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1981-03-02 RM Exhibits .; e;~ 13i-;_J!JlL) P- s 51 MINUTES OF BUDGET HEARING, JUNE 2, 1980 ASSEMBLY The New Hanover County Board of Commissioners met on Monday, June 2, 1980, after their Regular Commission Meeting, in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina, to discuss the proposed budget for Fiscal Year 1980/81. Members present were Commissioners, Howard L. Armistead, Jr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chairman Ellen C. Williams; County Manager George F. Cooper; and Clerk to the Board, Alyce B. Rusmisell. No members were absent. Chm. Williams called the meeting to order at 10:45 o'clock p.m. TABLING OF SHERIFF'S DEPARTMENT BUDGET Mr. Richard Marston, a resident of Greenville Sound, appeared before the Board to commend the Sheriff's Department on the Community Watch Program and stated that he had been most impressed by the program. Sheriff T. A. Radewicz, Capt. T. H. Evans, Capt. R. E. Spell and Lt. Vallender appeared before the Board to answer questions an,d explain the Sheriff's Department and Jail budget requests. After lengthy discussion, it was agreed to table discussion on the Sheriff's Department budget until the meeting of June 16, 1980, to have more time to review the total budget. APPROVAL OF OFFENDER AID & RESTORATION BUDGET Mr. Woody Fullwood, Chairman of the OAR Board, Mr. H. G. Grohman, Sheriff T. A. Radewicz, Mr. }1eares Harriss, Jr., OAR Board members, and Mrs. Barbara Graham, Director, appeared before the Board to explain the OAR budget request and answer questions from the Commissioners. Comm. Gottovi, moved, seconded by Chm. Williams, to accept the revised OAR budget request in the amount of $51,162. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Gottovi, O'Shields and Chm. Williams Comm. Armistead ADJOURNMENT Chm. Williams adjourned the meeting at 12:05 o'clock a.m. Respectfully submitted, ~~.~~~' Alyce B. Rusmisell Clerk to the Board ~ / .~ J MINUTES OF BUDGET HEARING, JUNE 9, 1980 ASSEMBLY The New Hanover County Board of Commissioners met on Monday, June 9, 1980, at 8:30 o'clock a.m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina to discuss the proposed budget for Fiscal Year 1980/81. Members present were Commissioners Howard L. Armistead, Jr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chairman Ellen C. Williams; County Manager George F. Cooper; and Clerk to the Board, Alyce B. Rusmisell. No members were absent. Chm. Williams called the meeting to order. APPROVAL OF PUBLIC SCHOOLS BUDGET REQUEST Dr. Heyward Bellamy, Supt. of Schools, Mr. Bill Mason, Associate Supt. of Schools, and Mrs. Nina Tenuta, Finance Officer, appeared before the Board along with Dr. Carl Unsicker, Chairman, Dr. Harold Hulon, Mrs. Mary Elizabeth Hood, Mrs. Marjorie }1egivern, Mrs. Dorothy Johnson and Mrs. Gloria Willis, members of the Board of Education, to explain and answer questions on the public schools budget request. County Manager Cooper explained his rationale for recommending the school budget be reduced by $57,500 and recommended that new teachers not be promised that there would be a 7~% supplement, but leave it up to the Commissioners to set the supplement each year. Chm. Williams moved to accept County }1anager Cooper's recommendation. The motion died for lack of a second. Comm. Gottovi moved, seconded by Comm. Armistead, to approve the school budget contribution as modified by County Manager Cooper. Dr. Unsicker commented. Upon vote, the motion carried unanimously. BREAK Chm. Williams recessed the meeting for a break from 9:20 o'clock a.m. until 9:28 o'~lock a.m. APPROVAL OF CAPE FEAR TECHNICAL INSTITUTE BUDGET REQUEST Mr. M. J. McLeod, President of Cape Fear Technical Institute, and Mr. Charles Coleman, Business Manager, appeared before the Board to present the Cape Fear Tech budget request and answer questions from the Commissioners. Comm. Armistead moved, seconded by Comm. Gottovi, to approve the Cape Fear Technical Institute Budget request in the amount of $404,602 as recommended by the County }1anager with the idea that down the line, hopefully, the County could come up with some money for the renovations item that was cut out. Upon vote, the motion carried unanimously. " MINUTES OF BUDGET HEARING, JUNE 9, 1980 (CONTINUED) Page 2 APPROVAL OF REVENUE SHARING BUDGET Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Revenue Sharing budget in the amount of $548,314 as recommended by the County Manager. Upon vote, the motion carried unanimously. APPROVAL OF WATER AND SEWER BUDGET Comm. Gottovi moved, seconded by Comm. Armistead, to approve the Water and Sewer budget in the total amount of $118,100 as recommended by the County Manager. Upon vote, the motion carried unanimously. APPROVAL OF REAPPRAISAL RESERVE BUDGET Comm. Gottovi, moved, seconded by Comm. Armistead, to approve the Reappraisal Reserve Budget in the amount of $67,568 as recommended by the County Manager. Upon vote, the motion carried unanimously. APPROVAL OF GENERAL CAPITAL RESERVE BUDGET Comm. Armistead moved, seconded by Comm. O'Shields, to approve the General Capital Reserve Budget in the amount of $369,000 as recommended by the County Manager. Upon vote, the motion carried unanimously. APPROVAL OF CONTRIBUTION TO SOUTHEASTERN llliNTAL HEALTH CENT' Ith Mr. Mel Martin, Area Director of the Southeastern Menta enter, Mr. Bill Royal, Business Manager, and Dr. William Robison, the Staff Psychiatrist, appeared before the Board to present the budget request for that agency and answer questions from the Commissioners. Comm. Armistead moved, seconded by Comm. O'Shields, to approve the contribution to the Southeastern Hental Health Center in the amount of $221,788, as recommended by the County. Manager. Upon vote, the motion carried unanimously. BREAK Chm. Williams recessed the meeting for a break from 10:20 o'clock a.m. until 10:30 o'clock a.m. APPROVAL OF PLANNING DEPART}1ENT BUDGET Mr. Dexter Hayes, County Planning Director, and Mr. Bill Farris, Director of the joint Wilmington/New Hanover Planning Department, appeared before the Board to answer questions on the proposed budgets for the two departments. County Manager Cooper commented. Comm. Armistead moved, seconded by Comm. Williams, to proceed with separating the City/County Planning Department and not be involved in hiring a joint planning director and that the County Manager and County Planning Director outline the mechanisms for completely separating the two departments and notify the City of the County's intentions and to budget $150,000 for the County Planning Department. Mr. Bill Farris, joint City/County Planning Director commented. Comm. O'Shields moved to table until June 19 for a final decision to give the County Planning Director and the County Manager a chance to come back with more information. Comm. Armistead withdrew his motion and seconded Comm. O'Shields motion with the amendment that it would be the first item on June 19. Upon vote, the motion carried unanimously. o' ,-, MINUTES OF BUDGET HEARING, JUNE 9, 1980 (CONTINUED) Page 3 APPROVAL OF AIRPORT BUDGET Mrs. Audrey Feenstra, Chairman of the Airport Commission, and Mr. R. C. Shackelford, Jr., Airport Manager, appeared before the Board to explain and answer questions on the Airport budget request. Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Airport budget as recommended by the County Manager with the addition of a Maintenance Mechanic IV position and deletion of the Equipment Operator II position. Upon vote, the motion carried unanimously. APPROVAL OF CONTRIBUTION TO CHM1BER OF COMMERCE Mr. Rick Willetts, of the Tourism Council of the Chamber of Commerce, Mr. Joe Augustine, Executive Director, and Ms. Estelle Brissette, Tourism Director, of the Chamber of Commerce, appeared before the Board to explain their budget request and answer questions. Chm.,Williams moved, seconded by Comm. Gottovi, to fund the Advertising Account for the Chamber of Commerce in the amount of $25,000. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Gottovi, O'Shields, and Chm. Williams Comm. Armistead APPROVAL OF CONTRIBUTION TO CLEAN CO~ft1UNITY COMMISSION ~1r. W. R. Fountain, President of the Clean Community Commission, Ms. Sheila Sanders, Executive Coordinator, and Mr. Charles Green, incoming President, appeared before the Board to explain their budget request. Ms. Fran Russ, Wrightsville Beach member of the New Hanover Clean Community Commission commented. Comm. O'Shields moved to fund the Clean Community Commission at the requested amount for this year of $20,618. The motion died for lack of a second. Chm. Williams made a substitute motion, seconded by Comm. Armistead, to fund the Clean Community Commission in the amount of $15,000. Upon vote, the motion carried unanimously. APPROVAL OF ELECTIONS BUDGET Comm. O'Shields moved, seconded by Comm. Armistead, to approve the budget in the amount of $74,647 as recommended by the County Manager. the motion carried unanimously. Elections Upon vote, ADJOURNMENT Chm. Williams adjourned the meeting at 12:35 o'clock p.m. Respectfully submitted, ~~.I?~ Alyce B. Rusmisell Clerk to the Board ..; MINUTES OF BUDGET MEETING, JUNE 10, 1980 ASSEMBLY The New Hanover County Board of Commissioners met on Tuesday, June 10, 1980, at 7:00 o'clock p.m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina, to discuss the proposed budget for Fiscal Year 1980/81. Members present were Commissioners Howard L. Armistead, Jr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chairman Ellen C. Williams; County Manager George F. Cooper; and Clerk to the Board, Alyce B. Rusmisell. No members were absent. Chm. Williams called the meeting to order. APPROVAL OF HEALTH DEPART}1ENT BUDGET Mr. Richard K. Reeder, Chairman of the Board of Health Budget Committee, Mr. Hobart Whaley, member of the Board of Health, and Mr. Jim Brown, Director, appeared before the Board to answer questions on the Health Department budget. Mr. Reeder presented the budget request and explained the Board of Health's justifications for the proposed budget. After discussion of the word processing system eliminated by the County Manager, Comm. Gottovi moved, seconded by Comm. Armistead, to approve the Health Department budget as recommended by the County l1anager with the idea that the Commissioners would look at the systems problems and try to help out some next year. Upon vote, the motion carried unanimously. BREAK Chm. Williams recessed the meeting for a break from 8:30 o'clock p.m. until 8:40 o'clock p.m. APPROVAL OF SOCIAL SERVICES BUDGET Dr. James Dixon, Chairman of the Board of Social Services, Mr. Johnnie Parker III, Board Member, and'Mr. Wayne Morris, Director of Social Services, appeared before the Board to present that Department's budget request and answer questions from the Commissioners. Comm. Armistead moved, seconded by Comm. O'Shields, to approve the Social Services Budget as recommended by the County Manager along with the first 2 requests on the memo sheet (which pertained to Word Processing Printer and Eligibility Redesign) and that 113 not be approved now but maybe brought back later with a better fee] of what the County was getting into. Upon vote, the motion carried unanimously. BREAK Chm. Williams recessed the meeting from 9:00 o'clock p.m. until 9:10 o'clock p.m. MINVTES OF BUDGET MEETING, JUNE 10, 1980 (CONTINUED) Page 2 APPROVAL OF SERVICES FOR THE AGING BUDGET REQUESTS Mr. Ed Snead, Chairman of the Board of Directors, Mrs. Dolli Asbury, Executive Director of Services for the Aging, and Mrs. Linda Bedo of the Council of Governments Office, appeared before the Board to answer questions on the Services for the Aging budget request. Comm. Armistead moved, seconded by Chm. Williams, to approve the Services for the Aging budget as recommended by the County Manager in the amount of $39,403. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Armistead, Gottovi and Chm. Williams Comm. O'Shields APPROVAL OF RSVP BUDGET REQUEST Comm. Gottovi moved, seconded by Comm. Armistead, to approve the RSVP budget request in the amount of $2,000 as recommended by the County Manager. Upon vote, the motion carried unanimously. APPROVAL OF NUTRITION BUDGET REQUEST Comm. Gottovi.moved, seconded by Comm. O'Shields, to approve the County Manager's recommended budget in the amount of $5,146 for the Nutrition budget. Upon vote, the motion carried unanimously. APPROVAL OF OTHER ITEMS UNDER SERVICES FOR AGING BUDGET Comm. O'Shields moved, seconded by Comm. Gottovi, to approve line items 13. Utilities - $8,000; 15. M & R-Buildings & Grounds - $8,000; 45. Contracted Services ~ $1,350; 54. Insurance & Bonds -'$1,000; and' 57. Miscellaneous Expense - $2,000 as recommended by the County Manager. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Gottovi, O'Shields and Chm. Williams Comm. Armistead APPROVAL OF PARKS & RECREATION BUDGET Comm. Armistead moved, seconded by Comm. Gottovi, to approve the Parks and Recreation budget as recommended by the County Manager in the amount of $173,353. Upon vote, the motion carried unanimously. ADJOURNMENT Comm. O'Shields moved to adjourn. Chm. Williams adjourned the meeting at 9:48 o'clock p.m. Respectfully submitted, ~J5.j(b~ Alyce B. Rusmisell Clerk to the Board ~ . MINUTES OF PUBLIC HEARING ON 80/81 BUDGET AND REVENUE SHARING BUDGET, JUNE 17, 1980 ASSEMBLY The New Hanover County Board of Commissioners met on Tuesday, June 17, 1980, at 7:00 o'clock p.m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina, to hold a public hearing on the proposed budget for fiscal year 1980/81. Members present were Commissoners, Howard L. Armistead, Jr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chairman Ellen C. Williams; County Manager George F. Cooper; and Clerk to the Board Alyce B. Rusmisell. No members were absent. Chm. Williams called the meeting to order. PUBLIC HEARING ON PROPOSED BUDGET FOR FISCAL YEAR 1980/81 AND REVENUE SHARING BUDGET FOR FISCAL YEAR 1980/81 Chm. Williams announced that notice had been given that a Public Hearing would be held on June 17, 1980, at 7:00 o'clock p.m. in the Assembly Room, New Hanover County Administration Building, to receive comments on the proposed budget for Fiscal Year 1980/81 and the Revenue Sharing Budget for Fiscal Year 1980/81. Chm. Williams opened the floor to the public for comments, and no one appeared to comment on the budget. APPROVAL OF BUDGET REQUEST FOR COUNCIL ON THE STATUS OF WOMEN Ms. Sandra Harkin, Chairman, and other members of the Council on the Status of Women appeared before the Board to answer questions on their budget request. Comm. Gottovi moved, seconded by Comm. O'Shields, to approve the Council on the Status of Women budget request in the amount of $1,000 as recommended by the County Manager. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Gottovi, O'Shields and Chm. Williams Comm. Armistead APPROVAL OF BUDGET REQUEST FOR TASK FORCE AGAINST FAMILY VIOLENCE Ms. Marty Pridgen, Chairman, Board of Directors, and Ms. Helen Hinn, Coordinator, for the Task Force Against Family Violence appeared before the Board to answer questions on their budget request. Comm. O'Shields moved, seconded by Comm. Gottovi, to approve funding the Task Force Against Family Violence in the amount of $2,000 as recommended by the County Manager. Upon vote, the motion carried unanimously. APPROVAL OF DARE BUDGET REQUEST Mr. Steve Harper, President of DARE, Inc. and Mr. Eugene Merritt, Jr., Executive Director of DARE, appeared before the Board to present and explain their budget request. Comm. Gottovi moved, seconded by Comm. Armistead, to approve the budget request in the amount of $25,000 as requested by DARE. Upon vote, the motion carried unanimously. ~ w MINUTES OF BUDGET HEARING, JUNE 17, 1980 (CONTINUED) Page 2 APPROVAL OF INFORMATION & REFERRAL BUDGET Mrs. Carolyn Gruelle, Director of the Voluntary Action Center; Mrs. Diane Avery, Director of the Community/Schools Program; Mr. Ned Martin, of the VAC Board of Directors and Mrs. Cammy Bain, Chairman of the VAC Board of Directors, appeared before the Board to present and explain the funding request for Information and Referral. The following persons commented on the Information & Referral Program: Mrs. Bonnie Brown, First Christian Church Mr. Mike Padrick, Federal Paperboard Mrs. Diane Avery of the Public Schools Mr. Bob Kulinski of United Way Comm. O'Shields recommended that Information and Referral be funded at $15,000 for next year. The motion died for lack of a second. Comm. Gottovi MOVED, SECONDED by Comm. O'Shields, to approve the Information & Referral request as presented and hope that during the year it could be worked on further with both United Way and with the County's agencies to see what could be done about the future. Upon vote, the motion tied as follows: Voting Aye: Voting Noe: Comm. Gottovi and O'Shields Comm. Armistead and Chm. Williams Chm. Williams moved, seconded by Comm. Gottovi, to appropriate $10,000 and hope there could be some help from United Way when they found out what they could do. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Gottovi, O'Shieldsand Chm. Williams Comm. Armistead BREAK FOR ABC COMPOSITE BOARD MEETING Chm. Williams recessed the meeting from 8:15 o'clock p.m. until 8:55 o'clock p.m. for the ABC Composite Board Meeting that was scheduled for 8:30 o'clock p.m. to be held. APPROVAL OF SHERIFF'S DEPARTMENT BUDGET Sheriff Radewicz, Capt. Evans, Capt. Spell, Capt. Hayes and Lt. Vallender appeared before the Board to explain and answer questions on the Sheriff's budget request. Comm. Armistead MOVED, SECONDED by Chm. Williams, to drop the County's basic rate of retirement for the Sheriff's Department down to 4.2% and let the state pick up the 3.8% so the overall rate would still be 8% and the County's budgeted share would be $52,915. Upon vote, the motion carried unanimously. Comm. Armistead MOVED, SECONDED by Comrn. Gottovi, to approve the Sheriff's budget as recommended by the County Manager with the correction on page 49 for the Jail budget the retirement figure be $13,544 instead of $25,800, and on page 40, the retirement figure be changed from $100,984 to $52,915 and give the Sheriff an extra $20,000 to be applied wherever he wanted on the additional items he had presented on a separate sheet. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Armistead, Gottovi, and O'Shields Chm. Williams t, ., MINUTES OF BUDGET HEARING, JUNE 17, 1980 (CONTINUED) Page 3 ADJOURNMENT Comm. O'Shields MOVED, SECONDED by Chm. Williams, that the meeting be adjourned. Upon vote, the motion carried unanimously. Chm. Williams adjourned the meeting at 10:00 o'clock p.m. Respectfully submitted, , ~;6./?~ Alyce B. Rusmisell Clerk to the Board ~ ~ MINUTES OF BUDGET MEETING, JUNE 19, 1980 ASSEMBLY The New Hanover County Board of Commissioners met on Thursday, June 19, 1980, at 8:30 o'clock AM in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina, to discuss the proposed budget for fiscal year 1980/81. Members present were Commissioners Howard L. Armistead, Jr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chairman Ellen C. Williams; County Manager George F. Cooper; and Clerk to the Board, Alyce B. Rusmisell. No members were absent. Chm. Williams called the meeting to order. APPROVAL OF MUSEUM BUDGET Mr. John Jefferies, Chairman of the Museum Board of Trustees, and Museum Director Janet Seapker, appeared before the Board to answer questions and requested that the $33,000 for long range planning that was deleted by the County Manager be added back into the budget. The Commissioners and County Manager commented. Comm. Armistead MOVED, SECONDED by Chm. Williams, to approve the budget as recommended by the County Manager. Upon vote, the motion tied as follows: Voting Aye: Voting Noe: Comm. Armistead and Chm. Williams Comm. Gottovi and O'Shields Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to earmark $10,000 to put in Contingencies for the study with the condition that other firms be consulted to get an idea about other people that are qualified and how the study would be con- ducted and that the rest of the Museum budget be approved as recommended by the County Manager. Upon vote, the motion carried as follows: Voting Aye: Voting Noe: Comm. Armistead, Gottovi and O'Shields Chm. Williams APPROVAL OF TAX DEPARTMENT BUDGET Tax Administrator, Larry Powell, appeared before the Board to explain his budget request and answer questions from the Commissioners. Comm. Armistead MOVED, SECONDED by Comm. Gottovi, to approve the Tax Department budget as recommended by the County Manager. Upon vote, the motion carried UNANIMOUSLY. INCREASE IN TAX COLLECTION FEES FOR MUNICIPALITIES Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to increase the tax collection fees charged to the municipalities in the County by one-half per cent. Upon vote, the motion carried UNANIMOUSLY. Comm. Armistead stated that Larry Powell had done an excellent job on putting together some information on industrial warehousing, etc. that had really gotten some more money for the County and he would like for the record to show what a good job he had done. ~ MINUTES OF BUDGET MEETING, JUNE 19, 1980 (CONTINUED) Page 2 ,APPROVAL OF PLANNING DEPARTMENT BUDGET County Manager Cooper commented on the Planning Budget. Planning Director Dexter Hayes appeared before the Board to explain the Planning budget request and answer questions from the Commissioners. Comm. Armistead MOVED, SECONDED by Chm. Williams, to approve the County Manager's recommended budget for the Planning Department. Upon vote, the motion carried UNANIMOUSLY. APPROVAL OF REGISTER OF DEEDS BUDGET Mrs. Lois LeRay, Registrar of Deeds, and Mrs. Becky Tucker, incoming Registrar, appeared before the Board to answer questions on the budget request for the Register of Deeds Office. Mrs. LeRay requested that funds for the Micros Electronic Cash Register that was deleted by the County Manager be put back in the budget to keep tighter controls over the money. She also felt that the Commissioners should authorize the purchase of as many of the IMT Microimage Terminals as possible this year. Comm. Armistead MOVED to approve the County Manager's recommended budget for the Register of Deeds with two exceptions - one being that the salary adjustments recommended by Mrs. LeRay be approved rather than the County Manager's recommended amounts and also that the Micros Electric Cash Register be purchased. Comm. Gottovi SECONDED the motion with the understanding that the computer situation be closely studied by the Planning Department so that system could be implemented in the proper manner. Upon vote, the motion carried UNANIMOUSLY. County Manager Cooper commented on the status of the land records management grant that the County had applied for. BREAK Chm. Williams recessed the meeting for a break from 9:50 o'clock AM until 10:00 o'clock AM. APPROVAL OF BUDGETS FOR CLERK OF COURT, CORONER AND DISTRICT ATTORNEY Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to approve the Clerk of Court budget in the amount of $20,440; the Coroner's budget in the amount of $32,789; and the District Attorney's budget in the amount of $2,900 as recommended by the County Manager. Upon vote, the motion carried UNANIMOUSLY. APPROVAL OF ENGINEERING, INSPECTIONS, BUILDINGS & GROUNDS AND GARAGE BUDGETS County Manager Cooper discussed his recommended reorganization of the Engineering and Inspections and Buildings & Grounds Departments. Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to Reclassify the Buildings & Grounds Superintendent to grade 72, step 2. Upon vote, the motion carried UNANIMOUSLY. Comm. Armistead MOVED, SECONDED by Comm. Gottovi, to approve the Engineering, Inspections, Buildings & Grounds and Garage budgets as recommended by the County Manager with the addition of a position of gas pump attendent in the Garage budget at grade 53, step 1. Upon vote, the motion carried UNANIMOUSLY. ~ MINUTES OF BUDGET MEETING, JUNE 19, 1980 (CONTINUED) ~ge 3 ADOPTION OF BUDGETS FOR GOVERNING BODY, ADMINISTRATION, FINANCE, DATA PROCESSING, LEGAL, JUVENILE SERVICES, CIVIL PREPAREDNESS, PERSONNEL, CONTINGENCIES, DEBT SERVICE, AND LIBRARY BUDGETS Upon MOTION by Comm. Armistead, SECONDED by Comm. Gottovi, the following budgets were UNANIMOUSLY approved as recommended by the County Manager: Governing Body Administration Finance Date Processing Legal Juvenile Services Civil Preparedness Personnel Contingencies Debt Services Library FUNDING FOR COMMITTEE OF 100 Comm. O'Shields MOVED, SECONDED by Comm.Armistead, to fund the Committee of 100 (Wilmington Industrial Development Commission) in the amount of $25,000 and also begin to formulate a policy as to what the County would do with industry as far as water and sewer extensions and what the County could look at as pay back plans. Upon vote, the motion carried UNANIMOUSLY. APPROVAL OF FUNDING FOR NON-DEPARTMENTAL ACCOUNTS Upon MOTION by Comm. Armistead, SECONDED by Comm. Gottovi, the following funding requests were UNANIMOUSLY approved as recommended by the County Manager: Local Military Units Port, Waterway & Beach Commission Soil & Water Conservation S. E. Economic Development Commission Azalea Festival $1,000 1,500 6,292 2,634 3,500 LETTER COMMENDING PORT, WATERWAY & BEACH COMMISSION Comm. Gottovi MOVED, SECONDED by Comm. O'Shields to send a letter to the members of the Port, Waterway & Beach Commission thanking them for their efforts on the County's behalf. Upon vote, the motion carried UNANIMOUSLY. APPROVAL OF COG BUDGET REQUEST Upon MOTION by Comm. Armistead, SECONDED by Cornm. O'Shields, the Cape Fear Council of Governments funding in the amount of $17,346 as recommended by the County Manager was UNANIMOUSLY approved. APPROVAL OF ARTS COUNCIL FUNDING REQUEST Upon MOTION by Comm. Armistead, SECONDED by Comm. Gottovi, the Arts Council of the Lower Cape Fear funding in the amount of $20,000 as recommended by the County Manager was UNANIMOUSLY approved. MINUTES OF BUDGET MEETING, JUNE 19, 1980 (CONTINUED) P~e4 APPROVAL OF COMMUNITY BASED ALTERNATIVES FUNDING REQUESTS Upon MOTION by Comm. O'Shields, SECONDED by Comm. Armistead, the following funding as recommended by the County Manager for the CBA Programs was UNANIMOUSLY approved: Direction Sports Program - CBA Drug Abuse - CBA Therapeutic Dev. - CBA Big Buddy - CBA $10,711 $43,881 $10,150 $ 7,388 DENIAL OF FUNDING FOR ALBERT SCHWEITZER AWARDS Comm. Armistead MOVED, SECONDED by Chm. Williams, not to fund Schweitzer Awards Program in the amount of $5,000 as recommended. the motion TIED as follows: the Albert Upon vote, Voting Aye: Voting Noe: Comm. Armistead and Chm. Williams Comm. Gottovi and O'Shields APPROVAL OF CONTRIBUTIONS TO VOLUNTEER FIRE DEPARTMENTS Comm. Armistead MOVED, SECONDED by Comm. O'Shields, that the contribution to the Volunteer Fire Departments in the amount of $150,012 be approved as recommended by the County Manager. Upon vote, the motion carried UNANIMOUSLY. APPROVAL OF OTHER NON-DEPARTMENTAL BUDGET REQUESTS Upon MOTION by Comm. Armistead, SECONDED by Comm. O'Shields, the following budget requests recommended by the County Manager were UNANIMOUSLY approved: Retirement State Sales Tax County Sales Tax Unemployment Insurance Miscellaneous Expense $50,000 $37,500 $12,500 $10,000 $10,000 APPROVAL OF FUNDING FOR RESCUE SQUADS The County Manager outlined his proposal for approaching the Emergency Medical Services problem. ~ Representatives from New Hanover and Ogden Rescue Squads were present to answer questions from the Commissioners. Comm. Armistead MOVED, SECONDED by Comm. Gottovi, to approve the budget for Ogden Rescue Squad in the amount of $129,208 and for New Hanover Rescue Squad in the amount of $147,000 as recommended by the County Manager and that his suggestions for monthly reports from the rescue squads be implemented and a meeting set up with Pender County. Upon vote, the motion carried UNANIMOUSLY. BREAK Chm. Williams recessed the meeting for a break from 10:55 o'clock AM until 11:04 o'clock AM. MINUTES OF BUDGET MEETING, JUNE 19, 1980 (CONTINUED) Page 5 FUNDING FOR WRIGHTSVILLE BEACH LIFEGUARDS Mayor Bob Sawyer, Mrs. Cornielle Sineath, member of 'the Wrightsville Beach Board of Alderman, and Town Clerk Hugh Perry appeared before the Board to discuss Wrightsville Beach's request for funding for lifeguards. They also presented a list of additional requests for assistance in funding. Comm. Armistead MOVED to approve the County Manager's recommendations in the budget for Wrightsville Beach for Lifeguards in the amount of $15,381 plus an extra $10,000 making a total of $26,381 and for Erosion Control in the amount of $88,000. Comm. Gottovi SECONDED the motion with the addition that a committee of Wrightsville Beach and the County Commission and the Managers, or Clerk, meet together and really look at next year's budget earlier to come up with a viable budget request. Upon vote, the motion carried UNANIMOUSLY. APPROVAL OF FUNDING FOR ST. JOHN'S ART GALLERY Mr. Andrew Hayes, representing St. John's their budget:request in the amount of $10,000. mended only $5,000. Art Gallery, appeared to explain The County Manager had recom- Comm. Armistead MOVED to fund the Art Gallery in the amount of $7,500. The motion died for lack of a second. Comm. Gottovi MOVED, SECONDED by Comm. O'Shields, to approve the $10,000 as requested by St. John's Art Gallery. Upon vote, the motion carried AS FOLLOWS: Voting Aye: Voting Noe: Comm. Gottovi, O'Shields and Chm. Williams Comm. Armistead APPROVAL OF FUNDING FOR CAROLINA BEACH LIFEGUARDS, EROSION CONTROL AND LIBRARY RENT The County Manager reported that funds in the amount of $10,850 needed to be put in the budget for Carolina Beach EMS funds and $1,200 for rent on the Carolina Beach Branch Library. Comm. Armistead MOVED, SECONDED by Chm. Williams, to approve the budget requests from Carolina and Kure Beaches as recommended by the County Manager with the stipulation that the monies for the lifeguards at both beaches and the EMS money be put in contingencies and reserved until we get a feel for any extra county expenditures that may be incurred down there. Upon vote, the motion carried AS FOLLOWS: Voting Aye: Voting Noe: Comm. Armistead, O'Shields and Chm. Williams Comm. Gottovi APPROVAL OF KURE BEACH ABC FUNDS Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to approve the Kure Beach ABC funds in the amount of $7,500. Upon vote, the motion carried UNANIMOUSLY. MINUTES OF BUDGET MEETING, JUNE 19, 1980 (CONTINUED) Page 6 APPROVAL OF HUMAN RELATIONS BUDGET The County Manager and Asst. County Manager explained the Human Relations budget and pointed out that the salary for David Jackson should be $16,767. Comm. Armistead MOVED, SECONDED by Comm. Gottovi, to approve the Human Relations budget as recommended by the County Manager with the changes as discussed - that Mr. Jessup's salary be a 12.31% increase and Mr. Jackson's salary as recommended by Mr. Cannon at $16,767. Upon vote, the motion carried AS FOLLOWS: Voting Aye:Comm. Armistead, Gottovi and O'Shields Voting Noe: Chm. Williams ADOPTION OF REVISIONS TO BUDGET AMENDMENT PROCEDURES The County Manager and Finance Officer explained their proposed revisions to the procedures used for budget amendments which would cut down on the number of amendments necessary for the Commissioners to approve and also shorten the minutes. Comm. Armistead MOVED, SECONDED by Comm. Gottovi, to adopt those recom- menda~ions for revisions to the budget amendment procedures. Upon vote, the motion carried UNANIMOUSLY. 3~ TAX INCREASE Comm. Armistead MOVED, SECONDED by Comm. O'Shields, that the tax rate be increased by 3 cents. Upon vote, the motion carried UNANIMOUSLY. ADJOURNMENT Comm. Armistead MOVED, SECONDED by Comm. O'Shields that the meeting be adjourned. Upon vote, the motion carried UNANIMOUSLY. Chm. Williams adjourned the meeting at 12:00 Noon. Respectfully submitted, ~JJ..R~ Alyce B. Rusmisell Clerk to the Board '"t- ~ ( E;d~ a" 12IL) p. .sS" ,; RESOLUTIONS RELATING TO CLAIMS AND JUDGMENTS SOUGHT OR ENTERED AGAINST COUNTY OFFICERS OR EMPLOYEES WHEREAS, the County Manager and County Attorney have recommended to the Board of Commissioners that protection be afforded to County officers and employees who have claims filed against them or suits brought against them resulting from actions taken within the scope of their employment; and WHEREAS, the County feels obligated to defend such officers and employees, and to satisfy any claims or judgments against such officers or employees if the facts and circumstances giving rise to the claim or suit show that the officer or employee was' engaged in the good faith performance of'his duties on behalf of the County when the incident giving rise to the claim occurred; and WHEREAS, the 1977 General Assembly enacted legislation (Chapter 834 of 1977 Session Laws) authorizing cities and counties to defend, and to pay judgments entered against officers and employees, when the act giving rise to the claim were performed by the officer or agent in the course of his employment, and without fraud, corruption or malice; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover County that in accordance with the above criteria, it shall be the policy of New Hanover County to defend its officers and employees against civil claims and judgments, and to satisfy same either through insurance or otherwise, unless it is determined that the officer or employee wilfully: 1. Acts or fails to act under circumstances amounting to gross negligence or actual fraud, corruption or actual malice; 2. Acts or fails to act as a result of, or at a time when, his own self-indulgence substantially impaired his judgment (as, for example, an officer or employee who causes damage or injury while intoxicated or under influence of drugs while on the job); 3. Acts or fails to act with regard to the claim or suit, except in emergencies or the existence of extenuating circumstances, directly contrary to legal advice of the County Attorney, directly contrary to the New Hanover County Code, or directly contrary to established County policy; or 4. Acts or fails to act in such manner as to constitute a criminal act involving moral turpitude. The County Manager or his designee shall determine whether or not a claim or suit filed against an officer or employee meets the requirements specified herein for providing a defense for such officer or employee. The Board of Commissioners, pursuant to the standards herein set forth, shall determine whether or not a claim or judgment, or expenses related thereto, entered against an officer or employee shall be paid by the County; and payment, if approved, shall be subject to the avail- ability of funds for appropriation. The terms "officer" and "employee" as used herein shall mean present or past officers or employees who might hereafter have claims or judgments entered against them. The policies specified herein shall not be applicable unless notice of the claim or suit is given to the Board of Commissioners through the County Manager or County Attorney prior to the time the claim is settled or civil suit is litigated and judgment is entered. .. ., ~ .. ! , " This resolution shall not be interpreted in any way to relieve any insurance company of its obligations under any insurance policy to protect the interests of any insured under said policy, or to reduce or eliminate the rights of any officer or employee of the County against any other party. Further, except as expressly stated herein, this resolution is not to be interpreted as a waiver of any rights the County has against any party. This resolution shall become effective upon adoption and shall constitute uniform standards under which claims made or civil judgments entered against officers or employees of the County shall be paid, and the costs of legal defense for officers and employees of the County shall be paid. A copy of this resolution shall be maintained in the office of the Clerk to the Board of Commissioners for public inspection during all normal business hours. Adopted this the ~~ of )?;t0~/ , 1981. I ~..~ ~/.7 t";;t,.\ I .~~ ~, ..' " .' ~ Al,.JrIIL: p ~S- NEW HANOVER COUNTY CO~uNITY'BASED ALTERNATIVES TASK FORCE BYLA~.JS Article I: Name and Purpose Section 1. Name- The name of this Task Force shall be the New Hanover County Community Based Alternative Task Force. Section 2. Purpose- The purpose of this Task Force shall be to: 2.1 Assess the needs of youth in New Hanover County, giving particular attention to the needs of status offenders on a continuing hasis. 2.2 Assist the County in planning and administering community based alternatives to training school and deliquency prevention programs~ 2.3 To review,annually, program proposals eligible for CBA funding and to provide ~ecommendations to the County Commissioners for those programs with greater merit. Article II: Membership Section,la. M~mbers shall be appointed by the New Hanover County Commiss- ioners for a t~ree year term. Appointment shall be arranged so that approx- imately one third of the terms shall expire each year. Persons may be re- appointed for ~ubsequent three year terms. ~ ~ lb. Persons appointed to fill unexpired term shall be appointed to serve for the duration of that vacancy. Section 2. Paid employees of CBA funded agencies shall not be eligible for membership on the CBA Task Force. Section 3. The CBA Task Force shall advise the Board of County Commissioners of members who'should be replaced because of resignation, limited interest and participation, or conflict of interest. Section 4. The membership shall be not less than 9 persons. Section 5. Membership on the Task Force should include representatives from the following: Department of Social Services, Juvenile Services Center, Juvenile Court, Southeastern Mental Health Center, Law Enforcement, New Hanover County School System, at Large Youth, at Large Adult, and others as deemed appropriate by the County Commissioners. Article III: Officers Section 1. The officers shall include a Chairperson, Vice-chairperson, and Secretary. Section 2. These officers shall be elected by the Task Force membership at the December meeting of each year. New officers will assume office on January 1. Section 3. Officers shall be elected for one year tel~S and may succeed themselves. ;1. .",.,<,$'" .'? " ....~.. ''II , (, ..;; /I. ,,',\ . .' . " : \~~,~:~,:;,:<~i' ~ " , ~'/::'~r \' .: .- .. < Article IV: Meetings Section Ii Regular Meeting 1.1 The Task.Force shall meet at the pleasure of its members at a time and place to be established by the Task Force. 1.2 All meetings shall be open to the public. 1,3 The membership shall be notified of all meetings in ""TiLing or by phone at least 7 days prior to the meeting. I: , 1.4 To conduct business a quorum will be necessary. A quorU3 will be a simple majority of the total membership. 1.5 Minutes shall be taken at every meeting and distributed prior to or at the subsequent meeting. Section 2. Special Meetings 2.1 The chairperson may call such special meetings as deemed necessary to carry out the duties of the Task Force. 2.2 Notice of special meeting~; shall be given to all members of the Task Force in Ivriting or by phone at' least 3 days in advance. I Article V: Committees The Chairperson may at his or her! discretion appoint any Corm,,:!. ttees which he or she deems necessary to carry outithe general purpose of tne Task Force. Article VI: Miscellaneous Section!. Amendments The bylaws may be amended or repealed and new bylmvs adopted by the affirmative vote ofa majority of the membership at any regular or special meeting of the Task Force called for that purpose. with subsequent approval by the Ne~,T Hanover County Board of Commissioners. The bylaws shall become effective upon approval by the Ne,,, Hanover County Board of Commissioners.