01-08-2004
January 8, 2004 Meeting 1 Present: Advisory Board Members Richard Trask Jerry A. Mannen, Jr., Esq. Lottie Clinton E. Grace Mosley-Byrd Virginia Chiarello Nancy Pritchett (County Commissioner)
Don W. Fishero Bernhard Thuersam M. Ann Griffith Associates Board Members Christine Chappell Rachel Pace David Brownlow John Debnam John O. Perritt, III Raymond Burt Katherine Fox Sally
Rochelle Howard Penton Ann Huttemann Cynthia Rogers Helen Willetts Zander Koonce John Symmes Owen Wexler Jack Mills LaVerne Whitted James Smith Mona Small Barbara Bush Also Present:
Ruth Haas, Museum Director Denise Malloy-Hubbard, Executive Director, CFM Associates Helen Billo, Administrative Assistant, CFM Associates Karen Smith, Volunteer Coordinator, CFM Associates
Harriet A. Dresing, Administrative Support Specialist, CFM The first joint meeting of the CFM Advisory and Associates Boards was held on Thursday, January 8, at 12:10PM in the Williston
Auditorium, with Mr. Richard Trask, Advisory Board Chairman, and Mr. John Perritt, Associates Board President, presiding. Ms. Ruth Haas, CFM Director, welcomed members of both boards,
thanked them for attending this historical milestone, and turned over the floor to Mr. Richard Trask, CFM Advisory Board Chairman. Mr. Trask called the meeting to order and stated that
in the interest of time, the Consideration of Absences and Corrections/Additions to the December Minutes would be waived. Associates Report: Mr. John Perritt opened by introducing the
newest member of the Associates Board, Sally Rochelle, Manager-Communications at General Electric. He also complimented her on being instrumental in bringing GE's support of the "How
Things Work" Exhibit. With Staff's assistance, she also coordinated the first "GE Family Day" at the Museum on Sunday, December 7th. Advisory & Associates Board Joint Meeting January
8, 2004
January 8, 2004 Meeting 2 He then called the meeting to order for the Associates Board and stated that if there were no corrections, the Associates' Minutes would be accepted as presented.
Motion was made and unanimously voted for acceptance. Report of Board Retreat: Mr. Perritt presented action items from the second joint Board Retreat held in November, attended by 6
Advisory Board Members (Chase, Chiarello, Clinton, Fishero, Griffith, Pritchett), 9 Associates Members (Perritt, Koonce, Pace, Willetts, Hutteman, Mills, Bush, Symmes, Whitted), and
two staff (Haas and Hubbard). The first goal of the retreat was to refocus, re-define, and re-energize what is done to support Cape Fear Museum. While the two Boards have distinct roles,
a unified effort is achievable in attaining the ultimate goals and objectives for the Museum. One of the major assets of the Museum is that it is many different things to many different
people, and has a wide variety of ways to maximize its influence in the community. The retreat participants recognized that all six action-areas of the strategic plan are either directly
or indirectly affected by the need for more funding. Three areas that the Board should focus on include: Funding through a Public/Private Partnership CFM is perceived by many as a
public institution. The Associates Board sees it as public and private, and monetarily joined with the County to purchase a lot behind the Museum as a means for facilitating future expansion
of the Museum. While the Museum is an important part of the Community and receives support at a certain level from the County Commissioners and taxpayers, it is not a mandated service.
Since this support is a challenge in today's economy, the goal is to continue sustaining -and growing -the level of private support to insure the future of the organization. Facilities
We are committed to implementing the Exhibits Design Master Plan, beginning with the 20th-century exhibits. Additionally, major shortcomings of storing artifact collections in a basement
need to be addressed with new offsite storage. Marketing Both Boards and Staff need to be "on the same page" concerning implementation of the agreed-upon vision and plan. We need
to convey a positive position to the Community about the Museum. Before turning the floor over to Mr. Trask, Mr. Perritt recognized Rachel Pace, Associates' Chair of the Gala Committee,
who passed examples of the invitations sent out for the event on January 24th and encouraged everyone to attend. Approximately 450 invitations were sent, with a maximum capacity of 200
attending. Report of Ad Hoc Capital Campaign Committee: Richard Trask introduced members of the Ad Hoc Capital Campaign Committee. Zander Koonce, John Perritt, Ann Hutteman, Virginia
Chiarello, and Richard met to draw up a proposal for a capital campaign. Mr. Trask emphasized that this is an important step to take, but it is one that the Boards have been working
toward beginning with the strategic planning, the first retreat with Mr. Krull, and now with the most recent retreat. It is important that everyone support the campaign. The committee
proposes that the kick-off for the Capital Campaign take place at the Gala. The campaign goal will be to raise $5 Million Dollars in 5 years, with an expectation of dividing the income
between implementing the
January 8, 2004 Meeting 3 Museum improvements and developing the endowment. Mr. Trask then recognized Zander Koonce for his presentation on implementing the Campaign. Capital Campaign
Action Steps: Mr. Koonce distributed samples of the pledge agreement, indicating the different levels of donations. Individual pledges can be paid over a three year period. For the campaign
to succeed, everyone will need to work in some capacity. Ms. Nancy Pritchett asked if the donations would go into a separate bank fund. Mr. Perritt replied they would go through the
Associates, because it currently has an operating budget and an endowment budget (all 501C3 approved). Ms. Haas distributed a booklet describing the CFM and its projects for fundraising
to the attendees, which will be the standard reference to be used. After discussion, Mr. Trask requested a motion for support of the Capital Campaign. Ms. Rachel Pace so moved, Ms. Christine
Chappell seconded, vote was taken and unanimously passed. Other Reports: Ms. Haas announced that a previously announced reception for Push Your Buttons on January 15, 2004, has been
changed to February (date to be announced). The Exhibit itself will still open on January 16th. Before concluding, Mr. Perritt
should it be continued. The general consensus was that it should be continued at least annually if not twice a year. Preparation for
Next Meeting: The Museum Advisory Board meeting will be helWilliston Auditorium.
Williston Auditorium. Adjournment: With no
further business, the meeting was adjourned by acclamation. The meeting ended at 1:55PM.