2007-11-15 Agenda Review
NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 31
AGENDA REVIEW MEETING, NOVEMBER 15, 2007 PAGE 246
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review on Thursday, November 15,
2007, at 4:15 p.m. in Conference Room 601 at the New Hanover County Government Center, 230 Government
Center Drive, Wilmington, North Carolina.
Members present were: Chairman William A. Caster; Vice-Chairman Robert G. Greer; Commissioner
William A. Kopp, Jr.; Commissioner Nancy H. Pritchett; County Attorney Wanda M. Copley; Deputy Clerk to the
Board Teresa P. Elmore and Assistant County Manager Dave Weaver.
Commissioner Ted Davis was absent.
Chairman Caster called the meeting to order and announced that the purpose of the meeting is to review
and discuss the Board?s November 19, 2007 Regular Session meeting agenda and Water and Sewer District meeting
agenda.
The Board discussed Consent Agenda Item 3 - Award of Request for Proposals (RFP) 08-0098R and
Contract 08-0098R to Interim HealthCare of the Eastern Carolinas, Inc. to Provide In-Home Aide Services. Finance
Director Avril Pinder reported that Healthmate, Inc. was disqualified for the In-Home Aide Services bid because of
several mistakes in their bid package; however, they may attend the Board meeting to protest the award of bid to
Interim Healthcare.
The Board discussed Consent Agenda Item 4 - Adoption of Resolution Declaring New Hanover County?s
Intent to Reimburse Itself with Financing Proceeds and Ordinance for Associated Budget Amendment 08-090.
Finance Director Avril Pinder explained that the resolution is required to allow the Finance Department to finance
the capital purchase in a future loan arrangement. The Commissioners expressed concern that the equipment should
not be financed over a longer period of time than the equipment?s depreciation rate. The Finance Director
responded that the loan would agree with the depreciation of the equipment.
The Board discussed Consent Agenda Item 5 - Approval of Tip Fee Changes. Environmental Management
Director John Hubbard explained the changes in the tip fees which should result in an increase in the intake of
cardboard for recycling and cover the cost of shipping mixed glass.
The Board discussed Consent Agenda Item 6 - Approval to Transfer a Program Assistant Position to
Access III of the Lower Cape Fear, Inc. and Adoption of Ordinance for Budget Amendment 08-092. The Chairman
requested further information on the Access III program be provided at the Board meeting.
The Board discussed Consent Agenda Item 8 - Acceptance of 2007 Grant Award from the Office of Justice
Programs for the Purchase of Bulletproof Vests and Adoption of Ordinance for Budget Amendment 08-088. In
response to questions about the local match for the grant, Budget Director Cam Griffin explained that as a general
rule, the local match comes from the department?s current budget. However, in past grants for the Sheriff?s Office,
the Board has approved the match coming from the General Fund.
The Board discussed Regular Agenda Item 10 - Consideration of a Resolution to Purchase 3.85 Acres of
Land Adjacent to the New Hanover County Landfill Entrance and Adoption of Ordinance for Budget Amendment
08-019. Commissioner Kopp requested the tax value of the properties be provided at the Board meeting.
In discussion of the budget ordinance, Finance Director Pinder reported that the Enterprise Fund did not
have a sufficient balance to purchase the property. Vice-Chairman Greer clarified that the funds transferred from
the General Fund to the Enterprise Fund for the land purchase will be paid back to the General Fund once enough
funds have been accumulated.
The Board discussed Regular Agenda Item 11 - Consideration of Capital Project Ordinance-Land
Acquisition for Future Expansion of the Jail Facility Property Acquisition, Blue Clay Road Tax Parcel Nos.
R02600-002-005-003 and R02600-002-005-000 and Adoption of Ordinance for Budget Amendment 2008-59.
Commissioner Kopp requested maps and tax value assessments of the properties under consideration for purchase be
provided at the Board meeting.
The Board discussed Regular Agenda Item 12 - Consideration of Interlocal Agreement, Water and Sewer
Authority. Deputy County Attorney Kemp Burpeau reported a change in the agreement was made for the
Authority?s legal address to be the address of Bill Lynch, the attorney representing the Authority. The proposed
resolutions approving the agreement were presented. Once the agreement is approved by Wilmington City Council
and the Commissioners, the Authority will be able to hire the general manager position on Wednesday, November
21, 2007.
The Board discussed Regular Agenda Item 13 - Consideration of Mason Inlet Relocation Project
Maintenance Event. Frank Pinkston reported that the Mason Inlet Preservation Group (MIPG) supports the
maintenance project.
The Board discussed Regular Agenda Item 14 - Consideration of Contract Renewal for the Engineering and
Surveying Services Associated with the Mason Inlet Project from October 2007 through September 2012. Frank
Pinkston requested the Construction Management Team expense for $100,000 be removed from the agreement
because of it being an expense incurred by the Figure 8 Homeowners Association instead of the County.
NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 31
AGENDA REVIEW MEETING, NOVEMBER 15, 2007 PAGE 247
District Chairman Kopp reported that Water and Sewer District items include approval of minutes and the
Interlocal Agreement for the Cape Fear Public Utility Authority.
ADJOURNMENT
There being no further business, Chairman Caster adjourned the meeting at 5:15 p.m.
Respectfully submitted,
Teresa P. Elmore
Deputy Clerk to the Board