2007-10-15 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, OCTOBER 15, 2007 PAGE 256
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, October 15, 2007, at 10:32 a.m. in the Human Resources Training Center, New
Hanover County Government Center, 230 Government Center Drive, Suite 135, Wilmington, North Carolina.
Members present were: District Vice-Chairman Robert G. Greer; District Commissioner William A.
Caster; District Commissioner Ted Davis, Jr.; District Commissioner Nancy H. Pritchett; County Attorney Wanda
M. Copley; Clerk to the District Board Sheila L. Schult and County Manager Bruce T. Shell.
District Chairman William A. Kopp, Jr. was absent.
NON-AGENDA ITEMS
District Vice-Chairman Greer announced that time had been reserved for anyone from the public to present
an item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Vice-Chairman Greer called for a motion to approve the minutes of the Water and Sewer District
Regular Meeting held on October 1, 2007, as presented by the Clerk to the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Pritchett, to approve the
minutes of the Water and Sewer District Regular Meeting held on October 1, 2007, as presented by the Clerk to the
District Board. Upon vote, the MOTION CARRIED 4 TO 0.
APPROVAL OF CONTRACT TO S.T. WOOTEN FOR BROOKFIELD AND BRIERWOOD
NEIGHBORHOOD STREET PAVING AND ADOPTION OF BUDGET ORDINANCE AMENDMENT
Interim County Engineer Dennis Ihnat reported that the last step in the Brookfield and Brierwood area
sewer project is the paving of streets impacted by the sewer installation. A standing agreement with the North
Carolina Department of Transportation requires that a 1-inch thick overlayment of asphalt be installed on the streets
once all the sewer system installation is completed. The streets are ready to be repaved to complete the sewer
project.
The District solicited three informal bids for approximately 40,640 square yards of paving with 1-inch
asphalt with S.T. Wooten being the low bidder at $195,900. A standard ten percent contingency in the amount of
$19,590 brings the total project cost to $215,490. There is $130,396 remaining in the Brookfield/Brierwood capital
project fund as of October 1, 2007. A budget ordinance amendment in the amount of $85,094 is required to fully
fund the project account and allow the final phase of the sewer project to proceed.
Staff recommends award of the contract to S.T. Wooten in the amount of $195,900 and requests that the
District Board authorize the Chairman of the Water and Sewer District to execute the contract and adopt budget
ordinance amendment 2008-38 in the amount of $85,094.
District Vice-Chairman Greer requested direction from the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Pritchett, to award the
contract to S.T. Wooten in the amount of $195,900, authorize the Chairman of the Water and Sewer District to
execute the contract and adopt budget ordinance amendment 2008-38 in the amount of $85,094. Upon vote, the
MOTION CARRIED 4 TO 0.
A copy of the budget ordinance amendment is hereby incorporated as a part of the minutes and is contained
in Water and Sewer Exhibit Book 3, Page 20.1.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, OCTOBER 15, 2007 PAGE 257
APPROVAL OF PARTICIPATION IN THE EXTON PARK WATER MAIN PROJECT AND ADOPTION
OF BUDGET ORDINANCE AMENDMENT
Interim County Engineer Dennis Ihnat reported that during plan review of the Exton Park project, the
District requested that a 16-inch water main be designed, permitted, and installed on North College Road. This
water main will be a part of the future water transmission main along North College Road that will connect the Jail
Water Tower, existing 16-inch water main on Blue Clay Road, and future 16-inch water transmission mains
installed as a part of the Water Treatment Plant infrastructure. The length of this proposed 16-inch water main is
approximately 1,750 feet. The nominal size water main to serve Exton Park is 8-inch.
As requested by the District, the Developer of Exton Park has designed and permitted a 16-inch water main
extension and has obtained three bids for construction of the 16-inch water main. The low bidder was Atlantic
Construction and Development, Inc. with a bid of $237,993. The District's cost sharing portion of this larger water
main is calculated in the amount of $123,127. This amount covers the difference in material costs in upsizing from
an 8-inch to a 16-inch diameter water main.
Staff is requesting the District Board approve cost participation in the Exton Park water main project and
adopt budget ordinance amendment 2008-37 in the amount of $123,127.
District Vice-Chairman Greer requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Pritchett, to approve cost
participation in the Exton Park water main project and adopt budget ordinance amendment 2008-37 in the amount of
$123,127. Upon vote, the MOTION CARRIED 4 TO 0.
A copy of the budget ordinance amendment is hereby incorporated as a part of the minutes and is contained
in Water and Sewer Exhibit Book 3, Page 20.2.
ADOPTION OF AMENDED CAPITAL PROJECT ORDINANCE AND BUDGET ORDINANCE
AMENDMENT APPROVING THE FINANCING OF THE WELL FIELD/WATER TREATMENT PLANT
CAPITAL PROJECT, CONSTRUCTION ADMINISTRATION AND DESIGN
Interim County Engineer Dennis Ihnat reported that in 1999, the Commissioners adopted a Capital Project
Ordinance for the Well Field and Water Treatment Plant in the amount of $151,950. Since that time, the
Water/Sewer Fund transferred funds for design, survey, environmental studies, easements, land, and permits.
Construction bids have been awarded and COPS financing has been obtained. The total project cost is estimated at
$47,910,401.
Staff is requesting the District Board adopt the amended capital project ordinance and budget ordinance
amendment 2008-42 in the amount of $14,903,844. The budget ordinance amendment includes funding for the
water and concentrate lines, water and concentrate lines contingency, construction administration and design, well
head construction, capitalized interest and financing costs.
District Vice-Chairman Greer requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Pritchett, to adopt the
amended capital project ordinance and budget ordinance amendment 2008-42 in the amount of $14,903,844 for the
Well Field/Water Treatment Plant Capital Project. Upon vote, the MOTION CARRIED 4 TO 0.
A copy of the capital project ordinance and of the budget ordinance amendment is hereby incorporated as a
part of the minutes and is contained in Water and Sewer Exhibit Book 3, Page 20.3
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, OCTOBER 15, 2007 PAGE 258
AWARD OF CONTRACT TO T.A. LOVING FOR CONCENTRATE AND POTABLE WATER LINES
EAST AND STATE UTILITY CONTRACTORS, INC. FOR CONCENTRATE AND POTABLE WATER
LINES WEST FOR WELL FIELD AND WATER TREATMENT PLANT PROJECT
Interim County Engineer Dennis Ihnat reported that the Well Field and Water Treatment Plant Project will
require the installation of approximately fourteen miles of water line. The installation of these lines was packaged
into the following two different contract bid documents.
?
The Concentrate and Potable Water Lines - East project will install approximately 1.7 miles of
potable water line and 2.4 miles of concentrate water line.
?
The Concentrate and Raw Water Lines - West project will install approximately 6.9 miles of raw
water line and 2.6 miles of concentrate and water line.
All of these water lines will be installed throughout the Well Field and Water Treatment Plant project area.
Bids were received on September 27, 2007 for both contract bid documents. T.A. Loving Company was the
successful bidder for the Concentrate and Potable Water Lines - East in the amount of $1,764,100. State Utility
Contractors, Inc. was the successful bidder for the Concentrate and Raw Water Lines - West in the amount of
$4,451,855.
Staff is requesting the District Board award the Concentrate and Potable Water Lines - East to T.A. Loving
Company in the amount of $1,764,100 and the Concentrate and Raw Water Lines - West to State Utility
Contractors, Inc. in the amount of $4,451,855 and authorize the District Chairman to execute the contracts.
District Vice-Chairman Greer requested direction from the Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Pritchett, to award the
Concentrate and Potable Water Lines - East to T. A. Loving Company in the amount of $1,764,100 and the
Concentrate and Raw Water Lines - West to State Utility Contractors, Inc. in the amount of $4,451,855 and
authorize the District Chairman to execute the contracts. Upon vote, the MOTION CARRIED 4 TO 0.
ADJOURNMENT
Hearing no further business, District Vice-Chairman Greer adjourned the meeting at 10:47 a.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board