1980-07-28 Regular Meeting
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MINUTES OF REGULAR MEETING, JULY 7, 1980 (CONTINUED)
635
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CHANGE ORDER - LIBRARY PLUMBING CONTRACT (CONTINUED)
Voting Aye: Comm. Morgan, O'Shields and Chm. Williams
Voting Noe: Comm. Armistead
Absent: Comm. Gottovi
COMMENTS PERTAINING TO BOARD OF HEALTH ACTIONS
Comm. O'Shields reported that he had not been able to attend the last Board
of Health meeting and stated that he was a little disturbed about some of the
action that had taken place concerning the regulations they wished to set up
requiring the establishment of drainage districts.
County Attorney Fox commented on the proposal to establish drainage districts.
EXECUTIVE SESSION
Chm. Williams moved, seconded by Comm. O'Shields, that the meeting be recessed
to Executive Session to discuss litigation matters. Upon vote, the motion carried
as follows:
Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields,and Chm. Williams
Comm. Gottovi
Chm. Williams
Chm. Williams
recessed the meeting to Executive Session at 10:12 o'clock p.m.
reconvened the meeting to Public Session at 10:23 o'clock p. m.
ADJOURNMENT
Comm. Armistead moved, seconded by Comm. O'Shields, that the meeting be ad-
journed. Upon vote, the motion carried as follows:
Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Chm. Williams
Comm. Gottovi
Chm. Williams adjourned the meeting at 10:23 o'clock p.m.
Respectfully submitted,
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Alyce B. Rusmisell
Clerk to the Board
MINUTES OF REGULAR MEETING, JULY 28, 1980
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular Session on Monday,
July 28, 1980, at 9:00 o'clock a. m. in the Assembly Room, New Hanover County
Administration Building, Wilmington, North Carolina.
Members present were Commissioners Howard L. Armistead, Jr~; Janet S. Morgan;
Claud O'Shields, Jr.; Karen E. Gottovi; County Manager George F. Cooper; Attorney
Joseph O. Taylor of the County Attorney's Office; and Clerk to the Board, Alyce B.
Rusmisell. Chairman Ellen C. Williams was absent. I
Vice-Chairman Gottovi called the meeting to order.
Camm. Q'Shields gave the invocation.
APPROVAL OF MINUTES: REGULAR MEETING OF JULY 7, 1980
Comm. Gottovi requested that she be excused from voting on approval of the,
;Minutes as she was not present at the meeting.
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Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Minutes of
the Regular Meeting of July 7, 1980, as presented and that Comm. Gottovi be excused
from voting. Upon vote, the motion carried as follows:
Voting Aye:
Abstaining:
Absent:
Comm. Armistead, Morgan and O'Shields
Vice-Chm. Gottovi
Chm. Williams
APPROVAL OF CONSENT AGENDA
Upon motion by Comm. Armistead, seconded by Comm. Morgan, the following consent
Agenda items were approved by the following vote:
Voting Aye: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Abseht: Chm. Williams
636
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MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED)'
APPROVAL OF CONSENT AGENDA (CONTINUED)
APPROVAL OF COLLECTOR OF REVENUE REPORT THROUGH JUNE 30, 1980
A copy of the Collector of Revenue Report through June 30, 1980, as approved
is contained in Exhibit Book VIII, Page 1.
APPROVAL OF TAX ABATEMENTS AND REFUNDS
A copy of the list of Tax Abatements and Refunds as approved is contained
in Exhibit Book VIII, Page 2.
ADDITION OF ROADS TO THE STATE SECONDARY ROAD SYSTEM
SR-2 Resolution requesting the addition of Milford Dr., Albermarle Rd.,
Plymouth Dr., Berkley Dr., and Sturbridge Dr. in Crestwood subdivision.
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A copy of the Resolution is on file in the Clerk's Office.
AWARD OF BID ON MAGNETIC TAPE DRIVE
The bid was awarded to Burroughs Corporation, the only bidder, for a Magnetic
Tape Drive to be set up on a five-year lease, purchase with a ~onthly payment of
$340.51.
AWARD OF BID ON TWO PICKUP TRUCKS FOR PROPERTY MANAGEMENT
The following bids were received on two pickup trucks,for the Property Management
Department:
Port City Chrysler/Plymouth, Inc.
College Datsun, Inc.'
$ 9,902.00
10,059.28
The bid was awarded to Port City 9hrysler/Plymouth, Inc. in the amount
of $9,902. as recommended by the Superintendent.
AWARD OF BID ON CELL COUNTER FOR HEALTH DEPARTMENT
The bid on a Cell Counter for the Health Department was awarded to Curtin
Matheson Scientific, Inc. the only bidder, in the amount of $8,500 as
recommended by the Health Department.
TRANSFER OF FUNDS FROM 79/80 CONTINGENCY ACCOUNT FOR LEGAL BUDGET
Retroactive use of funds from the 1979/80 Contingency Account for payment
of the June 1980 statement from Murchison, Fox & Newton in the amount of
$9,314.54 was approved.
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CERTIFICATION OF ROSTER OF SEAGATE VOLUNTEER FIRE DEPARTMENT
The roster of members of the Sea Gate Volunteer Fire Department was certified
as presented.
BUDGET AMENDMENT - SHERIFF'S DEPARTMENT/JAIL
The following amendment in the Jail budget to reappropriate 79/80 funds not
disbursed to 80/81 budget for LEAA Grant t14-180-E09-C062 - Medical/Disease
Facilities:
Debit - Acct. *II 349 03, Fed. Govt. Grant - Medical
Acct. tll 350 04, State Govt. Grant - Medical
Acct. tll 445 61, Contingencies
Credit - Acct. *II 520 74, Equipment
Acct. *II 520 33, Supplies
$16,511.
917.
918.
$ll,283.30
7,062.70
BUDGET AMENDMENT - AIRPORT (ADAP-05 CAPITAL PROJECT)
The following amendment in the ADAP-05 Capital Project at the Airport to adjust
to actual as per grant agreements:
Debit
Acct. t84 349 00, Federal Grant (Increase)
Acct. t84 397 31, Contribution - Air Wilmington, Inc.
Acct. t84 350 00, State Grant (Decrease)
$23,684.80
9,043.60
(7,177.40)
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Credit Acct. t84 575 54, Basic Engineering $25,551.00
BUDGET AMENDMEN'I'S- VARIOUS DEPARTMENTS
The following amendment in the Tax Department budget to reappropriate 79/80
funds not expended to 80/81 fiscal year budget:
Debit - Acct. tll'299 00, Unappropriated Fund Balance
Credit - Acct. tll 450 45, Contracted Services
$955.33
$955.33
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MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED)
637
APPROVAL OF CONSENT AGENDA (CONTINUED)
BUDGET AMENDMENTS - VARIOUS DEPARTMENTS
The following amendments in various 'departmental budgets to reappropriate
79/80 purchase orders not disbursed to the 80/81 fiscal year budget:
Debit - Acct. HI 299 00, Unappropriated Fund Balance $ 761. 95
Credit - Acct. HI 625 12, Museum - Printing $ 761. 95
Debit - Acct. t31 299 00, unappropriated Fund Balance $12,777.70
Credit - Acct. t31 650 13, Airport - M & R - BId. & Grnds. $ 9,520.48
Acct. t31 650 18, Airport - M & R - Other
0 Improvements $ 3,257.22
Debit - Acct. t41 299 00, unappropriated Fund Balance $ 77 3 .50
Credit - Acct. t41 609 15, Public Assistance - M & R -
Bldg. & Grnds. $ 773.50
BUDGET AMENDMENT - SHERIFF'S DEPARTMENT
The following amendment in the Sheriff's Department budget to set up 911
Grant and the purchase of two GE Communication Consoles previously set up
in 1979/80 budget:
Debit - Acct. tll 350 02, State Grant - 911 - Console Map
Acct. tll 299 00, Unappropriated Fund Balance
Credit - Acct. tll 510 74, Sheriff - Capital Outlay Equip.
$ 5,277.00
$ 1,763.00
$ 7,040.00
BUDGET AMENDMENTS APPROVED BY COUNTY MANAGER
To set up grant from Dept. of Cultural Resources as approved by the Com-
missioners 7/7/80:
Revenue
Debit - Acct. tll 350 30, Grant - Arts Council of Lower Caper Fear
Credit - Acct. tll 299 00, Arts Council of Lower Cape Fear
$1,795.
$1,795.
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AWARD OF BID ON COPIER FOR LIBRARY
The following bids were received on a copier for the Library:
Atlantic Business Systems, Inc.
Gamma Products, Inc.
IBM
Lease/Mo.
$147.95
$125.08
$266.60
Price
$5,172.75
$4,800.00
The bid was awarded to Atlantic Business Systems, Inc. for a Savin copier as
it was the least expensive to operate on an annual basis.
BUDGET AMENDMENT - PUBLIC ASSISTANCE
The following amendment in the Public Assistance budget to disburse payment to
Title XX Providers for May and June 1980:
Debit - Acct. t41 354 00, State & Local Title XX Match
Acct. t41 298 00, Unappropriated Fund Balance
Credit - Acct. t41 615 91, Title XX Providers
$12,900.
1,600.
$14,500.
AWARD OF CONTRACTS FOR LIBRARY FURNISHINGS
Mr. John Jefferies, of Jefferies and Faris, Architects for the Library, and
Mr. Franklyn Parkinson of the Library Building Committee, appeared before the Board
to present t~e tabulation of bids received on furnishings for the Library and stated
that the bids came in under the budgeted amount. They explained the bids and made
their recommendations for award of the bids.
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A copy of the bid tabulation and recommendations is contained in Exhibit
Book VII I ,Page 3.
Comm. Gottovi moved, seconded by Comm. O'Shields, to accept the bids and allow
the Architects and the Building Committee some discretion in utilizing the money to
put back in some of the things that were necessary up to the $300,000 budgeted.
Upon vote, the motion carried as follows:
, Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Chm. williams
638
MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED)
6, 3 &"
APPROVAL OF CHANGE ORDERS FOR LIBRARY CONSTRUCTION CONTRACTS
Mr. John Jefferies, of Jefferies & Faris, Architects for the Library Con-
struction Project, appeared before the Board to explain several change orders to
the General and Electrical Contracts for the Library construction.
County Manager Cooper commented.
Comm. Armistead moved, seconded by Comm. O'Shields, to approve change orders
G-l, G-2 and E-l as requested with the increase in E-l from $7,561.68 to $9,500.
Upon vote, the motion carried as follows:
Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Chm. Williams
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FINAL PLAT APPROVAL - RIVER BEND SUBDIVISION
Mr. Charles Lilley of the Planning Department reported that the final plat of
River Bend Mobile Home Subdivision had been given approval on July 2, 1980, by the
Planning Commission. He reported that the Planning Staff also recommended approval.
Comm. O'Shields moved, seconded by Comm. Morgan, to approve the final plat
of River Bend Mobile Home Subdivision. Upon vote, the motion carried as follows:
Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Chm. Williams
BUDGET AMENDMENT - MULTI-PURPOSE SENIOR CENTER
Comm. Gottovi moved, seconded by Comm. O'Shields, to approve the following
amendment in the Property Management Department budget to cover the grant proceeds
for renovation of the Lucille Shuffler Building to be. used as a Multi-Purpose
Senior Center:
Debit - Acct. tll 350 49, State Grant - Multi-Purpose Center
Acct. tll 445 61, Contingencies
Credit - Acct. tll 495 18, M & R - Lucille Shuffler Bldg.
$43,296.
4,8ll.
$48,107.
Upon vote, the motion carried as follows:
Voting Aye:
Voting Noe:
Absent:
Comm. Morgan, O'Shields and Vice-Chm. Gottovi
Carom. Armistead
Chm. Williams
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CONTRACTS WITH COG AND SERVICES FOR THE AGING FOR OPERATION OF SENIOR CENTER
Comm. O'Shields moved, seconded by Comm. Gottovi, to approve both the Senior
Center Contract with the Cape Fear Council of Governments and the Agreement with
the Services for the Aging for operation of the Multi-Purpose Senior Center. Upon
vote, the motion carried as follows:
Voting Aye:
Voting Noe:
Absent:
Comm. Morgan, O'Shields and Vice-Chm. Gottovi
Comm. Armistead
Chm. Williams
Copies of the Contracts are on file in the County Manager's Office.
CONTRACT WITH ROTHROCK CONSTRUCTION COMPANY FOR FLEMING TON WATER SYSTEM
County Manager Cooper and Attorney Joe Taylor of the County Attorney's Office
commented on the Contract with Rothrock Construction Company for the Flemington
Water System and pointed out some minor technical revisions that needed to be
made.
Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Contract
with Rothrock Construction Company for construction of the Flemington Water System
with the changes as recommended by the County Attorney. Upon vote, the motion
carried as follows:
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Voting Aye: Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Absent: Chm. Williams
A copy of the Contract is on file in the County Manager's Office.
COMMENTS FROM FLEMINGTON RESIDENTS ON TEMPORARY WATER SUPPLY
Mr. W. N. Jordan and Mrs. Eva Yates commented on the quality of the water
being furnished to the Flemington residents on a temporary basis.
BREAK
Vice-Chm. Gottovi recessed the meeting for a 9reak from 10:05 o'clock a.m.
until 10:15 o'clock a.m.
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639
MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED)
ADDITIONAL ITEMS - COUNTY COMMISSIONERS AND COUNTY MANAGER
REQUEST FOR INFORMATION ON PREVIOUS DRAINAGE PROBLEM DISCUSSIONS
Comm. O'Shields had obtained sO~ndinformation on drainage problems that had
been discussed several years ag07the Clerk was asked to send copies to the
other Commissioners prior to the next meeting when Dr. Eakins, member of the
New Hanover County Board of Health, had asked to be on the agenda to discuss
drainage.
REQUEST FOR RECAP ON COG SOLID WASTE COMMITTEE MEETING
Comm. Gottovi requested a recap on the Council of Governments Solid Waste
Committee meeting that had been held recently.
POSITION TRANSFER - ENGINEERING TECHNICIAN AND REQUEST TO HIRE DIRECTOR OF
ENGINEERING
County Manager Cooper explained that there was more need in the Planning Depart-
ment for the Engineering Techician II position that was budgeted for the Engi-
neering Department and requested the position be transferred. He also reported
that when he had made his recommendation in the budget for creating a new posi-
tion for Director of Engineering & Facilities to be phased in about January of
next year, he had not anticipated the resignation of the County Engineer. Mr.
Cooper requested that since that had occurred, he be allowed some flexibility
in hiring for the director's position now if he found someone that could fill
that position.
Comm. Armistead moved, seconded by Comm. Morgan, to approve the position trans-
fer as requested and also give the County Manager flexibility in hiring the
engineers that the County needs. Upon vote, the motion carried as follows:
Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Chm. Williams
DISCUSSION OF JUVENILE DETENTION SUBSIDY CONTRACT
Comm. Armistead requested that Section Eight, Paragraph "B", concerning the
continuation of the contract on a year to year basis be deleted as he felt like
it would be better for the contract to be reviewed each year before it was
renewed and moved that it be approved with that ,change.
After discussion, it was agreed by concensus to table this item to the next
meeting to give the County Manager more time to review the contract.
SALE OF SHERIFF'S DEPARTMENT VEHICLES'
Comm. Gottovi moved, seconded by Comm. Armistead, to allow the Finance Officer
to legally dispose of the following vehicles at public auction:
Description
1979 Dodge
1979 Dodge
1979 Dodge
1978 Plymouth
1977 Plymouth
1976 Pontiac
1976 Pontiac
1975 Ford
serial No.
EH42L9A163246
EH42L9A163253
EH42L9A163252
RL41P8Al71623
PM4IN7D178783
2L69W6Pl71766
2L69W6Pl71803
5B63A153908
Upon vote, the motion carried as follows:
Voting Aye:
Absent:
Carom. Armistead, Morgan, Q'Shields and Vice-Chm. Gottovi
Chm. Williams
BUDGET TRANSFER FOR WATER SUPPLY STUDY
County Manager Cooper reported that the study by Harry LeGrand on water supply
in New Hanover County had been completed, and he would furnish copies to the
Commissioners.
Comm. Armistead ,moved, seconded by Comm. Gottovi, to approve the following
budget transfer to pay for the water study done by Mr. Harry LeGrand:
Debit - Acct. tll 445 61, Contingencies
Credit - Acct. tll 537 04, Professional Services
$10,000
$10,000
Upon vote, the motion carried as follows:
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Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Chm. Williams
640
MINUTES OF REGULAR MEETING, JULY 28, 1980 (CONTINUED)
'90
ADDITIONAL ITEMS - COUNTY COMMISSIONERS AND COUNTY MANAGER (CONTINUED)
CONTINUATION OF EMPLOYEE ASSISTANCE PROGRAM
County Manager Cooper recommended that the County continue providing the
Employee Assistance Program through the Southeastern Mental Health Center
for County employees.
Comm. o'Shields moved, seconded by Comm. Armistead, to approve the contract
and make the necessary budget amendments. Upon vote, the motion carried as
follows:
Voting Aye:
Absent:
Comm. Armistead, Morgan, O'Shields and Vice-Chm. Gottovi
Chm. Williams
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DISCUSSION ON AWARDING CERTIFICATES OF APPRECIATION TO COMMITTEE APPOINTEES
It was agreed by concensus to award a Certificate of Appreciation to Mr. I.
John Tinga at the 'next meeting for almost 2 decades of service on the Plan-
ning Commission.
It was also agreed by concensus to mail Certificates of Appreciation to each
person leaving a County appointed Board of Commission in recognition of his or
her service.
UPDATE ON LANDFILL SITE SELECTION
County Manager Cooper gave a brief update on the landfill site selection and
reported that he would know much more about the time schedule after a meeting
scheduled for Friday of that week.
EXECUTIVE SESSION
Comm. Armistead moved, seconded by Comm. O'Shields, to recess the meeting to
Executive Session to discuss legal matters and committee appointments.
Vice-ChIn. Gottovi recessed the meeting to Executive Session at 10:54 al,clock a.m.
Vice-Chm. Gottovi reconvened the meeting to Public Session at 11:35 o'clock a.m.
APPOINTMENTS TO MUSEUM BOARD, COUNCIL ON STATUS OF WOMEN, NURSING HOME ADVISORY
BOARD, AIRPORT COMMISSION, CAROLINA BEACH PLANNING & ZONING COMMISSION AND HUMAN
RELATIONS COMMITTEE
Comm. Armistead moved, seconded by Comm. O'Shields, that the following Com-
mittee Appointments be made:
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Museum Board of Trustees
Mr. John R. Jefferies
Mr. Billy L. Mason
Mr. David Nash
Mrs. Barbara M. Marcroft
Dr. W. Frank Ainsley to unexpired
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term ending June 30, 1982
Council on the Status of Women
Mrs. Sallie Cooper
Mrs. Millie S. Elledge
Nursing Home Advisory Committee
Mr. R. M. Padrick, Jr.
Re~. B. H. Baskerville
Mrs. Linda Bedo
Airport Commission
Mr. Lawrence Murray
Mr. Raiford Trask, Jr.
Carolina Beach Planning and Zoning Commission
Mrs. Jeanette Bennett
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Human Relations Commission
Comm. Janet S. Morgan to unexpired term ending June 1981
Upon vote, the motion carried as follows:
Voting Aye:
Absent:
Comm.Armistead, Morgan, O'Shields and vice-Chm. Gottovi
Chm. Williams