2007-11-05 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, NOVEMBER 5, 2007 PAGE 259
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, November 5, 2007, at 9:42 p.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman Robert G. Greer;
District Commissioner William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Nancy H.
Pritchett; County Attorney Wanda M. Copley; Clerk to the District Board Sheila L. Schult and County Manager
Bruce T. Shell.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
Regular Meeting held on October 15, 2007, as presented by the Clerk to the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
minutes of the Water and Sewer District Regular Meeting held on October 15, 2007, as presented by the Clerk to the
District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF INTERLOCAL AGREEMENT WITH NEW HANOVER COUNTY BOARD OF
EDUCATION
Deputy County Attorney Kemp Burpeau reported that on July 9, 2007, the District approved construction
of a water tower and a sewer pumping station adjacent to the proposed Holly Shelter Road elementary and middle
school sites. These improvements are a part of a regional utilities project having a total construction cost of $6.67
million. The District has agreed to waive tap fees and associated fees and make allocation available for at least
1,800 students. New Hanover County School Board is contributing $1.75 million toward the water and sewer
improvements.
Staff is requesting the District Board approve the proposed Interlocal Agreement. The School Board needs
to have the agreement finalized in order to close on the property which is currently under contract.
District Chairman Kopp requested direction from the District Board.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Pritchett, to approvethe
Interlocal Agreement outlining the terms of the agreement with New Hanover County Board of Education for the
proposed Holly Shelter Road elementary and middle school sites. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the interlocal agreement is on file in the Legal Department.
APPROVAL OF TORCHWOOD BOULEVARD WASTEWATER FORCE MAIN IMPROVEMENTS AND
ADOPTION OF BUDGET ORDINANCE AMENDMENT 2008-50
Interim County Engineer Dennis Ihnat reported that in 2003, two segments of a 12-inch diameter gravity
sewer line installed on Torchwood Boulevard in the Courtney Pines/Whitney Pines neighborhood were designed and
permitted without obtaining the necessary design variance authorization. One of these segments was placed in
operation in 2004. The remaining segment, constructed in 2007, is waiting on a variance from the Department of
Water Quality prior to being placed into operation. These two segments will connect with sewer lines designed with
the same parameters and previously permitted with a variance from the Department of Water Quality.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, NOVEMBER 5, 2007 PAGE 260
As a condition of granting the pending variance, the Department of Water Quality is requiring that an
existing sewer force main at the intersection of Market Street and Torchwood Boulevard be extended and connected
to the 12-inch gravity line. This will provide for flushing the gravity line or adding flow as needed to insure
adequate flow velocity in the gravity sewer line. It will also provide limited system redundancy and event
management potential.
At the request of staff, Tony Boahn, McKim and Creed Engineering, has submitted a proposed Scope of
Services for this project that will provide a Preliminary Engineering Report, new force main design, permitting, bid
and award, and construction administration and observation services. The cost of these additional services will be
$56,580. At a later date, when the design, cost estimate and permitting work is completed, a capital project will be
established to construct this force main extension.
Staff is requesting the District Board approve the proposed Amendment 6 to the current McKim and Creed
Engineering contract for the 2006 Wastewater Master Plan Update in the amount of $56,580 for the Torchwood
Boulevard Wastewater Force Main Improvements and adopt budget ordinance amendment 2008-50 in the amount of
$113,160.
In response to questions by District Chairman Kopp, Tony Boahn, McKim and Creed Engineering, clarified
that the Master Plan is moving independent of the amendment additions and that the amendments are not hindering
the timeline that is in place.
District Chairman Kopp requested direction from the District Board.
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Caster, to approve
Amendment 6 to the current McKim and Creed contract in the amount of $56,580 for the Torchwood Boulevard
Wastewater Force Main Improvements and adopt budget ordinance amendment 2008-50. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
A copy of the budget ordinance amendment is hereby incorporated as a part of the minutes and is contained
in Water and Sewer Exhibit Book 3, Page 21.1.
ADDITIONAL ITEM
ADOPTION OF RESOLUTION PROMOTING WATER CONSERVATION
Interim County Engineer Dennis Ihnat reported that a resolution has been prepared for the District Board?s
consideration promoting the continuation of water conservation for all New Hanover County water systems with the
following actions:
1) Establish a Stage 1 Water Conservation Alert for all New Hanover County Water and Sewer District
well water systems, which encourages voluntary water conservation, including guidelines limiting
irrigation to two nights per week per household; and
2) Maintain the Stage 2 Water Shortage Mandatory Conservation measures for the Airport Water System
in coordination with the City of Wilmington; and
3) Continue to monitor well water supply levels for the New Hanover County Water and Sewer District
well water systems; and
4) Continue participating with the City of Wilmington in the water conservation education program; and
5) Strongly encourage all residents and businesses to conserve water in all activities, in order for all
persons to continue to enjoy the high quality of life and strong economy in our community.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, NOVEMBER 5, 2007 PAGE 261
In closing, Interim County Engineer Ihnat reported that residents will be notified of the water conservation
measures via press release and publication on the County?s website.
District Vice-Chairman Greer stated that there has been confusion whether the conservation measures that
are currently in place are mandatory or voluntary. The proposed resolution will clarify the issue.
In response to Board questions, Interim County Engineer Ihnat reported that aquifer levels are within
seasonal norms and currently there is not a need for mandatory measures.
After brief discussion, the District Board requested that all New Hanover County residents practice water
conservation. District Chairman Kopp requested a motion for approval.
Motion:
District Vice-Chairman Greer MOVED, SECONDED by District Chairman Kopp, to adopt the resolution
promoting the continuation of water conservation for all New Hanover County water systems. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Water and
Sewer Exhibit Book 3, Page 21.2.
ADJOURNMENT
Hearing no further business, District Chairman Kopp adjourned the meeting at 10:11 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board