2007-09-17 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, SEPTEMBER 17, 2007 PAGE 249
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, September 17, 2007, at 12:45 p.m. in the Human Resources Training Center, New
Hanover County Government Center, 230 Government Center Drive, Suite 135, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman Robert G. Greer;
District Commissioner Ted Davis, Jr.; District Commissioner Nancy H. Pritchett; County Attorney Wanda M.
Copley; Clerk to the District Board Sheila L. Schult and County Manager Bruce T. Shell.
District Commissioner William A. Caster was absent.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
Regular Meeting held on September 4, 2007, as presented by the Clerk to the District Board.
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Pritchett, to approve the
minutes of the Water and Sewer District Regular Meeting held on September 4, 2007, as presented by the Clerk to
the District Board. Upon vote, the MOTION CARRIED 4 TO 0.
AWARD OF THE NORTHERN AND SOUTHERN WELL DRILLING PROJECTS AND ADOPTION OF
BUDGET ORDINANCE AMENDMENT
Interim County Engineer Dennis Ihnat reported that the Northern and Southern Well Drilling Projects will
install seven production well casings in the Pee Dee aquifer and six production well casings in the Castle Hayne
aquifer and presented an overview of the project. Smaller observation wells will also be installed along with each
production well to measure drawdown and aquifer response to pumping rates.
On August 27, 2007, two bids were received for both well projects. Skipper's Well Drilling was the
successful bidder for the Northern Well Project in the amount of $634,600; Skipper's Well Drilling was also the
successful bidder for the Southern Well Project in the amount of $390,000.
Staff recommends the District Board award the Northern Well Project to Skipper's Well Drilling in the
amount of $634,600 and the Southern Well Project to Skipper's Well Drilling in the amount of $390,000 and adopt
the budget ordinance amendment 2008-28 in the amount of $1,127,060. This amount includes a 10% construction
contingency.
In response to District Board questions, Interim County Engineer Ihnat reported that wells M and N will be
online by April 2008 and well O by June 2008; the projects are priority and the other wells are expected to follow
soon after.
After a brief question and answer period, District Chairman Kopp requested direction from the Board.
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Pritchett, to award the
Northern Well Project to Skipper's Well Drilling in the amount of $634,600 and the Southern Well Project to
Skipper's Well Drilling in the amount of $390,000. Upon vote, the MOTION CARRIED 4 TO 0.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, SEPTEMBER 17, 2007 PAGE 250
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Pritchett, to adopt the
budget ordinance amendment 2008-28 in the amount of $1,127,060 which includes a 10% construction contingency.
Upon vote, the MOTION CARRIED 4 TO 0.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Water and Sewer Exhibit Book 3, Page 18.1.
PRIORITIZATION UPDATE OF UNSEWERED AREAS FROM THE WASTEWATER MASTER PLAN
Tony Boahn, McKim and Creed, reported that the Wastewater Master Plan contains a methodology for
prioritizing unsewered areas in New Hanover County. This work was performed in cooperation with Environmental
Health Department and Engineering Department staff.
Mr. Boahn presented the following update on the draft findings of this health-based prioritization of areas
in the County that need sewer service:
Background:
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Unsewered are identified as not on a public system - private septic tanks
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Twenty-eight communities identified
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County Health Department data was used to identify these systems
Benefits:
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Protection of water quality
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Identify failures or potential failures
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Data based approach
Discussion Topics:
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Evaluation criteria
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Prioritization of areas
?
Next steps
Evaluation Criteria Matrix:
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Documented failures
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Lot size
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Age of septic tank system ? usually last 15-20 years
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Soil type
Priority Rankings:
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Four categories ? high, medium, low, lower priority
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High priority ? Marquis Hill, Heritage Park, Prince George Estates, Chair Road/Rock Hill,
Wrightsboro, Prince George Creek, Parkwood/Weaver Acres
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Medium priority ? Royal Oak/Hickory Knoll, Shiloh, Jetty?s Reach, Porter?s Neck/Tibby?s
Branch, Lynbrook/Lockwood, Alexander/McCormick, Bent Tree/Fallen Tree, Chimney/Hill
Valley
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Low priority ? Peden Point/Piner, Burton/Seaview, Shannon/Newkirk, Westgate/Cove Road,
Captains Lane/ Shoemaker, McDouglad/Dirck, Old Wrightsboro Road.
?
Lower priority ? Holland, Cathay/Windgate, Satara/Chapara, Gordon Acres/Daisy Lee, Sentry
Oaks/Ambleside, Chadwick Avenue, Sea Gull/Marina Club
In conclusion, Mr. Boahn reported that the next steps include incorporating the study results in the 2006
Wastewater Master Plan Update and to provide this information to the Cape Fear Public Utility Authority.
District Chairman Kopp thanked Mr. Boahn for the update.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, SEPTEMBER 17, 2007 PAGE 251
APPROVAL OF INCLUSION OF AMENDMENT 5, FUTURE LAND USE PLAN DENSITIES, IN THE
2006 WASTEWATER MASTER PLAN UPDATE
Interim County Engineer Dennis Ihnat reported that the Future Land Use Plan was adopted by the
Wilmington City Council in September, 2005. This document identified areas within the City that are designated as
having the potential for redevelopment, transition, and infill. At that time, no specific development densities were
available for accurately estimating wastewater demands for inclusion in the Wastewater Master Plan.
City planning staff now has the Future Land Use Plan Densities available for inclusion in the 2006 update.
Inclusion of the density data will require revisions to the 2006 Update wastewater demand projections, hydraulic
modeling, and subsequent Capital Improvements recommendations.
McKim and Creed Engineering is proposing Amendment 5 to the current contract, in the amount $27,775,
to perform the following additional work:
?
Meet with City and County planning staff to determine extent of potential redevelopment,
transition and infill areas.
?
Incorporate GIS data for Future Land Use Plan information in the 2006 Update.
?
Develop wastewater demand projectionsfor properties identified in the Future Land Use Plan
through the year 2026 in 5-year increments.
?
Revise the SewerGems hydraulic model to incorporate revised wastewater demands.
?
Prepare GIS-based exhibit for the proposed Future Land Use Plan areas utilizing densities
provided by City Planning Department staff.
?
Revise the Capital Improvements component of the 2006 update based on revised wastewater
demands.
Staff is requesting the District Board approve Amendment 5 and adopt budget ordinance amendment 2008-
29 in the amount of $27,775 for these additional services by McKim and Creed Engineering.
After a brief question and answer period, District Chairman Kopp requested direction from the Board.
Motion:
District Chairman Kopp MOVED, SECONDED by District Vice-Chairman Greer, to approve the
inclusion of Amendment 5 in the Future Land Use Plan Densities in the 2006 Wastewater Master Plan Update and
adopt budget ordinance amendment 2008-29 in the amount of $27,775 to McKim and Creed Engineering for the
additional work as presented. Upon vote, the MOTION CARRIED 4 TO 0.
A copy of the Budget Ordinance Amendment is hereby incorporated as part of the minutes and is contained
in Water and Sewer Exhibit Book 3, Page 18.2.
APPROVAL OF CAPE FEAR PUBLIC UTILITY AUTHORITY INTERIM FUNDING REQUEST AND
ADOPTION OF BUDGET ORDINANCE AMENDMENT
Finance Director Avril Pinder reported that the Cape Fear Public Utility Authority unanimously passed a
resolution on September 4, 2007 requesting funding from the City of Wilmington and New Hanover County in the
amount of $918,910 each. The funding will allow for the hiring of a General Manager and several key direct
reporting positions, fund necessary contracts with consultants and fund various operating expenses of the Authority.
The Cape Fear Public Utility Authority is also requesting that the City serve as their temporary fiscal agent.
Staff is requesting the District Board approve the funding request in the amount of $918,910, approve the
City?s request designating the City of Wilmington as fiscal agent to make disbursements from and account for the
funding provided by the City and County, authorize the District Chairman to enter into an agreement with the City
of Wilmington and New Hanover County for this purpose and adopt budget ordinance amendment 08-033.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, SEPTEMBER 17, 2007 PAGE 252
In response to District Board questions, Finance Director Pinder reported that Ed Donahue, Municipal
Financial Services Group, has been assisting in the advertising and screening of applicants for the General Manager
position.
Matt Hunter, Chairman, Cape Fear Public Utility Authority, continued reporting that the Authority has
received more than one hundred inquiries for the General Manager position. Valid applicants have been narrowed
down to between five and ten. The Authority Board will conduct face to face interviews with the finalists.
District Vice-Chairman Greer clarified that the requested funds are needed as the Authority enters into
contract agreements. If approved, the funds will come from the Water and Sewer District Enterprise Fund. These
funds are accumulated from fees that the District charges.
After a brief question and answer period, District Chairman Kopp requested direction from the Board.
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Pritchett, to approve the
funding request in the amount of $918,910, and adopt budget ordinance amendment 08-033. Upon vote, the
MOTION CARRIED 4 TO 0.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Water and Sewer Exhibit Book 3, Page 18.3.
ADOPTION OF BUDGET ORDINANCE AMENDMENT
Budget Director Cam Griffin reported that budget ordinance amendment 08-022 amends the annual budget
ordinance for the fiscal year ending June 30, 2008.
District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Pritchett MOVED, SECONDED by District Vice-Chairman Greer, to adopt budget
ordinance amendment 08-022. Upon vote, the MOTION CARRIED 4 TO 0.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Water and Sewer Exhibit Book 3, Page 18.4.
ADJOURNMENT
Hearing no further business, District Chairman Kopp adjourned the meeting at 1:17 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board