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HomeMy WebLinkAboutMinutes 07 28 11 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY July 28, 2011 Mr. Don Betz, Chair, Presiding MEMBERS PRESENT Mr. Don Betz, Chairman Mr. George Dolan, Vice Chairman Mr. Andrew Koeppel, Secretary Mr. Henry Adams Mr. Jonathan Barfield Mr. Chris Hawkins Ms. Linda Pearce Mr. Jeff Petroff Mr. David Scheu Ms. Kristi Tomey MEMBERS NOT PRESENT Mr. Euran Daniels STAFF PRESENT Mr. Albert Eby, Executive Director Mr. Matthew Kunic, Director of Planning & Development Mr. Arthur Cottrill, Director of Finance & Administration Ms. Jean Smith, Director of Operations Ms. Kathy Williams, Board & Customer Relations Clerk CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Chris Greenman, Fixed Route Operations Manager Mr. Jeremy Miller, Vehicle Maintenance Manager GUESTS PRESENT Mr. Ricky Meeks, Citizen Mr. Julian March, Wilmington StarNews Mr. Cliff Pyron, WWAY CALL TO ORDER  Chairman Betz, called the meeting to order at 12:03 pm CONSENT AGENDA  Mr. Betz presented the July 2011 consent agenda  Mr. Dolan made a motion to accept the first three items on the consent agenda  Ms. Pearce seconded and the consent agenda, with the exception of item four carried unanimously  Mr. Petroff inquired about locally purchasing the maps  Mr. Koeppel inquired about the quantity of maps  Mr. Eby stated that the Authority is prohibited from using geographical preference when awarding contracts except in the case of architectural services  Procurement for items like maps must be compliant with the Authority’s adopted Procurement Policy and be awarded to the low bidder which was Smart Maps  Mr. Eby stated that larger quantity orders typically lead to a lower cost per map  Maps are typically ordered to last one year to prevent excessive waste when changes to the maps are required  Mr. Koeppel made a motion to accept item four on the consent agenda  Mr. Scheu seconded and the motion carried unanimously PUBLIC COMMENT  Mr. Betz opened the public comment period  Mr. Meeks of 3610 Caswell St, Wilmington, NC wanted to thank the board for giving Mr. Eby the approval to proceed with negotiations to have Greyhound provide service from Forden Station  Mr. Meeks asked what is Wave’s back up plan to expand to the beach communities if the vehicle tax is not approved  Mr. Meeks thanked the Authority for its service to the community  Hearing no further comments, Mr. Betz closed the public comment period EXECUTIVE COMMITTEE  Mr. Betz gave the committee report  Mr. Betz stated that he met individually with the Executive Director regarding his annual review and submitted the review to the Authority attorney  Mr. Betz recognized Mr. Scheu to report on the FTA triennial review  Mr. Scheu stated that there were two findings reported on the triennial review  One was financial and the other was maintenance  Mr. Scheu stated that the financial finding dealt with the drawing of FTA funds prior to issuance of payment  The finding had been rectified and closed although the final report had not been submitted as of the board meeting  Mr. Scheu said that the other finding that was related to preventive maintenance record keeping  Mr. Eby said that preventive maintenance had been done on the vehicles, but PTM had not documented it correctly  Mr. Eby explained that staff was working with FTA to satisfy that the preventive maintenance record keeping would be compliant going forward  He explained that new software as well as a new management contractor were were already showing positive results  Mr. Eby stated that the 2011 triennial review was an improvement over the 2008 review  Mr. Betz stated that he and the Executive Director met with Division 3 Engineer Alan Pope to rectify the shelter ROW situation  Mr. Betz stated that NCDOT had requested more detailed engineering documents  Staff is seeking a quote for engineering to meet the NCDOT requirements PLANNING COMMITTEE  Mr. Betz recognized Mr. Adams to give the committee report  Mr. Adams stated that ridership continues to climb  Mr. Adams stated that the committee has approved the current trolley route modification and it will include the Hilton and the Convention Center  Mr. Adams also stated that beginning September 1, 2011 route 102 will change to a sixty minute headway, the 104 route will be altered to run more efficiently, and the Teal route will include Forden Station  The addition of the Teal Route will offset the loss of frequency with the 102  Mr. Adams stated that the committee is currently working on a schedule to provide service via the Teal route when UNCW is not in session  Mr. Adams stated that the committee is receiving bids for a consultant to develop a short range transit plan  Mr. Betz would like the committee to review at least two years’ worth of data to compare ridership  Mr. Barfield stated that the information should be given to general public stating that ridership is up and meeting with the individual county commissioners  Mr. Koeppel recommended the committee develop a package for the county commissioners with ridership information  Mr. Eby stated that he has started getting the word out seeking support of the service expansion and long range financial plan  Mr. Barfield suggested Mr. Eby to set up meetings with the County Commissioners to obtain support  Ms. Pearce suggested staff to work with Colonial Marketing on planning and marketing to get the word out  Mr. Dolan stated that defining peak ridership hours by route route to help explain why sometimes the buses are not always full FINANCE COMMITTEE  Mr. Betz recognized Mr. Dolan to presented the financial committee report  Mr. Dolan stated that the June financial report would be prepared in conjunction with the annual audit  He further stated that all indications pointed to the Authority finishing FY 11 within the adopted budget FACILITIES COMMITTEE  Mr. Betz recognized Mr. Petroff to give the committee report  Mr. Petroff stated that the Operations facility is delayed because of several protected oak trees on the parcel  Staff and the committee were working to purchase additional real property to prevent having to remove any protected trees  Mr. Petroff stated that the NEPA document for the additional parcel for the operations facility had been submitted to FTA for review  Mr. Petroff stated that there are no updates on the multimodal station  The committee and staff were continuing to work to finalize the submissions for LEED certification of Forden Station STAFF REPORT  Mr. Betz recognized Mr. Eby to present the staff report  Mr. Eby briefly introduced the new staff members working for First Transit  Chris Greenman, Fixed Route Operations Manager and Jeremy Miller, Vehicle Maintenance Manager  Mr. Eby presented a resolution requesting the State Department of Health and Human Services reconsider its proposal to provide Non-Emergency Medical Transportation via a brokerage  Mr. Eby stated that if the RFP is issued it would be possible for privately owned transportation organizations to provide scheduled medical transportation for non-emergency Medicaid recipients  Mr. Barfield made a motion to pass the resolution  Mr. Koeppel seconded the motion which carried unanimously  Mr. Betz recognized Ms. Smith to give the Operations Staff Report  Ms. Smith stated that she and Mr. Miller are currently working on converting over to the new maintenance software  Ms. Smith stated that a new hire operator training class will begin next week  Ms. Smith stated that the transition of the paratransit operators from the contractor to the authority went smoothly  Mr. Eby recognized Ms. Smith for her hard work in preparing the triennial review desk review package  Mr. Betz recognized Mr. Kunic to give the Planning Staff Report  Mr. Kunic stated that notification of the route changes has begun and passengers seem to like the changes  Mr. Kunic stated that the CSR’s are doing a great job  Mr. Kunic stated that Google transit is up and running OLD BUSINESS  Mr. Olsen stated that the Authority has filed the complaint with James River Fuel and their attorneys requested a settlement  Mr. Olsen stated that the Davis arbitration case had yet to be heard in federal court NEW BUSINESS  Mr. Dolan stated that he rode the bus and did not realize that it takes about four minutes to properly load a wheelchair which may result in missed connections  Mr. Dolan also had a problem trying to find out where to pick up the downtown trolley  Mr. Eby stated there has always been a trolley signage problem downtown  Ms. Campos stated that she would look into the City’s signage ordinance  Mr. Kunic stated that the new trolley map will contain some suggested local trolley stops, but it is a flag down route so a rider can catch the trolley anywhere ADJOURN  Mr. Barfield made a motion to adjourn the July 28, 2011 board meeting  Ms. Campos seconded and the motion carried unanimously SCHEDULING OF NEXT MEETING  The Authority’s next meeting is scheduled for August 25, 2011 at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Director /kw