2007-10-01 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, OCTOBER 1, 2007 PAGE 253
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, October 1, 2007, at 10:45 p.m. in the Human Resources Training Center, New Hanover
County Government Center, 230 Government Center Drive, Suite 135, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman Robert G. Greer;
District Commissioner William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Nancy H.
Pritchett; County Attorney Wanda M. Copley; Clerk to the District Board Sheila L. Schult and County Manager
Bruce T. Shell.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
Regular Meeting held on September 17, 2007, as presented by the Clerk to the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
minutes of the Water and Sewer District Regular Meeting held on September 17, 2007, as presented by the Clerk to
the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF BUDGET ORDINANCE AMENDMENT
Finance Director Avril Pinder reported that budget ordinance amendment 08-041 amends the annual budget
ordinance for the fiscal year ending June 30, 2008 to provide funding for the purchase of the lift station site in the
Bradley Creek area that was approved by the District Board on May 21, 2007.
District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Pritchett MOVED, SECONDED by District Commissioner Caster, to adopt budget
ordinance amendment 08-041. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Water and Sewer Exhibit Book 3, Page 19.1.
AWARD OF CONTRACT TO STATE UTILITY CONTRACTOR, INC. FOR THE NEW HANOVER
COUNTY 2003 WATER SYSTEM ENHANCEMENT PROJECT, GORDON ROAD SECTION AND
ADOPTION OF BUDGET ORDINANCE AMENDMENT
Interim County Engineer Dennis Ihnat reported that the Gordon Road and Greenview Ranches waterlines
are components of the 2003 Water System Enhancement Project established by Capital Project Ordinance on August
2, 2004. On May 21, 2007, New Hanover County Commissioners approved funding to survey, design, permit,
obtain easements, and conduct other preliminary activities in support of this project, which will improve service to
the northwestern portion of the County. The project will construct approximately 470 linear feet of 12-inch
waterline, approximately 9,255 linear feet of 16-inch waterline, and approximately 60 linear feet of 8-inch waterline
along Gordon Road, and approximately 470 linear feet of 12-inch waterline along Greenview Road.
On August 30, 2007, bids were received for the project with State Utility Contractor, Inc. submitting the
low bid in the amount of $1,210,049.
Staff is requesting the District Board award the contract to State Utility Contractor, Inc. in the amount of
$1,210,049, authorize the District Chairman to execute the contract, and adopt budget ordinance amendment 2008-
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, OCTOBER 1, 2007 PAGE 254
33 in the amount of $1,331,054 which includes a 10% contingency. The estimated timeline for the project is six
months.
District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to award contract
08-0165 to State Utility Contractor, Inc. in the amount of $1,210,049, authorize the District Chairman to execute the
contract, and adopt budget ordinance amendment 2008-33 in the amount of $1,331,054 which includes a 10%
contingency. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Water and Sewer Exhibit Book 3, Page 19.2.
AWARD OF CONTRACT TO M.B. KAHN CONSTRUCTION COMPANY FOR THE WATER
TREATMENT PLANT AND MAINTENANCE FACILITY AND ADOPTION OF BUDGET ORDINANCE
AMENDMENT
W.K. Dickson & Company representative Dan Dawson introduced sub-consultant Arcadis staff members
and reported that the long awaited wetland permit is in hand.
Interim County Engineer Dennis Ihnat reported that on December 21, 1999, the District entered into an
agreement with W.K. Dickson & Company to prepare the construction design and documents for the development
of a well field and water treatment system for the northeastern portion of New Hanover County. The agreement
with W.K. Dickson included permitting, design, bid phase, and construction administration including start-up of the
entire well field and water treatment system project.
The Water Treatment Plant and Maintenance Facility portion of the overall project consists of a six million
gallon per day membrane filtration system and a 20,000 square foot maintenance building, including all site work on
the District-owned tract on Old Oak Road. The other elements of the project that are not included in this contract
are the wells, wellheads, raw water lines, concentrate discharge lines, and potable water lines.
On August 21, 2007 bids were received for the Water Treatment Plant and Maintenance Facility. M.B.
Kahn Construction Company from Columbia, South Carolina submitted the low bid in the amount of $23,608,269
which includes applicable bid alternates and cost reductions from the assigned equipment bid.
Staff is requesting the District Board award contract 08-0165 to M.B. Kahn Construction Company in the
amount of $23,608,269, authorize the District Chairman to execute the contract, and adopt budget ordinance
amendment 2008-32 in the amount of $25,969,096 which includes a 10% contingency. The budget amendment also
reduces appropriated fund balance for the well drilling elements and includes them in the upcoming COPS
financing. Staff is also requesting the District Board adopt the resolution agreeing that a 10% contingency is
necessary and reasonable and understands that allowing a 10% contingency will increase financing delivery cost by
a marginal amount.
Finance Director Pinder read the resolution into the record.
District Chairman Kopp requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to award contract
08-0165 to M.B. Kahn Construction Company in the amount of $23,608,269, authorize the District Chairman to
execute the contract, and adopt budget ordinance amendment 2008-32 and the resolution agreeing that a 10%
contingency is necessary and reasonable and understands that allowing a 10% contingency will increase financing
delivery cost by a marginal amount. Upon vote, the MOTION CARRIED UNANIMOUSLY.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, OCTOBER 1, 2007 PAGE 255
A copy of the resolution and the Budget Ordinance Amendment is hereby incorporated as a part of the
minutes and is contained in Water and Sewer Exhibit Book 3, Page 19.3.
ADDITIONAL ITEM
ADOPTION OF RESOLUTION AND BUDGET ORDINANCE AMENDMENT AUTHORIZING NEW
HANOVER COUNTY TO SERVE AS THE FISCAL AGENT FOR THE CAPE FEAR PUBLIC UTILITY
AUTHORITY
Finance Director Avril Pinder reported that Cape Fear Public Utility Authority is requesting that New
Hanover County serve as the Fiscal Agent for the Authority until the Authority has financial systems in place to
account for their activities. The District Board is being requested to adopt the resolution and budget ordinance
amendment 08-056.
District Chairman Kopp requested direction from the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to adopt the
resolution authorizing New Hanover County to serve as the Fiscal Agent for the Cape Fear Public Utility Authority
and adopt budget ordinance amendment 08-056. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Budget Ordinance Amendment is hereby incorporated as a part of the minutes and is
contained in Water and Sewer Exhibit Book 3, Page 19.4.
ADJOURNMENT
Hearing no further business, District Chairman Kopp adjourned the meeting at 11:00 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board