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Home My WebLink About2011-03-30 Regular Meeting New Hanover County Airport Authority March 30.2011 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING March 30, 2011 CALL.. TO ORDER The New Hanover County Airport Authority met on Wednesday, March 30, 2010, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Murton called the meeting to order at 6:33 p.m. Airport Authority members present were Paul Burton, Chairman; Robert R.ippy, vice - Chairman (via teleconference); John Lennon, Secretary; Charles Days and Harry Stovall. Also present were Jon R.osborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jim Morton, r111d11CC . 11 CUtor . UW y Dl UUg11LO i, pC Mi011S . Direel"01', W 1t Iley rfeaSe, r` aCHI.LIeS Aia lacyeI"; Sandra Mouth, Executive Assistant; Wanda Copley, County Attorney; Richard Masters, The Masters Croup; and Steve Bright and Array McLane, Talbert & Bright, Inc. APPROVAL GP MINUTES The Authority has reviewed the minutes of the Agenda Review and Regular Public Meeting on March 2 2011. Mr. Lennon MOVED, SECONDED by Dr. Rays, to approve the minutes of the March 2, 2011 Agenda Review and regular Public Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. ITEMS BY THE PUBLIC There were no comments from anyone attending the meeting. FINANCE REPORT Mr. Morton reviewed ILVI's cash report for the month of February for Authority members. Mr. Morton reviewed ILM's summary of accounts for the month of February for Authority members. Mr. Morton distributed a proposed draft budget for FY 2012 of $6.5 M and a proposed draft capital budget for FY 2012 of $21 M for review and comment by Authority Members before the next regular Meeting in May 2011. Mr. Morton stated a public bid offering was advertised to solicit for rental car agencies to do business at ILM. The main reason for doing this was to attract anyone who had an interest in coming to the airport terminal to do business as a rental car agency. He stated ILM's four incumbent agencies plus Enterprise responded to the public bid by attending the initial meeting. There was no additional interest from the public. At the initial meeting, it was determined, and all parties agreed, that it would be in their best interest to move forward with negotiated agreements using the proposed lease and contract presented at that meeting, instead of going through a bidding process. Therefore, Mr. Morton proposed the withdrawal of the rental car public bid for approval by Authority members in order to negotiate with existing rental car agencies and Enterprise. New Hanover County Airport Authority March 30, 2011 Page 2 Mr. Morton proposed a resolution for the implementation of a $3.75 per contract day Contract Facility Charge (CFC) on rental car contracts for approval by .authority members. Mr. Morton submitted additional air shove expenses for approval by Authority members. FA CILITIES Mrs. Wilsey updated Authority members on current projects, stating the airport Boulevard Project was in its final stages and should be finished before the next board meeting in May. She stated the asphalt sealing on the Customs Ramp Project was put on hold due the cold winter months, so that project will be finished when the sealing is completed after the air shove is over. She said the LED Guidance Sign Project is currently in progress with Barnes & Powell, and it should be completed within the next couple of months. She commented the Runway 6 -24 PAPI r VJcL wczs 6L I-11 V11 t� u pC ui i g rzx git[t1d Le tai L iC U s g lC)CI i1ca uue Lo a new regulation put into effect last year. GOVERNMENT There were no government issues to discuss at this meeting. MARKETING AND PUBLIC RELATIONS Mr. Morton informed Authority members that the air show was currently being advertised, and staff was working on promoting the current Washington DC flight and the upcoming Chicago flight starting July 2nd, through television, radio, website, e -mail blasts, and newsletter blasts. He said he was also putting together a ceremony for the Chicago inaugural flight. PLANNING & DEVELOPMENT Mr. Morton reported that work continues on the lift station project and should be substantially finished by May 13. OPERATIONS REPORT Mr. Broughton stated the total number of passengers handled in March was 63,826 (31,513 enplanements + 32,313 deplanements), which is 3.3% more than March 2010. The total passengers handled year -to -date was 170,339, which is 6.6% more than the year -to -date statistics for March 2010. Mr. Broughton stated ILM's load factor for March was 85 %. The monthly fares and fuel comparisons have been completed for March 20 11. Mr. Broughton reported ILM's international traffic using US Customs statistics for March: 253 aircraft were cleared, which is 2.7% less than March 2010; and 1,340 persons were cleared, which is 5.4% less than March 201.0. Year -to -date, US Customs has cleared 727 aircraft, which is 6.4 less that 2010, and 4, persons, which is 9.5 less than 20 DIRECTOR'S :REPORT Mr. Rosborough stated Mr. Masters, ILM's Air Service Consultant, provided a very comprehensive quarterly report during the Agenda Review, headed up by the introduction of a New Hanover County Airport Authority March 30, 2011 Page 3 new air carrier, American Airlines /American Eagle conducting two non --stop Chicago flights per day, seven days a week, commencing July 2, 2011. Mr. Rosborough reviewed the April and May calendars, pointing out ILM's annual briefing to the New Hanover Counter Commissioners on May 16. He reminded Authority members about .Azalea Festival activities coming up during the first week of April. ACTION ITEMS Mr. Lennon MOVED, SECONDED by Mr. Stovall, to approve the following amended Action Items (Mrs. Wilsey deleted item #3 and added item. #4; Mr. Morton added items #5 -9): 1. Approve a three -year contract with Ken weeden & Associates in the amount of rh.. J_-T ?-,*"%, �U to a eve�op a �� tloal .Development .Program for ILM. 2. Approve the purchase of new benches for the terminal's front curb at a cost not to exceed $12,000. 4. Approve a Change order with Barnes & Powell in the amount of $3,330 for the LED Guidance Sign Project. 5. Approve the following Purchase orders for the 2011 Air Show: a. Sleep Inn for performers' hotel accommodations for $10,600. b. Radio werks for marketing for $40,000. c. Air Wilmington for fuel for $35,000. d. National Concession for GE food for $42,000. e. Party Supplies for tents, tables and chairs for $6,000 f. Angie's of Chris's Restaurant for Sponsors' Party catering for $5,500. g. Virginia Golf Cars, Inc. for golf cars for $6,500. 6. Approve a five -year lease with TSA for office space inside the terminal for $30,220 annually. 7. Approve withdrawal of the rental car concession public bid, in order to move forward with the negotiated method with the four incumbent rental car agencies and Enterprise Rental Car. 8. Approve a resolution to implement a $3.75 per contract day CPC on rental car contracts, no later than July 1, 2011. 9. Approve a lease with Air Methods for the hangar on the east side of airport property in the amount of $5,000 per month, in accordance with ILM's existing rate structure. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. New Hanover County Airport Authority March 30, 2011 Page 4 UNFINISHED BUSYNESS There was no unfinished business to discuss at this meeting. NEW BUSINESS Mr. Morton announced that Talbert & Bright was a new sponsor for the 2011 Air Show in the amount of $6,000. Mr. R.osborough announced that April 1 st was Mr. Rippy's birthday, and everyone wished him a "Happy Birthday." OTHER ITEMS BY THE AUTHORITY For the record, Chairman Burton stated the FTZ was a concept that was started 30 -40 years ago, and in his opinion, it's past its tune. However, he stated the Authority does not want to turn down any opportunity to get a new tenant, and they would certainly inform any potential tenant that the application process will be initiated to establish a FTZ at lEM if they express that need, knowing it will take several months for final approval. Therefore, it would not be economically feasible to go to the expense of establishing a FTZ at YLM without a client /shipper in place. ADJOURNMENT There being no further business to come before the Board, Mr. Stovall MOVED, SECONDED by Mr. Lennon to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Burton adjourned the meeting at 6:52 p.m. Prepared by: Respectfully Submitted: Sandy Routh John D. Lennon, Secretary