02-19-2004
February 19, 2004 Minutes 1 Present: Advisory Board Members J. Scott Chase E. Grace Mosley-Byrd Virginia Chiarello Nancy Pritchett (County Commissioner) Don W. Fishero Bernhard Thuersam
M. Ann Griffith Richard H. Trask John O. Perritt, III (Ex-Officio, CFMA, Inc.) Absent: Lottie Clinton, Jerry A. Mannen, Jr., Esq., Dr. Barton G.
Williams Also Present: Pat Melvin, Assistant County Manager Ruth Haas, Museum Director Denise Malloy-Hubbard, Development Coordinator Pat Voelker, Administrative Assistant The Cape Fear
Museum Advisory Board held its regular monthly meeting on Thursday, February 19, 2004, at 12:05PM in the Williston Auditorium, with Mr. Richard Trask, Chairman, presiding. I. Consideration
of Absences: Lottie Clinton and Jerry Mannen, excused. Dr. Barton Williams, unexcused. II. Approval of Minutes: Mr. Trask asked for corrections, additions or deletions to the minutes
of the December 18, 2003, and January 8, 2004, meetings. There being none, the minutes were unanimously approved as submitted. No report.
IV. Associates Report:
fundraiser, Rendezvous on January 24. Six sponsors were acquired for the event and 111 people attended. Over $34,000 was raised. Net for the evening is estimated to be
approximately $9,000. Ms. Hubbard thanked the individuals who attended and supported the event and the raffle. Lou Greer was the raffle winner. First Friday Family Jazz continues to
attract over 100 people to the concerts each month. We intend to continue a musical series at the Museum when Jazz returns to Airlie Gardens in April. The finalized program will be presented
at the next meeting. Jazz and the Gala have helped us reach 569 in memberships. Goal for the end of the fiscal year in June is 600 and it looks like Minutes Advisory Board Meeting February
19, 2004
February 19, 2004 Minutes 2 �
�not members. Membership information has been sent to each of them. Leadership development continues to aggressively pursue the best possible individuals for the �
�Board at the
May meeting. The audit for FY 02-03 is completed and will be reviewed at our Executive Board meeting in March. James Smith, Vice President of WWAY continues to provide tremendous support
for the Museum with public service announcements. He is assisting with Museum staff to provide a comprehensive marketing plan for the Museum proper and the 20th-Century Exhibit. The
Associates matched the salary awarded by the NC Humanities Grant to provide a graduate student intern to assist with work on the 20th-Century Exhibit. We hosted a reception for the Push
Your Buttons exhibit on Monday, February 16. We continue to have success with the -
for the Living Southern Lecture on February 17, and space at the Carolina Beach Marriott for the Museum staff retreat
on Monday, February 22. �
�week with the meeting schedules through May. Ms. Hubbard distributed a letter that will be sent out to businesses with longevity of more than 50 years in the Wilmington
area, asking them to attend a breakfast the end of March at the Museum. We are going to ask their support on the permanent 20th-Century Gallery. A A list of the businesses was also distributed,
which was culled from the Wilmington Star-News articles on local businesses. Ms. Hubbard asked the Board members to help fill in names where needed and to let her know if they are willing
to place a call to these businesses the week prior to the breakfast, to see if they will be able to attend. This could make a big difference in attendance to the event. IV. Committee
Reports: Building and Grounds Committee Mr. Bernie Thuersam reported that the Building and Grounds Committee met Wednesday, February 11. Scott Chase, Ann Griffith, Ms. Ruth Haas and
Mr. Thuersam were in attendance. Meeting notes are included in Board packet. Ms. Haas provided an update on the Property Management issues. We are reviewing carpet samples and painting
options with Property Management for the public spaces especially the lobby area. The 2nd floor office space has been renovated to make way for the expansion and has resulted in more
efficient working space than the previous configuration. The extra materials from the renovation are in storage for future usage if necessary. The project is behind schedule. We had
hoped to be done with construction by mid-March, but will now hope to be beginning construction by mid-April. It is unlikely that we will have the construction project done by the first
of May, thus the exhibits will not be opening on May 28. At this point, the opening for the 20th-Century Exhibit will be in September. The opening reception will be held on September
16 and the exhibits will open to the public on September 17.
February 19, 2004 Minutes 3 Ms. Haas stated that the $150,000 in the FY05 budget for making the long-term improvements to the Museum is vulnerable to be cut, if the County has budget
short-falls. Ms. Nancy Pritchett strongly encouraged the Board to contact the County Commissioners to ask them not to drop the
-mandated services that will suffer. The landscaping project is behind schedule. We had hoped for an intern
from Cape Fear Community College, which has not occurred. Mr. Don Fishero offered to provide a contact at UNCW and Nancy Pritchett suggested contacting Brunswick Community College for
intern support. We now have a good fire evacuation plan put together by our emergency planning team. We met with Warren Lee, the new Director of Emergency Management who walked through
the Museum to identify other areas of emergency response we need to be aware of and made specific recommendations that we are working on. We are working with his department to obtain
an emergency generator so that in the event of a power failure, we would be able to protect the collections. Mr. Lee also provided the Museum with a weather radio. Water intrusion at
the tall windows has been addressed with the contractor and they will be moving forward on repairs to stop the leaks. As a result of 3 recent vandalism incidents, the Museum van is now
being parked across the street at the fire department. Collections Committee Ms. Haas report�
�requested an extension on the loan of the objects they have on exhibit. Collections staff has recommended that we extend the loan. We will follow-up
to insure that a credit line is displayed. Finance Committee Ms. Virginia Chiarello reported that the proposed budget looks good. There are a few changes to be addressed but there is
no increase in the overall budget from last year. The major purchase be a color copier. A copy of the budget will be sent
out to Board members in the next packet. Ms. Haas reported that Harriet Dresing, Administrative Support Specialist is no longer with the Museum.
We are currently recruiting for a replacement for her position. VI. Collaborative Opportunities Ms. Haas provided an overview of the criteria we have in place for our collaborations
with other educational organizations. They need to further our mission, and ensure that the expected return justifies the cost in terms of time, resources and budget. We can also use
the collaboratives to expand the base audience we serve, as well as build relationships that are valuable for the �
�re involved in is the Grassroots Museum
February 19, 2004 Minutes 4 Collaborative, now with 23 science centers across North Carolina. There is an issue within this collaborative which involves a conflict in the formula used
in the annual allocation for funding the 23 members. This needs to be addressed by the legislature. Ms. Pritchett asked that a letter be drafted to her stating this issue and she will
follow up with the legislators on this. Ms. Rebecca Dotterer, Museum Education Coordinator, provided an overview and key aspects of the list of current museum collaboratives and partnerships.
This information was included in the Board packets. Ms. Haas concluded by saying that board memberships are a key area to strengthen our relationships with the community through the
contacts we make through our board members. CFM staff members also serve on other community boards. VII. New Business Mr. Tanky Meier recognized that Advisory Board member, Mr. Jerry
Mannen, Esq., has been appointed to the North Carolina Real Estate Commission Board by Governor Mike Easley. Adjournment: Mr. Trask entertained a motion to adjourn. Mr. Thuersam so moved.
Mr. Fishero and Ms. Mosley-Byrd seconded. The meeting concluded at 1:00PM.