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Home My WebLink About2011-08-16 N ew Hanover County ABC Board Meeting Minutes August 16, 2011 1. Call to order Chairman Thomas Wolfe called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at ;3oam on August 16, 2011 in the General office at 523 S. 17 1h Street, Wilmington, IBC. IL Roll call Ms. Martin, Board Secretary conducted a roll call. The following Members of the Board were present: Thomas Wolfe, Chairman Cedric Dickerson, Vice Chairman David Matthews, Member Augustus C. Everett, Jr. Member Robert W. Martenis, Member Wanda Copley, Legal Counsel Avail Pinder, Ex-Officio Member Others in attendance were: Daniel Sykes, es, Chief Executive officer Carol Martin, Board Secretary Gary Cain, Retail and LBD operations Manager Colonel Jones, NHC Sheriff's Department Officer Megan Reinhart, Wilnnington Police Department Officer Kendall Murphy, Wilmington Police Department ,Justin West, WET Television Reporter Jim Smith, The oleander Company, Inc Nelson McRae, The oleander Company, Inc Sarah Poe, ABC Board Part Time Sales Associate III. Appr oval of minutes from last meeting Ms. Martin presented the minutes from the last regular meeting and Closed Session portion of July 19, 2011. Mr. Marte is motioned to approve the minutes with two minor context changes (were vs. was and naming the seconding person in one Grote); Mr. Matthews seconded, and all approved. V. of of proposed agenda Motion to adopt the prepared consent agenda was approved as written by Mr. Dickerson, seconded by Mr. Matthews, all approved. 1 V. New business a ABC Law Enforcement office's Unit Monthly (ALE) Report for July was presented by Colonel Jones, NHC Sheriff's Department. Officers rs rf r .e l the following activities for the month of July, 2011: *668 Store Visits *298 Bank Deposits 9 Bank Change Deposits Trips ' f Inspections (five by Wilirgtn Police Department x=116 Arrests 124 Charges Video Investigations 2 DUI Checks 23 Assist Agencies Mr. Jones apprised the board that having three reconditioned breath alcohol sensors for the downtown waits would be beneficial. b Mr. Sykes apprised the Board of two updates: 1. Carol Fowler, a Board employee since October 1984, gave notice that she intends to retire, with her last day being October 31 2. ) CEO Dan Sykes, officer Joe Jewell, and Sales Associate Eric Sykora gave a well received presentation to the Cape Fear Coalition for a Orin -Free Tomorrow on Friday, July 29 "'. The presentation was before about 1 attendees. The coalition is currently operating under "Coastal forions ". c Mr. Sykes presented the July 2011 and Rolling 12 -Month Comparison. For July, Retail stores showed a net 0.54% 11.8 decrease in sales. L D sales were down with a 3.74% ($3'710 decrease. Mr. Byres noted that June 2011 was the first month for L D sales at Store #110 Porters Neck. Total Sales were down 1.54% ($48.7k). In July, L D sales represented almost 30.6% of total sales for the month. For the 12-Month Rolling Comparison, Retail stores showed a 5.01 % ($1.05 million) increase in sales, L D sales were down .8 7 % $83.9k and Total sales were up 3.1 6% (about $96710. d Mr. Sykes presented the Statewide Sales for July, 2011. This information is for spirituous beverages only no wines /mixers are included): Retail: We had a.56% decrease compared to 0. 86% decrease Statewide We had a 3.74 % decrease compared to .88% increase S Late ri le Overall: We had a 1.56% decrease in spirituous beverages compared to a .53% decrease Statewide. our overall sales figures were below the State average by $32.3k. 2 Mr. Byres presented the Board with Comparative Financial Statements for July which included the balance sheet and income statements. 'these compared Actual 2011 - t- Aetu al 20 10 figures and Aetu al 2011 -- t- B u dget 20 11 figures. f Mr. Sykes presented the Board with an Architectural Services update. He noted that Ms. inder's office staff had prepared and distributed a R Q, "Request for Qualifications" for Architectural Services for the 17 1h Street/Castle project. Mr. Sykes noted that the deadline for submission by interested firms was :prn August 16, 2011, the date of the board meeting. The hoard discussed whether it should favor the services of a local architect firm. The hoard determined that due diligence suggests that all firms should be considered, and not just those in New Hanover County. Mr. Matthews made the motion to authorize the New Hanover County ABC Board's Real Estate C nnittee, with the expertise of County personnel, to negotiate a contract for architectural services at a fair and reasonable fee with the best qualified firm in accordance with NC GS 143-- 64.31. Mir. Dickerson seconded and all approved. g Mr. Sykes presented the Board with the renewal of Flood Insurance policies. He noted that the Board carries flood insurance on the Wrightsville Beach, Carolina Beach and Castle Hayne properties because they may be subject to flooding. He noted that for another $309.00 in premium dollars that it made sense to increase the total co verage by $1 50,000.00. Mr. Everett made the notion to renew the flood insurance coverage for the period 09/01/1 1 - 08/31/12 with this premium increase for a total premium amount of $5,048.00. Mr. Martenis seconded, and all approved. h Mr. Byres presented the Board with a proposal for Replacement Hand-held Inventory Scanners from Carolina Data. He noted that a new wireless, real -time inventory-taking process is now available. It is more compatible with our newer computer system, and inventory would be able to taken while the store is open - thereby saving overtime dollars. Mr. Sykes noted that $1 6,000.00 was included for this purpose in the budget, based on estimates available at the budget processing time. Mr. Matthews made the motion to approve this capital outlay of approximately $26,200.00; Mr. Dickerson seconded, and all approved. i Mr. Sykes presented the Board with a "Ion- Personnel Expense Reduction and Revenue Enhancement Consulting proposal" by Highpoint NC's Robert S. Segal, CPA, PA firm. After board discussion, Mr. 1 lartenis made the motion to table this item, Mr. Dickerson seconded, and all approved. j Mir. Sykes presented the Board with a Break even en Analysis which compared various lease gates to assist the board in deciding the prudence of opening an additional retail ABC store. No motions were made. VI. Closed Session The Board entered into Closed Session to discuss a potential real estate acquisition In accordance with NC GS 143 Mr. Mar ms made the motion to enter into closed session, Mir. Matthews seconded, all approved. After several minutes In private closed discussion, the general session began again. Mr. Dickerson made the motion to restart the open session, Mr. Martenis seconded, all approved. It was stated that the Closed Session resulted in n action, and that necessary research would continue. V11. Return to open Session Mr. Marte is made the motion to nominate Mr. Matthews and Mr. Dickerson to New Hanover County ABC Board Strategic Planning Committee. Mr. Matthews seconded, and all approved. V111. Ldiournment. Mr. Dickerson made the motion to adjourn n the meeting; Mr. M artenis seconded, all approved. Minutes submitted by: ; C ar 1 E. Martin, Secretary { Minutes approved h : te.�, 70 7,011 Thomas Wolfe, Chair