1982-08-16 RM Exhibits
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NEW HANOVER COUNTY
LARRY J. POWELL
Tax Administrator
OFFICE OF THE TAX ADMINISTRATOR
320 CHESTNUT STREET
WILMINGTON, NORTH CAROLINA 28401-4090
Telephone (919) 763-099 I
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NEW HANOVER COUNTY TAX COLLECTIONS
Collections thru July 31, 1982
1982
1981
Prepayments Collected to Date
$ 23,840.16
$ 33,448.87
Back Taxes
Real Estate Taxes $ 579,115.02 $ 475,768.08
Less Abatements .00 74.93
Collections to Date 29,793.00 41,412.18
Outstanding Balance $ 549,322.02 $ 434,280.97
Percentage Collected 5.15% 8.71%
Personal Property Taxes $ 767,006.68 $ 637,436.63
Less Abatements 897.89 249.35
Collections to Date 13,831. 77 - 15,887.20
Outstanding Balance $ 752,277.02 $ 621,300.08
Percentage Collected 1. 81% , 2.50%
Total money processed through Collection Office for New Hanover County,
City of Wilmington, Carolina Beach, Kure Beach and Wrightsville Beach
to date $85,055.83.
This report is for fiscal year beginning July 1, 1982.
Respectfully submitted,
Yctl:vi~ 9\, 'R~cJV
Patricia J.~ynor U
Collector of Revenue
P JR : sw
MEMBER
INTERNATIONAL ASSOCIATION OF ASSESSING OFFICERS
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HE:~10HANDUM
TO: Mr. Go Felix Cooper
CounLy Manager
FHOM: Larry J. Powell. jJlJ-.-.!?
Tax Admlnlstrato~~
DATE: August 6, 1982
SUBJECT: Abatements and Hefunds
The following abatements are requested due to incorrect charges
on motor vehicles based on illcorrect information in the Department
of Motor Vehicles list as explained in the January II, 1982 report:
Beasley, Landis Page
Cain, George Eugene
Carter, Sharon Call
Christian Deanna Southerland
Heidt, Janet Ann
Johnson, Roy Jefferson
Karnes, Mark Dana
Latham, William Thompson
Major, James Edward
Pro Clean of Wilmington
Strom, Beverly
Strom, Eva Marie
Strom, Randall Keith
Weyers, Joseph Henry Frank Jr.
0-
op
18.22
23.89
42.57
84.12
65.59
38.83
25.31
90.75
53.26
36.19 (Refund - .66)
.95
L13.32
82.50
48.49
Request the following taxes be released as the taxpayers reported
incorrect or j,ncomplete information at the time oJ listing:
1. Lee, Larry D. Etux
2. Miller, Doie Lee
3. Sutton, Ruth Morgan
65.99 (1978-1981)
237.36
21.38 (1980)
Request the following taxes be released as the personal property
is not located within the city or town limits:
1. Albert, Allen Dawson
2. Antinori, Nancy Diana
3. Edwards, Ralph Lee
4. Gaylord, Leslie Phillips
5. Klingenberger, Susan Elizabeth
6.59 (1973)
60.87
98.10 (1979-1981)
34.22
8.62
or;"
..
Mr. G. Felix Cooper
Page 2
Au!-,:ust G, 1982
Request the following taxes be released as they are double-
charged:
l. Allen, l1ichard Milton Jr. $ 31.93
2. Campbell, Ray Davis 2AO
3. Creasy, Hoy L. Jr. Shirley 18.57 (1980)
I. Daniels, Rudolph 2.00
5. Farrow, Graham Daniel Jr. 17.03
6. Humphrey, ,Joseph Thomas 26.37
7. Kirl<::pa trick, Sarah Wms. 84.49 (1980)
8. Kyles, Judy Mae 67.17 (1980)
9. Mayfield, Shirley Annette 72.Ci8
10. Ramsey, Elmer F. & Janice L. 14.40 (1980)
ll. Said, Michael 32.92 (Hefund)
12. Sri1i th, Robert William Jr. 56.76 (1980)
1 r, Woodcock, Linda Naumuk 18.32 (1978)
J.
Request the following taxes be released as this charge is due to
a clerical error in pricing a trailer:
1. Holland, Lemuel Clarence
83.37
Request these items be placed on the consent agenda for the County
Commissioner's meeting on August 16, 1982. I recommend apprQval
of these abatements as Lhe Commissioners have approved these types
of releases in the past.
LJP:sw
copy: v'Mrs. Alyce Brown
Clerk to the Board
Mr. Hobert Pope
County Attorney
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MEMOR.ANDUM
TO:
Mr. Felix Cooper
County Manager rI
Larry J. Powell__
Tax Administrato~
FROM:
DATE:
August 9, 1982
SUBJECT:
Collection Settlement and Charges for 1982 Levy
Attached is a copy of Mrs. Raynor's settlement for the 1981
tax levy. If this settlement is accepted by the Board, I
recommend that Mrs. Raynor be reappointed as Collector of
Revenue and charged with the 1982 tax levy. I am forwarding
the charge sheet and summary of taxes due which Dr. Armistead
needs to sign if the charges are made. This recommendation
is made in accordance with G.S. 105-349.
Also, attached is a copy of the oath which will be admin-
istered to Mrs. Raynor by the Clerk of Superior Court, if
the appointment is desired by the Board.
The 1982 tax bills are completed and will be mailed by
September 1, if the charge for the collection of these
taxes is made at the meeting on August 16, 1982.
Request this item be placed on the consent agenda for the
Commissioners' meeting on August 16, 1982.
LJP: nib
attachments
copy: vMrs. Alyce B. Brown
Mr. Robert Pope
Mrs. Pat Raynor
Mr. Andy Atkinson
.,
NEW HANOVER COUNTY
SETTLEMENT OF TAX COLLECTIONS FOR 1981
Charged Per Scroll
Discoveries Added
Less Abatements
Interest Collected
Cost Collected
Real Estate Liens Sold for Taxes
Delinquent Personal Property
Prepayments
Deposited Wachovia Bank
Known overpayments on
prepayments
$16,411,131.85
2,758,068.63
$19,169,200.48
104,094.58
$19,065,105.90
35,842.14
7,344.50
$19,108,292.54
$ 301,971. 70
252,497.40
10,797.99
18,543,025.55
$19,108,292.64
$
.10
.10
.00
NEW HANOVER COUNTY BACK TAXES
Personal 1980 1979 Prior Total
6/30/81 Old Control $194,568.90 $116,688.12 $326,181.16 $637,438.18
Collections 57,218.44 15,697.44 23,086.03 96,001. 91
Abatements 1,786.25 495.60 24,645.14 26,926.99
$135,564.21 $100,495.08 $278,449.99 $514,509.28
6/30/82 New Control 135,564.22 100,482.25 278,462.81 514,509.28
+ .01 12.83 + 12.82 0
Adj. 5/12/82 #46461 + 12.83 12.83
+ .Ol -0- .01
Real Estate 1980 1979 Prior Total
6/30/81 Old Control $268,834.28 $110,678.94 $ 96,254.47 $475,767.69
Collections 127,263.38 48,381.39 54,033.44 229,678.21
Abatements 766.68 662.53 1,481.68 2,910.89
$140,804.22 $ 61,635.02 $ 40,739.35 $243,178.59
6/30/82 New Control 140,804.22 61,635.02 40,739.35 243,178.59
-0- -0- -0- -0-
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.I'fiLED
1982 AUG \ 6 PM 2: 1 8
l"'\II\\"~\lr') i'-"....ly C S C
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I, Patricia J. Raynor, do solemnly swe"'a:r (o"r affirm)
that I will support and maintain the Constitution and laws
of the United States, and the Constitution and laws of North
Carolina not inconsistent therewith, and I will faithfully
discharge the duties of my office as Collector of Revenue of
the County of New Hanover, North Carol~na, and that I will not
allow my actions as Collector of Revenue to be influenced by
personal or political friendships or obligations, so help me
God.
....----~
, /,Vcde>; GO ~ -:J=< 0, iH'"
(Mrs.) Pat~'cia J. Rhynor
Collector of Revenue
The above oath was administered to Mrs. Patricia J. Raynor
on August 16, 1982 before the Clerk of Superior Court and filed
with the Clerk of the Board of County Commissioners on this date.
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Honorable
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Clerk of Superior/Court
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NEW HANOVER COUNTY
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GARY M. CANNON
Assistant County Manager
ASSISTANT COUNTY MANAGER
320 CHESTNUT STREET
WILMINGTON, NORTH CAROLINA 28401
TELEPHONE (919) 763-3688
M E M 0 RAN DUM
TO: Felix Cooper
FROM: Gary cannon;l11f!/!...
Andy Atkinso;~
DATE: August 9, 1982
RE: Telephone System for County Administration Building
As a result of the need t.o make the current corrununication capabilities of the
County Administration Building more efficient to the staff and more effective
to the general public, we prepared bid specifications and advertised for
Request For Proposals for a new telephone system for the County Administration
(CA) Building. On June 9, 1982 we opened bids submitted by four companies and
subsequently have analyz~d t~ose bids as well as observed each of the systems
in operatio,1. ATTACHMENT A is a summary sheet of the bids received. Due to the
complexity of such communications systems, this has not been an easy task, how-
ever, the following ;List of recommendations and supporting justification is
based upon our best analysis of the pros and cons of each system.
Reconunenda t ions
1. Award the contract for the purchase of a Siemens SD-192 MX EPABX telephone
system for the County Administration (CA) Building from Sound & Telephone
Systems of Wilmington, NC for the amount of $72,750.
2. Have two (2) mechanical single line Southern Bell telephones installed in
strategic locations in the CA Building in case of an emergency and/or
major power outage.
3. The County install two (2) Intrastate Band 0 WATS (Wide Area Telecommuni-
cations Service) services, which would cover calls only within North Carolina.
4. Due to the financial savings realized from this analysis, we recommend that
a study be performed at the Social Services and Health Departments to
determine their current telephone system capabilities and compare those to
various systems offered by private interconnect companies.
Felix Cooper
-2-
August 9, 1982
ATTACIlMENT B is a financial analysis of the ten (10) year operational cost of each
proposed system as well as the ~xisting system. This analysis shows that by
comparing the least expensive system, Sound & Telephone Systems, to the system we
currently are using, a savings of approximately $20,000 per year over the next
ten years can be realized. Further analysis into the functional operations of the
systems shows that not only a financial savings will result, but the features and
functions of the new system will greatly improve both the internal and external
communication capabilities to both the staff and the general public.
The current system we now have cannot really be defined as a system because the
County departments telephones are not integrated or linked together except by a
1im:i.ted access called six-link. The present "system" utilizes a mechanical six
button phone set and has no capabilities of transferring incoming calls from one
department to another. For example, if a citizen called the County Hanager's
office with a question or complaint, and it was determined that the caller should
talk with someone in the Tax Department, the caller would have to hang up and
re-dia1 the Tax Department number. With the new system's call transfer function,
the caller could be transferred directly to any extension in the Tax Department
for help, without having to re-dial.
Some of the other functioning capabilities offered by the proposed system which
will improve the effectiveness and efficiency of the County operations are:
Conference Call
Allows a station to set up a specific number of parties conversation
with internal and/or external callers.
..
Call For,,,arding
Allows calls routed to a particular station to be rerouted automatically
to another station.
Call Pi~
Allows a station to answer calls directed to another station.
Automatic Call Back
Allows a station receiving a busy line condition to dial a code, hang up,
and then be automatically connected to the line once it becomes idle.
Call Park
Allows a.station to "park" or place a call in a hold-type condition, and
then have it retrieved from the same or another station.
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Call Haiting .. -.
Provides for a tone signal to be forwarded to a busy station as an
indication that another call is waiting to be answered.
'Call Restriction
Allows for extensions to.be restricted in various modes such as preventing
the station from making outgoing calls or (eCelvlng incoming calls or
restricting the station from making long distance calls.
Felix Cooper
-3-
August 9, 1982
The aforementioned features are. only a few examples which highlight the capa-
bilities of the proposed system.
Southern Bell, Carolina Business Connnunications, and Sound and Telephone
Systems have proposed PABX (Private Automated Business Exchange) type systems
which utilize a combination of incoming and outgoing "trunk" lines. This
type of system will reduce the number of dedicated lines required to meet the
needs of the County departments in the building. Please note that if the
Commissioners decide to approve this reconnnendation, it will mean changing
the telephone numbers for all of the departments in the building. This \<7i11
be necessary to accomodate the Direct Inward Dialing feature which a110\<7s for
calls to go directly to the department as they do now and not require a central
attendant to answer all incoming calls. If this change occurs, we will have
Southern Bell provide a recording on the existing numbers stating the new
number. This recording can be provided for a reasonable period of time or
until next year's phone directory is published.
The basic issues we looked at when analyzing these systems were: purchase
versus lease; and private interconnect company versus company regulated by
North Carolina Public Utilities Commission (NCPUC). After analyzing the
proposals and looking very closely at the ten (10) year operating cost analysis,
we have determined that the approximate savings of $20,000 per year over the
next ten years outweigh any potential risk of purchasing a system from a private
interconnect company. Even though Southern Bell is regulated by the NCPUC, the
current move to deregulate AT&T has created many questions that cannot be
answered regarding Southern Bell and its customers. A July 1981 report from
l>1cGraw-Hi1l Publishing Compa~y, indicated that because of the deregulation and
probable increase in competition, AT&T member companies "...have sought, or are
in the process of seeking, substantial rate increases on their older PBX equip-
ment.. .and.. .01der key equipment." (pps. 10 & 14) Therefore, under the current
conditions associated with deregulation, there are many uncertainties involved
with selecting Southern Bell.
\..,rATS Service
In November and December 1981 Southern Bell performed an analysis of the long
distance calls made by the departments in the CA Building. It was determined
that by installing two (2) intrastate WATS lines, a potential savings of $160.00
per month ($1920 per year) could be realized. This amount of savings is in
addition to the estimated $20,000 per year ShO\Vll in the ten year cost operation
analysis. Please note that the new telephone system will allow us to program
which particular phones have access to the WATS line, thereby allowing us more
control over its usage.
Mechanical Single Line Phones for Emergencies
The PABX type system is an electronic system that is susceptible to power
outages. The system we are reconnnending has a power transfer function whereby
in the case of a power failure, power will automatically be transferred to a
specified number of designated phones throughout the building, linking that
phone to one of the incoming or outgoing "trunk" lines. However, to totally
J'o .....
- :
Felix Cooper
-4-
August 9, 1982
insure communication capabilities in case of a power failure or some other
disaster affecting our con~unication system, we recommend two single line
mechanical phones be installed in strategic locations. After the system has
been installed and operating for a period of time, we can assess the reliability
of the power transfer function and determine the need to continue renting the
single line mechanical phones.
Health and Social Services
As stated in recommendation number four, we recommend the Health Department and
Social Services Department look into a new telephone system. We feel that in
light of the potential financial savings we would realize by purchasing our own
system, it would only be feasible for two of the largest County departments to
investigate similar alternatives for reducing expenditures. We will be happy
to assist those departments in performing this task.
In conclusion, we have spent many hours analyzing all the information subnlitted
by the four vendors. The recommendation to purchase the Siemens SD-192 MX EPABX
telephones system from Sound and Telephone Systems, Inc. is based upon the cost
savings and increased cOllununication capabilities \vhich will be realized by
installing the new system. The fact that Sound and Telephone Systems, Inc. is a
private interconnect company should not preclude its capability to provide
adequate technical support to' the County. It is our opinion that the financial
savings to be realized by purchasing this system are greater than any potential
risk or unknown factors which may be associated with interconnect communication
companies not directly regulated by the North Carolina Public Utilities Commission.
If the Commissioners approve this recommendation, the new system should be installed
and operating by January 1, 1983.
We will be happy to answer any questions you or the Commissioners may have.
GMC:AJA/kb
Attachments
()
Sound & Telephone Systems
Wilmington, NC
ATTACHMENT A
COUNTY ADMINISTRATION BUILDING
.TELEPHONE SYSTEM
BID SUM}~RY SHEET
Carolina Business Communications
Wilmington, NC
Executone
Wilmington, NC
Southern Bell
Wilmington, NC
PURCHASE
PRICE
$ 72,750.00
$ 85,185.00
$119,931. 00
$ 1,537.29
Per Month
(Lease Only)
..
MAINTENANCE
CONTRACT
Standard $1.50/set/month
Feature $2.00/set/month
Switch $25.00/month
$3.00/set/rnonth
$2.00/set/month
-0-
INSTALLATION
FEE
Included in
Purchase
Price
Included in
Purchase Price
Included in
Purchase Price
$36,697.00
ATTACHMENT B
TELEPHONE SYSTEMS COST CO}WARISONS
-
SOUTHERN SOUTHERN SOUTHERN: BELL
CAROLINA SOUND BELL BELL AT CURRENT
TELEPHONE SYSTEM EXECUTONE PROPOSAL A PROPOSAL n CHARGES
$114,999.60* $ 98,823.60* $158,524.20*
205,373.20 205,373.20 325,429.69**
61,841. 06 38,090.55 41,227.44
-0- -0- -0-
$382,213.86 $342,287.35 $525,181. 33
$ 85,185.00 $ 72,750.00 $119,931. 00
.
205,373.20 205,373.20 325,429.69**
61,841.06 38,090.55 41,227.44
-0- -0- -0-
$352,399.26 $316,213.75 $486,588.13
"
(NO BID) $120,037.80 $241,800.00 $294,005.41 $350,240.04 $289,616.10
.
205,373.20 325,429. 69;~* 205,373.20 205,373.20 289,815.10
38,090.55 41,227.44 -0- -0- -0-
-0- -0- 37,633.00 11,153.00 -0-
$363,501.55 $608,457.13 $537.011.61 $566.766.24 $579.431.20
*60 Month *60 Month *120 Month
Payout Payout Payout
**40 Lines
@$42.54/Mth.
During Year 1
10 Year Operation Cost
(10% Annual Inflation Rate)
LEASE PURCHASE
Line Charges - 11 2-way
trunks @ $63.17 ea./Mth
DID $420/Mth.
Maintenance
Installation
OUTRIGHT PURCHASE
Line Charges - 11 2-way
. trunks @ $63.17 ea./Mth
DID $420/Mth.
Maintenance
Installation
LEASE ONLY
Line Charges - 11 2-way
trurtks @ $63.17 ea./Mth
DID $420/Mth
Maintenance
Installation