1988-02-01 RM Exhibits
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NEW HANOVER COUNTY
TRAVEL POLICY
TRAVEL ADVANCES AND REIMBURSEMENTS
\ In-Town Travel Policy
In-town mileage reimbursement for use of private vehicle will be paid as
follows:
1) If County employee is paid an automobile allowance, NO additional payment
will be made for in-County travel.
2) All County employees, except those in HI above, will be paid a rate per
mile reimbursement for any REQUIRED in-County travel when using their
private vehicle. The rate of reimbursement will be at the.established IRS
rate. The same guidelines for determining allowable mileage as used by
IRS will be used by the County. Travel from home to work is NOT allowable
mileage, unless in a call back status.
Completed mileage sheets with authorized signatures must be kept on file
at the department for each reimbursement request made on employee's time
card.
Out-of-Town Travel Policy
Purpose: This policy establishes employee and employer responsibilities
related to out-of-town travel of County business and related expenses.
General Policy: It is the intent of the County to encourage meaningful
out-of-town travel and to pay for reasonable expenses for County employees
attending out-of-town training sessions, conferences, conventions, and other
authorized meetings which will, through knowledg~ gained by those attending,
benefit the County.
It is the responsibility of the employee to:
1) Attend all pertinent sessions of conferences or planning sessions.
2) Maintain a receptive attitude.
3) Be a knowledgeable and creditable representative of the County.
4) Spend allotted travel funds in a reasonable manner.
5) Submit all required receipts with travel reimbursement report within seven
(7) days of return from trip.
The County will assume responsibilities to the employees in providing out-of-
town travel by:
1) Funding out-of-town travel to those training sessions, conferences,
conventions, and other authoriz~d meetings which will promote the profes-
sional development of the employee, and therefore benefit the County.
Amended 2/88
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NEW HANOVER COUNTY
TRAVEL POLICY
2) Adequately funding authorized out-of-town travel so that the employee will
not undergo financial hardship from attending conferences and meetings.
3) Paying all pertinent registration and conference fees, providing payment
for suitable lodging, and paying all appropriate expenses.
4) Providing reimbursement for food in accordance within established guide-
lines.
5) Providing transpo.rtation to and from the conference, and intermediate
ground transportation.
In-State Travel Policy
A. Transportation: The predominant modes of transportation recognized by the
County for out-of-town travel are:
1) Private vehicle - reimbursement rate will be that as established by
the IRS.
2) County vehicle - department budget charged at a rate of .20/mile.
Receipt for gas purchased must be presented with Expense Report.
Garage procedures should be followed concerning pickup and return of
the vehicle.
3)
Airline including accompanying intermediate ground transportation -
no first class rates will be paid. Receipt must be submitted to
Finance.
4) Other travel - taxi fare, bus fare, toll costs, etc., will be
reimbursed at actual costs incurred.
5) Parking - actual cost incurred for business related parking.
6) Rental car - should be approved by County Manager in advance, if use
is anticipated. Actual cost will be reimbursed. Receipt is re-
quired.
7)
Miscellaneous
be reimbursed.
any expenses incurred to repair County vehicle will
Receipt is required.
In determining the mode of transportation to be used, the following procedures
apply:
1)
For travel outside a radius of approximately 200 miles from Wilming-
ton, the County will pay an amount up to the cost of air fare at
tourist rate. If you choose to take your personal vehicle, or any
other mode of transportation (i.e., rail), only an amount up to the
quoted air fare will be reimbursed. Any other costs involved with
using a personal vehicle, ~uch as additional meals or motel expense,
will not be reimbursed.
Amended 2/88
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NEW HANOVER COUNTY
TRAVEL POLICY
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2)
When more than one employee is attending a conference, the Department
Head should determine the most suitable travel mode, based upon
factors such as convenience and time. When a private vehicle is
chosen for travel, only the owner of the private vehicle is to be
reimbursed the applicable mileage rate.
B.
Hotel/Motel - Actual cost for the
'maximum of $75 plus taxes. Receipt
The receipt must show all charges.
is not acceptable.
employee will be reimbursed up to a
must be presented with Expense Report.
A receipt for prepayment of the room
C. Tips - Cost of tips is reimbursed on meals up to 15% of the meal cost.
Any tips for doorman, bell hops, etc., must be covered within the $75
maximum as defined in B above.
D. Registration - Actual cost will be reimbursed. A receipt should accompany
the Expense Report. Documentation should be included to show the meals
that are included in registration fee. If meals are included, no addi-
tional reimbursement for those meals will be provided.
E. Telephone:
Business related - Actual reimbursed.
F. Meals:
Meals will be reimbursed at actual cost to the employee. No receipt will
. be required if the following maximum amounts per meal are not exceeded:
Breakfast
Lunch
Dinner
$ 5.00 or $ 5.75 including tip
$ 7.00 or $ 8.05 including tip
$14.00 or $16.10 including tip
If amount of meals exceeds that maximum listed, justification must be
submitted along with a receipt. A receipt does not guarantee reimburse-
men t.
Employees will not be reimbursed for alcoholic beverages. Employee must
be in travel status at the following times to be reimbursed for meals:
1. Breakfast
2 . Lunch
3. Dinner
7:00 a.m.
11:00 a.m.
7:00 p.m.
Travel Status - When an employee is required to travel to a location more
than 50 miles from Wilmington.
G. Miscellaneous: Any other required bus iness related expenditure will be
reimbursed at actual cost. Receipt and justification must be submitted.
Out-of-State Travel Policy
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In addition to the above, the following applies to out-of-state travel:
Amended 2/88
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NEW HANOVER COUNTY
TRAVEL POLICY
At least ten (10) days prior to the trip, and before any County funds are
committed, the trip must be approved by the County Manager.
\' Other
1) Travel advances can be requested for any approved travel when the
amount involved is anticipated to be more than $75.00.
2) If the rates established are deemed to be inadequate to provide
reasonable facilities and meals, then a request for a special waiver
should be made to the County Manager.
3) If a family member accompanies a County employee on a business trip,
none of the family member's expenses will be paid. The hotel/motel
bill will be reimbursed at the single rate only.
These policies apply to all County
County Manager at his discretion.
to follow these guidelines. All
subject to these guidelines unless
employees. Exceptions may be authorized by
The County Commissioners ARE NOT required
board members (except Commissioners) are
exempted by County Commissioners.
Effective Date - February 1, 1988
(Example of Travel Form on Following Page)
Amended 2/88
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NEW HANOVER COUNTY
.. REQUEST FOR DA TE OF REQUEST
CONFERENCE ATTENDANCE AND EXPENSE REPORT MO. I DAY I YEAR
SECTION I. TRAVEL AND EXPENSE REQUEST
I. Employee Requesting Authorization 2. Title
3. Conference Title and Sponsor 5. Explanation of Travel Report
4. Conference Site (City and State)
6. Organization Name 7. Date of Meeting
From: To:
8.1 FUND I AGCY I ORGN I ~RUJN I ACfIV I OBJ I SUBOBJ I REPT
CATEG GENERAL INSTRUCTIONS AND ROUTING
I I I I I I I I FOR CASH ADVANCE:
9. EXPENSE CATEGORY (Receipts Est. Totals I. Employee complete all items in Section (Travel and
are required except for private car & meals) (Whole Dollar) must I
a. Private Car Mileage Expense Request.)
2. After completion, forward the white, yellow, and pink copies to the
b. Miles x $. Department Head at least ten (10) working days prior to departure.
c. Transportation Type Employee retains the gold copy to be completed after returning
from trip.
d. Lodging 3. Department will review and approve.
e. Breakfast (including tips) For out-of-state travel, County Manager's approval is required.
f. Lunch In such cases, the Department Head will transmit the white, yellow,
(including tips) and pink copies to the County Manager for approval.
g. Dinner (including tips) 4. If acceptable, County Manager will approve and return all copies
. Garaging & Parking to the Department Head.
5. After final approval, the Department Head will return the yellow
i. Telephone: (Business only) copy to the employee. The white and pink copy will be forwarded to
j. Taxis & Carfare the Finance Department for review. After verification the Finance
Department will retain the white copy and return the pink copy to
k. Registration the employee with the cash advance. The employee will file the pink
1. Miscellaneous copy with the gold copy to be complete after returning from trip.
(Explain in detail on attached sheet) 6. Expenses must be reported within ten (10) working days of return
10. Total Expenses by compL~ting Section II (Expense Report) in duplicate (pink
Fund IllS Ace! and gold copy). The department retains the gold copy and forwards
II. Cash Advance Requested 111 011401 the pink copy to the Finance Department. After receiving the com-
12. Date Advance Needed VOUCHER NO. pleted pink copy, the Finance Department can destroy the white copy.
The employee must attach any reimbursement due the County for any
13. Comments unspent advance when submittng the expense report. Receipts must
be attached for categories as stated in the County Procedure Manual.
FOR EXPENSE REIMBURSEMENT ONLY:
1. Tear off and destroy the white and yellow copies.
2. Complete Section II Expense Report (pink and gold copies).
II 3. After completion and proper approval, retain the gold copy for
department file and submit the pink copy to the Finance
Department for reimbursement.
APPROVAL
FOR CASH ADVANCE
DEPARTMENT HEAD DATE
COUNTY MANAGER DATE
(Out of State Travel Only)
Form FO-7 (3/86)
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COUNTY OF NEW HANOVER
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: .~COUNTY COMMISSIONERS.. _
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IN THE MATTER OF NAMING
A PRIVATE ROAD
ORDINANCE
It appearing to the Board of County Commissioners of New
Hanover County that consideration has -been given to the naming Qt
a private road, located in Federal Point Township approximately ~
1,450 feet south of the Golden Road/Myrtle Grove Road
intersection commencing from said point east for a distance of
1,800 feet to termination and duly recorded as portion of Map
Book 6, Page 35 in the New Hanover County Registry and it further
appearing that a pUblic hearing was held on Monday, February 1,
1988 at which time all persons were heard on the question of
whether or not the naming would be in the public interest, and it
further appearing that notice of said hearing was transmitted to
all resident owners and prominently posted in at least two (2)
locations along said road, and published in the Star News local
newspaper, and the Board of County Commissioners-rs-of the
opinion that said road in New Hanover County should be named and
the naming of same is in the public interest, the description of
which is delineated on the attached exhibit.
5 NOW, THEREFORE, IT IS ORDAINED AND DECREED that the above
described road is hereby named Sand Bar Lane.
IT IS FURTHER ORDERED that a copy of this ordinance be
recorded in the office of the Register of Deeds of New Hanover
County, North Carolina, and that notice of the action taken by
the Board of County Commissioners be transmitted to the
postmaster having jurisdiction over the road, the North Carolina
Board of Transportation and to any city within five (5) miles of
said road in accordance with N.C. General Statute 153-240.
This the 1st day of February, 1988.
RETURNED TO
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Sand .. Bar La ne
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L SOUTHEAST HARBOR INC.
2. DIXIE COLEMAN
3. lENNON SMITH
4. ROY BARNHILL
5. ORLAN DO V ICTA
6. WilLIAM MOURING
7. FLOYD HAL l
8. M'.L. BROWN
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STATE OF NORTH CAROLINA
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BEFORE THE BOARD OF
COUNTY COMMISSIONERS
COUNTY OF NEW HANOVER.
In the Matter of Closing
A Portion of Vann Avenue
ORDER
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It appearing to the Board of County Commissioners of New
Hanover County that a Resolution of Intent to close a portion of
Vann Avenue was adopted by the County Commissioners on the 4th
day of January, 1988 and it further appearing that said
resolution called for a hearing to be held on the 1st day of
February, 1988, at which time the County Commissioners would heaT
complaints and comments of interested persons, and it further
appearing that notice of said hearing was published in the
Wilmington Star News Newspaper in accordance with the Road
Closing Ordinance of New Hanover County, and after conducting
such hearing the County Commissioners are of the opinion that a
portion of Vann Avenue in the County of New Hanover should be
closed and are satisfied that the closing of same is not contrary
to the public interest, and that no individual owning property in
the vicinity of the roads will be deprived of reasonable means of
ingress and egress to his property by such closing: the legal
description of said road being as follows:
Being an old portion of Vann Avenue (40' right-of-way) in
Harnett Township, commencing approximately 250 feet north from
the northern intersection of Greenville/Vann Avenues extending
north approximately 521 feet to termination and the same being
shown on the map of "Suburban Land Company Division" recorded in
Map Book 2, Page 31 of the New Hanover County Registry.
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NOW, THEREFORE, IT IS ORDERED AND DECREED that the above
described road be and the same is hereby closed. It is further
ORDERED that a copy of this order be filed in the Office of the
Register of Deeds of New Hanover County, North Carolina.
Adopted this the ~ day Of~~ ~ , 1988.
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CiIRMAN
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Harrel , Clerk
RETURNED TO
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STATE OF NORTH CAROLINA
BEFORE THE BOARD OF
COUNTY COMMISSIONERS
COUNTY OF NEW HANOVER
IN THE MATTER OF ASSIGNING
STREET HOUSE NUMBERS
ORDER
It appearing to the Board of County Commissioners of New
Hanover County that consideration has been given to the
assignment of house numbers on North Twenty-third Street (SR
1302), located in Cape Fear Township (map attached) numerical
range 1800 - 2800.
WHEREAS, ready and accurate identification of developed
property is important for the delivery of general County
services, for the operation of commercial enterprises, for the
response of emergency and pUblic safety vehicles, and for the
convenience of the general public; and
WHEREAS, a comprehensive and systematic property numbering
system is an efficient means of identifying property within the
County; and
WHEREAS, such a system will promote the health, safety, and
welfare of the citizens of New Hanover County.
THEREFORE, it further appearing that a public hearing was
held on the 1st day of February, 1988, at which time all persons
were heard on the question of whether or not assigning house
numbers would be in the public interest, and it further appearing
that notice of said hearing was prominently posted in at least
two (2) locations along said street, that notice of the time,
place and subject matter of the hearing was prominently posted at
the County Courthouse, and published in a newspaper of general
circulation in the County.
NOW, THEREFORE, it is ordained and decreed that the above
House Number Assignment be made.
It is further ordered that a copy of this ordinance be
transmitted to the postmaster having jurisdiction over the road,
to the Board of Transportation, Sheriff's 911 dispatcher and to
any city within five miles of said road in accordance with N. C.
General Statute 153A-240.
Adopted this the Lc day of , 1988.
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Lu 'e F. Harrell, Clerk
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HOUSE/PROPERTY NUMBERING
NORTH TWENTY-THIRD STREET
APPLICANT: New Hanover County Planning Department
REQUEST: To assign - reassign house numbers to properties
along North Twenty-third Street. This area is
located in Cape Fear Township from the Corporate
Limits of Wilmington extending northwest to its
intersection with Castle Hayne Road (see attached
map) .
ANALYSIS: A field examination indicates that the above
referenced area has some inconsistent house/business
numbering dating back two (2) or more years. The
assignment of these new numbers will provide a
consistent numerical block range from the Corporate
Limits into the County. The County's Comprehensive
and Systematic House/Property Numbering System is a
ready and accurate identification of d~veloped
property. This is important for the delivery of
general County services, response of emergency and
safety vehicles and the convenience of the general
public. Appropriate agencies have been advised along
with adjoining property owners. A March 7, 1988
effective date for such a change is scheduled.
RECOMMENDATION: Planning Staff recommends approval.
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. ASSIGNME
r-- '. d Street
Twenty Thlr to 2800
B locks 1800111= 600'
Scale.
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COUNTY AIRPO '/
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