2007-08-13 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, AUGUST 13, 2007 PAGE 241
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, August 13, 2007, at 2:34 p.m. in the Human Resources Training Center, New Hanover
County Government Center, 230 Government Center Drive, Suite 135, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman Robert G. Greer;
District Commissioner William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Nancy H.
Pritchett; County Attorney Wanda M. Copley; Clerk to the District Board Sheila L. Schult and County Manager
Bruce T. Shell.
WITHDRAWAL OF WATER AND SEWER AGENDA ITEM 4
District Chairman Kopp reported that Water and Sewer Agenda Item 4 - New Hanover County Water
System Overview and Water Treatment Plant Progress Update has been pulled from the agenda and will be
presented at a future meeting.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
Regular Meeting held on July 23, 2007, as presented by the Clerk to the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
minutes of the Water and Sewer District Regular Meeting held on July 23, 2007, as presented by the Clerk to the
District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF BUDGET ORDINANCE AMENDMENT 08-014 TO APPROPRIATE FUND BALANCE
FOR OUTSTANDING PURCHASE ORDERS AS OF JUNE 30, 2007
Finance Director Avril Pinder reported that as of June 30, 2007, the Water and Sewer District had
outstanding purchase order commitments. Budget Ordinance Amendment 08-014 appropriates fund balance in the
Water and Sewer Fund to meet the outstanding commitments in the amount of $317,670.18.
District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to adopt budget
ordinance amendment 08-014 to appropriate fund balance for outstanding purchase orders as of June 30, 2007.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Exhibit Book 3, Page 17.1.
ADOPTION OF RESOLUTIONS ACCEPTING PUBLIC DEDICATIONS IN LANDFALL SUBDIVISION
II, SAYBROOK VILLAGE SUBDIVISION AND COVIL ESTATES SUBDIVISION
Interim County Engineer Dennis Ihnat reported that the County is currently in the design phase for
rerouting sewer from the existing County lift station, located off of Westwood Drive East, north to the Ogden
Interceptor line at Ogden Park. This work will help relieve sewer flow to the existing Northeast Interceptor sewer
line.
In an attempt to minimize easement costs, the force main is being designed to run in and adjacent to an
existing Progress Energy right-of-way, and previously platted and dedicated easements, open space and common
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, AUGUST 13, 2007 PAGE 242
areas as shown on the attached map. Staff does not anticipate difficulties with the acquisition of any additional
easements for this project; if necessary, they will be presented to the Board at a later date. The platted common
conservation easements and open spaces in Landfall Subdivision II, Saybrook Village Subdivision and Covil Estates
Subdivision have been platted and offered for public acceptance.
Staff is requesting the Board adopt the resolutions for water and sewer purposes. There is no cost to the
County for this action.
District Chairman Kopp requested direction from the Board.
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Caster, to adopt the
resolutions accepting for water and/or sewer utility and other purposes the dedication of the common areas and
subdivision easements for Landfall Subdivision II, Saybrook Village Subdivision and Covil Estates Subdivision.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Copies of the resolutions are hereby incorporated as a part of the minutes and contained in Exhibit Book 3,
Page 17.2.
ADOPTION OF RESOLUTION ACCEPTING CONVEYANCES FOR WATER AND SEWER LINES IN
DANIEL?S TRACE SUBDIVISION, GULF STREAM FOODS AT GORDON ROAD AND VETERANS
PARK CONDOS
Interim County Engineer Dennis Ihnat reported that there are three projects in which the developer has
failed to transfer sewer system and easement ownership by deed to the District, as required by New Hanover County
Ordinance Chapter 56, Division 7, Section 56-255. Since the transfer has not taken place by deed, it is necessary to
adopt a resolution to accept the systems and easements as offered for public utility purposes. These systems have
previously been inspected by District engineering staff and meet all District requirements. This action will not result
in any additional costs to the affected developers.
Staff is requesting the District Board adopt the attached resolution accepting dedication of Daniel?s Trace
Subdivision, Gulf Stream Foods at Gordon Road and Veterans Park Condos for sewer and/or water utility purposes.
District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to adopt the
resolution accepting dedication of Daniel?s Trace Subdivision, Gulf Stream Foods at Gordon Road and Veterans
Park Condos for sewer and/or water utility purposes. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book 3,
Page 17.3.
APPROVAL OF WORK BY MCKIM AND CREED UNDER THE WASTEWATER MANAGEMENT
PLAN AGREEMENT AND ADOPTION OF BUDGET ORDINANCE AMENDMENT 2008-14
Interim County Engineer Dennis Ihnat reported that under the Wastewater Master Plan agreement the un-
sewered portions of the County need to be prioritized for provision of future sewer, based on septic tank issues and
recommendations from Environmental Health staff.
McKim and Creed has submitted Amendment Number 4 to their September 5, 2006 agreement for the
prioritization, evaluation and mapping of un-sewered areas in the amount of $11,770.
Staff requests that the Board approve budget ordinance amendment 2008-14 and award Amendment No. 4
to McKim and Creed in the amount of $11,770.
Hearing no further questions, District Chairman Kopp requested direction from the Board.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, AUGUST 13, 2007 PAGE 243
Motion:
District Commissioner Pritchett MOVED, SECONDED by District Commissioner Caster, to approve
Amendment Number 4 for work by McKim and Creed and adopt budget ordinance amendment 2008-14 for the
prioritization, evaluation and mapping of un-sewered areas. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Exhibit Book 3, Page 17.4.
APPROVAL OF CAPITAL PROJECT ORDINANCE FOR REPLACEMENT OF THE SEWER
JUNCTION BOX AT BRADLEY CREEK PUMP STATION 35 AND ADOPTION OF BUDGET
ORDINANCE AMENDMENT 2008-16
Interim County Engineer Dennis Ihnat reported that the North Carolina Department of Water Quality
issued a letter declaring a moratorium on permitted sewer line extensions tributary to the Northeast Interceptor. One
of the terms of lifting that moratorium is replacement of the District-owned sewer junction box located immediately
upstream of the Bradley Creek Pump Station 35. The junction box replacement is also a requirement of the
Department of Water Quality?s Special Order of Consent with the City of Wilmington.
The City of Wilmington?s contractor, TA Loving Construction, is currently performing required upgrades
at Pump Station 35 prior to lifting the Northeast Interceptor moratorium. The City of Wilmington has agreed to
allow the District?s work to proceed as a change order to their contract with TA Loving Construction and will work
together to award and complete the project. The project can be expedited by pre-purchase of the junction box and
agreement with CP&L to relocate a power pole. These items are included in the requested capital project ordinance.
McKim & Creed provided engineering services for the design of the junction box, and as previously
approved, will provide construction observation for the County as the replacement work is done. The new design of
the sewer junction box will help alleviate the unpleasant odor.
Staff recommends that District Board approve the Capital Project Ordinance to purchase the junction box,
relocate the power pole, perform the work through the City's contract with TA Loving Construction and adopt
budget ordinance amendment 2008-16.
After a question and answer period, District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
Capital Project Ordinance for the replacement of the sewer junction box and adopt budget ordinance amendment
2008-16. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Capital Project Ordinance and the Budget Ordinance Amendment are hereby incorporated as
part of the minutes and contained in Exhibit Book 3, Page 17.5.
MEETING RECONVENED TO THE REGULAR SESSION OF THE NEW HANOVER COUNTY BOARD
OF COMMISSIONERS
District Chairman Kopp convened to the Regular Session of the Board of County Commissioners at 2:49
p.m.
MEETING RECONVENED TO THE REGULAR SESSION OF THE NEW HANOVER COUNTY WATER
AND SEWER DISTRICT BOARD
District Chairman Kopp reconvened the Regular Session of the Water and Sewer District meeting at 5:43
p.m. for the purpose of taking official action. He announced that Commissioner Pritchett had left to attend a funeral
at 4:21 p.m.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, AUGUST 13, 2007 PAGE 244
ADDITIONAL ITEM
APPROVAL TO PURCHASE PORTER?S NECK UTILITY SYSTEM AND ADOPT BUDGET
ORDINANCE AMENDMENT 08-020
County Manager Bruce Shell reported that staff has been involved for over a year in evaluations and
negotiations to purchase the Porter?s Neck Utility System. The water system currently has approximately 800
customers and has performed several measures to bring it to the standard required by the District. Once the fire
hydrants are installed and receive the proper certification, citizens in close vicinity should see a decrease in their fire
insurance rates.
Staff is requesting the District Board approve the purchase of the Porter?s Neck Utility System and adopt
the ordinance for budget amendment 08-020 in the amount of $521,250.
Commissioner Davis clarified with County Manager Shell that the cost per year of the debt service,
maintenance and operations of the system will be offset with the revenue from the water bills; the revenues will be
in excess of expenses.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
purchase of the Porter?s Neck Utility System and adopt budget ordinance amendment 08-020. Upon vote, the
MOTION CARRIED 4 TO 0.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Exhibit Book 3, Page 17.6.
ADJOURNMENT
Hearing no further business, District Chairman Kopp adjourned the meeting at 5:49 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board