MINUTES 05-16-2011_budget meeting
New Hanover Soil and Water Conservation District Board Meeting held at Wilmington, NC.
Meeting Number 16_ Date: _May 16, 2011
Supervisors Present: Others Present:
Nancy Pritchett Dru Harrison, Interim Director
Steve Skavroneck Amy Long, Education Coordinator
Donna Moffitt, Secretary/Treasurer Tom Bilisoly, NHSWCD Intern
Dave Thomas, Chair (late arrival) Matt Moy, NHSWCD Intern
Bill Hart, Vice-Chair (late arrival)
Was this meeting held during a meal: No _
Ms. Pritchett called the meeting to order at 1:37pm.
Purpose of meeting is to review the proposed FY2012 budget.
Ms. Harrison answered questions about the 5 page budget proposal:
REVENUES:
Rain barrels: It was consensus of the Board to put this money back into the revenue field as it
was originally. Ms. Pritchett directed Ms. Harrison to reflect the obligation of payment for
unsold rain barrels in the budget and for staff to report the monthly balance at regularly
scheduled board meetings. The current obligation is $5035 for 50 rain barrels.
Technical assistance funds Ag/CCAP: clarification of these for Nancy. Dru explained, come in
on same check and used for same purpose.
Mr. Hart and Mr. Thomas arrived during this discussion topic. Interns were introduced to all board
members. Mr. Thomas assumed Chair at 1:54pm.
Ms. Harrison explained the addition of the contingency CD to the overall revenue field and the
total starting revenue. She is not recommending that any remaining balance at the end of
FY11 be spent, but she wants it reflected in the FY12 budget. She also clarified that the
proposed FY12 budget does not include the Land Management Funds (LMF); but the LMF will
require a vote in June when the Board also votes on the operational budget.
Correction to FY12 proposed budget total salary – should read $73,500 not 72,581.
Correction to FY12 proposed remaining balance – should read $21,437 not 22,356.
PERSONNEL:
Health Insurance Stipend: Ms. Harrison proposed an increase and reminded the Board that
they can vote on this independent of the proposed merit increase. She informed the Board that
the County will not add NHSWCD staff to their insurance policy even though NHSWCD would
reimburse them for the cost.
Proposed 1% Merit Increase: Mr. Hart proposes proposed that Supervisors consider this
increase. Mr. Skavroneck agreed.
TRAVEL & TRAINING:
Mr. Hart does not want the travel budget broken down by staff person, but does like that Ms.
Harrison broke the travel out from personnel. Board directed Ms. Harrison to give projections
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for each field in the training/travel budget. Mr. Hart gave sample budgets to staff for
consideration.
Proposed increase in travel budget - $200 more in FY12 than in FY11 to cover gas increases
Embroidery Allowance: should be moved to Operating Expenses. Board needs staff to provide
quotes/estimates for this.
Cell Phone Allowance: Board needs staff to provide quotes/estimates.
OPERATING EXPENSES:
Office Operations:
Workman’s Comp: Anticipated increase budgeted for in FY12. Move this budget item to
o
Personnel.
Bonding insurance: liability will be a separate line item (no figures yet for that).
o
Professional fees: no change
o
Dues/Donations: increase is from adding Stewardship Development to that line item per
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Board instructions.
Copier: increase of $100
o
Email: no change
o
Supplies: reduction due to moving another item to outreach
o
Miscellaneous: no change
o
Outreach: increase of $230 in anticipation of newsletter mailings and other moves
o
EDUCATION:
Coastal Envirothon: no change
o
State Envirothon: $75 increase to cover stipend that was approved in the last budget
o
meeting. NHSWCD is required to provide this stipend.
Resource Conservation Workshop: $75 increase due to increased registration fee for
o
2012. NHSWCD is required to provide this to students.
Contests: Will give certificates/books instead of monetary award. In our city contract.
o
Teacher Workshops: $100 increase from FY11. Also contractual
o
Other Educator Workshops: included in “Teacher Workshop” line item – Ms. Harrison will
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combine these two lines.
CAPITAL OUTLAY:
Ms. Harrison explained each proposed item for the Board’s consideration.
Field Day Equipment: Ms. Harrison explained that NHSWCD staff has been borrowing this
equipment from other organizations (dip nets, water quality sampling kits, identification
guides). Ms. Moffitt agreed that the District should have their own.
Board directed staff to add the purchase of a phone to replace the Education Coordinator’s
broken phone.
Mr. Skavroneck suggested adding a second laptop to the capital outlay budget – Board
agreed. Ms. Pritchett asked staff to research insurance for capital purchase, especially
electronics.
New Capital Outlay total for proposed FY12 is $3350, which brings remaining proposed FY12
balance to $20,587 or 17,506 with 1% merit increase.
There was general consensus to adjourn; meeting was adjourned at 2:49pm.
Recorded By: __________Amy Long_______________________________________________
Approved By: __________Bill Hart_________________________________________________
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