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Home My WebLink AboutAgenda 2008 01-22 AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC ROBERT G, GREER, CHAIRMAN, WILLIAM A. CASTER, VICE- CHAIRMAN TED DAVIS, JR., COMMISSIONER, WILLIAM A. KOPP, JR., COMMISSIONER, NANCY H, PRITCHETT, COMMISSIONER BRUCE T. SHELL, COUNTY MANAGER' WANDA COPLEY, COUNTY ATTORNEY' SHEILA SCHULT, CLERK TO THE BOARD January 22, 2008 9:00 a.m. MEETING CALLED TO ORDER (Chairman Robert G. Greer) INVOCATION (Reverend Richard G. Elliott, St. Andrew's On-the-Sound Episcopal Church) PLEDGE OF ALLEGIANCE (Commissioner William A. Kopp, Jr.) APPROV AL OF CONSENT AGENDA ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 9:10 a.m. 1. Presentation of the State of the County Address 51 9:25 a.m. 2. Presentation of New Hanover County Service Awards 53 9:35 a.m. 3. Introduction of Newly Hired County Employees 55 Additional Item 1 143 Consideration of a Resolution and Financial Support for the Ten-Year Plan to End Homelessness and Ordinance for Budget Amendment 08-139 9:40 a.m. 4. Administration of Oath of Office, Deputy Clerk to the Board 57 9:45 a.m. 5. Recognition of Appreciation to Jacqueline Karch for Fund Raising Efforts and 59 Donation of Pet Oxygen Masks to New Hanover County Fire Services 9:50 a.m. 6. Consideration of a Resolution of Support for the Initiative with the NCDOT to 61 Install a Traffic Signal at the Intersections of US Highway 17 (Market Street) and Marsh Oaks Drive (SR 2734) 9:55 a.m. 7. Gang Task Force Presentation 63 10:10 a.m. 8. Presentation on Commissioning Ceremony for Submarine (USS North 65 Carolina, SSN - 777) and Consideration of Request for Support and Adoption of Ordinance for Budget Amendment 08-138 10:15 a.m. 9. Consideration of Request for Additional Positions (One Attorney and One 67 Paralegal) 10:25 a.m. 10. Consideration of Request for Five Deputy Sheriff Positions and Adoption of 69 Ordinance for Budget Amendment 08-122 10:35 a.m. 11. Presentation by Marlowe and Associates on Status of Federal Funding for 73 Beach Nourishment and Dredging Projects 10:50 a.m. 12. Presentation of the Audit Report for New Hanover County for FYE 75 03/30/2007 by Auditor with McG1adrey & Pullen, LLP 11:05 a.m. 13. Consideration of State Public School Building Capital Fund Applications for 77 Lottery and Corporate Tax ADM Funds 11:15 a.m. 14. Consideration of Engineering Services for the New Hanover County Landfill 99 11 :25 a.m. 15. Consideration of Revision of County Ordinance Chapter 26, Fire protection 117 and Prevention, Article I, Section 26-2 11 :30 a.m. 16. Committee Appointments 119 11 :35 a.m. 17. Meeting of the Water and Sewer District 137 12:00 p.m. 18. Non-Agenda Items (limit three minutes) 12:05 p.m. 19. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 12: 15 p.m. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. 2 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 11:35 a.m. 1. Non-Agenda Items (limit three minutes) 11:40 a.m. 2. Approval of Minutes 139 11:45 a.m. 3. 2007 Wastewater Master Plan Update Presentation 141 Additional Item 2 147 Consideration of Capital Project Budget Amendment 2008-80 for the Sewer Junction Box Replacement at Bradley Creek Pump Station (PS-35) 3 This page intentionally left blank. 4 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ITEMS OF BUSINESS Page No. 1. Approval of Minutes 7 2. Approval of Franchise Award 9 3. Adoption of Capital Project Ordinance for Cape Fear Community College Public 21 Safety Training Center and Ordinance for Budget Amendment 2008-74 4. Acceptance of a Commercial Equipment Direct Assistance Program (CEDAP) 25 Grant Award and Adoption of Ordinance for Budget Amendment 08-127 5. Acceptance of an Equipment Grant from the Department of Homeland Security 29 (DHS), Commercial Equipment Direct Assistance Program (CEDAP) and Adoption of Ordinance for Budget Amendment 08-123 6. Adoption of Two Resolutions Related to the 2007 North Carolina (NC) Small 35 Cities Community Development Block Grant Program (CDBG) Program - Scattered Site Housing Program (SHHP) 7. Approval of Release of Tax Value 39 8. Adoption of Ordinances for Budget Amendments: 41 08-ll5 - Social Services 08-ll9 - Criminal Justice Partnership Program 08-126 - Health Department 08-128 - Health Department 2008- 77 - Sheriffs Office 2008- 78 - Sheriffs Office 5 This page intentionally left blank. 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Chairman Robert G. Greer Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Agenda Review meeting held on January 3, 2008 Board of Equalization and Review meeting held on January 3, 2008 Regular Session meeting held on January 7,2008 Board of Equalization and Review meeting held on January 11, 2008 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 7 This page intentionally left blank. 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 2 Estimated Time: Page Number: Department: County Attorney Presenter: Kemp Burpeau, Deputy County Attorney and John Hubbard, Environmental Management Director Contact: Kemp Burpeau, Deputy County Attorney and John Hubbard, Environmental Management Director SUBJECT: Approval of Franchise Award BRIEF SUMMARY: Section 44-55 of the County Code requires that entities collecting solid waste for compensation obtain a franchise. Waste Hauling Services, LLC has submitted the required documentation setting forth contact information, equipment, employees, financial data and insurance. Staff has reviewed the documentation and finds the organization and financial integrity adequate for franchise award. This is the first of two required readings. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider award of nonexclusive franchise for solid waste collection. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider award of franchise. A second reading is required. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 9 ~~ Wa'steHauIi ng SERVICES 418 Hermitage Road Castle Hayne, NC 28429 Phone: 910-602-6005 Fax: 910-602-6006 www.wastehauHng.biz January 4, 2008 New Hanover County Mr. Kemp Burpeau, Esq. Deputy County Attorney 230 Government Center Drive Suite 125 Wilmington, NC 28403 Re: Franchise required for solid waste collection Dear Mr. Burpeau: As per our discussions and correspondence, Waste Hauling Services, LLC is seeking a Franchise from the County of New Hanover for solid waste collection and hereby makes a request for Board Action on January 21,2008. Pursuant to Sec. 44-55(c) of the County code, I have listed below and enclosed herewith, the documents required for the solid waste collection Franchise. 1. The name and address of the applicant is as follows: WASTE HAULING SERVICES, LLC 418 Hermitage Road Castle Hayne, NC 28429 Applicant is a North Carolina Limited Liability Company. The three Member-Managers, having equal ownership percentages in the LLC, are as follows: 10 - Page 2 - Letter to Mr. Kemp Burpeau, Esq. January 4, 2008 Patrick Ballantine 33.33% 6109 Old Branch Road Wilmington, NC 28409 Russ Britton 33.33% 6305 Shinn Creek Lane Wilmington, NC 28405 Jeff Milliken 33.33% 5701 Simmons Road NW Ash, NC 28420 2. The list of "equipment possessed" or ''to be obtained within 18 months by the applicant" is as follows: . Trucks: one front-loader truck, one delivery truck, one roll-off truck . Commercial Cans: 24 dumpsters (8 yd, 6 yd and 4 yd) and 17 containers (30 yd) are on hand and applicant plans to obtain dozens more 3. The number of employees expected within 18 months is ten (10). 4. The experience of the applicant in solid waste collection is significant. Our Operations Manager joined us after serving as the Solid Waste Manager/Safety Manager for the City of Wilmington. He has over 15 years experience in the industry, a CDL Class A driver's license, with a Tanker Endorsement to operate any and all of our vehicles, a SW ANA Certificate - Transfer Station Specialist training, and is a Volvo Certified Front end loader. We also are using a retired driver from a major company who has 25 years experience. We have an employee who managed the recycling program for a large company in the State of California and was the sales manager in North Carolina, east of Raleigh. We share space with our sister company, Eco Express, in our Castle Hayne and Myrtle Beach offices and have an offer to purchase additional acreage in Castle Hayne. Currently, Waste Hauling Services, LLC plans to provide services for the collection and recycling of non-hazardous waste only to commercial customers, and not offer residential curb side services. 5. The fmancial statement prepared by a certified public accountant is attached. 11 - Page 3 - Letter to Mr. Kemp Burpeau, Esq. January 4, 2008 Pursuant to Sec. 44-550), applicant has also attached a certificate of insurance showing the General Liability Policy with $2,000,000 coverage, and the requisite "hold harmless clause" indemnifYing the County against claims. Kemp, thank you again for your excellent assistance. We look forward to being on the Consent Agenda for January 21, 2008. If your office, the County Manager, or the Board of Commissioners would like additional information, please do not hesitate to contact me by email (pballantineCtilec.rr.com) or mobile phone (910-232-6019). Patrick J. Ballantine Member-Manager, Waste Hauling Services, LLC 12 ------ Henderson, Foltz, Stafford & Co., P A 5025 A Wrightsville A venue Wilmington, NC 28403 To the Board of Directors Waste Hauling Services, LLC 418 Hennitage Castle Hayne, NC 28429 We have compiled the accompanying statement of assets, liabilities, and equity-income tax basis of Waste Hauling Services, LLC, as of December 31, 2007, and the related statement of revenues and expenses - income tax basis since the company's inception and for the period then ended, in accordance with statements on standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statements have been prepared on the accounting basis used by the Company for income tax purposes, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the fonn of financial statements infonnation that is the representation of management. We have not audited or reviewed the accompanying fmancial statements and, accordingly, do not express an opinion or any other fonn of assurance on them. Management has elected to omit substantially all of the disclosures and the statement of retained earnings ordinarily included in financial statements prepared on the income tax basis of accounting. If the omitted disclosures and statements were included in the fmancial statements, they might influence the user's conclusions about the Company's assets, liabilities, equity, revenues, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. We are not independent with respect to Waste Hauling Services, LLC Respectfully submitted, Henderson, Foltz, Stafford & Co., P A January 7, 2008 13 GS1l5481 ACORD", CERTIFICATE OF LIABILITY INSURANCE I. DATE~ . 01/04/08 PRODUCER THIS CERllFlCATIi IS ISSUED AS A MATTER OF INFORMATION CITY' I1'IS NJCY ONLY AND CONFERS NO RIGHTS UPON THe CERTFlCATE HOLDeR. THIS CERTlFlCATIi DOES NOT AMEND, EXTEND OR :1:1 7 WEST BROAD 8'I."REET . ALTER THE COVERAGE AFFORDED.BY THE POlICIES BELOW. SOX 425 CAlllT l?JI1II.S :RC 28J84 INSURERSAFFORDINGCOVERAGE HAle II -- ~'-" IH:lIlIlt:AA: NAUTILUS INSURANCE COMPANY INSIIllEI:I Wl\.STli: RA'ClLIml SERVICES. u.c. INSURERD:' 418 BE:llHIT1.QE RJ) IOIlU'REIlC: , CASTLE BAYNe ~C 28429 INSuRER II: 'c' .. ..- lNf'''REI! E: COVERAGES THl; POLIClES OF INSUlWICE LlSTEO 8ELDWHAIIE BeeN ISSUED TO THE I'ISURED NAMED AIlDVI; FOFI THE POUCY PERIOD INDICATeD. NOTWITHSTANDING ANY REQUIREMENT. TeRM OR CONDITION OF ANY OOJ\ITAACT OR OTHeR DOCUMfi'lT mTH RESPECT TO WHICH THIS CERTlACATE MAV BE lSllUl!.o aR MAY PERTAIN, THEIlISURANCE AfRlRDED BY YHe I'ClLIClES DESCflIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS Of' SIJCH POLlClES.AGGREGATEI:.NITSSHOWNMAYHAvtBE~REDUCEDBYPAIOQ.AlMS. &: .._.. . _. ..' ~.l' ~~ __ 01. . POUCYl!liIOfIill LIIlml ~ LIIIIlurr .' E'AIOHOCOURIlENCE S 2, 000,000 - D- - A ~DMNEIlCw.DEIoIlW.l.WlIl1IY PIll;_ 6'n~,_, J 100,0~.~_ . - CUlMllMAOE [l!J OCCUR . lAEDElCPIMYaRellOl-'/ " . 5 .!..~ . PCIlSONllL&Al)v_ S 2,000,000 1--_ Cl!'NCIW.__TE S 2,000,000 ~L~llI..rrnlPliR: PIlClIlUl::n\'COIolPIOPAOo_ ,'2,000,000 POI.IC't ~ I.OC NC1S1752 01/03/08 01/03109 ~"'EUIlIuUry COMIJtNBI SllCllE WIT J . '- ANt AIII"O IE4__1 -- - AU OW/lEOAUrtlS IIOOlI. y INJl.IqY l/CIlElMEOAIIT'Dll IPar_I' So - . '. - H1AEDAIIT'DS IlODItYIIIJUR.. MJN.OWNf:DAIIT'Dll. (Par_I S - ..:.-. '. 1'AOl'EM't DIlMACl! So ""'lICdOlIlII RE'-m. I\lIl"OONl Y - f'AACCIOlaIl' S "- Nlr AIII"O antER l1lAH I;,UCC; I ".- AIII"O ON"Y; lIDO S Olllll!UAUAIIlUI'Y E'ACHoc;euIlAEtlCE S. ._ - OCCUR 0 ClAIMIIIWlE JlGGAEGA1'I! S $ q IDEDUCTlIllIl t RI!TINTlCN S t ---;- WOA-CIIIII_1IONAND .1~t~r r~ EMPUl'tElIG'L/.1llllUtY -.'. IWrPROI'RIe1OR/I'NIlWEI1Il:lIECllrlYE E.l..1io1lC1l~ J . - OFl'lCl:Mll:MDl:R.GllCl.lJDE07 E'.L IllSfAIlE-EAEMl'l./JYEE I ~-=v.~_ EJ..OIllEASE.PQucYl....- I lJJJ1I:R ~OI'OPIllAl'IllII8ll.OCA11llNS.VIIIIICl.ra'I!XCL_AIlIlElllTl!HllO_1M' '_P_DIIII GARBAGE COLLECTION/CONST DEBRIS. REMOVAL CERTIFICATE BOLDEll XS LISTED AS ADDI'l'rONAL INSURED WITH A WAIVER OF SUBROGATION FORMS CG2010 (7f04) & CG2404 (10/93) CERTlPlCATEHOLDER CANCeLLATION County of New Il:anover _UUI....., OF1lIEQovr: DI:SCAllIl:O PDUCll!llllt:llAIIl:a.LllIl ft_I:'I'ICIllI"""'TION 230 Government Drive DATI: _F. 1lIE IIIlIUlI'jQ INSURI!~ WlU. _VOlll'O AWl. ..JQ. DAYS WlImtN WILMINGTON He 28403 _'l'Il 'lWl_TE HOl.Ol:II NAM"I!.D 'l'Il"ntl; Lvr.IWI"FAlWRe'l'llIlO&o &HAU. ....PDlIIl NlJ 08l.lCAlKIIl CIR uAl!lU'I'I Of' MY IUND UPON 'M! ltISlIlIEA" lT5 l\CENTS DR REJ'R_ATlYElJ. Auma_EIlIlEPIlDENTA :;7.: 14 E N V I RON MEN TAL, I N C 13<Jt::kto_.Equip:meot..loYeotoryOll.en.rte.w Roll-off Container Truck with Cable Hoist on Peterbilt Chassis Model Type Roll-off Front Axle 18000 Year 2007 Rear Axle 44000 Make! Model peterbilt T 335 Rear Capacity 44000 Engine Make! Cummins ISC Body Capacity Model Horsepower 315 Body Model Galbreath U5-0R- 174 Transmission 8LL GVW 60000 Make! Model Price Call for pricing 2007 PeterbiltT335, with Galbreath U5-0R-174 cable hoist; includes Description air brakes, exhaust brake, AC, AMjFM, air driver seat, steel fender, tool box, Pioneer tarp system Contact Sales I Call Stuart Simmons at 800-654-1752 Bat::,!<; .to.EqujpmeoUnventl}!'Y .Q'.'eDlJe\'V HOME I COMPANY HISTORY I PRODUCT LiNES I PARTS AND REPAiR I INVENTORY I CONTACT US Copyright@ 2007. No-Ufe Environmental Inc. 4821 Calhoun Memorial Hwy.. Easiey SC 29640. Phone 800654 1752 Strategic Web Development and Maintennace by INSI Anderson, SC http://nulifeenv.comlservicedet.asp?id=46&p=5 1/4/2008 15 Half/Pack@ Front Loader - 28 yd. Eject Ready Truck Standard Equipment Features . 12 yd3 Hopper & In-Cab Filter Bypass Monitor . Heavy Duty Sliding Top Door . . 140 Micron Suction line Strainer . Hinged Left Side Body Access Door with Step & Grab . Fabric Guard Hose Protection for all High . Inverted Cab Shield with Hinged Rubber Tip Extension Pressure Hoses - Steel . 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Cross Packing Cylinders - reverse activated . Chassis Frame Mounted Oil Tank with Levell . Customer's Choice of One Color Finish Paint Temperature Gauge & Suction . One Year Warranty Shut-Off Valve . ANSI Z 245.1-1999 Compliant . Throttle Stop . Full Factory Mount . Hopper Work Light Kit . Strobe Light - Amber . 5 Micron Return Line Filter with Magnetic Trap 16 .~ontainer Carriers by K-PAC Iron Man Series Page 1 of2 '~[lleAC ;'(1/" ,. , Home ~tJ$.l1iItrictMtJntlger$ /Jef:1kr1..<<JkMp Container Carriers I Compactors I Roll-Off Hoists ! HooIdlff: Hoists ! Plnfilttllft Dealer KP ce" '.4-1{P e....~ R .' . _,-, - ,--- " ,,' .",Y ",..:. ,,-C" ',.',P' ,".:.:. -. ',.'. '. '.< ',,'. . ....', /" :' '____, ''''.'' _ -' - _ ~"_:_ :',:,:",:.':,__' - _ _ _',.S - ;r;.vt:?!' gS*'~-"<%;-_~ ,F"~- _~:-'"i~Ci'_% ;i,,~iii_,7t;i~:---'~~" q;.iY) {w?~) If.f'i '~I.:.{;::dfi't t .jt't\,t{,- ti;" .;~_c> ,~:~_-igR; ;~-t'::,'t4' ,'if Descriptions and Photos Illustrations and Features The KPAC Container (KPCC) can meet all your container delivery, switching and now dumping with the optional 3600 rotator attachment Move front-load, rear-load and side-load containers. 3600 rotator attachment makes this unit a versatile additioo to every fleet for those special and recycling needs. Container lift forks are made of heat treated 4150 steel that easily fold out of the way so the unit is as versatile as a service truck. 17 Open-top Containers tor Hook LIti and Kol1-ott Cable HOlst rage 1 Ul L.. E H V I R 0 It MEN TAL. I N C Open-top Roll-Off Container Nu-Life Environmental's line of Mini Open-Top Containers are custom designed and fabricated to meet your specific needs. 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Primed and painted in any standard color http://nulifeenv.com/servicedet.asp?id=52&p=3 1/4/2008 18 vv 1\.':> 1.c~u1r -l''lanOnallY J\.I1own IOr rersonal .:>ervlce rage 1 01 1 CONTAINERS FRONT LOAD WasteQuip provides a full range of front load containers in a variety of sizes .and styles. Each container meets the high standards of our quality assurance program. Many of our containers are nestable for convenience in storage and reduced freight on delivery. In addition$ Wastequip's blunderbuss for our pockets helps guide the ~ driver for easy and increases. the strength , ~ IIIIiUIl Of ~, lEASING? ,1 FINANCING? To request !urthor : ,~ nJCKrC~ O!Wl~ information, click here ~ ,~ ~1Hfll;UII;NI11]lr~~ I ' 'iB' ~Y"','/A\.li~ll.~ll;') Concrete Washout ! I I Wastequip is proud to offer a 'I . CWS has established i complete line of quality built t itself as the Best ! 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An Rights http://www.wastequip.comlcontainer/frontload.shtml 1/4/2008 19 This page intentionally left blank. 20 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 3 Estimated Time: Page Number: Department: Finance Presenter: Avril Pinder Contact: Avril Pinder SUBJECT: Adoption of Capital Project Ordinance for Cape Fear Community College Public Safety Training Center BRIEF SUMMARY: A Capital Project Ordinance is necessary to establish the fund for the Cape Fear Community College Public Safety Training Center. The County and the City will each contribute $3,500,000 towards this project. This was previously discussed and approved by the Board of Commissioners on September 19, 2005. The total project cost is estimated to be $10,140,000; $3,140,000 was funded by State Construction Funds. The County will fund its portion through installment financing with one-half or $1 ,750,000 coming from the General Fund and one-half or $1 ,750,000 coming from the Fire District. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request adoption of Capital Project Ordinance and ordinance for associated budget amendment 2008-74. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Installment Financing--1/2 General Fund; 1/2 Fire District Fund ATTACHMENTS: ~ ~ ........ -.. - cpordsfcdpu!Jlic:;;afet~' ,doc 2W!!-74 '-B--D8,doc REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 21 PROJECT ORDINANCE PUBLIC SAFETY TRAINING CENTER BE IT ORDAINED, by the Board of Commissioners of New Hanover County: 1. New Hanover County (County) is engaged in the Construction of the Public Safety Training Center, which capital project involves the construction and/or acquisition of capital assets. 2. County desires to authorize and budget for said project in a project ordinance adopted pursuant to North Carolina General Statute 159-13.2, such ordinance to authorize all appropriations necessary for the completion of said project. 3. The County desires to expend its own funds for the purpose of paying certain costs of the project, for which expenditures the County reasonably expects to reimburse itself from the proceeds of debt to be incurred by the County. 4. This declaration of official intent is made pursuant to Section 1.150-2 of the Treasury Regulations to expressly declare the official intent of the County to reimburse itself from the proceeds of debt to be hereinafter incurred by the County for certain expenditures paid by the County on or after the date which is sixty (60) days prior to the date hereof. NOW, THEREFORE, WITNESSETH THAT: 1. This project ordinance is adopted pursuant to North Carolina General Statute 159-13.2. 2. The project undertaken pursuant to this ordinance is the Construction of the Public Safety Training Center, which project is herewith authorized. 3. The revenue that will finance said project is: Transfer from General Fund $1,750,000 Transfer from Fire District Fund 1.750,000 Total $3.500.000 4. The following appropriations necessary for the project are herewith made from the revenue listed above: Capital Project Expense $3,500,000 Total $3.500,000 5. This project ordinance shall be entered in the minutes of the Board of Commissioners of New Hanover County. Within five days hereof, copies of this ordinance shall be filed with the finance and budget offices in New Hanover County, and with the Clerk to the Board of Commissioners of New Hanover County. ADOPTED this the 22nd day of January, 2008. NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila 1. Schult, Clerk to the Board 22 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 2008-74 BE IT ORDAINED by the Board of Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2008-74 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: Cape Fear Community College-Public Safety Training Center Department: Finance Revenue: Decrease Increase Transfer in from General Fund $1,750,000 Transfer in from Fire District Fund 1,750,000 Total $3,500,000 Expenditure: Decrease Increase Capital Project Expense $3,500,000 Total $3,500,000 Section 1: Details of Budget Amendment: Fund: General Fund Department: Finance/Transfers to Capital ProJects Revenue: Decrease Increase Installment Loan Proceeds $1,750,000 Total $1,750,000 Expenditure: Decrease Increase Transfer to Capital Project - Fund 357 $1,750,000 Total $1,750,000 Section 1: Details of Budget Amendment: Fund: Fire District Fund Department: Fire Services-Administration Revenue: Decrease Increase Installment Loan Proceeds $1,750,000 Total $1,750,000 Expenditure: Decrease Increase Transfer to Capital Project - Fund 357 $1,750,000 Total $1,750,000 Section 2: Explanation The budget amendment is to establish the budget for the Cape Fear Community College-Public Safety Training Center Capital Project, according to the Capital Project Ordinance. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2008-74 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Furthermore, pursuant to Section 1.150-2 of the Treasury Regulations, the County may reimburse itself from the proceeds of any future debt to be hereinafter incurred by the County for this project. Adopted, this day of ,2008 (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 23 This page intentionally left blank. 24 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 4 Estimated Time: Page Number: Department: Fire Services Presenter: Donnie Hall Contact: Frank Meyer SUBJECT: Acceptance of a Commercial Equipment Direct Assistance Program (CEDAP) Grant Award BRIEF SUMMARY: On behalf of the US Department of Homeland Security FEMAM National Preparedness Directorate, New Hanover County Fire Services has been awarded a Detection/Deterrence Search and Surveillance System (Zisto Search Camera System). The system will support multiple missions both within the county and regionally. This equipment will become part of the Fire & Rescue Services Tactical Rescue Team inventory for use in technical rescue responses such as confined space rescues and structural collapses. It is designed to assist in rapid location of trapped victims while minimizing the hazards faced by rescuers searching voids that do not contain trapped victims. It will allow for more efficient use of rescue resources on emergency incident scenes. This camera system will be available regionally as part of the Tactical Rescue Team and made available to the joint city- county Urban Search & Rescue Task Force (NCTF-11) as well as New Hanover Regional Medical Center's Special Operations Paramedics and the New Hanover County Sheriff's Department Tactical Team for use in searching concealed areas for personnel or improvised explosive devices. As part of the requirement of this grant, one employee will be sent to a required training session in Arizona to ensure our personnel are properly trained to utilize this equipment effectively. The travel expenses are included in the grant award. RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept the equipment award from the CEDAP grant and adopt the ordinance for budget amendment 08-127. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: No matching County funds are required. ATTACHMENTS: ~ DB- 127 Ei"--D8,doc REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: 25 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 26 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-127 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-127 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: Fire Services Department: Fire Services / Fire Services Operations Exnenditure: Decrease Increase Fire Services Operations: Training and Travel $1,000 Capital Outlay - Equipment $8,500 Total $9,500 Revenue: Decrease Increase Fire Services Administration: CEDAP Grant $9,500 Total $9,500 Section 2: Explanation To budget grant funds and equipment awarded by Commercial Equipment Direct Assistance Program (CEDAP) to New Hanover County Fire Services. The equipment is a Detection/Deterrence Search and Surveillance System (Zisto Search Camera System). The funds will cover travel expenses for one employee to attend a required training session to utilize the equipment properly. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-127 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 27 This page intentionally left blank. 28 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 5 Estimated Time: Page Number: Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff Contact: Sidney A. Causey, Sheriff SUBJECT: Acceptance of an Equipment Grant from the Department of Homeland Security (DHS), Commercial Equipment Direct Assistance Program (CEDAP) BRIEF SUMMARY: The Sheriff's Office has been selected to receive an equipment grant from the Department of Homeland Security, CEDAP program for a TACSIGHT SE35 Advance Thermal Imager for Law Enforcement. The TACSIGHT SE35 provides image clarity in low thermal contrast conditions utilizing a microbolometer with digital processing. In law enforcement and force protection operations, thermal imagers are powerful tools for enhancing officer safety and scene visibility. The image displayed on the display screen of the device gives the user an identifiable and reliable heat picture of his/her surroundings by displaying relative differences in surface temperature. The picture is unaffected by light, clothing, or ambient temperatures. When received, ownership of the TACSIGHT SE35 will be permanently transferred to New Hanover County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept the equipment grant, which will begin the CEDAP award process and authorize the County Manager to execute the grant, abd adopt the ordinance for budget amendment 08-123. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: $11,794 (list price for TACSIGHT SE35 ) No local monies required ATTACHMENTS: ~ DB- 123 '-9"--D8,doc REVIEWED BY: LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 29 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-123 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-123 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Fund Department: Sheriff's Office Exnenditure: Decrease Increase Uniform Patrol: Capital Outlay - Equipment $11,794 Total $11,794 Revenue: Decrease Increase Uniform Patrol: Department of Homeland Security Grant $11,794 Total $11,794 Section 2: Explanation To budget an equipment grant from the Department of Homeland Security, Commercial Equipment Direct Assistance Program (CEDAP), for a Tacsight SE35 Advance Thermal Imager for law enforcement. No local monies required. The budget amendment is for accounting purposes only. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-123 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 30 U.S. Department of Homeland Security Washington, DC 20472 "J~t::e"RT;t; /~ ~~.' FEMA "~" ~... '"<~i:~~.o~!:'/ December 21, 2001 Sheri1fSidney Causey New Hanover County Sheriff's Office 3950 Juvenile Center Road Castle Hayne, North Carolina 28429-6109 Dear Sheri1fCausey, On behalf of the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA), National Preparedness Directorate, I am pleased to infunn you that your application submitted under the fiscal year (FY) 2007 Commercial Equipment Direct Assistance Program (CEDAP) has been approved. Through CEDAP, your agency will receive the a TacSight SE35 Advanced Thennal Imager for Law Enforcement. CEDAP provides emergency response agencies with the equipment and technology they need to fulfiII their homeland security mission. It is an important component of a larger, coordinated effort to strengthen our Nation's overall preparedness baseline. CEDAP's primary focus is to enhance regional response capabilities, mutual aid, and interoperable communications in jurisdictions ineligible to receive assistance under the Department of Homeland Security Urban Areas Security Initiative (VAS!). The FEMA, National Preparedness Directorate administers CEDAP in coordination with the United States Army, Electronic Proving Ground (EPG) at Fort Huachuca, Arizona, which serves as our technical agent. Please see the attached letter from EPG providing initial infonnation regarding the training required when receiving CEDAP equipment and instructions for beginning the CEDAP award process. Congratulations on your selection for this CEDAP award. If you have any questions or concerns regarding the CEDAP award process, please call the EPG CEDAP help line at 1-866-659-9170. Sincerely, ~{!~ Dennis R Schrader Deputy Administrator, National Preparedness www.fema.gov , i 31 .Responder Knowledge Base Page 1 of4 ~. Responder Knowledge Base https://www.rkb.mipt.org/ jr.. ~ Proclucts Operational and US&R Equipment \ Search/Surveillance Equipment TacSight SE35 Advanced Thermal Imager For Law Enforcement - _""''''~'"'''M''_ 6CEDAP Note: This item is currently being offered as an equipment selection on the CEDAP 2007 program. The CEDAP 2007 configuration includes the TacSight SE35 Thermal Imager with the TacSwitch, Transmitter handle, MobileLink™, TacScope, TacPort, RCN17 ALK, and T3RETRACT. Information Provided By: Bullard Manufacturer: Bullard Model Number: SE35 Part Number: TacSight SE35 Description: Own the night with the TacSight™ SE35 thermal imager from Bullard - The Bullard TacSight™ SE35 is designed especially for law enforcement and force protection operations. The SE35 provides image clarity in low thermal contrast conditions via the 320 X 240 array microbolometer, with digital processing. SE35 operators have the advantage of several special features available at the touch of a button, including 2X and 4X digital zoom, image enhancement, reverse polarity to change from white hot to black hot, and the TacSwitch LCD display brightness control to minimize or eliminate illumination of the operator. The Bullard TacSight SE35 is fully compatible with accessories already available with the TacSight thermal imager product line, including a fully integrated wireless TacSight SE35 Therma//mager transmitter, the MobileLink™ handheld palm- More Pictures Available top/handheld video receiver for remote monitoring, the Mobile Command Center™ receiver package for monitoring and recording,the TacPorPM utility attachment for longer term fixed position surveillance and video recording, and the TacScope'I'M attachable I detachable monocular eyepiece for the ultimate in operator security against detection. 0CS~ht~ thennallmagere.,e used ac",,, all major appncallons of lactlcal, patrol, su",elllanca, Investigation, and search and rescue ope"tions, DeSigned for straight-forward ope"tion and optimal flexlbm~, this expandable product allows law enforcement to configure a tool specifically to meet their individual requirements. . ( In law enforcement, thermal Imagere are powerful tools for enhanctng officer safe~ and scene ~slbm~, The image displayed on the display screen of the infrared device gives the user an identifiable and reliable heat picture of his surroundings by displaying relative differences in surface temperature. The picture is unaffected by light, clothing or ambient temperatures. Specifications: Weight . With battery: 3.5 lbs . Without battery: 2.9 lbs Dimensions: . . . l' , ., " " "^ __.L .= .3_1 "CL:'7() O..............-..:...1.......nk.."I"t"'O..o.-"l'l'1R7'M; "/1 Qf')(\(\'"7 32 Page 1 of2 From: Mitchell, Dean [Dean.Mitchell@mail.house.gov] Sent: Tuesday, January 08, 2008 8:31 AM To: Mitchell, Dean Subject: Mcintyre News - $114,000 to Help Fight Crime Attachments: 01 08 08 law Enforcement Grants.doc McIntyre Announces $114,000 To Help Fight Crime Bladen County Sheriff's Office, Chadbourn Police, Wilmington Police, Fayetteville Police, Kure Beach Police. New Hanover County Fire and Rescue, and New Hanover County Sheriff are recipients Washington, D.C. - U.S. Representative Mike McIntyre announced today that seven law enforcement agencies in Southeastern North Carolina have received federal funds to help fight crime. Congressman McIntyre stated, "Keeping our communities and citizens safe is a top priority of mine! These federal funds will help supplement the efforts of our local law enforcement officials as they fight crime. Congratulations to these organizations for their efforts in helping secure these funds, and it is good to see our taxpayer dollars returning home to make a difference." These funds, appropriated from the U.S. Congress and obligated through the U.S. Department of Homeland Security's Commercial Equipment Direct Assistance Program (CEDAP) will go to: $8,499 for Bladen County Sheriff's Office - DetectionlDeterrence Search and Surveillance System $24,175 for Chadbourn Police Department - Wolf Pack Remote Viewing System $11,500 for Wilmington Police Department - XOA Series Portable Video Surveillance System $11,500 for Fayetteville Police Department - XOA Series Portable Video Surveillance System $38,764.62 for Kure Beach Police Department - MobileSynch Records Management Software and Hardware $8,499 for New Hanover County Fire and Rescue Services - Detection/Deterrence Search and Surveillance System $11,794 for New Hanover County Sheriff's Office - TacSight SE 35 Advanced Thermal Imager for Law Enforcement Congressman McIntyre is a member of the House Law Enforcement Caucus. Dean M. Mitchell Chief of Staff/Press Secretary U.S. Congressman Mike Mcintyre 7th District North Carolina 202-225-2731 - phone dean.mitchell@mail.house.gov 1/8/2008 33 This page intentionally left blank. 34 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 6 Estimated Time: Page Number: Department: Planning Presenter: Wanda Coston Contact: Wanda Coston Item Does Not Require Review SUBJECT: Adoption of Two Resolutions Related to the 2007 North Carolina (NC) Small Cities Community Development Block Grant Program (CDBG) Program - Scattered Site Housing Program (SSHP) BRIEF SUMMARY: The Board of Commissioners approved $400,000 in CDBG funds to rehabilitate ten very low income owner-occupied dwellings on November 25,2007. The Board also adopted the required capital project ordinance and approved budget amendment 2008-49. In order to comply with CDBG requirements for the 2007 SSHP, the County must demonstrate that efforts are being undertaken to identify and make available opportunities in employment and procurement to low income citizens with the County to the greatest extent possible. Since there are no specific County policies to address these CDBG requirements, the adoption of the resolutions is requested. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request that Commissioners adopt the Local Economic Benefit Plan and the Equal Employment and Procurement Plan Resolutions. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ~ _...n_. . ,. , Equa! Employment and Procu:ement Pla'l ResQluti:Jndoc rme CD B D Project SJatemerrt.doc ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 35 RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS New Hanover County, North Carolina Equal Employment and Procurement Plan 2007 Community Development Block Grant Program WHEREAS, New Hanover County maintains a policy of providing equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, handicap, age, political affiliation, or any other non-merit factor, except where religion, sex, national origin, or age are bona fide occupation qualifications for employment; and WHEREAS, in furtherance of this policy, New Hanover County prohibits any retaliatory action of any kind taken by any employee of the locality against any other employee or applicant for employment because that person made a charge, testified, assisted or participated in any manner in a hearing, proceeding or investigation of employment discrimination; and WHEREAS, New Hanover County shall strive for greater utilization of all persons by identifying previously under-utilized groups in the work force, such as minorities, women, and the handicapped, and making special efforts toward their recruitment, selection, development and upward mobility in any other term, condition, or privilege of employment; and WHEREAS, responsibility for implementing equal employment opportunities and Affirmative Action measurement is hereby assigned to the County Manager and/or other persons designated by the Chief Elected official to assist in the implementation of this policy statement; and WHEREAS, New Hanover County shall develop a self-evaluation mechanism to provide for periodic examination and evaluation. Periodic reports as requested on the progress of Equal Employment Opportunity and Affirmative Action will be presented to the Chief Elected Official. NOW, THEREFORE, BE IT RESOLVED, that New Hanover County is committed to this policy and is aware that with its implementation, New Hanover County will receive positive benefits through the greater utilization and development of all its human resources. ADOPTED this the 22"d day of January, 2008. NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 36 RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS New Hanover County, North Carolina Local Economic Benefit Plan 2007 Community Development Block Grant Program WHEREAS, To ensure that, to the greatest extent possible, contracts for work are awarded to business concerns located or owned in substantial part, by persons residing in the Section 3 covered area, as required by the Housing and Urban Development Act of 1968, New Hanover County has developed and hereby adopts the following plan; and WHEREAS, the Section 3 Plan shall apply to services needed in connection with the grant, including, but not limited to, businesses in the fields of planning, consulting, design, building, construction and renovation; and WHEREAS, the Section 3 covered project area, for purposes of this grant program, shall include New Hanover County and portions of the immediate adjacent area; and WHEREAS, when in need of service, New Hanover County will identify suppliers, contractors, or subcontractors. Resources shall include the Minority Business Enterprise, published by the County Department of Commerce, local directories and Small Business Administration local offices. Word of mouth recommendation shall also be used as a resource; and WHEREAS, New Hanover County will include the Section 3 clause in all contracts executed under the Community Development Block Grant (CBDG) Program; and WHEREAS, each contract for housing rehabilitation in excess of $100,000 shall be required to submit a Section 3 Plan. The Plan will be maintained on file in the New Hanover County Commissioners Office, Planning Department and Public Library, and shall remain current. NOW, THEREFORE, BE IT RESOLVED, that prior to any contracting, major purchases or hiring, New Hanover County will develop a list of jobs, supplies and contractors likely to be utilized during the implementation of the Scattered Site Housing Project. ADOPTED this the 22nd day of January, 2008. NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 37 This page intentionally left blank. 38 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 7 Estimated Time: Page Number: Department: TAX Presenter: Robert Glasgow Contact: Robert Glasgow Item Does Not Require Review SUBJECT: Release of Value BRIEF SUMMARY: Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late filing available upon request) Apel, Heide D. $ 100,075 Benson, Nancy B. 78,529 Brown, Irene D. 52,006 Brown, Moris Rebecca 57,019 Brown, Oscar 45,556 Caldwell, Shirley M. Etal. 82,808 Carroll, Irene 118,892 Chase, Jeanne S. 171,713 Chandarana, Radhabai Life Estate 64,657 Cobo, Eleanor I. 146,901 Dinehart, Deborah Ann Etal. 81,817 Farrow, Lonia Mae 83,381 Gourley, Janet Armou 297,088 Griffin, Katherine M. Etal 135,962 Hargrove, Gloria P. 111,082 Hayes, Earl 112,591 Herring, Doris Fowler 95,658 Jackson, Walter L. Life Estate 63,072 James, Rose Marie 91,431 Josey, Stephanie 55,074 Kerekes, Mabel T. 78,960 Kornegay, Joan G. 154,195 Kramer, Juan M. Marie 44,243 Lane, Richard B. Jr. Nina 118,913 Lawton, Jerry Ann 74,680 Leparulo, Judith K. 110,610 Martin, Patricia Elizabeth 62,177 McConnell, Jeanne V. Rev. Trust 130,226 McDade, William A. 16,207 Mitchell, W. C. Earlene 39,487 Papesch, Walter Carl 110,346 Peoples, Leroy 45,989 Radcliffe, V. Duncan Trust 223,240 Ripley, Herbert J. Madeline 93,300 Rogers, Linda S. Etal 118,719 Romero, Mark A. 79,283 Roth, Shirley R. 134,025 39 Sinhel, Ina Olson 98,593 Skokowski, Lori A. 131,010 Spain, Shirley 63,350 Spence, Mary E. 72,259 Thompson, Annie B. 80,932 Thompson, Gladys W. 34,283 Tyler, David C. Life Estate 86,453 White, Sturgis J. 64,686 Williams, Doris J. Willetts 51,583 Wood, Marilyn I. 92,036 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 40 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Consent Item #: 8 Estimated Time: Page Number: Department: Budget Presenter: Cam Griffin Contact: Cam Griffin SUBJECT: Adoption of Ordinances for Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2008: 08-115 - Social Services 08-119 - Criminal Justice Partnership Program 08-126 - Health Department 08-128 - Health Department 2008-77 - Sheriff's Office 2008-78 - Sheriff's Office RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of ordinances for the budget amendments listed in the summary above. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: To amend the annual budget ordinance for the fiscal year ending June 30, 2008. ATTACHMENTS: ~ ~ ~ ~ ~ ~ DB-" 5 '-J.-D8,doc DB-' , 9" l-B--G8.doc -DB-US' -9"-D!!-.dQC -DB-'28 , -9"-D8,dQC 2WB-77 '-B--D!!-.dQC 2WB-7B l-B--GS.doc REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 41 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-115 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-115 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Fund Department: Social Services/Work First Demo Grant - TANF Exnenditure: Decrease Increase Work First Demo Grant - T ANF: T ANF Grant Child Dav Care $13,868 Client Incentives $12,000 Total $25,868 Revenue: Decrease Increase Work First Demo Grant - T ANF: TANF - Work First Demo Grant $25, 868 Total $25,868 Section 2: Explanation To increase budget for additional Federal Work First Demo Grant funds awarded to New Hanover County. No additional County funds are required. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-115 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2007. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 42 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-119 BE IT ORDAINED by the Board of Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-119 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Fund Department: Criminal Justice Partnership Program Exnenditure: Decrease Increase Contracted Services $12,300 Total $12,300 Revenue: Decrease Increase Criminal Justice Partnership Program Grant $12,300 Total $12,300 Section 2: Explanation To budget increase for reallocated funds. The Criminal Justice Partnership grant supports the Day Sentencing Program, which is operated through a contract with Coastal Horizons. The program is designed to reduce recidivism rates, probation revocation, and reduce alcoholism and other drug dependencies among offenders. No County match funds are required. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-119 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 43 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-126 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-126 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Fund Department: Health-HIV/STD Prevention Outreach Exnenditure: Decrease Increase HIV /STD Prevention Outreach: Salary $12,800 FICA 1,000 Retirement 650 Medical 3,550 LTD 200 Contracted Services 4,250 Printing 200 Supplies 750 Supplies - Computer 1,400 Employee Reimbursement 200 Total $25,000 Revenue: Decrease Increase HIV /STD Prevention Outreach: NC Department of Health & Human Services Grant $25,000 Total $25,000 Section 2: Explanation The New Hanover County Health Department has been awarded $175,000 for HIV/STD Prevention Outreach ($25,000 for FY07-08, $75,000 for FY08-09, and $75,000 for FY09-10). This award is from the North Carolina Department of Health and Human Services' HIV/STD Prevention and Care Branch. The application for this grant was approved during the 12/17/2007 New Hanover County Board of Commissioners meeting. Weare requesting approval to move these awarded funds into our budget. No County match funds are required. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-126 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 44 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-128 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-128 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Fund Department: Health/NC Asthma Program Exnenditure: Decrease Increase NC Asthma Program: Salary $2,575 FICA 200 Retirement 125 Medical 575 LTD 25 Advertising 7,000 Printing 600 Supplies 2,100 Employee Reimbursement 800 Travel and Training 1,000 Total $15,000 Revenue: Decrease Increase NC Asthma Program: NC Department of Health & Human Services Grant $15,000 Total $15,000 Section 2: Explanation The New Hanover County Health Department has been awarded $15,000 by the North Carolina Department of Health and Human Services' Asthma Program. The application for this grant was approved during the 11/19/2007 New Hanover County Board of Commissioners meeting. Weare requesting approval to add these awarded funds to our budget. No County match funds are required. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-128 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 45 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 2008-77 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2008-77 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: Controlled Substance Tax Department: Sheriff's Office Exnenditure: Decrease Increase Controlled Substance Tax: Supplies $7,614 Total $7,614 Revenue: Decrease Increase Controlled Substance Tax: Controlled Substance Tax $7,614 Total $7,614 Section 2: Explanation To budget 12/20/07 receipt of$7,614. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary . Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2008-77 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 46 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 2008-78 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2008-78 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: Controlled Substance Tax Department: Sheriff's Office Exnenditure: Decrease Increase Federal Forfeited Property: Supplies $15,853 Total $15,853 Revenue: Decrease Increase Federal Forfeited Property: Federal Forfeited Property $15,853 Total $15,853 Section 2: Explanation To budget 12/18/07 and 12/27/07 receipts of $15,853. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary . Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2008-78 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 47 This page intentionally left blank. 48 REGULAR AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 9:10 a.m. 1. Presentation of the State of the County Address 51 9:25 a.m. 2. Presentation of New Hanover County Service Awards 53 9:35 a.m. 3. Introduction of Newly Hired County Employees 55 9:40 a.m. 4. Administration of Oath of Office, Deputy Clerk to the Board 57 9:45 a.m. 5. Recognition of Appreciation to Jacqueline Karch for Fund Raising Efforts and 59 Donation of Pet Oxygen Masks to New Hanover County Fire Services 9:50 a.m. 6. Consideration of a Resolution of Support for the Initiative with the NCDOT to 61 Install a Traffic Signal at the Intersections of US Highway 17 (Market Street) and Marsh Oaks Drive (SR 2734) 9:55 a.m. 7. Gang Task Force Presentation 63 10:10 a.m. 8. Presentation on Commissioning Ceremony for Submarine (USS North 65 Carolina, SSN - 777) and Consideration of Request for Support and Adoption of Ordinance for Budget Amendment 08-138 10:15 a.m. 9. Consideration of Request for Additional Positions (One Attorney and One 67 Paralegal) 10:25 a.m. 10. Consideration of Request for Five Deputy Sheriff Positions and Adoption of 69 Ordinance for Budget Amendment 08-122 10:35 a.m. 11. Presentation by Marlowe and Associates on Status of Federal Funding for 73 Beach Nourishment and Dredging Projects 10:50 a.m. 12. Presentation of the Audit Report for New Hanover County for FYE 75 03/30/2007 by Auditor with McGladrey & Pullen, LLP 11:05 a.m. 13. Consideration of State Public School Building Capital Fund Applications for 77 Lottery and Corporate Tax ADM Funds 11:15 a.m. 14. Consideration of Engineering Services for the New Hanover County Landfill 99 11 :25 a.m. 15. Consideration of Revision of County Ordinance Chapter 26, Fire protection 117 and Prevention, Article I, Section 26-2 11 :30 a.m. 16. Committee Appointments 119 11 :35 a.m. 17. Meeting of the Water and Sewer District 137 12:00 p.m. 18. Non-Agenda Items (limit three minutes) 49 12:05 p.m. 19. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 12: 15 p.m. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. 50 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Chairman Robert G. Greer Contact: Bruce T. Shell Item Does Not Require Review SUBJECT: Presentation of the State of the County Address BRIEF SUMMARY: Chairman Greer will present the annual State of the County Address. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. 51 This page intentionally left blank. 52 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 2 Estimated Time: Page Number: Department: Human Resources Presenter: Bruce T. Shell Contact: Marlene Carney SUBJECT: Presentation of New Hanover County Service Awards BRIEF SUMMARY: The following employees are eligible to receive New Hanover County Service Recognition: FIVE (5) YEAR: Robert (Rich) Richardson - Information Technology; Joe Phelps - Inspections; Walter Bordeaux - Parks Department Tina Allen - Sheriff's Office; Justin Brown - Sheriff's Office; Howard Collins - Sheriff's Office; Florence Wheeler - Sheriff's Office; Barbara Baker - Tax Department TEN (10) YEAR: Mary Thompson - Social Services; Paul Marlow - Environmental Management; Audrey Curry - Sheriff's Office FIFTEEN (15) YEAR: Linda Mayes - Social Services; Teresa Horsboll - Environmental Management; Richard Lang - Inspections; Tommy Grady - Sheriff's Office TWENTY (20) YEAR: Richard Hinson - Property Management TWENTY-FIVE (25) YEAR: Mary Brantley - Social Services; M. Cameron Griffin - Budget Department THIRTY-FIVE (35) YEAR: Frank Demeter - Social Services RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Present service awards. COMMISSIONERS' ACTIONS/COMMENTS: Presented service awards. 53 This page intentionally left blank. 54 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 3 Estimated Time: Page Number: Department: Human Resources Presenter: Bruce Shell Contact: Marlene Carney SUBJECT: Introduction of Newly Hired County Employees BRIEF SUMMARY: A list of employees will be provided prior to the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: At this time I'd like to recognize new employees who have been hired to fill budgeted positions that have become vacant. COMMISSIONERS' ACTIONS/COMMENTS: Recognized new employees. 55 This page intentionally left blank. 56 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 4 Estimated Time: Page Number: Department: Governing Body Presenter: Chairman Greer Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Administration of Oath of Office, Deputy Clerk to the Board BRIEF SUMMARY: Kymberleigh Crowell was recently reclassified to the position of Deputy Clerk to the Board of Commissioners. Chairman Greer will administer the Oath of Office to Kym. Kym's husband, Rick, will be in attendance. RECOMMENDED MOTION AND REQUESTED ACTIONS: Witness the administration of the Oath of Office. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Administer the oath of office. COMMISSIONERS' ACTIONS/COMMENTS: Administered the oath of office. 57 This page intentionally left blank. 58 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 5 Estimated Time: Page Number: Department: Fire Services Presenter: Matt Davis & Donnie Hall Contact: Matt Davis SUBJECT: Recognition of Appreciation to Jacqueline Karch for Fund Raising Efforts and Donation of Pet Oxygen Masks to New Hanover County Fire Services BRIEF SUMMARY: After reading an article in the Star News in January of 2007, Jacqueline Karch decided that her dog, Netop, would raise money to purchase pet oxygen masks for area fire departments. Netop already raises money for local animal rescue groups, so this was a step over and above. Both New Hanover County Fire Services and the City of Wilmington were receptive to her idea and the culmination was held at The Children's Museum of Wilmington on November 10,2007. Money was raised from selling raffle tickets for a large painting that was actually done by her dog, Netop as well as from direct donations and selling other paintings by Netop, at the event. This event raised almost $3,000 allowing the purchase of 54 sets of pet oxygen masks. New Hanover County was the recipient of 23 of these masks at a presentation held at The Children's Museum on December 12, 2007. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend that Ms. Karch be recognized at this meeting and presented a plaque of appreciation from New Hanover County Fire Services. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recognize Ms. Karch. COMMISSIONERS' ACTIONS/COMMENTS: Recognized Ms. Karch. 59 This page intentionally left blank. 60 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 6 Estimated Time: Page Number: Department: Planning Presenter: Chris O'Keefe Contact: Chris O'Keefe Item Does Not Require Review SUBJECT: Consideration of a Resolution of Support for the Initiative with the NCDOT to Install a Traffic Signal at the Intersections of US Highway 17 (Market Street) and Marsh Oaks Drive (SR 2734) BRIEF SUMMARY: The intersections of US Highway 17 (Market Street) and Marsh Oaks Drive (SR 2734) are frequently congested and present hazards to citizens of New Hanover County. The intersection has been identified by NCDOT as meeting the warrants established for signalization. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt resolution. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ,....... . -- - Mar>>h Oaks Resolution.doc ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 61 RESOLUTION OF THE NFEW HANOVER COUNTY BOARD OF COMMISSIONERS IN SUPPORT OF THE EFFORTS TO INSTALL A TRAFFIC SIGNAL AT US HIGHWAY 17 AND MARSH OAKS DRIVE WHEREAS, New Hanover County is dedicated to promoting safe and efficient transportation choices; and WHEREAS, the intersections of US Highway 17 (Market Street) and Marsh Oaks Drive (SR 2734) are frequently congested and present hazards to citizens of New Hanover County; and WHEREAS, the above intersections are used by school buses, emergency vehicles and numerous other public and private vehicles; and WHEREAS, NCDOT has investigated the intersection and determined that it meets warrants established for signalization; and WHEREAS, the Department of Transportation is pursuing funding to install a traffic signal and requests New Hanover County support this effort by resolution. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners supports the above efforts to fund and construct traffic signalization at the intersection of US Highway 17 (Market Street) and Marsh Oaks Drive (SR 2734) to improve traffic flow and safety. ADOPTED this the 22nd day of January, 2008. NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 62 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 7 Estimated Time: Page Number: Department: Governing Body Presenter: Captain Hoehlein Contact: Nancy H. Pritchett Item Does Not Require Review SUBJECT: Gang Task Force Presentation BRIEF SUMMARY: Commissioner Pritchett requested an update presentation by the Gang Task Force. Captain Hoehlein with the New Hanover County Sheriff's Office will provide the presentation. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. 63 This page intentionally left blank. 64 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 8 Estimated Time: Page Number: Department: Governing Body Presenter: Dave Scheu and Louise McColl Contact: William A. Caster SUBJECT: Presentation on Commissioning Ceremony for Submarine (USS North Carolina, SSN-777) and Consideration of Request for Support BRIEF SUMMARY: On May 3, 2008, the Department of the Navy will commission a nuclear submarine, the USS North Carolina. The submarine is currently located in Newport News, Virginia. The submarine and its crew will visit Wilmington for the commissioning. Captain Dave Scheu and Louise McColl will introduce this event to the Board of County Commissioners. On February 19, 2007, the Board passed a resolution requesting that the commissioning take place in Wilmington. The City of Wilmington has earmarked $50,000 towards festivities related to this commissioning. Captain Scheu and Ms. McColl will request County support of $50,000 for this event. RECOMMENDED MOTION AND REQUESTED ACTIONS: Listen to presentation and consider request for support and adoption of ordinance for budget amendment 08-138. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ~ DB-' 33 '-'.l{iEl.dQC REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation and consider request for support. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation and approved 5-0. 65 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-138 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-138 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Department: Outside Agencies/Non-Departmental Exnenditure: Decrease Increase Non- Departmental: Contingencies $50,000 Outside Agencies: USS North Carolina $50,000 Total $50,000 $50,000 I Revenue: I Decrease ~ Increase I Total Section 2: Explanation To budget $50,000 for festivities related to the commissioning of the USS North Carolina on May 3,2008. Prior to actions taken at this Board of County Commissioners meeting, the revised Contingency balance is $372,678. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-138 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 66 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 9 Estimated Time: Page Number: Department: DSS Presenter: LaVaughn Nesmith, Judge Jay Corpening, Wanda Marino Contact: LaVaughn Nesmith SUBJECT: Consideration of Request for Additional Positions (One Attorney and One Paralegal) BRIEF SUMMARY: At present, the Department of Social Services averages 400 children in custody each month and the Department is legal guardian for approximately 33 incompetent adults at anyone time. The two existing attorneys on staff are responsible for in court representation in all of these actions. They also advise department staff and management in legal matters related to child and adult protective services. Currently, the staff attorneys are carrying 3+ times the child welfare caseload recommended by the American Bar Association Standards for Child Welfare Agency Attorneys. Increasingly, adoption is the permanent plan for the children in custody. In cases where adoption is the plan, DSS attorneys are responsible for petitioning the court to terminate parental rights of one or both parents to free the child(ren) for adoption unless the parents relinquish their rights voluntarily. To prevent jeopardizing State and Federal funding in these cases (and potential future funding), New Hanover County is required to ensure that children who have a plan of adoption achieve that plan within 24 months from the date they enter NHC's custody. When in compliance, New Hanover County is responsible for 50% of the cost of care for a child in DSS custody, the remaining 50% paid by State and Federal. As of January 9, 2008 there are 32 children in DSS custody who have a plan of adoption where the petition to terminate parental rights has not yet been initiated. None of these children are in compliance with the Federal standard of achieving adoption within 24 months. The total cost of caring for these 32 children equals approximately $18,000 per month or $216,000 per year. This figure only includes room and board expenses and does not include other costs such as clothing, medical, or DSS staff time. Failure to meet the 24 month standard could result in New Hanover County paying 100% of the costs with no reimbursements from State or Federal. In other words, New Hanover County's share could increase from $9000 per month or $108,000 per year to $18,000 per month or $216,000 per year for these 32 children. In addition to the financial cost, we must also consider the social and emotional costs of a child lingering in DSS custody without a permanent family. The longer a child remains in foster care, the greater the likelihood that the child will not finish high school, become homeless, fall into substance abuse and commit crimes. In recent years the numbers of children included in our backlog has exceeded 100. With the short-term addition of two contract attorney's through the Federal IV-E waiver project, we were able to reduce the number of children waiting for adoptions to be finalized by 39. However, with the loss of IV-E funding, we are once again seeing an increase in the number of children awaiting permanency. Failure to fund an additional attorney and paralegal will result in an increased number of children to be cared for, with associated increased costs to the County. A budget amendment reducing budgeted IVE revenues and expenditures will be recommended for your adoption prior to the end of the fiscal year. RECOMMENDED MOTION AND REQUESTED ACTIONS: The Department is requesting an additional attorney and paralegal to address the backlog and growing demands in children and adult protective services. 67 FUNDING SOURCE: Will above action result in: New Position(s) Number of Positions: 2 Explanation: DSS' FY'07-'08 administrative budget has sufficient funds to support the two additional positions for the remainder of the current FY. FY '07-'08 Expenses - $67,613 50% reimbursement, would be $33,807 net county cost Estimated Annual Expenses - $127,895 50% reimbursement, would be $63,948 net county cost ATTACHMENTS: N/A REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider request. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 68 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 10 Estimated Time: Page Number: Department: Sheriff's Office Presenter: Sidney A. Causey, Sheriff Contact: Sidney A. Causey, Sheriff SUBJECT: Consideration of Request for Five Deputy Sheriff Positions BRIEF SUMMARY: Primary Purpose and Function of Job: Deputy Sheriff (Bailiff) - Escort inmates within the courthouse, maintain order within the courtroom, provide protection for judicial officials and the public. Justification of Positions: In November 2007, Judge Cobb requested an additional (secondary) bailiff in courtroom 403. The nature of the trials (Criminal Superior Court) and appearances being made justify this request from a safety and security standpoint. In March 2008, Courtroom 100 (Criminal and Traffic) will be operating full-time and will require two additional bailiffs for the courtroom and one for the holding cell in the hallway to the rear of the courtroom. This holding cell is not currently being utilized. Regulations mandate a Deputy to be present when inmates are in the holding cell for supervision and fire safety purposes. In January 2008, an additional Superior Court courtroom (402) will be opened to handle Medical Malpractice lawsuits. The visiting judge has been scheduled for all of 2008. This will require one additional bailiff. The salaries/fringes cost estimate to fund the five new positions for the remainder of FY07-08 is $85,636 (March thru June 2008). Annual cost of positions would be $256,910. FY07-08 operating costs for the five requested positions would be absorbed in the Sheriff's Office current budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of five additional Deputy Sheriff positions. FUNDING SOURCE: Will above action result in: New Position(s) Number of Positions: 5 Explanation: County-funded $85,636 (March thru June 2008) ATTACHMENTS: ~ DB-' 22 '-B--D8,doc 69 REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider request. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 70 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-122 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-122 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Fund Department: Sheriff/N on-Departmental Exnenditure: Decrease Increase Support Services: Salaries and Wages $61,355 Social Security Taxes 4,693 Retirement - Local 3,000 Retirement - 401-K 3,068 1JedicalInsurance 13,355 Long-Term Disability 165 Non- Departmental: Contingencies $85,636 Total $85,636 $85,636 Section 2: Explanation To budget five new Deputy Sheriff (Bailiff) positions as follows: One additional Bailiff requested by Judge Cobb for Courtroom 403, two Bailiffs for Courtroom 100 opening in 1Jarch 2008, one Bailiff for the Courtroom 100 holding cell, and one Bailiff for Courtroom 402 opening in January 2008. Contingency funds to be used for the FY07-08 salaries/fringes (1Jarch - June 2008). The current balance in Contingency is $372,678. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-122 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 71 This page intentionally left blank. 72 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 11 Estimated Time: Page Number: Department: County Manager Presenter: Marlowe and Associates Contact: David F. Weaver SUBJECT: Presentation by Marlowe and Associates on Status of Federal Funding for Beach Nourishment and Dredging Projects BRIEF SUMMARY: Representatives from Marlowe and Associates will present information on the availability of Federal funding for authorized beach nourishment and dredging projects in New Hanover County. The County currently contracts with Marlowe to provide lobbying services for these services. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff requests the County Commissioners to listen to the presentation. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. 73 This page intentionally left blank. 74 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 12 Estimated Time: Page Number: Department: Finance Presenter: McGladrey & Pullen, LLP Contact: Avril M. Pinder SUBJECT: Presentation of the Audit Report for New Hanover County for FYE 06/30/2007 by Auditor with McGladrey & Pullen, LLP BRIEF SUMMARY: The auditor with McGladrey & Pullen, LLP is here to present the audit report, (New Hanover County Comprehensive Annual Financial Report for FYE 06/30/07). RECOMMENDED MOTION AND REQUESTED ACTIONS: Request Commissioners listen to the presentation and approve the audit report as presented by the auditor with McGladrey & Pullen, LLP. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. Accepted report 5-0. 75 This page intentionally left blank. 76 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 13 Estimated Time: Page Number: Department: Budget Presenter: Cam Griffin/or Schools Contact: Cam Griffin SUBJECT: State Public School Building Capital Fund Applications for Lottery and Corporate Tax ADM Funds BRIEF SUMMARY: Attached you will find applications to the State for the New Hanover County Board of Education to use $1.4 million of lottery funds and $2 million of Corporate Tax ADM funds for specific identified projects that are summarized on the applications. During the FY07-08 Budget process, the $900,000 in capital projects and $500,000 in debt service were identified in the Schools Budget to be funded by the lottery funds. FY06-07 lottery proceeds totaled $1,201,498 and first quarter of FY07-08 proceeds were $337,649, for a balance of $1,539,147 of available lottery funds prior to the attached applications. The Corporate ADM fund is currently $3.2 million, of which $2 million identified in the application was budgeted as an anticipated revenue in the Schools FY 07-08 budget. Both the Board of Education and Board of County Commissioners must approve the applications to the State for the ADM and lottery funds. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Public School Building Capital Fund Applications. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: State Public School Building Fund Applications REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 77 APPENDIX E NEW HANOVER COUNTY BOARD OF EDUCA liON Finance January 7,2008 Subject: State Public School Building Capital Fund Applications Staff Member(s) Present: Chief Financial Officer Fiscal Implications: $ 1,400,000.00 Lottery Projects $ 2,000,000.00 ADM Projects Recommendation: Approval- January 7, 2008 78 New Hanover County Schools State Public School Building Capital Fund Application Summary Summary of Lottery Projects: Budget Code Project Description Lottery 4.9149.074.529.840.945.08 Door/Window Replacements - Howe $ 55,620.00 4.9157.074.529.364.945.08 Gym Floor Replacement Roland-Grise 103,000.00 4.9159.074.529.352.945.08 Stage Repairs NHHS 66,950.00 4.9169.074.524.326.945.08 CATV, Electrical & TV Mounting - Laney 247,200.00 4.9170.074.524.342.945.08 Electrical Upgrades Hoggard 206,000.00 4.9178.074.529.354.945.08 Structural repairs - Lakeside 82,400.00 4.9184.074.529.000.945.08 Seclusion rooms 72,100.00 4.9194,074.529.342.945.08 Band room renovations - Hoggard 66,730.00 Total Projects $ 900,000.00 Debt Reduction set-aside requested by County 500,000.00 $ 1,400,000.00 Summary of ADM Projects (Corporate Tax Fund) Construction Projects ADM Fund Local Match 4.9170.074.524.364.945.08 Electrical Upgrades Roland Grise $ 150,000.00 4.9170.801.524.364.945.08 Electrical Upgrades - Roland Grise Local Match 56,000.00 4.9175.074.529.324.945.08 Parking/Grounds Repairs - Alderman 127,000.00 4.9175.801,529.324.945.08 Parking/Grounds Repairs - Alderman - Local Match 42,950.00 4,9175.074.529.352.945.08 Parking/Grounds Repairs - NHHS Tennis 100,000.00 4.9175.801.529.352.945.08 Parking/Grounds Repairs - NHHS Tennis - Local Match 33,900.00 4.9178.074.526.392.945.08 Structural repairs - Williston 119,000.00 4.9178.801.526.392.945.08 Structural repairs - Williston - Local Match 40,650.00 4.9186.074.529.326.945.08 Heat Pump Replacement Laney 212,000,00 4.9186.801.529.326.945.08 Heat Pump Replacement - Laney - Local Match 71,250.00 4.9195.074.523.392.945.08 HVAC - Williston 193,000.00 4.9195.801.523.392.945.08 HVAC - Williston - Local Match 64,500.00 Construction Projects Subtotal $ 901,000.00 309,250.00 Technology Projects Upgrade labs at Roland-Grise (1),Laney(1), NHHS (1), Hoggard (1) , Snipes (1), Gregory (1), Holly Tree (1) , 4.6401.074.462.000.911.01 Eaton (1), Codington(1) with XP computer stations and $ 240,600.00 MS Office. NHCS Technology plan items 5.1.1, 5.1.2, 5.1.3 4.6401.808.462.000.911.01 Match 80,250.00 4.6401.074.462.332.911.04 Equipment required to perform the role of magnet school 541,000.00 Gregory 4.6401.808.462.332.911.04 Match 180,630.00 4.6401.074.462.312.911.05 Equipment required to perform the role of magnet school 57,900.00 Freeman 4.6401.808.462.312.911.05 Match 19,358.00 4.6401.074.462.368.911.06 Equipment required to perform the role of magnet school 259,500.00 Snipes 4.6401,808.462.368.911.06 Match 86,629.00 Technology Projects Subtotal $ 1,099,000.00 366,867.00 Total ADM Budget for 2007-08 $ 2,000,000.00 Total Request $ 3,400,000.00 1 Local Budget Add List 2008 - Lottery.xls/ADM & Lottery Budgets 79 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: Howe Door Replacement Location: Howe Early Childhood Education Center, 1020 Meares Street, Wilmington, NC 28401 Type of Facility: School North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds ofthe North Carolina. State Lottery Fund be transferred to the Public ~ChoOIBUilding Capital Fund in accordance with G.S~ 11 &C-546.2.. Further, G.S. 115C-546.2 (d) has bef:)nall'lended to include the following: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to pay for schoolccmstruction projects in local school administrative units and to retire ihdebtedness incurred for schoOl construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, .Public School Buildings" shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Short description of Construction Project: Replace exit doors/frames and 6 classrooom doors Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 55,620.00 Debt Payment / Bond Payment TOTAL $ 55,620.00 Estimated Project Beginning Date: 3/1/08 Est. Project Completion Date: 3/31/08 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 55,620.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Date) t1. (Signature - Chair, Board of Education (Date) 80 APPLlCA TION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: Roland Grise Gym Floor Replacement Location: Roland-Grise Middle School, 4412 Lake Avenue, Wilmington, NC 28403 Type of Facility: School North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital. Fund in accofdance with G.S. 11.5C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the folloWing: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local schoOl administrative units aM to retire indebtedness incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, "Public School Buildings" shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Short description of Construction Project: Replace gym floor, sand and refinish Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 103,000.00 Debt Payment I Bond Payment TOTAL $ 103,000.00 Estimated Project Beginning Date: 6/1/08 Est. Project Completion Date: 8/15/08 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 103,000.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Date) (Date) Form Date: Sept 1, 2006 81 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: NHHS Stage Repairs Location: New Hanover High School, 1307 Market Street, Wilmington, NC 28401 Type of Facility: Schools North Carolina General Statutes, Chapter 18C, provides that a portion of the prpceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C~546.2. Further, G.S. 115C-5~.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to. pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, "Public School Buildings" shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Short description of Construction Project: Stage floor repairs Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 66,950.00 Debt Payment f Bond Payment TOTAL $ 66,950.00 Estimated Project Beginning Date: 11/19/07 Est. Project Completion Date: 11/21/07 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 66,950.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Date) <'" (Signature - Chair, Board of Education) Sept 1. 2006 82 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: Laney Electrical UpQrades Location: Laney High School, 2700 N. College Road, Wilmington, NC 28405 Type of Facility: School North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public Schooll3uilQing Capital Fund in accordance with G.S. 115C.546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds... (4) A county may Use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As uS(:j~.in thiss~ctio~,.'PUbliCSchool Buildings. shan includ(:joQly facilities for individual schools that are us~d for instruction131 and related purposes, and do~s not include central administration, maintenance, or other facilities. Short description of Construction Project: Upgrade switchgear, replace 2 breakers; upgrade CATV, electrical, and mount TV's Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 247,200.00 Debt Payment I Bond Payment TOTAL $ 247,200.00 Estimated Project Beginning Date: 6/1/08 Est. Project Completion Date: 8/15/08 . We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 247,200.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. O~ (Date) (Date) Form Date: Sept 1, 2006 83 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: Hoggard Electrical Upgrades Location: Hoggard High School, 4305 Shipyard Blvd, Wilmington, NC 28403 Type of FaCility: School North Carolina General Statutes, Chapter 18C, provides that a portion oUhe proceedsbUhe North Carolina.State Lottery Fund be transfefred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C~546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, 'Public School Buildings' shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Short description of Construction Project: Replace panels and subpanels, retrofit existing Fixtures from T-12 to T-8 Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions / Renovations Repair 206,000.00 Debt Payment I Bond Payment TOTAL $ 206,000.00 Estimated Project Beginning Date: 6/1/08 Est. Project Completion Date: 8/15/08 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 206,000.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Date) % (Date) 84 APPLlCA TION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: Lakeside Structural Repairs Location: Lakeside High School, 1805 South 13th Street, Wilmington, NC 28401 Type of Facility: School North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina Stat~Lottery Fund be transferred to the Public School Building Capital Fund in accordance withG.S.115C-546.2. Further, G.S. 115C-546.2 (d) has belen amended to include the following: (3) No county shall have 10 provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative unit$ and to retire inc!ebtedne$s incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, 'Public School Buildings' shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Short description of Construction Project: Structural Repairs to girls locker room, canopy, gym, fascia, and roof Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 82,400.00 Debt Payment I Bond Payment TOTAL $ 82,400.00 Estimated Project Beginning Date: 6/1/08 Est. Project Completion Date: 8/15/08 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 82,400.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. ... (Date) (Date) Form Date: Sept 1. 2006 85 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (91 O) 254-4325 Project Title: Seclusion Rooms Location: Sunset Park, Bradley Creek, Williams, Hoggard, Aldermand, Laney and Noble Type of Facility: North Carolina General Statutes, Chapter 18C,providesthat a portion oHhe proceedsoHhe North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S.115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, "Public School Buildings" shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other faCilities. Short description of Construction Project: Add rooms at first four school listed; add quick release latches and padding to existing rooms at last three Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions / Renovations 72,100.00 Repair Debt Payment I Bond Payment TOTAL $ 100.00 Estimated Project Beginning Date: 8/1/07 Est. Project Completion Date: 10/1/07 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 72,100.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S, 115C-546. (Date) (Date) 86 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Carmen Gintolli LEA: New Hanover County Schools Title: Director of Facility Planning Address: 6410 Carolina Beach Road Phone: (910) 254-4325 Project Title: Hoggard Band HV AC Replacement Location: Hoggard High School, 4305 Shipyard Blvd, Wilmington, NC 28403 Type of Facility: North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to prOVide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness inC\.lrred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, "Public School Buildings" shall includeqnly facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenanCe, or other facilities. Short description of Construction Project: Repace original AHU with Roof Top Unit Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 66,730.00 Debt Payment / Bond Payment TOTAL $ 66,730.00 Estimated Project Beginning Date: 6/1/08 Est. Project Completion Date: 8/15/08 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 66,730.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Date) (Date) Form Date: Sept 1. 2006 87 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND Date: NORTH CAROLINA EDUCATION LOTTERY County: New Hanover Contact Person: Mary Hazel Small LEA: New Hanover County Schools Title: Finance Officer Address: 6410 Carolina Beach Road Phone: (910) 254-4252 Project Title: Bond Debt Payments for 2005 Bond Referendum Location: Type of Facility: North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds ofthe North Carolina State Lottery Fund be transferred to the Public SChool Building Capital Fund in accordance with ~.S, 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county. shall have to provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects incurred on or after January 1, 2003. (5) A county may not use monies in this Fund to pay for school teChnology needs. As used in this section, "Public School Buildings" shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Short description of Construction Project: Tor retire bond indebtedness for school construction projects Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions I Renovations Repair 500,000.00 Debt Payment I Bond Payment TOTAL $ 500,000.00 Estimated Project Beginning Date: Est. Project Completion Date: We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 500,000.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Date) (Date) Form Dale: Sepl1, 2006 88 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND Date: County: New Hanover County Contact Person: Carmen Gintolli Address: 6410 Carolina Beach Road Title: Director of Facility Planning School Admin. Unit: New Hanover County Schools Phone: ( 91 0) 254-4325 Project Title: Roland Grise Renovations Location: Roland Grise Middle School, 4412 Lake Avenue, Wilmington, NC 28403 Type of Facility: School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Electrical Upgrades - Survey and replace obsolete sub-panels and feeders Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ 150,000.00 $ 56,000.00 $ 206,000.00 School Technology $ $ N/A $ 0.00 Debt ServicelBond Payment $ $ $ 0.00 Total $ 150,000.00 $ 56,000.00 $ 206,000.00 Bid DatesNendors: Contracts signed/Dates: Estimated date of beginning of construction: 6/1/08 Estimated date of completion: 8/15/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): Local Capital Outlay Funds $ 0.00 of the matching funds have been expended for/date/description: ReportinQ requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 150,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. ( (Date) (Date) 89 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND County: New Hanover County Contact Person: Carmen Gintolli Address: 6410 Carolina Beach Road Title: Director of Facility Planning School Admin. Unit: New Hanover County Schools Phone: ( 910) 254-4325 Project Title: Alderman Grounds Repairs Location: Alderman Elementary School, 2025 Independence Blvd, Wilmington, NC 28403 Type of Facility: School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Pave Employee/Parent Parking Lot Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ 127,000.00 $ 42,950.00 $ 169,950.00 School Technology $ $ N/A $ . 0.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 127,000.00 $ 42,950.00 $ 169,950.00 Bid DatesNendors: Contracts signed/Dates: Estimated date of beginning of construction: Estimated date of completion: Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): Local Capital Outlay Funds $ 0.00 of the matching funds have been expended for/date/description: ReportinQ requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 127,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) (Date) 90 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND Date: County: New Hanover County Contact Person: Carmen Gintolli Address: 6410 Carolina Beach Road Title: Director of Facility Planning School Admin. Unit: New Hanover County Schools Phone: (910) 254-4325 Project Title: NHHS Grounds Repair Location: New Hanover High School, 1307 Market Street, Wilmington, NC 28401 Type of Facility: School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Resurface Tennis Courts to alleviate safety issue Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0,00 Repair $ 100,000.00 $ 33,900,00 $ 133,900.00 School Technology $ $ N/A $ 0,00 Debt Service/Bond Payment $ $ $ 0,00 Total $ 100,000.00 $ 33,900,00 $ 133,900,00 Bid DatesNendors: Contracts signed/Dates: Estimated date of beginning of construction: 3/1/08 Estimated date of completion: 4/15/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): Local Capital Outlay Funds $ 0.00 of the matching funds have been expended for/date/description: ReportinQ requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 100,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) .. (Signature - Chair, Board of Education) (Date) 91 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND Date: County: New Hanover County Contact Person: Carmen Gintolli Address: 6410 Carolina Beach Road Title: Director of Facility Planning School Admin. Unit: New Hanover County Schools Phone: ( 910) 254-4325 Project Title: Williston Structural Repairs Location: Williston Middle School, 401 South 10th Street, Wilmington, NC 28401 Type of Facility: School G.S. 115C-546.2(b) "Counties shall use monies in the Fund fOf capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildin!:Js' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Structural Repairs over kitchen roof for RTU installation; Locker Room Renovation Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ 119,000.00 $ 40,650.00 $ 159,650.00 School Technology $ $ N/A $ 0.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 119,000.00 $ 40,650.00 $ 159,650.00 Bid DatesNendors: Contracts signed/Dates: Estimated date of beginning of construction: 6/1/08 Estimated date of completion: 8/15/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds'are from (source): Local Capital Outlay Funds $ 0.00 of the matching funds have been expended for/date/description: Reportin!:J requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 119,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) f (Date) 92 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND Date: County: New Hanover County Contact Person: Carmen Gintolli Address: 6410 Carolina Beach Road Title: Director of Facility Planning School Admin. Unit: New Hanover County Schools Phone: ( 910) 254-4325 Project Title: Laney Heat Pump Replacement Location: Laney High School, 2700 N. College Road, Wilmington, NC 28405 Type of Facility: School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' onlv includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Replace water source heat pumps (11 units and humidity controls) Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ 212,000.00 $ 71,250.00 $ 283,250.00 School Technology $ $ N/A $ 0.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 212,000.00 $ 71,250.00 $ 283,250.00 Bid DatesNendors: 12/28/07 Contracts signed/Dates: pending Estimated date of beginning of construction: 6/1/08 Estimated date of completion: 8/15/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): Local Capital Outlay Funds $ 0.00 of the matching funds have been expended for/date/description: ReportinQ requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 212,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Signatu - (Date) (Date) 93 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND Date: County: New Hanover County Contact Person: Carmen Gintolli Address: 6410 Carolina Beach Road Title: Director of Facility Planning School Admin. Unit: New Hanover County Schools Phone: ( 91 0) 254-4325 Project Title: Williston HVAC Replacement Location: Williston Middle School, 401 South 10th Street, Wilmington, NC 28401 Type of Facility: School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinqs' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Replace Air Handling Units in Auditorium Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0,00 Construction $ $ $ 0.00 Renovation $ $ $ 0,00 Enlargement $ $ $ 0.00 Repair $ 193,000,00 $ 64,500.00 $ 257,500.00 School Technology $ $ N/A $ 0.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 193,000.00 $ 64,500.00 $ 257,500.00 Bid DatesNendors: Contracts signed/Dates: Estimated date of beginning of construction: Estimated date of completion: 8/15/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): Local Capital Outlay Funds $ 0.00 of the matching funds have been expended for/date/description: Reportinq requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 193,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) 94 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND Date: County: New Hanover County Contact Person: Jonathan Allen Address: 6410 Carolina Beach Road Title: Director of Techology School Admin. Unit: New Hanover County Schools Phone: (910) 254-4316 Project Title: Computer Lab Upgrades Location: Codington, Eaton, Holly Tree, Gregory, Snipes, Roland-Grise, Laney, New Hanover, and Hoggard Type of Facility: Elementary School (5), Middle School (1), High Schools (3) G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinos' onlv includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Upgrade computer labs with XP computer stations and MS Office as per the NHCS Technology Plan Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ $ $ 0.00 School Technology $ 240,600.00 $ N/A $ 240,600.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 240,600.00 $ 0.00 $ 240,600.00 Bid DatesNendors: Various Contracts signed/Dates: Various Estimated date of beginning of construction: 7/1/07 Estimated date of completion: 2/28/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): $ of the matching funds have been expended for/date/description: Reportino requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 240,600.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) (Date) 95 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND County: New Hanover County Contact Person: Jonathan Allen Address: 6410 Carolina Beach Road Title: Director of Techology School Admin. Unit: New Hanover County Schools Phone: (910) 254-4316 Project Title: Technology Upgrades - Gregory Location: Gregory School of Science, Math and Technolgy, 319 South 10th St, Wilmington, NC 28401 Type of Facility: Elementary School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration. maintenance, or other facilities." Short Description of Construction Project: Equipment and software upgrades needed to support Magnet Program Estimated Costs: State Local Total Purchase of Land $ $ $ 0,00 Planning $ $ $ 0,00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ $ $ 0.00 School Technology $ 541,000.00 $ N/A $ 541,000.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 541,000,00 $ 0.00 $ 541,000.00 Bid DatesNendors: Various Contracts signed/Dates: Various Estimated date of beginning of construction: 10/3/07 Estimated date of completion: Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): $ of the matching funds have been expended for/date/description: ReportinQ requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 541,000.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) (Date) 96 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND County: New Hanover County Contact Person: Jonathan Allen Address: 6410 Carolina Beach Road Title: Director of Techology School Admin. Unit: New Hanover County Schools Phone: (910) 254-4316 Project Title: Technology Upgrades - Freeman Location: Freeman Elementary School, 2601 Princess Place Drive, Wilmington, NC 28405 Type of Facility: Elementary School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' onlv includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Equipment and software upgrades needed to support Magnet Program Estimated Costs: State Local Total Purchase of Land $ $ $ 0,00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ $ $ 0,00 School Technology $ 57,900.00 $ N/A $ 57,900.00 Debt Service/Bond Payment $ $ $ 0.00 Total $ 57,900,00 $ 0.00 $ 57,900.00 Bid DatesNendors: Various Contracts signed/Dates: Various Estimated date of beginning of construction: 10/3/07 Estimated date of completion: 1/15/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): $ of the matching funds have been expended for/date/description: Reportin!:) requirements: We, the undersigned, agree to submit a statement of state/local amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 57,900.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Date) (Date) 97 Revised 10/5/06 APPLICATION PUBLIC SCHOOL CAPITAL BUILDING FUND Approved: ADM (Corporate Tax) FUND County: New Hanover County Contact Person: Jonathan Allen Address: 6410 Carolina Beach Road Title: Director of Techology School Admin. Unit: New Hanover County Schools Phone: (910) 254-4316 Project Title: Technology Upgrades - Snipes Location: Snipes Elementary School, 2150 Chestnut Street, Wilmington, NC 28405 Type of Facility: Elementary School G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-102.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildinQs' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Short Description of Construction Project: Equipment and software upgrades needed to support Magnet Program Estimated Costs: State Local Total Purchase of Land $ $ $ 0.00 Planning $ $ $ 0.00 Construction $ $ $ 0.00 Renovation $ $ $ 0.00 Enlargement $ $ $ 0.00 Repair $ $ $ 0.00 School Technology $ 259,500.00 $ N/A $ 259,500.00 Debt Service/Bond Payment $ $ $ 0,00 Total $ 259,500.00 $ 0.00 $ 259,500.00 Bid DatesNendors: Contracts signed/Dates: Estimated date of Estimated date of completion: 1/31/08 Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): $ of the matching funds have been expended for/date/description: ReportinQ reQuirements: We, the undersigned, agree to submit a statement of statellocal amounts expended for this project within 60 days of completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $ 259,500.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the match is available and designated as match of this project. (Si (Date) (Date) 98 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 14 Estimated Time: Page Number: Department: Environmental Management Presenter: John Hubbard Contact: Sam Hawes SUBJECT: Consideration of Engineering Services for the New Hanover County Landfill BRIEF SUMMARY: In the short term (present out to two years), several key strategic projects will begin and/or be completed at the New Hanover County Landfill. The projects include the construction of landfill Cell 6D, the site permitting of the southern landfill property, design/construction of a C&D facility, and the construction of a landfill gas collection system. In addition to these projects, routine engineering services including annual volume/disposal capacity calculations will be conducted. As a result of these needs, New Hanover County's Department of Environmental Management recently solicited Requests For Proposals (RFO) to provide solid waste engineering services for the New Hanover County Landfill. These services include, but are not limited to, long term planning, facility permitting, engineering design for landfill construction/closure, construction services, certification of construction/closure, leachate management system design, stormwater permitting, recycling facilities, household hazardous waste facilities, and landfill gas management projects. These services are and will continue to be needed as the landfill expands. Five complete RFO's were received, reviewed and ranked by Environmental Management staff. Based on the outcome of the review, staff recommends that these services be awarded to the highest ranking firm, SCS Engineers, for a term of three years with the option of two one-year extensions based upon acceptable performance. Environmental Management staff, in conjunction with the County Attorney's office, has developed a continuing services contract to be signed by the awarded firm (see attached draft contract). The work and payment for the work to be performed will be based on individual task orders as they arise. Payment for the services will be based on a fixed-price basis per project assignment or on a time and materials basis. Funding for the projects will be generated by tipping fees collected from solid waste disposal at County owned facilities and come out of the Environmental Management, Landfill Division annual operating budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt attached resolution which awards a three-year contract, with the option of two one-year extensions, to SCS Engineers for landfill engineering services. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: The attached resolution is a request for permission to enter into a three-year contract. No specific projects (Task Orders) have been identified / negotiated at this time. However, $200,000 in funds were budgeted in the FY '07-'08 Adopted Budget (Environmental Management Landfill, 70080200700000) for a hydrogeologic study of the southern property. These funds remain available. 99 ATTACHMENTS: ~ ~ Environ'llenta! Mg::. ResQluiion.d:Js DR!l.FT SCS rme Base OrderComracl.dClc ~ ~ ........ . " '~"""': DRAFT AUachmenl A S CS N He Task 0 rder Form, doc Revised N He Initial RallO Schedule Ol 0708. pdf REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 100 RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMMISSIOENRS WHEREAS, New Hanover County's Department of Environmental Management desires to provide environmentally sound and professional solid waste management services to the citizens of New Hanover County; and WHEREAS, New Hanover County's Department of Environmental Management, Landfill Division is and will be in need of professional solid waste engineering services throughout the life of the facility; and WHEREAS, New Hanover County's Department of Environmental Management, Landfill Division will soon begin work on the construction of landfill cell 6D, the permitting of the southern property for future expansion, and the construction of a landfill gas collection system; and WHEREAS, New Hanover County's Department of Environmental Management solicited for and has received, reviewed and ranked Requests for Qualifications for solid waste engineering services to be conducted for the New Hanover County Landfill; and WHEREAS, SCS Engineers was the highest ranking firm that submitted a complete Request For Qualifications including site permitting, engineering design and construction/closure, construction services, certification of construction/closure, leachate management, stormwater management, and landfill gas management projects; and WHEREAS, SCS Engineers' Request For Qualifications indicates their experience on similar projects and the ability to meet the design criteria required by the State of North Carolina; and WHEREAS, the time to award these services for the next three years, with the option of two one-year extensions based on acceptable performance, has arrived; and WHEREAS, the Director of Environmental Management and the County Manager recommend that these services be awarded to SCS Engineers; and WHEREAS, New Hanover County's Department of environmental management, in conjunction with the County Attorney's office, has developed a continuing services contract to be signed by SCS Engineers with the work and payment for the work to be performed to be based on individual task orders as they arise; and WHEREAS, payment for services will be based on a fixed-price basis per project assignment of on a time and materials basis; and WHEREAS, funding for the projects will be generated by tipping fees collected from solid waste disposal at County owned facilities and come out of the Environmental Management, Landfill Division annual operating budget. 101 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that all solid waste engineering services to be petformed at the New Hanover County Landfill during the next three years, with the option of two one-year extensions, be awarded to SCS Engineers; and that the Department of Environmental Management is hereby authorized and directed to execute solid waste engineering services contracts for landfill projects as they arise with the contract form to be approved by the County Attorney. ADOPTED this the 22nd day of January, 2008. NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 102 New Hanover County Contract #08-XXXX NORTH CAROLINA AGREEMENT NEW HANOVER COUNTY THIS CONTRACT, made and entered into this - day of , 2008, by and between NEW HANOVER COUNTY, a political subdivision of the State of North Carolina, hereinafter referred to as "County"; and SCS ENGINEERS, P.C., a foreign professional corporation, organized under the laws of the State of Virginia, hereinafter referred to as "Contractor"; WITNESSETH: WHEREAS, the County is authorized to construct, acquire, improve, maintain, and operate its Solid Waste Management Facilities in the County; and WHEREAS, the Environmental Management Department is charged with meeting the existing and future solid waste disposal needs of the County; and WHEREAS, the County has solicited and received qualifications from professional solid waste engineering firms in accordance with County and State of North Carolina requirements; and WHEREAS, the County has selected the Contractor to provide the professional services in support of the County's needs and requirements; and WHEREAS, the Contractor, for the consideration hereinafter fully set out, hereby agrees with the County as follows: 1. Scope of Services. The County does retain the Contractor, and the Contractor shall furnish professional services required of the Contractor, which will be assigned pursuant to Task Orders. Whenever services are required of the Contractor detailed scopes of services and associated compensation shall be set forth in Task Orders following the form attached hereto and incorporated herein as Exhibit A. Each Task Order will be executed by the County and the Contractor prior to initiation of services. 2. Time of Performance. This Agreement shall be in effect for three 103 New Hanover County Contract #08-XXXX years from the date of execution by both parties with two one year extensions beyond the initial three years upon written concurrence of the County and the Contractor. For each Task Order the Contractor shall commence work upon Notice to Proceed by County. Contractor shall complete all work on the project within the time established in each Task Order from said Notice. 3. Payment. County hereby agrees to pay to the Contractor for the full and faithful performance of this contract, based on each individual Task Order. Payment for engineering services shall not exceed $200,000 for FY 2007/2008. Payment for each task order is contingent upon County inspection and acceptance of all work. The Contractor's fee may be based on a lump sum or hourly basis. The Contractor's hourly rate schedule is attached as Exhibit B and will be updated to be effective each July 1 with the rates set for the following twelve month period during the term of the agreement. 4. Extra Work. County and Contractor shall negotiate and agree upon the value of any extra work prior to the issuance of a Change Order covering said extra work. Such Change Order shall set forth the corresponding adjustment, if any, to the Contract Price and Contract Time. 5. Indemnitv. Contractor shall indemnify and hold New Hanover County, its agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to negligent performance of the work to be performed by Contractor hereunder, including the negligence of, his agents, employees and subcontractors. 6. Insurance. Contractor shall maintain insurance from companies licensed to write business in North Carolina, with an A.M. Best rating of "A" or higher, and acceptable to County, of the kinds and minimum amounts specified below. 7. Certificates and Notice of Cancellation. Before commencing work 104 New Hanover County Contract # 08-XXXX under this contract, Contractor shall furnish County with certificates of all insurance required below. Certificates shall indicate the type, amount, class of operations covered, effective date and expiration date of all policies, and shall contain the following statement: "The insurance covered by this certificate will not be canceled or materially altered, except after thirty (30) days written notice has been received by County". The certificate of insurance, naming New Hanover County as an additional insured under the commercial liability and automobile liability policies, shall be further evidenced by an actual endorsement furnished to the County from the insurer within thirty (30) days of the signing of the contract between the Contractor and the County. 8. Workers Compensation and Emplovers Liability Insurance. Covering all of the Contractor's employees to be engaged in the work under this contract, providing the required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing limits at least in the amount of $100,000/500,000/100,000. applicable to claims due to bodily injury by accident or disease. 9. Commercial General Liabilitv. Including coverage for independent contractor operations, contractual liability assumed under the provisions of this contract, products/completed operations liability and broad form property damage liability insurance coverage. Exclusions applicable to explosion, collapse and underground hazards are to be deleted when the work involves these exposures. The policy shall provide liability limits at least in the amount of $1,000,000 per occurrence, combined single limits, applicable to claims due to bodily injury and/or property damage. New Hanover County shall be named as an additional insured under this policy. 10. Automobile Liabilitv Insurance. Covering all owned, non-owned and hired vehicles, providing liability limits at least in the amount of $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. 105 New Hanover County Contract # 08-XXXX 11. Professional Liabilitv Insurance. The Contractor will be required to take out and maintain Professional Liability Insurance providing liability insurance limits at least in the amount of $1,000,000. The Contractor will be required to maintain this coverage for a period of at least two (2) years beyond substantial completion of the contract. 12. Independent Contractor. It is mutually agreed that Contractor is an independent contractor and not an agent of the County, and as such the Contractor shall not be entitled to any County employment benefits, such as, but not limited to, vacation, sick leave, insurance, workmen's compensation, or pension and retirement benefits. 13. Default and Termination. If Contractor fails to prosecute the work with such diligence as will insure its completion within the contract time, or if Contractor breaches any of the terms or conditions contained in this contract and fails to cure said breach within thirty (30) days of County's mailing of Notice of Default, County may terminate this contract forthwith. Upon termination, County may, without prejudice to an action for damages or any other remedy, take the prosecution of the work out of the hands of Contractor. County may enter into another contract for the completion of the contract, or use such other methods as may be required for the completion of the contract. County may deduct all costs of completing the contract from any monies due or which may become due to Contractor. In the eventthis project is terminated prior to completion ofthe services by the Contractor, the Contractor shall be paid for services performed to the date of termination. In no event will the amount due Contractor in the event of termination exceed that amount set forth in paragraph 3 of this Contract unless changed pursuant to Paragraph 4. Nothing contained herein shall prevent the County from pursuing any other remedy which it may have against Contractor, including claims for damages. 14. Nonwaiver of RiQhts. It is agreed that County's failure to insist upon the strict performance of any provision of this Contract, orto exercise any right based upon 106 New Hanover County Contract # 08-XXXX a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any rights under this Contract. 15. Conflict of Interest. No paid employee of the County shall have a personal or financial interest, direct or indirect, as a contracting party or otherwise, in the performance of this Contract. 16. Subcontracts. The Contractor shall only utilize subcontractors mentioned in the firms Request For Proposal. Any use of subcontractors beyond the subcontractors mentioned in the Proposal must be approved in writing by the Director of the Department of Environmental Management. 17. Entire Aareement. This agreement constitutes the entire understanding of the parties. 18. Bindina Effect. This contract shall be binding upon the parties hereto, and their heirs, successors, executors, administrators and assigns. 19. Further Actions. The parties will make and execute all further instruments and documents required to carry out the purposes and intent of this contract. 20. Inclusive Terms. Use of the masculine herein shall include the feminine and neuter, and the singular shall include the plural. 21. Governina Law. All of the terms and conditions contained herein shall be interpreted in accordance with the laws of the State of North Carolina. 22. Notices. All notice required hereunder to be sent to either party shall be sent to the following designated addresses, or to such other address or addresses as may hereafter be designated by either party by mailing of written notice of such change of address, by Certified Mail, Return Receipt Requested: To County: 107 New Hanover County Contract # 08-XXXX New Hanover County Environmental Management Attention: John Hubbard, Director 3002 Highway 421 North Wilmington, North Carolina 28401 To Contractor: SCS Engineers, P.C. Attention: Ed Hilton 4041 Park Oaks Blvd Suite 100 Tampa, FL 33610 23. Assignability. It is mutually agreed by the parties hereto that this contract is not transferable and shall not be assigned by either party without the written consent of the other party to this contract. 24. Amendments. This Contract shall not be modified or otherwise amended except in writing signed by the parties. 25. Non-Discrimination. Contractor will take affirmative action not to discriminate against any employee or applicant for employment or otherwise illegally deny any person participation in or the benefits of the program which is the subject of this Contract because of race, creed, color, sex, age, disability or national origin. To the extent applicable, Contractor will comply with all provisions of Executive Order No. 11246, the Civil Rights Acts of 1964 (P.L. 88-352) and 1968 (P.L. 90-284), and all applicable Federal, State and local laws, ordinances, rules, regulations, orders, instructions, designations and other directives promulgated to prohibit discrimination. Violation of this provision, after notice, shall be a material breach of this contract and may result, at County's option, in a termination or suspension of this contract in whole or in part. 108 New Hanover County Contract # 08-XXXX IN WITNESS WHEREOF, the parties have hereunto set their hands and seals, the day and year first above written and by authority duly given. NEW HANOVER COUNTY [SEAL] Bruce Shell, County Manager ATTEST: Clerk to the Board SCS ENGINEERS, P.C. [CORPORATE SEAL] Vice President ATTEST: Secretary This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. Approved as to form: County Finance Director County Attorney 109 New Hanover County Contract # 08-XXXX NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that Sheila Schult acknowledged that she is Clerk to the Board of Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, Robert G. Greer, sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this - day of ,2005. Notary Public My commission expires: NORTH CAROLINA NEW HANOVER COUNTY I, ' a Notary Public of the State and County aforesaid, certify that , came before me this day and acknowledged that (s)he is Secretary of SCS ENGINEERS, P.C. a foreign professional corporation, organized under the laws of Virginia, and that by authority duly given and as the act of the professional corporation, the foregoing instrument was signed in its name as its Vice President, sealed with its corporate seal and attested by him/herself as its Secretary. WITNESS my hand and official seal, this day of ,2005. Notary Public My commission expires: 110 Attachment A Task Order No. OS-OX (Title of Task) Board of County Commissioners Environmental Management Department SCOPE OF SERVICES Scope of Work Description Deliverables and Schedule Work will commence within weeks of notice to proceed. A proposed schedule for this work is included as an attachment to this Task Order. Compensation Compensation to the Consultant for services performed under this Task Order will be in accordance with the (lump sum or time and materials) invoice method as described in the Agreement. The total amount authorized by this Task Authorization is dollars ($XXXXX). The estimated level of effort and the resulting fees required for this Task Authorization are presented in Attachment 1. New Hanover County Task Order 08-XXXX Page 1 0 111 Environ mental Con su Itan ts 4041. PorkOabBoulevord 813 621-0080 and Contractors Suite 100 FAX 813 623.6757 Tampa, Fl 33610 wwW.scsengineers.com SCS ENGINEERS ATTACHMENT.B SCS ENGINEERS FEE SCHEDULE (EffectiveJuly 1, 2007 through June 30, 2008) RatelHollr ($) Principal/Office Director................ ...........,... .......... .......................... 177 Project Director. .,. ..... ............ ............................. ............. ... ........ ... ............................ 165 Senior ProjectAdvisor. .. . . . . . ... . . . . . . . . . . . . ... .. . . . . . .. .. . . . . . . . .. . .. . . . .. . . .. . . . . . . . . , . 145 Senior Project Manager .... ....,..................... ........... ................. ................,............. 140 Project Manager..... ..... ................................................ .................... 130 Senior Project. Professional..... ..... ..................... ................................,.... .............. ... 105 Senior Superintendent. .... .................................. ....... ...... -.... ... - ...... ..... 110 Project Professional................. ............. ...... ............. .............. ................. ........ ...... 90 Designer............... ........ ..... .......... ..... .......... ........................ ............ 92 O&MSuperintendent ............ ................. .......... ............. ............................... ........ 95 Staff Professional.. ................................................................... ......... .......... ..... ...... 77 Senior Technician 2........ .......... ...... .......,........ ........................... .......... .......... ...H...... 80 Senior Technician .1 . ......................... ................ ............... ............. ...... ......... ............ 65 Associate Staff Professional .... .... ..........................,...................... ............ ..... ......... 70 Draftsperson................ ................ .................. .............................. 70 Technician ................. ........................... .......... ............... ...... .................................... 55 Office Services Manager................. ........... ........ ........... ....................................... 75 Secretarial/Clerical.... ...................... ..................... ................ ...................... .....H. ...... 49 1. The hourly rates are effective through June 30, 2008. Work performed thereafterissubject toa new Fee Schedule issued for the period beginning July 1,2008. 2. The above rates include salary, overhead, administration, and profit. Other direct expenses, such as analyses of air, water and soil samples, reproduction, travel, subsistence, subcontractors,computers, and other reimbursable fees, are billed in accordance with the attachedreimbursables fee schedule or at actual cost. 3. For special situations,. such as expert court testimony, hourly rates for principals of the firm will be on an individually~negotiated basis. Offices. Nationwide 112 SCS ENGINEERS REIMBURSABLES FEESCHEDULE (Effective July 1,2007 through June 30, 2008) ADMINISTRATIONIMILEAGE Unit Cost Unit ($) Reimbursable Vehicle Mileage (Auto) 0045 mile Vehicle Mileage. (Truck) 0.50 mile Faxes 5 l~ Page 1 each additional. page Reproduction (Xerox) 0.10 each Reproduction (Color Copies) 1.25 each CAD Usage 20 hour EOUlPMENTIFIELD SUPPLIES Rate ($) Unit Sampling Trailer, Field Equipped 200 Day Field~equipped sampling trailer includes equipment and supplies for soil.and groundwater sampling, deContamination, health and safety, Jogs, packing and shipping,and miscellaneous uses. Pontoon Boat 400 Day Calibration: Conductivity Standards * 1 Ounce Isobutylene * I Liter Methane in Air OVA Calibration Gas * 1 Liter Pentane in Air * 1 Liter pH Buffer Solutions (4,7,10)* 1 Ounce Decontamination Equipment: Brushes * 5 Day DistilledlDeionizedWater * 1 Gallon Isopropyl Alcohol * 1 Ounce Liquinox Soap Concentrate * 1 Ounce Plastic Buckets * 5 Day Poly Sheeting * 1 Square Foot 113 SCSENGINEERS REIMBURSABLESFEESCHEDULE (Continued) (Effective July 1,2007 through June 30, 2008) Page 3 EOUlPMENTIFIELDSUPPLIES Rate ($) Unit Health and Safety Equipment: Half- face/FUll-face Respirators 10 Day Respirator Cartlidges 10 Each Tyvec Coveralls 5 Each Hydrogeology Pumps: Centrifugal Trash Pump * 15 Pay Grundfos Submersible Pump 25 D~y PeristalticPurnp * 15 Day Whale Pump* 15 Day Indoor Air Quality Equipment: ZefonIntemational Bio-Sampler Pump 50 Day TSI IAQ Calc Air Quality Meter 50 Day Protimeter Mini Moisture Meter 35 Day Moisture Encounter ME-I 40 Day SKC Air Sampling Pump and Calibrator 15 Day DryCalc DC-Lite Calibrator 25 Day Bore scope 50 Day Industrial Hygiene Equipment: TSI VelociCalclMicro Velometer 50 Day CroWCOI1 Gasman Meter - HP 25 Day CrowCon Gasman Meter - H2S 25 Day CrowConGasrmm Meter- S02 25 Day CrowCon Gasman Meter- NH3 25 Day CrowCOn Gasman Meter - CO 25 Day Gastec Air Screening System 50 Pay NoisePro DL 25 Pay DC-lO Noise Calibrator 25 Day TES 1350 Sound Level Meter 25 Day 114 SCSENGINEERS REIMBURSABLESFEE SCHEDULE (Continued) (Effective-July 1, 2007through June 30, 2008) Page 4 EOUIPMENTlFIELD.SUPPLIES Rate ($) Unit Media Measurement Equipment: Conductivity Meter '" 15 Day Draeger Air . Screening System * 20 Day DO Meter* 15 Day GasTech Gas Meter 50 Day GEMSoiLGas Meter 125 pay Heath Porta FlD nOVA* 50 Day HoribaU-I0 Water Quality Meter 60 Day OillWaterInterfaee Probe 25 Day pH Meter* 15 Day Temperature Meter * 15 Day Tier 2 Gauge 50 Day Turbidity Meter * 15 Day Water Level Indicator '" 15 Day YSlCondlTemp/SalinityMeter * 50 Day Miscellaneous Equipment: Absorbent Material 15 Cubic Foot Generator 60 Day Power Inverter 10 Day Silicon Tubing * 2 Foot Surveying Rod, Level, Tripod 50 Day Teflon Tubing * 4 Foot Traffic.Control Cones * 5 Day Tygon Tubing * 2 Foot Soil Sampling Equipment: Hand Drill Auger System 25 Day Sampling Tube- . AeryUc, 5S 5 Day SlideHanuner * 10 Day Bar Punch 10 Day S8 Bowls, Spoons, Scoops,etc. * 5 Day 58 Hand Auger- Bucket, Dutch * 10 Day 115 SCS ENGINEERS REIMBURSABLES FEE SCHEDULE (Continued) (Effective July 1, 2007 through June 30, 2008) Page S EOUIPMENTIFIELD SUPPLIES Rate ($) Unit Water Sampling Eqnipment: QED Micropurge wlFlow Cell* 200 Day Reusable Teflon BailerlLanyard * 5 Day * :::: Included in standard trailer rental. 116 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 15 Estimated Time: Page Number: Department: Fire Services Presenter: Matt Davis, Kemp Burpeau Contact: Matt Davis SUBJECT: Revision of County Ordinance Chapter 26, Fire Protection and Prevention, Article I, Section 26-2 BRIEF SUMMARY: To ensure the protection of the health and safety of the residents of the county, this amendment will require any agency wishing to hold live burn training to obtain prior approval of the County Fire Marshal. See copy of amendment attached for complete detail. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of the amendment of County Ordinance Chapter 26, Fire Protection and Prevention, Article 1, Section 26-2. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ORDINANCE Open Burning for Fire Training.doc REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-1, Commissioner Kopp voting in opposition. A second reading is required. 117 AN ORDINANCE OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS The Board of County Commissioners of New Hanover County hereby ordains that Chapter 26, Fire Protection and Prevention, Article I, in General, Section 26-2, be amended by enacting the following: Section 26-2 Open Burning for Fire Training (a) Purpose. It is the intent and purpose of this section to enact certain fire control provisions to protect the health and safety of the residents of the County. (b) Restrictions. It shall be unlawful for any person to start or cause to be started any fire or ignite any material when engaged in Fire Training without prior approval of the County Fire Marshal. All Fire Training engaged controlled burns shall comply with local, state and federal laws or ordinances. (c) Penalty for violations of section. Any person who shall violate the provisions of this section shall be guilty of misdemeanor, punishable by a fine of not more than $500.00 nor imprisonment of not more than 30 days at the discretion of the court, as provided by G.S. 14-4. (d) Area Covered. This section shall be effective within the unincorporated County and the jurisdiction of any municipality within the County which shall so agree by appropriate resolution. Except as specifically amended above, Chapter 26 shall remain unaltered, in full force and effect. This the 22nd day of January, 2008 NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 118 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Regular Item #: 16 Estimated Time: Page Number: Department: Governing Body Presenter: Chairman Greer Contact: Sheila Schult Item Does Not Require Review SUBJECT: Committee Appointments BRIEF SUMMARY: Appointments are needed for the following boards and committees: Adult Care Home Community Advisory Committee Nursing Home Community Advisory Committee Tourism Development Authority RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointments. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: Committee Information Sheets and Applications ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Make appointments. COMMISSIONERS' ACTIONS/COMMENTS: The following appointments were made: Adult Care Home Community Advisory Committee: Samuel Cory Gore, Jr. appointed Nursing Home Community Advisory Committee: Dorothy L. Grime reappointed Tourism Development Authority: Anne Marie Hartman was appointed 119 This page intentionally left blank. 120 COMMITTEE APPOINTMENTS ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Membership: 18 maximum, 13 mandated based on the number of facilities operating in the County Current Members: 16 Term: 1 year initially (1/31/09),3 years thereafter ELIGIBLE FOR APPLICANT: REAPPOINTMENT Samuel Cory Gore, Jr. Attachments: Committee Information Sheets Application 121 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Number of Members: 13 State mandated; May appoint up to 18 (1 member for each permitted facility) The Adult Care Home Administrators may nominate one-third of the members. If possible, one member must be a person involved in the area of mental retardation. A County Commissioner shall be appointed to serve in an ex-officio capacity. Compensation: None, but may be reimbursed for actual expenses. Term: 1 year term initially; 3 year term thereafter Qualifications: Must be a resident of New Hanover County. No person or immediate family member of a person with a financial interest in a home served by the committee, or employee or governing board member of a home served by the committee, or immediate family member of a resident in a home served by the New Hanover County Adult Care Home Community Advisory Committee may be a member of this committee. Immediate family is defined as mother, father, sister, brother, child, grandmother, and grandfather, as well as in-laws. See Volunteer Job Description for more information. Purpose: The committee supports the spirit of the Adult Care Home Resident's Bill of Rights, visits adult care homes quarterly, promotes the well being of residents and encourages community involvement. Statute establishing Committee: N.C.G.S. 1310-31 Regular Meeting: Quarterly Meetings are held on the first Wednesday of January, April, July, and October at 9:30 a.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC. TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPJRA TION Mary K. Busbee Initial 4/18/05 4/30/06 8402 Emerald Dunes Road First 4/18/06 4/30/09 Wilmington, NC 28411 686-2763 (H) Katherine Carroll Initial 4/16/07 4/30/08 7933 Lilly Pond Lane Wilmington, NC 28411 686-6129 (H) Carolyn B. Hooker Initial 2/18/02 2/28/03 3102 Rachel Place First 2/17/03 2/28/06 Wilmington, NC 28409 Second 3/13/06 3/31/09 799-5108 (H) L. Thomas Jennings Initial 11/21/05 11/30/06 415 Charlotte Avenue First 12/18/06 12/31/09 Carolina Beach, NC 28428 458-2584 (H) 619-0762 (C) Janet H. Locklear Initial 11/22/04 11/30/05 6130 Inland Greens Drive First 11/21/05 11/30/08 Wilmington, NC 28405 798-8117 (H) 122 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE PAGE 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Lorraine McEvoy Initial 8/14/06 8/31/07 121 Spartan Road First 8/13/07 8/31/10 Wilmington, NC 28405 784-9325 (H) Sandra Oglesby Initial 12/18/06 12/31/07 1508 Rock Hill Road First 12/17/07 12/31/08 Castle Hayne, NC 28429 675-8040 (H) 452-8200 (W) Ginger Hill Page Initial 12/20/04 12/31/05 3927 Appleton Way First 1/23/06 1/31/09 Wilmington, NC 28412 397 -9367 (H) 538-8008 (C) Oliver F. Schreiber Initial 8/14/06 8/31/07 121 Spartan Road First 8/13/07 8/31/10 Wilmington, NC 28405 784-9325 (H) Nadine Shipman Initial 12/17/07 12/31/08 6307 Strawfield Drive Wilmington, NC 28405 791-3503 Judy B. Smith Initial 12/17/07 12/31/08 517 S. Fifth Avenue, Unit A Kure Beach, NC 28449 901-578-9009 Martha H. Stein Initial 7/24/06 7/31/07 2203 Marlwood Drive First 7/23/07 7/31/10 Wilmington, NC 28403 762-1125 (H) Cecil W. (Woody) Sutton Initial 7/24/06 7/31/07 50 McEachern Court First 7/23/07 7/31/10 Wlmington, NC 28412 512-1612 (H) 962-7074 (W) Brenda Lee Williams Thomas Initial 1/23/06 1/31/07 1514 Flushing Drive First 1/22/07 1/31/10 Wilmington, NC 28411 790-3290 (H) 762-1177 (W) Karen McDowell Vincent Initial 7/24/06 7/31/07 713 Fayetteville Avenue First 7/23/07 7/31/10 Carolina Beach, NC 28428 458-5620 (H) 123 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE PAGE 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Joanne P. Wright Initial 12/17/07 12/31/08 6049 Inland Greens Drive Wilmington, NC 28405 794-4002 (H) COG Long Term Care Ombudsman: Harvin Quidas 12/07 1480 Harbour Drive, Wilmington, NC 28403 File: /Adult 395-4553 B/C#7 124 N Ilanover County 2.<1' (j.vo..mo.. Ce.te, 1),1., ew - s " 175 Board of Commissioners COMMITTEE APPT ,leA nON :i'l~..gllln. NC ~~4Ol Tele~"..., (!IIO) 798,7149 1'.., (?IO) 7987145 B die It Nursing HOme/Adult Care HOllie Advisory COl1l1llitt:.ea oar omm tee: _ . Nallle: Sam.uel Cory Gore, Jr. lIome Addrt~s: 6402 Guy Court Wilmingeon, NC 2B403 . .,. (Sir"!) 'Clt~) IllV Code) MailiJlR Address if tlirferent:._ B-Mail Address: lIcgore@eo, rr. cOm H Pho' 910-256-2958 Fa' 910-256-6098 Cell' 910-233-9422 BU$;ness: 910-256-6097 ome ne. x,_ '_. _ _' Years Llvhl~ ill .. . New Hanover County: L1ffiilt;a.ae .._ M..lc:-!.....I "'cm..le: --J. Race: i9lu te _ Age:~_ (lnrormarilfn for file pUf"JJlllt of luurlu~ II crUIS .~t.tlon or lbe tommlJnhy) E I Self: Gore properties and Appraisal Group, LLC mp oyer: . . " .._ (A p~rUll curnn"" employt" by .hf.' 'etI'lC~. tlf depnf"'ttIH for which Ihl, appUUllbn is mldt., mu,t feslln h'S/ber po.itinn W'h~ NtW thnover Co.nt) llpOtl appaiftlm(tnl, In accordance- wIth Arlicle \I t. ~t(UOli" uf lae NllW H unovet C f1\1ftfY fer.onnel PnUo.) O ti Real Eeuta App:raitler ccupa on: rrofessiOlllll Attlvlli~":l: Real Estate Appraisal COllUlli ttel!l, Mo:tgaga Bankers Auooiation VoJllRteer Attivltles: Pal!lt Di:ector o~tea Way (9..yrs $ervice), Allocation C~n Why dl) YOII wlsll tll serve OD this board/committee? ::lCler1y family memtlerll (2 in nursing homes), issues involving the elderly or adults needing instutional care and their dignity, CoMIIe. af fnl.,..'t: r II. board ,"ertlbltr bo''''''''' he I ~110 hi'S e ctm/fJet OII>Ol9fllial r.onlllcl Of jfll(l~o.s~~J.u IUlte, 0,.1 ",.mO., should ",fe Iflit be"o, to Ih'" u'Nor mtMllJOr.'i'" IllS I htlf ro:;p,ctlve bO:$rd "'lflna & pubr/c m..';,lu. hI' "'."'ber IthtHIf{1 sla(~ ,/Iv nDfl/re I)f 11I& cnnmel1 fJ6UIIHn, 111,r "SIS/llt hot!:" Sf""''', prlvlte or mDnGfpry inloro!:t, .flher' dir~Cf or Jnt11"ct. in ftlO '.uue undor COr)$i(JftfalJOrl, TI)9 mftmbnr $/lou/d U,an Q,(CU'. !lim=olllhl}rB"81! from ilortfllt on ~hD mptlfr. What area, of cODtt;rn would you like to see IIddressed by this CODlmittee? rhe dignity of elclerly and, a.dul t res~d.nts ~s of upmo.t concern as eoincidQs with safety, nutrition, and activities. -', .----- .--- QualUieatloDs ro,. serving: Willlling'ton na ti v., BS-Economics- t1NC-W, direot service to united Way --.-- -.- -', --._- agenci.$ ~ncluding ildarcare and The Keys. -'-. -- -'-- -.. .--. Other munitlpal or 1;0uDry boards/committees OIl which YOllll"e servin,,: None '" '.- . ~J7"IC tl!J ~ U iii l~ rR\ ~," "". "'" ..~.. "....".... p'~ ..mb.:- -- - NOV 1 4 2007 ~ I. ~~olllles . 910-279-0006 ---'--- "- 2. Canpbel1 Dodd 910-538-3633 NEW HANOVER CO. -- ._- - ~Ht&- 1 Patrick Moore --- :> - Date: November 14, 2007 ~i;;;;;;;;e,{ on Ille fur JI fI10.Cb;- - 125 This page intentionally left blank. 126 COMMITTEE APPOINTMENTS NURSING HOME COMMUNITY ADVISORY COMMITTEE State Mandated Minimum Membership: 9 Maximum Membership allowed by State Statute: 14 Current Membership: 11 Term: One year initially, 3-year terms thereafter ELIGIBLE FOR APPLICANTS: REAPPOINTMENT Dorothy L. Grime X ADMINISTRATORS' NOMINEES None Attachments: Committee Information Sheets Applications 127 NEW HANOVER COUNTY NURSING HOME COMMUNITY ADVISORY COMMITTEE Number of Members: 9 State mandated; may appoint up to 14 based on the number of nursing homes. The Nursing Home Administrators may nominate one-third of the members. Term: 1-year terms initially; 3-year terms thereafter Brief on the functions: Each member shall be aware of the general conditions under which the persons are residing in the homes, and shall work for the best interests of the persons in the homes. This may include assisting persons who have grievances with the home and facilitating the resolution of grievances at the local level. Each member shall make quarterly visits to the nursing home it serves and more often if it is necessary to carry out the duties. Statute or cause creating Board: N.C. General Statutes 131 E-128 Qualifications: Must be a resident of New Hanover County. No person or immediate family member of a person with a financial interest in a home served by the committee, or employee or governing board member of a home served by the committee, or immediate family member of a resident in a home served by the New Hanover County Nursing Home Community Advisory Committee may be a member of this committee. Immediate family is defined as mother, father, sister, brother, child, grandmother, and grandfather, as well as in-laws. See Volunteer Job Description for more information. Regular Meeting: Quarterly Meetings are held on the second Tuesday of January, April, July, and October at 4:00 p.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC. TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Joan Barbara Apke Initial 9/21/98, 9/30/99 109 Cromwell Circle First 11/15/99 11/30/02 Wilmington, NC 28409 Second 12/16/02 11/30/05 799-4574(H) Third 11/21/05 11/30/08 John S, Bilobran Initial 8/13/07 8/31/08 6605 Providence Road Wilmington, NC 28411 686-0579 (H) John E. Brett Initial 6/20/05 6/30/06 325 S. Third Street First 6/19/06 6/30/09 Wilmington, NC 28401 762-7295 (H) 815-3497 (W) Julie Brewer Initial 6/18/07 6/30/08 3107 Durbin Court Wilmington, NC 28409 799-4325 (H) Catherine R. Davis Initial 2/2/98 2/28/99 5613 Greenville Loop Road First 6/21/99 6/30/02 Wilmington, NC 28409 Second 6/17/02 6/30/05 395-5512 (H) Third 8/15/05 8/31/08 128 NURSING HOME COMMUNITY ADVISORY COMMITTEE PAGE 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Dorothy L. Grime b~ Initial 12/15/03 12/31/07 5583 Wood Duck Circle First 1/24/05 1/31/08 Wilmington, NC 28409 ~. 350-0672 (H) Faye Griffin Hoffman Initial 3/25/02 3/31/03 162 Partridge Road / P.O. Box 3687 First 3/24/03 3/31/06 Wilmington, NC 28406 Second 3/13/06 3/31/09 392-6873 (H) Patricia Lawler Initial 6/18/07 6/30/08 602 Walnut Street P.O. Box 1169 Wilmington, NC 28402 763-8239 (H) Mary Ann Lewis Initial 3/24/03 3/31/04 8 Merrimac Drive First 3/22/04 3/31/07 Wilmington, NC 28412 Second 3/12/07 3/31/10 791-0523 (H) D. Alton Parker, Jr. Initial 8/21/00 8/31/01 318 Golden Road First 8/20/01 8/31/04 Wilmington, NC 28409 Second 8/16/04 8/31/07 392-3514 (H) Third 8/13/07 8/31/10 Mark C. Sheffield Initial 4/21/03 4/30/04 1319 C Military Cutoff Road First 4/19/04 4/30107 Wilmington, NC 28405 Second 4/16/07 4/30/10 232-4964 (HIW) Denise L. Shuart Initial 8/13/07 8/31/08 111 Florida Avenue, #16 Carolina Beach, NC 28428 617-7005 (Cell) Members Nominated by Nursing Home Administrators: Contact: Harvin Quidas, Region 0 Long Term 8/07 Care Ombudsman, Cape Fear Council of File: /Nursing Governments B/C #22 1480 Harbour Drive, Wilmington, NC 28401 395-4553 129 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street Room 305 Wilmington, NC 28401-4093 COMMITTEE APPLICA TION Telephone (970J 341-7149 FAX (910) 341-4130 /loaroJCommift.., .n!t) l' <;; VJ ~ ,t/(2YVi. "- B {)O-- r d Name: V!J to f~ 'v t. 1J)~;')47 E Home ~ ~ d ) ) i wi J-PVo9 Address:~.{"'I?! /,jj'tJl! DiiC-,.k( rY../J/c e Iv"! h //1 QJI,/V I!r, (Street) (City)) (Zip Code) . Mailing Address if different: (City) (Zip Code) Home Phone: 9/() - 5J?J- () 17 :z- Business Phone: Years living in If-- Sex: r-LWlA }<e.. Race: Iv); / j~ Age: ~ f New Hanover County: (Information for the purpose of assuring a cross-section of the community) Employer: tUJ (A person current! employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vi. Sec. 4 of the New Hanover County Personnel Policy.) Job Title: Professional Activities: .Ii- f;7- 1M <::. A-/7- Volunteer Activities: Why do you wish to serve on this board/committee? I) ,t?~~ _k~ _ /--~,,~,~_k~p~ V- What .""'s of concern would yo" Hk. to ,.. add,wed by tNs comm_? d _4 ~1. ~ I / Other municipal or county boards/committees on which you are serving: Three local perso~cces and phone numbers: Yi )--:1-- -PJ79. 1. LO/&~ C . ~<~-- 2. /;1/ gr7/!/~" &.e<- ~ <2._ 31~S: ()~)J ! /- 3. o or 2-6"": (J 3 <"' Date: Applications are kept en fiie tor 18 months l,9.k/t.J3 ~~~~"r rr~_ __.~..._........ .....:,./.... +r.... .......t,../:4-:""'....._1 ...."'""..............n....+~ 130 COMMITTEE APPOINTMENTS TOURISM DEVELOPMENT AUTHORITY 1 VACANCY - Wrightsville Beach Hotel (+150 Rooms) Owner/Manager Eligible for Applicant Reappointment Anne Marie Hartman, General Manager First Carolina Management/Holiday Inn Sunspree Attachments: Committee Information Sheets Applications 131 TOURISM DEVELOPMENT AUTHORITY Number of Members: 15 voting members: 5 ex-officio members and 10 members appointed by the Board of County Commissioners. The five ex-officio members are the Chairman of the Board of County Commissioners, the Mayor of the City of Wilmington, and the Mayors of the Beach towns or whoever they appoint of each elected body. The other ten members are in the following categories and must have experience in promoting travel and tourism: a. Owner/manager of a hotel of 150 rooms or more in the Town of Wrightsville Beach b. Owner/manager of a hotel in the Town of Carolina Beach c. Owner/manager of a hotel in the Town of Kure Beach d. Ownerlmanager of a hotel of 150 rooms or more in the City of Wilmington e. Owner/manager of a hotel of fewer than 150 rooms in the City of Wilmington f. Owner/manager of a bed and breakfast facility g. Ownerlmanager of company that manages and rents more than 100 vacation rental properties h. Representative of a tourism attraction i. Representative of the Wilmington Chamber of Commerce j. Owner/manager of a restaurant business Terms: The first members will have staggered terms of one, two, and three years; thereafter, appointments are made for three-year terms with no one serving more than two consecutive full terms (excluding Chairman of Commissioners and Mayors). Regular Meetings: Fourth or Fifth Tuesday of every other month at 5:30 p.m. Statute or cause creating Bureau: On October 3,2002, through House Bill 1707, the North Carolina General Assembly directed that the New Hanover County Board of Commissioners designate the Cape Fear Coast Convention and Visitors Bureau as a Tourism Development Authority (TDA) to promote travel, tourism and conventions in New Hanover County, and to administer related tourism expenditures. The TDAshall take effect and come into creation on January 1,2003, with all those powers, rights and duties set forth in House Bill 1707, Session 2001. The Authority shall hereinafter be known and operated as the New Hanover County Tourism Development Authority d.b.a. Cape Fear Coast Convention and Visitors Bureau. TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION A. Scott Cromartie Chamber of First 12/20104 12/31/07 1614 Country Club Road Commerce Second 12/17/07 12/31/10 Wilmington, NC 28403 762-9953 (H) 343-0683 (W) Doug Dickens Restaurant First 12/16/02 12/31/03 717 Arjean Drive Owner/Manager Second 12/15/03 12/31106 Wilmington, NC 28411 Third 12/18/06 12/31109 686-4367 (H) 313-6700 (W) 132 TOURISM DEVELOPMENT AUTHORITY PAGE 2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Rick Guttenberger Wilmington Hotel First 12/16/02 12/31/05 2130 Gloucester Place (+150) Second 12/19/05 12/31/08 Wilmington, NC 28403 Owner/Manager 362-1335 (H) 343-6150 (W) Bob McKoy Rental Properties First 12/16/02 12/31/05 4112 Capra Drive Owner/Manager Second 12/19/05 12/31/08 Wilmington, NC 28412 395-1430 (H) 458-8881 (W) Donna Moffitt Tourist Attraction First 12/17/07 12/31/10 511 Surf Drive Ft. Fisher Aquarium 900 Loggerhead Road Kure Beach, NC 28449 458-0616 (H) 458-8527 X-201 (W) Mary B. Martin Wrightsville Beach First 12/16/02 12/31/04 322 Causeway Drive, Unit 909 Hotel ~/20/04 12/31/07 * Wrightsville Beach, NC 28480 Owner/Manager 256-8612 (H) 619-1876 (Cell) Charles Pennington Bed & Breakfast Unexpired 9/20/04 12/31/06 The Verandas Bed and Breakfast Owner/Manager First 12/18/06 12/31/09 202 Nun Street Wilmington, NC 28401-5020 251-2212 (H & W) Ronnie W. Pernell Kure Beach Hotel Unexpired 2/16/04 12/31/04 109 South Fifth Street Owner/Manager First 12/20/04 12/31/07 Kure Beach, NC 28449 Second 12/17/07 12/31/10 458-5395 (H) James W. Pope Carolina Beach Hotel First 12/16/02 12/31/03 Golden Sands Owner/Manager Second 12/15/03 12/31/06 1211 S. Lake Park Boulevard Third 12/18/06 12/31/09 P.O. Box 759 Carolina Beach, NC 28428 458-4320 (H) 458-8334 (W) Bill Rudisill Wilmington Hotel First 12/16/02 12/31/05 6435 Westport Drive (~150) Second 12/19/05 12/31/08 Wilmington, NC 28409 Owner/Manager 763-2170 (H) 784-9726 (W) 133 TOURISM DEVELOPMENT AUTHORITY PAGE 3 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT I EXPIRATION Ex-officio Members: Chairman William A. Caster, New Hanover County Mayor Joel A.Macon, Town of Carolina Beach Mayor Mac Montgomery, Town of Kure Beach Mayor Bill Saffo, City of Wilmington Mayor Stephen K. Whalen, Town of Wrightsville Beach Financial Officer: Avril Pinder, New Hanover County Contact: Kim Hufham, President/CEO 12/07 Cape Fear Coast Convention Center File: ITDA 24 N. Third Street, Wilmington, NC 28401 B/C#42 341-4030, FAX 341-4029 134 FROM :HOLI~Y INN SUNSPREE SALES FAX NO. :910-256-5091 Jan. 04 2008 04:55PM P2/2 DEC-2j-2007-FRI II :28 AM NHC COMM1SSIONERS FAX No. 910 798 7145 P.002 NEW HANOVlifl COUNTY ... (i) BOARD OF COMMISSIONERS 290 Govemmcm e.",.r r>ntllt, Sun. 1'6 WftmtnQton. NC ~3403 COMMITTEE APPLICA TION Te/ephons(91O) 798-7148 FAX (910) 798-7146 Board/CpmmntIH; T:DA Name: ffll1f /l1 aoe flCi,--A,a~ E-Mail: Qm har 1m . wd h +sv I' tl, SOfL~ rc.e Horn. 1,90 toYl') J()~ 5', {w brJ L,t.);" , whpuJ I 2'?Wl re6~ . (,cYI- Addl'e88: rs-r) . (CIty) (Zfp (){)eIIl Malin(; At/drI!IMIlf dlffertHlt: . '. ~ . /Cily) ~ Code} . Jl~ ~= =-~ q I D (,f1a Ib)( Fur l/>1> - ~ ~._ (p lojl 02~_.:"~ NtI\1.J"Jef.. Nsw HtInovw County: q M_: _ ~/t!J!::b- RatJlI: ...---W ftv:k. . A,,: 5 'f f"'foffl'l';;Dr/ "'1 fhtJ fWffJD8' of lJUUfine e D~MIoIl (If tho lIDmmlltlltll1 EmplDY": OJ!) II t). a /l1 -.' . . ..f-I-n 1/" J ~ S ~='rr<-e- ~ p_ CUd8I'IIIy smplo'/fld by th, .p/fllllY t1f . for wI!/ctJ.'fhls/lli 'lc4ltIcm m 1TJildlj, must rt:$/lJIll1lstmr pOIlT/on wirh . New Hfnlltrfv Ifpon appoirrlmenr, m~ancs 'WI'th Arriole IlL ~BC. ,4 of.the IIilIvv Hi1no>'6r County Personnel Policy.) ODtJupdon: . kJ b ~. e.ro..l . mCLl'\. C~J e. (2 - Ptote.ionlllActivitiK: f1€.fl1 ~rft H'1. CU+,'.(:'fCV ~ A-dt'll./'t\t-S}aIltJv .- , Vo/untttsr Ac~: ~+.1l1Ut.<;.-( Cwftt,li'( Uwr..I--, iLi WG-J.s .,' . Why do,.. _ to __ ..11I& ____1 Jt i... 6 iN ~pv....q I, hL/', if ~ I;Je 0(,.,) d .trtt< ())J orpvrtvYulles tu ~p hLkWl!\jV:fN:tuS .f- J . k t:.... rh111'v.( 11'\ (ILUlu-Oi CoI1fN"r .f 1It~1 ", IIOIM mfllTlblJr bfl/it1lre>; he/slle MS. confflr1r~r poterttllll CNIf1kr of in f"SI: OIl a pariirxJlar isBue,. wr ., .ult:I .rIIl. "till" bflllillf '" tIi.fl . ., .filll m""b.,. of his/her rasp.clive borJtd duling. public m'eOOfI.' Thil.llff1mber IIhrNItJ ~ file /IltfUfe Qf rite conf1it:t. dtmti1ing mat !JeIw _If" 8Mflflllf. ptlVl" Of mon",ry In.....'", IJ/fIIfIf direct or 1m/IMDt, In the I.sue I/fIIier 4dMlfferefllin. . ~ trlfiinbeT ..ould !hen....,"". 'hJmseiflhor...v f""", fOrinN M rll. ""mer. Whit .1etItS of Qonoern would 'IfJf/ b to ... "ddfNHdby tfrb... commlttoo? . ~ (lJ p-r -0 U c;f i ~C ().,II I I -.... ~_,:;:~ CYh :S wri n; C-cr>r."", /.Ia r Gvh'::z ~ I I I COl'\wvhoJ C~-lv! I qq? . Get\erW ,vtQ,fI4.go--- ~S Ve~ ! Ot"", munlr:lpIIl or county boards/commmfJe!! 01Jwblt:!' you lJre ..rvJng: . /) /H1~ t1.'~ .t1v -s. ..{. ~ l I - I ' . I J') I i 2. 3. ~ I Date: /, 4- 2008 ) Sigoatufe AI'P/lf;l,fJofUI QffI /tQpt Oil 6ht for 1B mo"th$ . P!eBW u_ ""8tH 1tId. for ;,dditionlfl commtrmt. ".,.. " ~-_....".....,.. . -"." . 135 This page intentionally left blank. 136 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 11:35 a.m. l. Non-Agenda Items (limit three minutes) 11:40 a.m. 2. Approval of Minutes 139 11:45 a.m. 3. 2007 Wastewater Master Plan Update Presentation 141 137 This page intentionally left blank. 138 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Governing Body Presenter: District Chairman Kopp Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Water and Sewer District - Approval of Minutes BRIEF SUMMARY: Approve minutes from the January 7,2008 Water and Sewer District Regular Meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 139 This page intentionally left blank. 140 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Tony Boahn, P.E., McKim and Creed Engineers Contact: Dennis J. Ihnat SUBJECT: 2007 Wastewater Master Plan Update Presentation BRIEF SUMMARY: The 2007 Wastewater Master Plan update was recently completed by McKim and Creed Engineers. This document updates the 2001 Wastewater Master Plan and will be utilized by both New Hanover County and the City of Wilmington as a planning and design guidance document for operation, maintenance, and expansion. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation and accept the final version of the 2007 Wastewater Master Plan Update. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: NIA BUDGET: NIA HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation and accept plan. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation and accepted plan 5-0. 141 This page intentionally left blank. 142 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Additional Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenters: Mayor Bill Saffo and Dr. Spiro Macris, Steering Committee Co-Chair, Ten-Year Plan to End Homelessness Contact: Chairman Robert G. Greer SUBJECT: Consideration of a Resolution and Financial Support for the Ten-Tear Plan to End Homelessness BRIEF SUMMARY: Mayor Saffo and Dr. Macris will request $20,000 to continue the Ten-Year Plan to End Chronic Homelessness and Reduce Homelessness in the Cape Fear Region and adoption of the attached resolution. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider request. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ~ DB-'39 ,-, SiEl.dQS REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider request. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 143 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 08-139 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 08-139 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: General Department: N on-Departmental/Contingencies: Exnenditure: Decrease Increase Non- Departmental: City of Wilmington $20,000 Contingencies $20,000 Total $20 000 $20,000 I Revenue: I Decrease ~ Increase I Total Section 2: Explanation To budget $20,000 for the Homeless Project. Prior to actions taken at this Board of County Commissioners meeting, the revised Contingency balance is $372,678. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 08-139 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 144 RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS IN SUPPORT OF THE 10-YEAR PLAN TO END CHRONIC HOMELESSNESS AND REDUCE HOMELESSNESS IN THE CAPE FEAR REGION WHEREAS, the U.S. Conference of Mayors, the National Association of Counties, and the National League of Cites have passed a resolution supporting 10-Year Plans to End Chronic Homelessness; and WHEREAS, chronically homeless individuals and families, those with most persistent forms of homelessness, are affected not only by poverty but also by chronic conditions such as mental illness and substance abuse; and WHEREAS, the abolition of chronic and other forms of homelessness requires collaboration and coordination of resources at all levels of government, together with community institutions, businesses, non profits and faith-based organizations, to determine prevention and intervention strategies; and WHEREAS, city and county governments across the state and nation have developed and are beginning to develop 10-Year Plans to address, not just chronic homelessness, but all major homeless issues in their community; and WHEREAS, the discharge of patients back to the community, as part of the State Mental Health Reform, has created an increase of homeless persons throughout the area and has put a greater burden on non profits and local government agencies such as Social Services, Health and Law Enforcement; and WHEREAS, local government, and nonprofit and faith-based organizations are on the front lines of response to homelessness; and WHEREAS, the Steering Committee overseeing the development of the 10-Year Plan to End Chronic Homelessness and Reduce Homelessness in the Cape Fear Region has completed the planning process. NOW, THEREFORE, BE IT RESOLVED that the New Hanover County Board of Commissioners approves the 10-Year Plan to End Chronic Homelessness and Reduce Chronic Homelessness in the Cape Fear Region and will work in partnership with the City of Wilmington and Brunswick and Pender Counties to meet the challenge of implementing this results-oriented 10- Year Plan; and The New Hanover County Board of Commissioners appoints a member of the Board of Commissioners to serve on an Executive Board to lead the implementation process, with the member having the delegated authority to represent the Board of Commissioners at Executive Board meetings, and be a conduit between the Executive Board and the Board of Commissioners, to promote clear and open communication. ADOPTED this the 22nd day of January, 2008. NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 145 This page intentionally left blank. 146 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01122/08 Additional Item #: 2 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Dennis J. Ihnat Contact: Dennis J. Ihnat SUBJECT: Consideration of Capital Project Budget Amendment 2008-80 for the Sewer Junction Box Replacement at Bradley Creek Pump Station (PS-35) BRIEF SUMMARY: The Sewer Junction Box Replacement Capital Project Ordinance was approved by the District in August 2007. This is a joint project with the City of Wilmington to replace the existing junction manhole with a new manhole. Work on-site began in mid-September to replace the junction box. TA Loving Company is the City's contractor for the upgrades to PS 34 (Hewlett's Creek) and PS 35 (Bradley Creek) required by the Special Order of Consent (SOC). After approval of the capital project ordinance by the County, the City issued Change Order #3 to their contract with T.A. Loving for the Junction Box Replacement in the amount of $930,000. During the course of the work, it was discovered that the original 24-inch effluent line that connects the junction manhole to the pump station was defective and needed to be replaced. This line replacement was not in the original scope of work per Change Order #3. Additionally, a new interconnect for NEI flow management, new force main sample taps, and a new connection for the odor control vent pipe to the junction box are required as a result of the reconfiguration of the incoming force mains to the junction box. At the District's request, T.A. Loving has submitted an estimated cost for these items. The cost to install the new effluent line and other needed upgrades is $239,500. This figure also includes the cost of the revised bypass pumping that is needed to complete this additional work. This additional work is critical to ensuring a quality project with regards to upgrading the County's lines and manholes at the pump station, returning the station to a normal operating mode so the City can complete all the required pump station upgrades required by the SOC, and ensuring safe and effective operation of this critical infrastructure link in the NEI system. Timely completion of this project will assist the City in completing the required NEIISOC repairs so the NEI moratorium and SOC can be removed. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approval of the requested funds in the amount of $239,500 for the additional work as noted. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: 147 ATTACHMENTS: ~" ~" ~" -....~: .-."~: .....~: Be JB 24 inch defective effluent pipe pdf BCPS 24inch Elf Line Replacement 0111 08_pdf NewOOlpdf ~ 2WB-Bn 1-1"6.08-.doc REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 148 AGENDA: January 22, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2008 BUDGET BY BUDGET AMENDMENT 2008-80 BE IT ORDAINED by the Water and Sewer District Board of Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2008-80 be made to the annual budget ordinance for the fiscal year ending June 30, 2008. Section 1: Details of Budget Amendment: Fund: Water and Sewer Department: Water and Sewer Administration and Finance Exnenditure: Decrease Increase Water and Sewer Administration: Transfer to Capital Proiect $239,500 Total $239,500 Revenue: Decrease Increase Water and Sewer Finance: Water and Sewer Appropriated Fund Balance $239,500 Total $239,500 Fund: Bradley Creek Pump Station Exvenditure: Decrease Increase Bradley Creek Pump Station: Capital Proiect Expense $239,500 Total $239,500 Revenue: Decrease Increase Bradley Creek Pump Station: Transfers In $239,500 Total $239,500 Section 2: Explanation To budget additional costs related to the sewer junction box replacement at Bradley Creek Pump Station (PS-35). Prior to actions taken at this Board of County Commissioners meeting, the current Appropriated Fund balance in the Water and Sewer District is $7,033,379. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Water and Sewer District Board of Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2008-80 amending the annual budget ordinance for the fiscal year ending June 30, 2008, is adopted. Adopted, this day of ,2008. (SEAL) William A. Kopp, Jr., District Chairman ATTEST: Sheila L. Schult, Clerk to the District Board 149 . ~, c ( ~ ~ tti t X J (. <:;) o I~ (0 . ,. # . .' ~.' ~ ff -~ ". ~ ~ ~ ~ ~ ___0 ~ ~~ r ,~~~ ~ ~ ".'~. ~ ~ lu' cl ~ ~~IC " ~ .,\N l' " 7:: 'II i" . N" " N ~'!! ..', . ",,' \:) 1I -' .' , ~ .. '010' ., ':9 <t ~I'''' ~ ".J.<J f~ F ~ n ';> .' ..... r: I~' "" 11) tj J .<( ~ ., . - "1-::1 ~ " .' ' " "- ,1... iC · " ~ ')- ~ ~ J ~) f N U '$: i ~ ?i ~ c " ~ .' I Ifl 'J '0'" " . J$' , . ',.I ,r;:. . u.. ~ _. p . :" ~ ' , '; . ' , ~ ... ~,'., , " ~, 151 TAILOVING 9Hl.134,8400 . P.O.Dra\N<l,919 :t:~::~~i:::~:~::Jr:::~:}~:::~:::~:}:::;:::::::::g;:::::f:::::{ T.A. LOVING COMPANY Goldsboro. NC 21533 CoMtrlldlon SentIaN _taIoYlnl!.com January 10th, 2008 Mr. Mike Johnson McKim & Creed 243 North Front Street Wilmington, NC 2840 I Re: Pump Station 35 Junction Box Dear Mr. Johnson, We offer the following prices for additional work on the above referenced project: L Install 16 x 10 Tapping Sleeve and Valve on the New Hanover County Force Main for the proposed. - Interconnection lEA @ $ 7,500.00 = $ 7,500.00 2. Install I 0 x 10 Tapping Sleeve and Valve on the New Hanover County Force Main for the proposed. - Interconnection lEA @ $ 6,500.00 = $ 6,500.00 3. Insta1124" Gate Valve at Junction Box - lEA @ $17,500.00 = $ 17,500.00 4. Rehab existing Manhole on private sewer line - 22VF @ $370.00NF = $ 8,140.00 5. Install 6" CIPP Liner on existing private sewer line - 94LF @ $IOO.OO/LF = $ 9,400.00 6. Additional By-pass Pumping to accommodate the existing sewer lateral lines, which tie into the 24" Sewer Main at Manhole A-3, Manhole A-4 and Manhole A-5 - Lump Sum = $ 10,000.00 An Equal Opportunity I Affirmalive Aclion Employer 152 TAILOVING 9111.734.8400 I) P.O. DrIlWQr 919 ~~::::::~:;:~:~::~:~::J:::::::~::::::~:::::::::::::}j::::::::::::::::::::~::::::; T.A. LOVING COMPANY GoId.bolo, NC 27533 ConWvdlon lervlces _taIovlng.com 7. Remove and replace 24" sewer line from Pump Station 35 to the new Junction Box - Lump Sum = $ 45,000.00 8. By-pass pumping system to replace the 24" sewer line from Pump Station 35 to the new Junction Box w Lump Sum = $140,000.00 We hope that the above infonnation meets with your approval. Sincerely, T. A. Loving Company ~~,iiJ Kenneth Smith, Vice President Cc: E. C. Bissette An Equal Opportunity f Affirmative Action emploY'" 153