTES OF REGULAR MEETING, JULY 28, 1980 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, July 28, 1980, at 9:00 o'clock a. m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were Commissioners Howard L. Armistead, Jr~; Janet S. Morgan; Claud O'Shields, Jr.; Karen E. Gottovi; County Manager George F. Cooper; Attorney Joseph O. Taylor of the County Attorney's Office; and Clerk to the Board, Alyce B. Rusmisell. Chairman Ellen C. Williams was absent. I Vice-Chairman Gottovi called the meeting to order. Camm. Q'Shields gave the invocation. APPROVAL OF MINUTES: REGULAR MEETING OF JULY 7, 1980 Comm. Gottovi requested that she be excused from voting on approval of the, ;Minutes as she was not present at the meeting. I Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Minutes of the Regular Meeting of July 7, 1980, as presented and that Comm. Gottovi be excused from voting. Upon vote, the motion carried as follows: Voting Aye: Abstaining: Absent: Comm. Armistead, Morgan and O'Shields Vice-Chm. Gottovi Chm. Williams APPROVAL OF CONSENT AGENDA Upon motion by Comm. Armistead, seconded by Comm. Morgan, the following consent Agenda items were approved by the following vote: Voting Aye: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Abseht: Chm. Williams 636 ~~, " MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED)' APPROVAL OF CONSENT AGENDA (CONTINUED) APPROVAL OF COLLECTOR OF REVENUE REPORT THROUGH JUNE 30, 1980 A copy of the Collector of Revenue Report through June 30, 1980, as approved is contained in Exhibit Book VIII, Page 1. APPROVAL OF TAX ABATEMENTS AND REFUNDS A copy of the list of Tax Abatements and Refunds as approved is contained in Exhibit Book VIII, Page 2. ADDITION OF ROADS TO THE STATE SECONDARY ROAD SYSTEM SR-2 Resolution requesting the addition of Milford Dr., Albermarle Rd., Plymouth Dr., Berkley Dr., and Sturbridge Dr. in Crestwood subdivision. o A copy of the Resolution is on file in the Clerk's Office. AWARD OF BID ON MAGNETIC TAPE DRIVE The bid was awarded to Burroughs Corporation, the only bidder, for a Magnetic Tape Drive to be set up on a five-year lease, purchase with a ~onthly payment of $340.51. AWARD OF BID ON TWO PICKUP TRUCKS FOR PROPERTY MANAGEMENT The following bids were received on two pickup trucks,for the Property Management Department: Port City Chrysler/Plymouth, Inc. College Datsun, Inc.' $ 9,902.00 10,059.28 The bid was awarded to Port City 9hrysler/Plymouth, Inc. in the amount of $9,902. as recommended by the Superintendent. AWARD OF BID ON CELL COUNTER FOR HEALTH DEPARTMENT The bid on a Cell Counter for the Health Department was awarded to Curtin Matheson Scientific, Inc. the only bidder, in the amount of $8,500 as recommended by the Health Department. TRANSFER OF FUNDS FROM 79/80 CONTINGENCY ACCOUNT FOR LEGAL BUDGET Retroactive use of funds from the 1979/80 Contingency Account for payment of the June 1980 statement from Murchison, Fox & Newton in the amount of $9,314.54 was approved. o CERTIFICATION OF ROSTER OF SEAGATE VOLUNTEER FIRE DEPARTMENT The roster of members of the Sea Gate Volunteer Fire Department was certified as presented. BUDGET AMENDMENT - SHERIFF'S DEPARTMENT/JAIL The following amendment in the Jail budget to reappropriate 79/80 funds not disbursed to 80/81 budget for LEAA Grant t14-180-E09-C062 - Medical/Disease Facilities: Debit - Acct. *II 349 03, Fed. Govt. Grant - Medical Acct. tll 350 04, State Govt. Grant - Medical Acct. tll 445 61, Contingencies Credit - Acct. *II 520 74, Equipment Acct. *II 520 33, Supplies $16,511. 917. 918. $ll,283.30 7,062.70 BUDGET AMENDMENT - AIRPORT (ADAP-05 CAPITAL PROJECT) The following amendment in the ADAP-05 Capital Project at the Airport to adjust to actual as per grant agreements: Debit Acct. t84 349 00, Federal Grant (Increase) Acct. t84 397 31, Contribution - Air Wilmington, Inc. Acct. t84 350 00, State Grant (Decrease) $23,684.80 9,043.60 (7,177.40) o Credit Acct. t84 575 54, Basic Engineering $25,551.00 BUDGET AMENDMEN'I'S- VARIOUS DEPARTMENTS The following amendment in the Tax Department budget to reappropriate 79/80 funds not expended to 80/81 fiscal year budget: Debit - Acct. tll'299 00, Unappropriated Fund Balance Credit - Acct. tll 450 45, Contracted Services $955.33 $955.33 (p ;1 MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED) 637 APPROVAL OF CONSENT AGENDA (CONTINUED) BUDGET AMENDMENTS - VARIOUS DEPARTMENTS The following amendments in various 'departmental budgets to reappropriate 79/80 purchase orders not disbursed to the 80/81 fiscal year budget: Debit - Acct. HI 299 00, Unappropriated Fund Balance $ 761. 95 Credit - Acct. HI 625 12, Museum - Printing $ 761. 95 Debit - Acct. t31 299 00, unappropriated Fund Balance $12,777.70 Credit - Acct. t31 650 13, Airport - M & R - BId. & Grnds. $ 9,520.48 Acct. t31 650 18, Airport - M & R - Other 0 Improvements $ 3,257.22 Debit - Acct. t41 299 00, unappropriated Fund Balance $ 77 3 .50 Credit - Acct. t41 609 15, Public Assistance - M & R - Bldg. & Grnds. $ 773.50 BUDGET AMENDMENT - SHERIFF'S DEPARTMENT The following amendment in the Sheriff's Department budget to set up 911 Grant and the purchase of two GE Communication Consoles previously set up in 1979/80 budget: Debit - Acct. tll 350 02, State Grant - 911 - Console Map Acct. tll 299 00, Unappropriated Fund Balance Credit - Acct. tll 510 74, Sheriff - Capital Outlay Equip. $ 5,277.00 $ 1,763.00 $ 7,040.00 BUDGET AMENDMENTS APPROVED BY COUNTY MANAGER To set up grant from Dept. of Cultural Resources as approved by the Com- missioners 7/7/80: Revenue Debit - Acct. tll 350 30, Grant - Arts Council of Lower Caper Fear Credit - Acct. tll 299 00, Arts Council of Lower Cape Fear $1,795. $1,795. o AWARD OF BID ON COPIER FOR LIBRARY The following bids were received on a copier for the Library: Atlantic Business Systems, Inc. Gamma Products, Inc. IBM Lease/Mo. $147.95 $125.08 $266.60 Price $5,172.75 $4,800.00 The bid was awarded to Atlantic Business Systems, Inc. for a Savin copier as it was the least expensive to operate on an annual basis. BUDGET AMENDMENT - PUBLIC ASSISTANCE The following amendment in the Public Assistance budget to disburse payment to Title XX Providers for May and June 1980: Debit - Acct. t41 354 00, State & Local Title XX Match Acct. t41 298 00, Unappropriated Fund Balance Credit - Acct. t41 615 91, Title XX Providers $12,900. 1,600. $14,500. AWARD OF CONTRACTS FOR LIBRARY FURNISHINGS Mr. John Jefferies, of Jefferies and Faris, Architects for the Library, and Mr. Franklyn Parkinson of the Library Building Committee, appeared before the Board to present t~e tabulation of bids received on furnishings for the Library and stated that the bids came in under the budgeted amount. They explained the bids and made their recommendations for award of the bids. o A copy of the bid tabulation and recommendations is contained in Exhibit Book VII I ,Page 3. Comm. Gottovi moved, seconded by Comm. O'Shields, to accept the bids and allow the Architects and the Building Committee some discretion in utilizing the money to put back in some of the things that were necessary up to the $300,000 budgeted. Upon vote, the motion carried as follows: , Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Chm. williams 638 MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED) 6, 3 &" APPROVAL OF CHANGE ORDERS FOR LIBRARY CONSTRUCTION CONTRACTS Mr. John Jefferies, of Jefferies & Faris, Architects for the Library Con- struction Project, appeared before the Board to explain several change orders to the General and Electrical Contracts for the Library construction. County Manager Cooper commented. Comm. Armistead moved, seconded by Comm. O'Shields, to approve change orders G-l, G-2 and E-l as requested with the increase in E-l from $7,561.68 to $9,500. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Chm. Williams o FINAL PLAT APPROVAL - RIVER BEND SUBDIVISION Mr. Charles Lilley of the Planning Department reported that the final plat of River Bend Mobile Home Subdivision had been given approval on July 2, 1980, by the Planning Commission. He reported that the Planning Staff also recommended approval. Comm. O'Shields moved, seconded by Comm. Morgan, to approve the final plat of River Bend Mobile Home Subdivision. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Chm. Williams BUDGET AMENDMENT - MULTI-PURPOSE SENIOR CENTER Comm. Gottovi moved, seconded by Comm. O'Shields, to approve the following amendment in the Property Management Department budget to cover the grant proceeds for renovation of the Lucille Shuffler Building to be. used as a Multi-Purpose Senior Center: Debit - Acct. tll 350 49, State Grant - Multi-Purpose Center Acct. tll 445 61, Contingencies Credit - Acct. tll 495 18, M & R - Lucille Shuffler Bldg. $43,296. 4,8ll. $48,107. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Absent: Comm. Morgan, O'Shields and Vice-Chm. Gottovi Carom. Armistead Chm. Williams o CONTRACTS WITH COG AND SERVICES FOR THE AGING FOR OPERATION OF SENIOR CENTER Comm. O'Shields moved, seconded by Comm. Gottovi, to approve both the Senior Center Contract with the Cape Fear Council of Governments and the Agreement with the Services for the Aging for operation of the Multi-Purpose Senior Center. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Absent: Comm. Morgan, O'Shields and Vice-Chm. Gottovi Comm. Armistead Chm. Williams Copies of the Contracts are on file in the County Manager's Office. CONTRACT WITH ROTHROCK CONSTRUCTION COMPANY FOR FLEMING TON WATER SYSTEM County Manager Cooper and Attorney Joe Taylor of the County Attorney's Office commented on the Contract with Rothrock Construction Company for the Flemington Water System and pointed out some minor technical revisions that needed to be made. Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Contract with Rothrock Construction Company for construction of the Flemington Water System with the changes as recommended by the County Attorney. Upon vote, the motion carried as follows: o Voting Aye: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Absent: Chm. Williams A copy of the Contract is on file in the County Manager's Office. COMMENTS FROM FLEMINGTON RESIDENTS ON TEMPORARY WATER SUPPLY Mr. W. N. Jordan and Mrs. Eva Yates commented on the quality of the water being furnished to the Flemington residents on a temporary basis. BREAK Vice-Chm. Gottovi recessed the meeting for a 9reak from 10:05 o'clock a.m. until 10:15 o'clock a.m. 'r;'~~ o o o 639 MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED) ADDITIONAL ITEMS - COUNTY COMMISSIONERS AND COUNTY MANAGER REQUEST FOR INFORMATION ON PREVIOUS DRAINAGE PROBLEM DISCUSSIONS Comm. O'Shields had obtained sO~ndinformation on drainage problems that had been discussed several years ag07the Clerk was asked to send copies to the other Commissioners prior to the next meeting when Dr. Eakins, member of the New Hanover County Board of Health, had asked to be on the agenda to discuss drainage. REQUEST FOR RECAP ON COG SOLID WASTE COMMITTEE MEETING Comm. Gottovi requested a recap on the Council of Governments Solid Waste Committee meeting that had been held recently. POSITION TRANSFER - ENGINEERING TECHNICIAN AND REQUEST TO HIRE DIRECTOR OF ENGINEERING County Manager Cooper explained that there was more need in the Planning Depart- ment for the Engineering Techician II position that was budgeted for the Engi- neering Department and requested the position be transferred. He also reported that when he had made his recommendation in the budget for creating a new posi- tion for Director of Engineering & Facilities to be phased in about January of next year, he had not anticipated the resignation of the County Engineer. Mr. Cooper requested that since that had occurred, he be allowed some flexibility in hiring for the director's position now if he found someone that could fill that position. Comm. Armistead moved, seconded by Comm. Morgan, to approve the position trans- fer as requested and also give the County Manager flexibility in hiring the engineers that the County needs. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Chm. Williams DISCUSSION OF JUVENILE DETENTION SUBSIDY CONTRACT Comm. Armistead requested that Section Eight, Paragraph "B", concerning the continuation of the contract on a year to year basis be deleted as he felt like it would be better for the contract to be reviewed each year before it was renewed and moved that it be approved with that ,change. After discussion, it was agreed by concensus to table this item to the next meeting to give the County Manager more time to review the contract. SALE OF SHERIFF'S DEPARTMENT VEHICLES' Comm. Gottovi moved, seconded by Comm. Armistead, to allow the Finance Officer to legally dispose of the following vehicles at public auction: Description 1979 Dodge 1979 Dodge 1979 Dodge 1978 Plymouth 1977 Plymouth 1976 Pontiac 1976 Pontiac 1975 Ford serial No. EH42L9A163246 EH42L9A163253 EH42L9A163252 RL41P8Al71623 PM4IN7D178783 2L69W6Pl71766 2L69W6Pl71803 5B63A153908 Upon vote, the motion carried as follows: Voting Aye: Absent: Carom. Armistead, Morgan, Q'Shields and Vice-Chm. Gottovi Chm. Williams BUDGET TRANSFER FOR WATER SUPPLY STUDY County Manager Cooper reported that the study by Harry LeGrand on water supply in New Hanover County had been completed, and he would furnish copies to the Commissioners. Comm. Armistead ,moved, seconded by Comm. Gottovi, to approve the following budget transfer to pay for the water study done by Mr. Harry LeGrand: Debit - Acct. tll 445 61, Contingencies Credit - Acct. tll 537 04, Professional Services $10,000 $10,000 Upon vote, the motion carried as follows: I Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Chm. Williams 640 MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED) '90 ADDITIONAL ITEMS - COUNTY COMMISSIONERS AND COUNTY MANAGER (CONTINUED) CONTINUATION OF EMPLOYEE ASSISTANCE PROGRAM County Manager Cooper recommended that the County continue providing the Employee Assistance Program through the Southeastern Mental Health Center for County employees. Comm. o'Shields moved, seconded by Comm. Armistead, to approve the contract and make the necessary budget amendments. Upon vote, the motion carried as follows: Voting Aye: Absent: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi Chm. Williams o DISCUSSION ON AWARDING CERTIFICATES OF APPRECIATION TO COMMITTEE APPOINTEES It was agreed by concensus to award a Certificate of Appreciation to Mr. I. John Tinga at the 'next meeting for almost 2 decades of service on the Plan- ning Commission. It was also agreed by concensus to mail Certificates of Appreciation to each person leaving a County appointed Board of Commission in recognition of his or her service. UPDATE ON LANDFILL SITE SELECTION County Manager Cooper gave a brief update on the landfill site selection and reported that he would know much more about the time schedule after a meeting scheduled for Friday of that week. EXECUTIVE SESSION Comm. Armistead moved, seconded by Comm. O'Shields, to recess the meeting to Executive Session to discuss legal matters and committee appointments. Vice-ChIn. Gottovi recessed the meeting to Executive Session at 10:54 al,clock a.m. Vice-Chm. Gottovi reconvened the meeting to Public Session at 11:35 o'clock a.m. APPOINTMENTS TO MUSEUM BOARD, COUNCIL ON STATUS OF WOMEN, NURSING HOME ADVISORY BOARD, AIRPORT COMMISSION, CAROLINA BEACH PLANNING & ZONING COMMISSION AND HUMAN RELATIONS COMMITTEE Comm. Armistead moved, seconded by Comm. O'Shields, that the following Com- mittee Appointments be made: o Museum Board of Trustees Mr. John R. Jefferies Mr. Billy L. Mason Mr. David Nash Mrs. Barbara M. Marcroft Dr. W. Frank Ainsley to unexpired ~ term ending June 30, 1982 Council on the Status of Women Mrs. Sallie Cooper Mrs. Millie S. Elledge Nursing Home Advisory Committee Mr. R. M. Padrick, Jr. Re~. B. H. Baskerville Mrs. Linda Bedo Airport Commission Mr. Lawrence Murray Mr. Raiford Trask, Jr. Carolina Beach Planning and Zoning Commission Mrs. Jeanette Bennett o Human Relations Commission Comm. Janet S. Morgan to unexpired term ending June 1981 Upon vote, the motion carried as follows: Voting Aye: Absent: Comm.Armistead, Morgan, O'Shields and vice-Chm. Gottovi Chm. Williams