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HomeMy WebLinkAbout2011-01-18 New Hanover County ABC Board Meeting Minutes January 18, 2011 . I.Call to order Chairman Thomas Wolfe called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:30am on January 18, 2011 in the th General Office at 523 S. 17 Street, Wilmington, NC. II.Roll call Carol Martin, Board Secretary conducted a roll call. The following Members of the Board were present: Thomas Wolfe, Chairman Cedric Dickerson, Vice Chairman David Matthews, Member Augustus C. Everett, Jr. Member Robert W. Martenis, Member Others in attendance were: Daniel Sykes, Chief Executive Officer Carol Martin, Board Secretary David Eanes, Retiring ABC Employee of Store #104 III.Approval of minutes from last meeting Ms. Martin, Board Secretary presented the minutes from the December 21, 2010 meeting, as well as the minutes from the January 12, 2011 Board Retreat. Mr. Martenis motioned to approve the minutes as written and Mr. Everett seconded; all approved. IV.New business a)Mr. David Eanes was presented a retirement plaque for his almost thirty-one years of service to the ABC Board. b) rtment. Officers performed the following activities for the month of December, 2010--a month Mr. Jones described as Colonel Jones also explained that ABC inspections are civil; they are not criminal inspections. Therefore, only ABC officers can perform these inspections. 1 *722 Store Visits *325 Bank Deposits * 12 Bank Change Deposits/Trips * 2 Burglar Alarm * 4 Investigations with ALE * 2 Video Investigations regarding stolen liquor * 1 Change in Tax Stamp * 27 False Ids taken c)Mr. Sykes apprised the Board that a current ABC Employee was cited by a State ALE officer in a compliance check for selling liquor to a minor. Via phone, Ms. Wanda Copley, Legal Counsel advised Mr. Sykes to advise his employee to secure a personal attorney at her own expense. The court date is scheduled for early February, 2011. d)Mr. Sykes presented the December 2010 and Rolling12-Month Comparison. For December, Retail stores showed a 7.54% net increase in sales, LBD had a 10.89% decrease, and Total Sales were up 2.81%. For December, 2010, the Retail/LBD ratio was 78/22. For the 12-Month Rolling Comparison Retail stores showed a 4.75% increase in sales, LBD had a 4.02% decrease, and Net sales were up 1.9%. e)Mr. Sykes presented the Statewide Sales for December, 2010: Retail: We had a 7.54% increase compared to 4.93% Statewide LBD: We had a 10.89% decrease compared to 2.12% decrease Statewide Overall: We had a 2.70% net increase in spirituous beverages compared to a 3.10% increase Statewide. Our overall sales figure was short of the State average by $12,572. f) The total estimated (and budgeted) amount is $300,000. The percentage paid to each municipality and New Hanover County is determined by a formula provided by NC General Statutes. Mr. Dickerson made the motion to approve the $300,000 quarterly profit distribution, and Mr. Martenis seconded, all approved. g)Mr. Sykes presented a 2010 Employee Turn-over Percentage Report. The turnover percentage is very strong. All six departures were retirements, and four of those employees had over 30 years of service. h)Mr. Sykes presented an Employee Diversity Report. The report provided raw numbers and a breakdown by percenta-age population. iterated that diversity in hiring qualified applicants is a priority of this board. i)Mr. Sykes presented the Board with the NC Association General -23, 2011 Greensboro, NC meeting. The estimated cost for Mr. Sykes and Mr. Gary Cain, ABC Retail and LBD Operations Manager, to attend is $584. Mr. Everett made the motion to approve the meeting expenditure and Mr. Martenis seconded, all approved. j)Mr. Sykes asked the Board to accept a one-time Vacation Time Carry-over for a manager that had 80 hours of vacation left over at calendar year ended 2010. The 2 current Vacation Policy only allowed for 40 hours. Mr. Everett made the motion to approve this one-time exception, and Mr. Martenis seconded, all approved. k)It should be noted that the Consent Agenda was not approved as a whole, but rather individual motions were made and approved as shown in these minutes. l)Mr. Sykes re-presented a comparison sheet on the purchase of eight (8) large store safes. The Board had asked for the Fire Protection rating for the preferred fire rating is two-hours. Mr. Martenis made the motion to approve the $13,616 purchase of eight safes for the retail stores; Mr. Dickerson seconded and all approved. m) Data regarding the ABC Computer System Upgrade/Replacement. Mr. Sykes apprised the Board that the LBD portion of the Software and Hardware ($6,000) would not be paid until it is proven functional. Mr. Dickerson made the motion to approve the entire $135,000 Carolina Data purchase, Mr. Martenis seconded, all approved. n)Mr. Sykes presented the Board with a spreadsheet that compares the proposals of three vendors for the need of Outdoor Surveillance Equipment for Store #101. The building also encompasses the Administrative Offices and the Main Warehouse. Six cameras would be installed. Mr. Everett made the motion to approve the $6,804 purchase, Mr. Martenis seconded, all approved. o)Mr. Sykes presented the Board with a seventeen page Policy Laws, Rules and Customer Service. The policy covers over twenty topics, and will be given to all current employees and new hires. The approved policy will be included in the th payroll envelopes the week of January 26. Training will be provided for areas requiring additional further explanation. Mr. Martenis made the motion to approve the policy as written, Mr. Dickerson seconded, all approved. p)Mr. Sykes re-presented the Formation of Board Committees. Mr. Matthews made the motion to approve a Facilities Committee to be served by Mr. Wolfe, Mr. Martenis, and Mr. Sykes with the assistance of Ms. Cindii Wolf, local Land Planner. The purpose of the Facilities Committee is to develop a master plan for the development of Board facilities for the next 10-20 years. Mr. Dickerson seconded the motion, all approved. Finally, Mr. Sykes stated that he would follow up with Ms. Copley, Legal Counsel, as to whether non-ABC Board q) Mr. Sykes presented the Board with unsigned copies of the professional service contract for the services of Ms. Cindii Wolf, local Land Planner with Withers & Ravenel. Employing the land planning consulting services was discussed at the th retreat regarding the 17 Street properties. Mr. Dickerson made the motion to approve the not-to-exceed price of $6,000 through June 30, 2011, Mr. Martenis seconded, all approved. r)Mr. Sykes presented the Board with an engagement letter from McGladrey & Pullen, LLP regarding the quarterly compilations and Independent Audit for FY10/11. Mr. Wolfe made the motion to approve the $17,250 proposal, Mr. Dickerson seconded, all approved. s)Mr. Sykes presented the Board with his Administrative Office Space Requirements which compares the current dimensions and square feet with the 3 proposed dimensions and square feet. This was a request from the Board at the retreat, for planning purposes. V.Adjournment Mr. Everett motioned to adjourn the meeting, and Mr. Dickerson seconded the motion. Minutes submitted by:_____________________ Carol E. Martin, Secretary Minutes approved by:______________________ Date:_______________ Thomas Wolfe, Chair 4