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2007-10-11 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 31 AGENDA REVIEW MEETING, OCTOBER 11, 2007 PAGE 214 ASSEMBLY The New Hanover County Board of Commissioners met for Agenda Review on Thursday, October 11, 2007, at 4:00 p.m. in Conference Room 601 at the New Hanover County Government Center, 230 Government Center Drive, Wilmington, North Carolina. Members present were: Chairman William A. Caster; Vice-Chairman Robert G. Greer; Commissioner Ted Davis, Jr.; Commissioner William A. Kopp, Jr.; Commissioner Nancy H. Pritchett; Deputy County Attorney Kemp Burpeau; Deputy Clerk to the Board Teresa P. Elmore and County Manager Bruce T. Shell. Chairman Caster called the meeting to order and announced that the purpose of the meeting is to review and discuss the Board?s October 15, 2007 Regular Session meeting agenda and Water and Sewer District meeting agenda. The Board discussed Consent Agenda Item 2 ? Approval of Board Meeting Calendar for 2008. Chairman Caster suggested that the Board may want to schedule additional Board meetings in March and November and limit the month of July, August, or September to one meeting to allow for a summer break. He asked the Commissioners to give him their thoughts by Monday?s meeting. The Board discussed Regular Agenda Item 3 ? Consideration of a Resolution to Recognize Patricia A. Melvin, Assistant County Manager, for More Than Thirty Years of Service to New Hanover County. Vice- Chairman Greer will read the resolution. The Board discussed Regular Agenda Item 4 ? Recognition of Award Presented to David E. Rice. Commissioner Pritchett to lead the recognition. The Board discussed Regular Agenda Item 5 ? Presentation and Consideration of Adoption of a Resolution Endorsing Efforts to Have the Aircraft Carrier USS Kitty Hawk (CV-63) Installed in New Hanover County. Chairman Caster will read the resolution. The Board discussed Regular Agenda Item 6 ? Consideration of ?Soldier Ride Day? Proclamation. Commissioner Davis will read the resolution. The Board discussed Regular Agenda Item 7 ? Recognition of Mr. Randy Wilson. Parks Director Neal Lewis requested postponement of the recognition due to Mr. Wilson being out of town. The Board discussed Regular Agenda Item 8 ? Presentation: Division of Community Corrections Annual Report. Vice-Chairman Greer requested staff to have further discussion with the Chief Judge on requiring more court-ordered community service workers for the Roadside Litter Pickup Program. The Board discussed Regular Agenda Item 9 ? Presentation and Consideration of a Joint Resolution with Pender County to Determine a Plan for the Delivery of Sewer and Water to the U.S. Highway 421 Corridor. County Manager Shell reported that Tony Boahn with McKim and Creed will give a brief presentation at the Board meeting. The agreement calls for Pender County to build a water treatment plant while New Hanover County will provide engineering analysis and environmental assessment for a wastewater treatment facility. The Commissioners spoke of their desire to expedite plans to re-route the industrial discharge along US Highway 421 North to the proposed treatment plant. The Board discussed Regular Agenda Item 10 ? Consideration of Award of Contract 08-0186 to HSMM Architects for Architectural Services for Parks Bond Projects. Parks Director Neal Lewis gave a brief overview of the projects for the four parks. Deputy County Attorney Burpeau reported that HSMM is still reviewing the contract and he requested the Board to award the contract contingent upon the County Attorney?s approval of the finalized contract. The Board discussed Regular Agenda Item 11 ? Consideration of Offer to Purchase Surplus Property. Commissioner Pritchett requested Tax Administrator Bob Glasgow to provide an aerial map of the area for the Board meeting. The Board discussed Regular Agenda Item 12 - Resolution Authorizing the County of New Hanover, North Carolina to Enter into an Interest Rate Swap Agreement and Authorizing the County to File an Application with the Local Government Commission for the Approval Thereof. Finance Director Avril Pinder gave an overview of the proposed transaction which will provide a substantial savings for the County by locking in the interest rate for the installment purchase of the groundwater treatment plant, well field system, and water and discharge lines for the northern part of the County. The Board reviewed the Committee Appointments for the Jury Commission, Library Advisory Board, and New Hanover Regional Medical Center Board of Trustees. Chairman Caster noted that another member has resigned from the Library Advisory Board and two appointments can be made at the Board meeting. Interim County Engineer Dennis Ihnat provided an overview of the following Water and Sewer District items: NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 31 AGENDA REVIEW MEETING, OCTOBER 11, 2007 PAGE 215 Water and Sewer District Agenda Item 3 ? Consideration of Award of Contract 08-0196 to S.T. Wooten for Brookfield and Brierwood Neighborhood Street Paving and Adoption of Budget Ordinance Amendment 2008-38. Water and Sewer District Agenda Item 4 ? Consideration of Water Main Participation Request for Exton Park Townhomes and Adoption of Budget Ordinance Amendment 2008-37. Water and Sewer Agenda Item 5 ? Approval to Budget COPS Financing of the Well Field/Water Treatment Plan Capital Project, Including Water and Concentrate Lines, Construction Administration and Design, Well Head Construction, Capitalized Interest and Financing Costs and Adoption of the Capital Project Ordinance Amendment and Budget Ordinance Amendment 2008-42. Mr. Ihnat pointed out that the amendment amends the original ordinance of 1999 to reflect the total project costs. He will give a presentation on the design and construction administration of the water treatment plant and distribution system project at the Board meeting. Water and Sewer Agenda Item 6 ? Consideration of Award of Bids for Concentrate and Water Lines (East and West) for Well Field and Water Treatment Project. ADDITIONAL ITEM Chairman Caster asked whether staff was aware of the State?s proposed stormwater regulations for coastal areas. Assistant County Manager Dave Weaver replied that he has prepared a memorandum for the Commissioners explaining the impact of the draft regulations. The memo will be sent on Friday. ADJOURNMENT There being no further business, Chairman Caster adjourned the meeting at 5:15 p.m. Respectfully submitted, Teresa P. Elmore Deputy Clerk to the Board